Trustees’ Annual Report for the period
From 01/04/2020 To 31/03/2021
Charity name: Dumbleton Village Hall
Charity registration number: 299528
Objectives and Activities
The Hall is to be held in trust for the benefit of the residents of Dumbleton for use for meetings, lectures and classes, recreation and leisure activities for the purpose of improving the condition of life for the said inhabitants.
Hire of the hall is open to residents and non-residents with the latter having preferential rates. Regular bookings currently include Table Tennis, Badminton, Book Club, WI, Pilates, Karate, Yoga and Tiny Talk. The committee run monthly coffee mornings, bi-annual wine bars, Christmas Tree light up with carols and free drinks/food, and an annual New Year's Dance. Events are also held in conjunction with other village organisations.
It is confirmed that the trustee’s decision-making process has regard to the guidance issued by the Charities Commission.
The primary contribution by volunteers is time, although all volunteers personally contribute items like cake for the coffee mornings and raffle prizes on a voluntary basis.
Achievements and Performance
While the 2020-21 financial year was challenging due to the ongoing Covid-19 pandemic and the legal requirement for the Hall to remain closed for the majority of the period, the Trustees were able to provide some events in keeping with the aim of benefitting the residents of the parish.
Most notable was the introduction of a village Christmas tree event that has now become an annual fixture. The Trustees also ensure the Covid-security of the Hall through investment of Covid-related grants, undertaking a deep clean of the Hall to allow partial re-opening to clubs, classes and the public.
The original objectives for the financial period were set aside due to the Covid-19 pandemic.
The Trustees set new objectives considering the pandemic, including creating and maintaining a Covid-secure environment and ensuring the safety of all volunteers and users. Due to the Covid-19 pandemic, fundraising activities were significantly reduced and no measurement against the original objectives was meaningful
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Financial Review
The bank balance as at 31[st] March 2021 was £44,177.92, an increase of £20,358.95 on the previous year due mainly to Covid-related grants received.
The Hall generated income of around £3000, significantly lower than usual years due to the closure for most of the period as a result of the pandemic.
Specific reserves are held for large maintenance projects and improvement projects which currently stands at £23,000 in total.
Amount set aside for emergencies is £10,000. Amount set aside for specific projects is £13,000 to include:
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new heating system
-
outside community area
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new guttering
The general sources of funding are:
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Hire of the venue to clubs, classes, individuals
-
Fundraising events open to the public
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Donations from the public
Structure, Governance and Management
The governing document of the charity is a Trust Deed signed on 23[rd] June 1971. The charity is an unincorporated association.
Trustees and officers are co-opted from the parish and duly elected at the Annual General Meeting.
No specific induction or training policies exist, but trustees are provided with informal, ongoing training on the work of the Hall.
The Chair, Treasurer and Secretary form the Executive Committee providing oversight of the work of the Hall. Other trustees fulfil non-executive roles including Bookings and Events.
The Trustees hold regular meetings to review progress against objectives, setting of new objectives and management of the funds. An Annual General Meeting, open to the whole parish, reports on the business and financial statements for the Hall and as stated above elects the Trustees.
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Reference and Administrative details
| Charityname | Dumbleton Village Hall |
|---|---|
| Other name the charityuses | N/A |
| Registered charitynumber | 299528 |
| Charity’s principal address | Dumbleton Village Hall Dairy Lane Dumbleton Glos. WR11 7TP (For administrative purposes: Mrs C Stanley, 2 Silver Hay, Dumbleton,Evesham,WR11 7TX) |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for **whole year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| James Harmsworth Cowles | Chair | |||
| Claire Stanley | Treasurer | |||
| Robert Mercer | Secretary | |||
| Kate Hending | Vice Chair | |||
| Paul Crowther | ||||
| LucyHarvey | ||||
| Robin Phillips-Lamb | ||||
| Richard Price | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
3
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
None |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
|
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
Exemptions from disclosure
Reason for non-disclosure of key personnel details
None
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
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Signature(s) Full name(s) Claire Stanley Position (eg Secretary, Chair, etc) Treasurer Date 9th September 2021
Due to covid the AGM was postponed from May 2021 until September 2021.
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R•e•lpts aad PaY3ts Ac¢ouAt foz the 12 mOAth• t• 31•t YAreh 2021 RECRiPrn. Club Hire8 Other HÉre• Ftr•t Fltsx Otrke• Bwjk Inrt¥t .437.50 Z920 $0 £).5.00 £20 09 •4878.09 L542.30 £207.00 £1,500.00 £754 257.04 Tewke•bwy Cr1 2,369.00 ,8S0.00 1.219.00 Stttk Sale Oth¢r Event4 (W br- eoflee L3.047.S2 £1.382.65 44.0).17 £701.79 oth•r Ittea)Jn• £110. £972 97 Al,012.Vl 5.50 £37 73 Lia ag1.2a UO.971.06 MAint¢tww¢/RepAiT¥ ¢IC Quttering 8pe¢ui Proi¢et• 1.711.20 £178.55 £31520 .00 £1,90S.00 .39•.78 £837 97 £2,B49.17 oth•r •Adltw¥• lrtvertthry &quLpmrnL Oth¢r CwwuTD•blei 1.006.44 Ekcmcity W&ter eie•J)i Gu tsn¢l renTh lts•urAnce £943 C() K306.94 £J.l72 50 £550 19 684 2S U,011 79 S6.92 £2.138 39 tA34 91 £700.28 £0.00 £78.36 £13700 £203. 17 1141.41 ,202. F5r¢ 8•Eety Ch¢¢k SeNk¢ GAX Heater Mwic LerCe t• W¢bAtte Ydry lietm £125 00 TOTAL PAYlIEft• ,0O3.74 £19.738.20 4.791.94 £24,791.94 4S.J88.62 B•lAnee at Battk 31•t Ilreh 2021 R¢pre8ented br. £23.818.97 972.97 24791.94 177. 1,010.70 b•r App1 D*t•'. 2 MNY WAI DAt•: 3 JIAY 21Yal
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl mombors of Dumbleton Village Hall On a¢¢ounts for tho year ended 31 March 2021 Charity no Irf any) 299528 Sel out on pages One to Five I report to the trustees on my examination of the accounts of the al)ove charity {he Trusl'l for the year ended 3110312021. Responslbilities and basis of report As the ch8rty's trustees, you are responsible for Ihe preparalson of the accounts in accordance with the requirements of Ihe Charf(ies Act 2011 I'the Acf). I report in respect of my examination of the Trusts accounts Caled out under seclion 145 of Ihe 2011 Act and in carrying out my examination, I have followed all Ihe applicabk Directions gNen by the Chartty Commission under section 145(5)Ib) of the Act. Independent examinerfs statement I have completed my examination. I COnfin that no material matters have ¢ome to my attention in connection with the examination which gNes me cause to believe that in. any material respect= the accounting records were not kept in accordan with secticjn 130 of Ihe Charittes Act,. or the accounts did not acrd vthh the accounting records,. or the accounts did nol ¢omply with the applicable requirements concerning the form and content of accounts sel out in the Charities (Accounts and Reports} Regulations 2008 other than any requirement that the accounts give a Irue and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the ex8min8tion to which attention should be drawn in this report in order to enatAe a proper understanding of Ihe accounls to be reached. ' Please delete the words in the br8ckots if thsy do not apply. I I11 Signad: Name: T R J Dafftirn FCA BFP Relevant professlonal qualificatlon{s) or body (if any): ICAEW Address: Pennals Cottage, Nursery Road, Oakhanger, Crewe. CWI 5XA Oct 2018 IER
Section B Disclosure Only complete rf the examiner needs to highlight material rnatte ol conrn (see CC32, Indepelldenl examination of charity accounts.. dIrelon$ and gutdance for examiners). Glvo here brief d¢talls of any items that the examiner wishes to disclose. IER Oct 2018