Trustee Annual Report 2024 .' •oooJ ,,1 ¥1, ). Yeovil Freewheelers Emergency Volunteer Service Moro* Charity registration number: 299434 YFWBlooé 8tke5 EVS l&fyrEERS siiiQt
Yeovil Freewheelers EVS Trustees, Annual Report for the period 1st January 2024 to 31st December 2024 Charity name: Freewheelers Emergency Voluntary Service (Yeovil) Charity registration number: 299434 Purpose of the Charity Relieve sickness and protect health by the provision of transport of urgently needed bloods, druES, human tissues and other medical requirements between hospitals and blood transfusion banks throughout the South-west of England. YFW operates from Yeovil District Hospital IYDH), Dorset County Hospital IDCHI, Dorchester, and Taunton Musgrove Park Hospital providing a 24-hour service to deliver a fast, 53fe and effective emergency medical courier capability throughout the South- West, serving hospitals, hospices, care and nursing homes, laboratories and patients discharged to their own homes. Main charity activities which benefit the public YFW carries urgently needed blood and blood products, blood samples, biopsies, MRI scans, X-rays, prescription drugs, a variety of medical equipment and patient notes to hospitals, hospices, and nursing homes as well as private addresses, which are often in isolated areas, across most of Somerset and Dorset, saving the NHS well over £400,000 while easing patients, suffering and helping to save lives. 'Riding all year, in all weathers, 24hrs a day, free of charge. Lentells TQ'lA¥Jthl
Yeovil Freewheelers EVS Charity Information -120 VOLUNTEERS Gave up their time to provide an incredible senlice, transporting blood products, urgent samples, donated breast milk and medical supplies to hospitals and other NHS partners across Somerset, Dorset and beyond, 365 days of the year. All free of charge to our NHS! Garages located at..
Yeovil hospital Wincanton hospital Dorchester hospital Taunton hospitsl Motorcycle fleet: ,> 3xBMWRT 5 x Triumph Tiger I x Yamaha Tracer Car fleet: 2 x 4x4s Lentells
Yeovil Freewheelers EVS Statement of Trustees, Responsibilities The Trustees are responsible for preparing the Trustees, Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales require5 the Trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the Charity and which properly present the Charity's incoming resources and application of resources of the charity for that period. In preparing these financial statements the trustees are required to.. l. Select suitable accounting policies and then apply them consistently,. 2. Make judgements and estimates that are reasonable and prudent,. 3. Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping sufficient accounting records, which disclose, with reasonable accuracy at any time, the financial position of the Charity, and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable Steps for the prevention and detection of fraud or other irregularities. Trustee name arles'tampion-stiiit'h Alan Bond Andrew Harries Vince Sharp Jonathan Anderson Peter Baker Office Ilf an Remarks, . From 22-Feb-24-'" From 22-Feb-24 Resigned 21-Nov-24 Resigned 6-Mar-25 From 2-Jan-25 From 22-Feb-24 Secretary Lentells
Yeovil Freewheelers EVS Independent Examiners Report to the Trustees of Yeovil Freewheelers EVS I report to the trustees on my examination of Freewheelers Emergenty Voluntary Service lyeovill accounts for the year ended 31 December 2024, which are set out on pages 6 to 7. Res ective res onsibilities a trustees and examiner The Charlty's Trustees are responslble for the preparation of the accounts. The Chèr5ty'S Trustees conslderthat an audit is not requlred for the year under sertion 144121 of the Charftles Att 2011lthÈ 2011AttI and that an independent exarnination is needed. It is my responsibllityto.. exaffline the a¢¢ount5 under 5ertion 145 tsf the 2011 Act.. to follDW the procedures lald down in the General Dlrecbon5Biven by the Charitycornmissioner under5ectlon 145ISllbl of the 2011Art; and to state whether particular matters have come to my attentlon. Basis of inde endent examiners, re ort My examlnatlon was carrled out In accordance with the General Dlrectlons given by the Charltycommlssloner. An evmination includes a VIeW of the accountlng records kept by the charlty and a comparlsDn of the accounts presented with those records. It also includes consideration of any unv5ual items or disc105ure5 in the accounts, and the seekingof explanation5 from you as trusrees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently no oplnion Is 8lven as to whetherthe accour*ts present a'true and falrview, and the report Is Ilmlted to those matters set out in the statement below. Inde endent examiners, statement In connection wlth my examination, no matter has ¢ometo myattentioN-. whlch glves rne reasenable cause to believe thèt, in any rnaterial re5pecL the reqvirernents.. al to keep accountlng records in accordance wSth sectlon 130of the 2011Act.' and bl to prepare accounts whlch accord wlth the accountTnR records and to cornpty with the accoUnnE Tequirements of the 2011Att have nor been met.. or to which. in myopinion. ¥ttention should be drèwn In order to enable a proper understanding of the accountsto be reached. $18ned Date......... Mr T Robinson FCCA Lentells Limited Chartered Certified Accountants 17-18 Leach Road Chard 8usine5s Park Chard. Somerset, TA20 IFA Lentells
Yeovil Freewheelers EVS Financial Review EELÉRS E ARY SER CEIPTS AND PAyMENT5AtCour FOR THE Y AR ENDED 31 DECEMBER 20 rotilfunds Unr*ht1l¢o1Urs RECEIPTS DonatioTrs and sponsorship 43.668 1,697 1,698 1,151 23,006 26,950 497 72.318 115,986 1,697 1.698 1.151 786 23.006 19,878 26,950 25.691 580 1,077 8,029 1.985 1.985 2.373 74883 173550 136 147 77.602 1,788 Grant fund appllcation5 Investment income VAT refunds ReimPAJrsements Reimbursement5- Uniform Sub total Asset sale5 3.605 3.605 5.691 TOTAL RECEIPTS 102.272 74.883 177,155 141,838 TotallurAs T•tallund5 PAYMENTS 12.756 20,064 12,756 24.425 10.Z34 22,666 8,031 9,737 2,245 4.917 2.563 603 19.664 Repiirs and maintenance Relmbur5ed Expenses Insurance Uniforms Office expense5 Marketing Other expenses VAT Claimed on expen525 4,361 12,653 I,Q74 5.114 2.243 1.656 12.653 3.059 5,694 2,243 1,656 1,985 580 Subtotal 77.515 80.660 Asset purchases 26.714 37,014 63.728 57,516 TOTAL PAYMENTS 104.229 43,940 148,169 138.176 I4 RECEIPTS FOR THE YEAR 11.9571 30.943 28.986 3,662 CASH FVNDS L4STYEAR END 106,646 2,403 ID9,049 105,387 CA511 FUNDS THIS YEAR END 104,689 33.346 138,035 109,049 Lentells
Yeovil Freewheelers EVS Financial Review FREEWHEELERS EMERGEhlCY VOLUNTARY SERVICE YEOVIL STATÉMENT OF A55ETS AND LIA81LITIES AS AT 31 DECEMBER 2024 2L24 2ts Unre5trtcted ruh05 Hestrirttd Totslknd5 CASH FUNDS Lloyds Bank current account Lloyds Bank instant saver Lloyds Petty cash Paypal TOTAL CASH FUNDS 2.672 101,712 97 96 112 2.672 33,346 135.058 97 96 112 2.816 99,407 4.673 240 1.913 104.689 33.346 138,035 109.049 OTHER MONETARY A55ET5 VAT debtor Prepayments 4.751 10.544 4,751 10.544 5,801 7,739 15,295 15,295 13,540 ASSETS RAINED FOR CHARITY'S OWN USE MDtorrytles- net book value Equipment- net book value Garage- net book value 102.277 5.817 3,440 102,277 3,440 5,350 78,314 2,834 5,350 111,534 111.067 86,498 LIABILITIE5 Accruals 602 602 112 602 602 112 These Financial StatEtllent5 were approved by the board of trustees on Signed (Trusteel Charles Campion-smith PRINT NAME .............................. Lentells
Yeovil Freewheelers EVS Financial Review for the year ended 31st December 2024 The charity maintained its strong financial position in 2024 thanks to exceptional fund- raising efforts by members and volunteers and the continued generosity of donors. Overall cash resources increased to £138,035 (2023: £109,049), despite asset purchases of £63,72812023: £57,516). Total receipts rose by £35,317 to £177,1551£141,838} with donations and sponsorship rising by £38,384 to £115,986. Fund raising increased by £1,259 to £26,950 and VAT reclaimed increased by £3,128 to £23,006. Expenditure, excluding asset purchases, rose by £3,781 to £84,44112023: £80,660}. The major areas of expenditure were fuel and repairs and maintenance totalling £37,181 (2023: £32,900) and VAT on expenditure was £21,955 (2023: £19,664). The level of cash reserves held at the end of the year puts the Charity in a strong position to meet its expected future revenue and capital expenditure, although the plans to purchase dedicated premises will require an increase in fund raising over the next few years. Lentells
Yeovil Freewheelers EVS Yeovil Freewheelers is an unincorporated charity which is governed by the publications shown below. The processes and procedures that direct the charity and its members are approved by the Charitv Commission and are reviewed reularIV to remain best practice. Governance The Group shall be managed and administered in accordance with the Constitution (dated 22 April 20241, Policies, the Group Members, Handbook Ivll.2 dated November 2024} and Service Level Agreements as updated from time to time). Chairman's Summary Yeovil Freewheelers has had another successful year serving the local NHS and it is a privilege to present this annual report on behalf of the Trustees and the Committee. In line with the amended constitution adopted at the last AGM there have been 5 Trustees for most of the year. Andy Harries resigned from the Board on 21" November 2024 and we appointed Jon Anderson as Trustee with financial expertise on 2. January th 2025. Vince Sharp resigned from the Board at the AGM on 4 March 2025 so there is now a vacancy that has been notified to the membership. The Trustees have met four times in the year and jointly with the committee twice. The new constitution now allow5 members to voting virtually if they are unable to attend an AGM or EGM in person. We are pleased that some members took advantage of the opportunityto cast their vote by proxy or on-line for the 2025 AGM. Looking to the future, the AGM supported the Trustees, and the committee's proposal to start work to convert the Charity to a Charitable Incorporated Organisation ICIO). The Trustees and Committee aim to bring back a detailed proposal, which will require the approval of two thirds of members voting, at a fut M op.£tsfy4. Lentells
The Trustees also support the committee's proposal to raise funds to enable the Charity to acquire dedicated premises. A subgroup of committee members and Trustees are looking at the capital and recurring costs that owning premises would incur. Reference and Administrative details Charity name Other name the charity uses Freewheelers Emergency Voluntary Service (Yeovill Yeovil Freewheelers EVS YFW Bloodbikes 299434 35 Mudford Road Yeovil Somerset BA214AE Registered charity number Charity's principal addres5 Reporting Accountant5 Lentells Ltd Chartered Certified Accountants 17-18Leach Road Chard Somerset TA20 IFA Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charitws trustees Charles Campion-smith Chair 9" May 2025 Lentells io