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2021-09-30-accounts

PEGASUS PLAYSCHEME

FINANCIAL STATEMENTS

FOR THE YEAR ENDED 30TH SEPTEMBER 2021

Registered Charity No: 299301

PEGASUS PLAYSCHEME

FINANCIAL STATEMENTS

FOR THE YEAR ENDED 30TH SEPTEMBER 2021

INDEX

Page
1 & 2 Annual Report of the Executive Committee
3 Independent Examiner's Report
4 Statement of Financial Activities
5 Balance Sheet
6 & 8 Notes to the Financial Statements
9 Schedule of Donations and Contributions

PEGASUS PLAYSCHEME ANNUAL REPORT OF THE EXECUTIVE COMMITTEE FOR THE YEAR ENDED 30TH SEPTEMBER 2021

The playscheme is an unincorporated association governed by its constitution. It is a registered charity, number 299301. Its address is 14 Oswald Road, Dover, Kent CT17 0JS.

Trustees and Executive Committee

The Charity Trustees who have acted during the year were as follows:

S. Clark (MBE) V. McLester A. Ladd K. Bladon

The Executive Committee has general powers of management over the affairs of the Association and is made up of four officers and up to twelve members. Each member is elected at the Annual General Meeting.

The Executive Committee elected at the Annual General Meeting on 31st March 2021 was as follows:

S. Clark - Chairperson/Secretary/Fundraiser S. Slingsby - Vice Chairperson/Child Coordinator A Thompson - Treasurer/Supplies Coordinator A Ladd - Staff Coordinator/Scheme Manager Scarlet Clark - Publicity Coordinator Scott Clark - Volunteer & Activity Coordinator K. Bladon - Committee L Bax - Committee/Youth Forum Chairperson

The object of the Association shall be to provide or assist in the provision of education and recreational facilities (including holidays) in the interests of social welfare for children and young persons with learning difficulties who reside in and around Dover and Deal, with the object of improving the quality of life of these children and young persons and with the ultimate aim of facilitating wherever possible their meaningful social integration within the local community. Other core aims of the playscheme include:

Progress during the year

This year the Playscheme took place during the school summer holidays for 15 days over the period from Monday 26th July 2021 to Friday 13th August 2021.

The scheme continued with an age range of 8-21 years for the day activities. This allowed 3 groups to run concurrently with up to 12 children in each group. The children all had significant learning difficulties' and many also had physical disabilities or additional medical problems. 40 children attended the scheme this year.

Each group was managed by 3 full time staff, a Group Leader and 2 assistants. The staff were assisted by volunteers on a 1 to 1 basis with each child. The majority of volunteers worked for all 15 days and the vast majority of staff and volunteers have worked for Pegasus previously. Their experience proves invaluable to the success of the scheme. The staff and volunteers were all given training prior to the scheme starting and all staff and volunteers over the age of 16 were also DRB checked prior to the scheme starting.

All the groups were based at Astor College for the Arts, Dover. This venue was good for access to various activities and was a reasonable cost. The venue also provided easily accessable toileting, changing, kitchen and reception facilities. All parent evaluation replies received after the scheme stated that they were happy with the venue.

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PEGASUS PLAYSCHEME

ANNUAL REPORT OF THE EXECUTIVE COMMITTEE (CONTINUED) FOR THE YEAR ENDED 30TH SEPTEMBER 2021

Where possible the Youth Forum has continued during the year. Anyone over the age of 18 can attend the monthly meetings and activities and put forward their ideas for additions and improvements to the scheme.

Three coaches with drivers were hired for the duration of the playscheme. This enabled all groups to attend offsite activities at the same time. Main outings were booked in advance but Group Leaders and Assistants had the opportunity to plan their groups free days. The groups visited many local activities including water sports, swimming, tobogganing, bowling and crafts. This years outings included Brockhill Farm and Wingham Wildlife Park where the children could do a range of outdoor activities. A last day party and Prom were also held at the end of the scheme and children were given a copy of their own photographs from the scheme on a memory stick with a keyring momento.

A plan and budget were prepared and followed, enabling control over policy and financial decisions.

The success of the playscheme both in terms of meeting its objectives and raising funds to support itself has always been due to the generosity of time given by the staff, volunteers and committee. In excess of 4,000 volunteer hours were carried out over the year to 30th September 2021. The playscheme is wholly dependent upon the funding it receives from donations, contributions and grants.

The statement of financial activities reports net outgoing resources during the year of £18,218 and total funds of £33,539 at the year end. The Trustees have decided that it is unnecessary for the scheme to hold reserves and that all funds held should be used in the persuance of the scheme's objectives. The committe maintains a positive outlook for the scheme and plans are underway for 2022.

Statement of the Committee's responsibilities

The committee is required to prepare annual financial statements and in preparing these financial statements, the committee is required to:

The committee is responsible for keeping proper accounting records. They are also responsible for safeguarding the assets of the organisation and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

On behalf of the Executive Committee

Date: 7th March 2022

Trustee/Chairman

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INDEPENDENT EXAMINER'S REPORT TO THE MEMBERS OF PEGASUS PLAYSCHEME

I report on the financial statements of the charity for the year ended 30th September 2021, which are set out on pages 4 to 8.

Respective responsibilities of the Executive Committee and Examiner

The Executive Committee is responsible for the preparation of the financial statements. The Executive Committee consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

Basis of Independent Examiner's Report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the financial statements present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent Examiner's Statement

In connection with my examination, no matter has come to my attention to indicate that:

Mr M J Bell MJB & Co Accountancy Services 45 Balfour Road Walmer Deal Kent CT14 7HY Date: 7th March 2022

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PEGASUS PLAYSCHEME STATEMENT OF FINANCIAL ACTIVITIES INCOME AND EXPENDITURE FOR THE YEAR ENDED 30TH SEPTEMBER 2021

2021 2020
Unrestricted Restricted Total Total
Funds Funds Funds Funds
Notes £ £ £ £
Incoming Resources
Donations and Contributions 20,212 - 20,212 6,704
Grants (restricted) 2 - 12,563 12,563 3,873
Grants (unrestricted) 3 14,800 - 14,800 33,150
Bank Interest 3 - 3 53
----------- ----------- ----------- -----------
Total Incoming Resources 35,015 12,563 47,578 43,780
----------- ----------- ----------- -----------
Resources Expended
Direct charitable expenditure
Wages and Volunteers Expenses 28,119 1,417 29,536 12,546
Training and Professional Fees 820 - 820 114
Materials and Outing Expenses 5,118 5,506 10,624 3,185
Venue and Storage Costs 2,757 - 2,757 2,173
Coach Hire 8,239 7,021 15,260 -
----------- ----------- ----------- -----------
45,053 13,944 58,997 18,018
Other expenditure
Lottery and Raffle Prizes 350 - 350 350
Stationery, Computer and Advertising 195 - 195 298
Committee Expenses 51 - 51 30
Youth Forum Expenses 200 - 200 574
Insurance 714 - 714 691
Telephone and Internet 3,321 - 3,321 2,122
Independent Examiners Fee 280 - 280 280
Sundry Expenses 53 - 53 61
Depreciation of Equipment 1,008 627 1,635 1,323
----------- ----------- ----------- -----------
Total Resources Expended 51,225 14,571 65,796 23,747
----------- ----------- ----------- -----------
Net Incoming/(Outgoing) Resources
for the Year (16,210) (2,008) (18,218) 20,033
Funds brought forward 47,887 3,870 51,757 31,724
----------- ----------- ----------- -----------
Funds carried forward 31,677 1,862 33,539 51,757
======= ======= ======= =======

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PEGASUS PLAYSCHEME STATEMENT OF FINANCIAL ACTIVITIES BALANCE SHEET AS AT 30TH SEPTEMBER 2021

2021 2020
Notes £ £ £ £
FIXED ASSETS
Equipment 6 4,892 3,968
----------- -----------
4,892 3,968
CURRENT ASSETS
Cash at Bank 28,904 47,233
Cash In Hand 103 94
Debtors - 800
----------- -----------
29,007 48,127
----------- -----------
CURRENT LIABILITIES
Creditors and Accruals 360 338
----------- -----------
360 338
----------- -----------
28,647 47,789
----------- -----------
33,539 51,757
======= =======
FUNDS
Unrestricted 31,677 47,887
Restricted 7 1,862 3,870
----------- -----------
33,539 51,757
======= =======

These financial statements were approved by the Executive Committee on 7th March 2022.

Trustee/Chairman

Trustee/Treasurer

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PEGASUS PLAYSCHEME NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH SEPTEMBER 2021

1. ACCOUNTING POLICIES

These financial statements have been prepared under the historical cost convention and on the accruals basis, in accordance with the Charities Statement of Recommended Practice (FRS102).

Income, other than grants, is recognised when received. Grants are recognised once the conditions for receipts have been complied with, but not before receipt.

Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost less estimated residual value over their expected useful lives as follows:

Equipment

25% reducing balance

No provision is made in the financial statements for taxation, as the Committee is of the opinion that all the Association's trading is of a charitable nature and therefore outside the scope of taxation.

the scope of taxation.
2021 2020
GRANTS (RESTRICTED) £ £
Rotary Club - 1,000
Dover District Council 2,142 2,873
St Margarets Parish Council 500 -
St James' Foundation 2,500
The Dovorian 400 -
Kent County Council 5,000 -
Kent Community Foundation 2,021 -
----------- -----------
12,563 3,873
======= =======

2. GRANTS (RESTRICTED)

a) The Dover District Council grants received during the year were to contribute towards the cost of staff T-shirts and volunteer costs incurred by the scheme.

3. GRANTS (UNRESTRICTED)
GRANTS (UNRESTRICTED) £ £
Kent County Council - 10,000
Dover District Council 1,500 750
Colyer Fergusson Charitable Trust 4,000 4,000
Dover Harbour Board - 2,500
The Entertainer - 1,000
Dover Rotary Club - 500
Kent Community Foundation Core Support 9,300 14,400
----------- -----------
14,800 33,150
======= =======

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PEGASUS PLAYSCHEME

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH SEPTEMBER 2021

4. STAFF NUMBERS

STAFF NUMBERS
2021 2020
The average number of persons employed during the year was:
Throughout the year 4 4
======= =======
During the period of the scheme 13 4
======= =======

No employee has been paid in excess of £60,000 during the year.

5. TRUSTEES REMUNERATION

Trustees are not remunerated for their role as trustees.

The following trustees and key management personnel however have received the following payments for their other roles in the scheme:

2021 2020
£ £
S Clark (MBE) Fundraiser 6,655 5,807
V McLester Treasurer (resigned) - 500
A Thompson Treasurer 1,200 700
S Slingsby Staff/Office Manager 2,355 1,200
A Ladd Staff/Office Manager 1,680 525
S Clark Project Coordinator 3,740 3,740
----------- -----------
15,630 12,472
======= =======

6. TANGIBLE FIXED ASSETS

FIXED ASSETS
Equipment
£
Cost:
At 1st October 2020 66,273
Additions 2,559
-----------
68,832
-----------
Depreciation:
At 1st October 2020 62,305
Charge for Period 1,635
-----------
63,940
-----------
Net Book Value:
At 30th September 2021 4,892
=======
At 1st October 2020 3,968
=======

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PEGASUS PLAYSCHEME

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH SEPTEMBER 2021

7. RESTRICTED FUNDS Balance at Balance at Movement in Resources Movement in Resources Balance at
1st Oct 2020 Incoming Outgoing 30th Sept 2021
£ £ £ £
Awards for All Asset Fund 138 - 35 103
Kent Community Foundation Fund No. 116 - 30 86
Pfizers Fund 20 - 5 15
Action with Community Fund 98 - 25 73
Vodafone Fund 252 - 64 188
Hedley Foundation Fund 18 - 5 13
Winkle Club Fund 7 - 2 5
The Cooperative Fund 56 - 14 42
Coalfields Regeneration Trust Fund 500 - 125 375
KCC Small Grants Fund 216 - 55 161
Mulberry Cottages Fund 56 - 14 42
Kent Police Fund 37 - 9 28
Dover District Council Fund 1,356 2,142 2,767 731
St Margarets Parish Council Fund - 500 500 -
St James' Foundation Fund - 2,500 2,500 -
The Dovorian Fund - 400 400 -
Kent County Council Fund - 5,000 5,000 -
Kent Community Foundation Fund No. - 2,021 2,021 -
Rotary Club 1,000 - 1,000 -
----------- ----------- ----------- -----------
3,870 12,563 14,571 1,862
======= ======= ======= =======

All fund balances at the year end were represented by fixed assets.

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PEGASUS PLAYSCHEME

SCHEDULE OF DONATIONS AND CONTRIBUTIONS FOR THE YEAR ENDED 30TH SEPTEMBER 2021

£
Feel Good Fashion 331
Ian Hulks 45
Steve Nigel 90
The Co-operative Local Community Fund 1,481
Charity Boxes 69
Thomas Trru 65
Sue Whatton 25
Lynn Flower 20
Catherine Coe 40
Parent Donations 14,218
Other Donations and Gift Aid 2,033
Fundraising 1,795
-----------
20,212
=======

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