## **Trustees’ Annual Report for the period** **From 01/09/2019 Period start date To 31/08/2020 Period end date** ## **Charity name: Cross Hayes Pre School** ## **Charity registration number: 299488** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To advance the education of children**
**below compulsory school age by**
**providing them with a safe, social place**
**for them to grow and play.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|-
**Providing safe and satisfactory**
**group play**
-
**Encouraging other charitable**
**activities**
-
**Furthering the aims of the Pre**
**School Learning Alliance**
-
**Provide a safe learning**
**environment for a diverse range**
**of children from all aspects of the**
**community**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Trustees have had regard for the**
**guidance issued by the Charity**
**Commission on Public Benefit.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The pre school has a “Good” Ofsted**
**rating.**
**Continuing to take a high proportion of**
**two year olds.**
**An increasingly diverse range of needs**
**within the setting and maintaining and**
**developing the skills of SENCO trained**
**staff.**
**The pre school has continued to provide**
**a safe, healthy, happy and stimulating**
**environment where all of our children**
**feel valued and included.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The pre school had an excess**
**expenditure over income in the year of**
**£5,873. This can be attributed primarily**
**to the additional costs included to**
**maintain the staffing of the pre school**
**during the pandemic.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**To retain sufficient reserves to cover**
**necessary expenditure should the pre**
**school be required to close, and to allow**
**for fluctuations.**| |Amount of reserves held|Para 1.22|**£38,531**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Additional information (optional)** You may choose to include further statements where relevant about: The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Trust**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Elected by committee of trustees**| ## **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|Cross Hayes Preschool| |---|---| |Other name the charity uses|Cross Hayes Pre School| |Registered charity number|299488| |Charity’s principal address|St Mary’s Hall
The Triangle
Malmesbury
Wiltshire
SN16 0AH| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Nikolas Daines|Chairperson||| ||BarryFlockhart|Treasurer||| ||Harriet Trow|Secretary||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |**Accounta**
**nt**|Jennifer Cole
Accountancy Limited|The Rookery, Burton Hill, Malmesbury, Wiltshire SN16
0EL| |**Independe**
**nt**
**Examiner**|Mander Duffill
Chartered
Accountants|The Old Post Office
41-43 Market Place
Chippenham
Wiltshire SN15 3HR| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Harriet Trow|| ||
Secretary|| |||| |||| R¢gi5tered Charity NuTnber.' 299488 Cros5 Hayes Pre School Aceounts for the year ended 31 Aug￿12020 Hayes Pre Sebool Contents Page Balance shcet Incotne and expenditure a¢coiLnt Notes to the accounts Trustees, approval Indcpendent Examin￿,$ report Page I Cross Hayes Pre School Balance $beet s at 31 Augusi 2020 2020 2019 Note Fixed A￿ets 2.612 2.461 CurreNI assets Debtors and prepayments Stocks Cash 8t bank and in hand 1,217 52 34.868 3,946 52 38,098 36.137 42.096 Current li2bili¢ies Creditors and accrnals 218 153 218 153 Net current ￿Sets 35.919 41,943 Net assets 38.531 44,404 Unrestricted accumulated fund Brought fonvard at I Septcmber 2019 Excess expenditure over income for the year/ Excess incom¢ ovcr cxpenditure for the y&qr 44.404 34,918 (5,873) 9.486 38,531 44,404 Page 2 Cro&8 Haves Pre sch1￿1 Income and expenditure account for the year ended 31 August 2020 2020 2019 u￿reStriCted (￿NdS Unrestricted funds COME Wiltshire Council tunding Attendance fees SMP Recoverable Grants and Donations received Fundraising in¢i)me Bank interest Milk refund Summer ollting Unifortn sales 61,775 3.301 1,838 75,324 7,772 4,387 325 1,574 75 220 72 219 713 79 28 TOTAL IfyCOME FOR THE YEAR 68,811 88,891 EXPENDITURE Salaries, wagcs and staifing ¢xp¢nses Rent payable Fundraising expenses Summer outing Telephone aDd internet Payroll and aecountanc). fees Independent Examiner's fees Repairs and Inaintenance EquipmenL postage and stationery Petty cash. refreshments and groceries Insurance Staff Christmas meal and leaving gifts Milk Staff training and clothing Subscriptions Entertainment Ofsted / DBS Website Depreciatioll AGM I tne¢ting eX￿nSeS Increase I decrease in stock Donations Uniforn) 55,925 5.824 90 63,259 4.966 583 480 1200 loo 475 1.200 20 184 6,271 805 818 12 199 174 iio 95 2.871 967 813 109 308 24 i io 90 192 1.844 1,152 258 30 542 1,586 161 193 49 TOTAL EXPENDITURE FOR THE YEAR (74,684) (79,405) EXCESS EXPENDtTURE OVER INCOMEI EXCESS INCOME OVER EXPENDITURE FOR THE YEAR (5.873) 9,486 Page 3 cro￿ Hayes S¢bool Notes to the Accounts for the year ended 31 August 2020 Note I Basis of Preparation The fmancial statements have been prepared under the historical cost accounting nlles, in accordanc¢ with Accounting and Reporting for Charities and with the Charities Act. Note 2 Aeeounting Policies INCOMING RESOURCES Reeognition of incoming resourees These are included in the Statement of Fknancial Activities (SOFA) when: the Lharity beLomes entitled to the resouTces - the trusteeb are virtually certain the) will receiNe the resources - the monetary tralue Can be measured with sufficienl Teliability. Incoming resources with related expendithre WThere incoming resources have related expenditure (&s with fUnd￿lsing or contract illcome) the incoming resources and related expenditure are reported gross in the SOFA. Grants and donations Grants and donations }￿e only included in the SOFA when the charity has unconditional entitlement to the resources. EXPENDITURE AND LIABILITIES Liability re¢ogllition Liabilities are recognised as soon as there is a legal or constructive obligation committing the th4￿1ty to pay out resources. ASSETS Tangible r￿ed assets for use by charity These are capitalised if they can be used for more than one year, and cost at least £100. They are valued at cost or a reasonable value on receipt. Depreciation is charged at the following rates: Pre School Equipment: 250/0 Straight line Stock8 and work in progress These are valued al the loiier of cost or market value. Page 4 Crn5s Hayes Pre Schimbl Iyotes to the Ateounts for the year ended 31 August 2020 Note 3 Paid employees Staff Costs 31 August 2020 31 August 2019 Gross wages, salaries 2nd benefits in kind and Employer's National Insurance costs 55,925 63,259 3.25 Average number full time equivAlent employtts in the year 31 August ?020 31 August 2019 Pre ￿h0o1 staff Note 4 Fixed Assets Pre school equipment Cost At I September 2019 Additions during the year 6.380 At 31 Aiwist 2020 Depreciation At I SeptembeT 2019 ch￿ge for period 3.919 1.586 As at 31 August 2020 Net Book Value At 31 August2019 At 31 August 2020 Page 5 Cro&8 Hay￿ School Note 5 Debtors and Prepayments 31 August 2020 31 August 2019 Trade debtors SMP Reclaim Prepayments 636 2,740 570 576 Note 6 Creditors and Atcrua15 31 August 2020 J l Augusl 2019 Otber creditors 218 153 153 ote7 Independent Examiner's Fees The independent exa￿￿￿eT'S fee for the year ended 31 August 2020 was £120 (2019: £100). The 2019 independent examiner's fee was cancelled. Note 8 Trustees There were 3 trnstees in the year ending 31 August 2020 (2019: 3} None of the trnstees have been paid any remuneration or received any other benefits from an employment wAth Cross Hayes Pie School (2019.. None). No trustee expenses have l*en incurred (2019: None). Ther¢ have been no related paty transactions in the reporting period (2019: None). Page 6 Cr05s Ha)es Pr¢ School Accounts For The Year F.nded 31 A ust 2020 We approvc these accounts and ¢onfArm that we hav¢ made available all relevani records and infomiation for their production. Treasure Setretsry Chairperso Date Page 7 Cro&s Hay£s Pre School Independent eiaminer's r¢port lo the truste¢5 of Cross Hayes Pre-sehool I report to the trustces on my examination of the financial statements of Cross Hayes Pre School ('%he charity.? for the year ended 31 August 2020. Responsibilities and basis of report As the trustees of the cl]arity. you aTe responsible for the preparation of the financial statements tn accordance with the requirements of thc Charities Act 2011 ("the Acf). l report in respect of my cxamination of the charity's financial statements Ca￿l¢d out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Con]mission under section 145(5)(b) of the Act. Independent ￿L￿Diner)S Statement I have completed my examination. I confirm that no material matters have come to my attention in cowiection witb the examination giving me cause to believe that in any material respect". accounting records were not kept in ttspect of the cljatity rquired by section 130 of the 2. the financial statements do not accord with those recor(Ls" or 3. the financial statcrncnts do not comply with the applicable requirements concerning the form and content of the accounts set out in the Clwities (Accounts and Reports) Regulations 2008 other any requirement that the accounts give a 'truc and fair, view which is not a matter considered as part of an IndeE￿ndent examinatio I have no concerns and have come across no other matters in connection with the examination to which attention should bc drawn in this report in order to enablc a proper undersLanding of the accounts to be reached. Andrew Davis FCA Mander Duffill Chartered Accountants The Old Post Office 4143 Market Place Chippenham Wiltshire SN15 3HR 2 L PeLEau Ogi Page 8 CTos% Hayes Pre School Independont oxaminer s report to the Irust¢C8 of Cross Hay¢s Pr¢-School I report to the trustees on my examination of thc fmaucial statements of Cross Hayes Pre School ('tthe charity") foT the year ended 31 August 2020. Responsibilities and basis of report As thc trnstccs of th¢ ¢harityy you arc rcsponsiblc for thc PIcP￿atIOll of thr sialr￿[cllts in accordance with the requiremenls of the Charities Act 2011 ('*he Act,). I report respect of my examination of thc charity's financial stafrments carried out und¢T section 145 of the 2011 Act and in carrying out my cxamination I have followed all the applicable Directions given by the Charity Commission undeT section 145(5)(b) of the Act. Independent Examiner's Statement I have completed my examination. I confirni that no material matters have come to my attentinn in connection with the examination giving me cause to believe that in any material respcct: accounting records were not kept in respect of the clwity as rcquired by section 130 of the 2. the fman¢Éal statements do not accord with those records; or 3. the fmancial statements do not comply with the applicable requirements concerning the forni and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any Tequirernent that the accounts give a 'tn]e and tair, view which is not a matter considered as part of an independent exaMir￿tIOn. I havc no conccms and hav¢ comc across no othcr mattcr5 111 comicctioii witli tbt rxaIiiiudliun lo which attention should be drawn in this report in order to enablc a PTnper undeTStAndin8 nf the. accounts to be reached. Andrew Davis FCA MandeT Duffill Chartered Accountants The Old Post Office 4143 Market Place Chippenham Wiltshire SN15 3HR 2 L PeLeMkn Page 8