## **Trustees' Annual Report for the period**
Period start date
Period start date Period end date Day 01 Month 04 Year 2024 Day 31 Month 03 Year 2025
**From**
**To**
## Section A Reference and administration details
THE CLAPTON MEETING ROOM TRUST
**Charity name Other names charity is known by Registered charity number (if any)** 299263 **Charity's principal address** 81 ROXBURGH ROAD
NA
WEST NORWOOD LONDON **Postcode SE27 0LE**
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Andrew Burr|||Andrew Burr|
||Colin Smith|||Colin Smith|
||Nigel May|||Nigel May|
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
|**Name**|**Dates acted if not for whole year**|
|---|---|
|NA||
|||
|||
March **2012**
**TAR**
1
|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|
|---|---|---|
||||
||||
||||
||||
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Trust Deed
Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted
- (eg. trust, association, company)
Appointed by existing trustees Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
The trust has recently adopted its own safeguarding policy and requires those using the meeting room to have their own. The safeguarding policy of any user is held by the trust.
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
The Trust deed (governing document) includes the following statements regarding the objectives of the charity:
**Summary of the objects of the** The Trust shall hold the property for the charitable purpose of providing a **charity set out in its** meeting place or places for the celebration of the Lords Supper, the **governing document** Worship of God, Prayer, Preaching of the Gospel, Bible readings and Addresses on the Word of God, all governed by injunctions of the Holy Scriptures.
March **2012**
**TAR**
2
The trustees have ensured that the users of the meeting hall held by the trust maintain the objectives to the same standard as set out in the Trust Deed when it was set up in in 1984.
This includes maintaining meetings consistent with the guidance and a public notice board in a prominent location on the front of the meeting hall.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
Any decisions taken when exercising any powers or duties have had due regard to the commission's public benefit guidance to which the guidance is relevant.
**Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
Through the summer of 2024 the trust carried out major repairs and renewals to the meeting hall owned by the trust. These works ensured the hall was brought up to current specification and included:
- Redecorating of external walls & Associated repair works.
- • Replacing the existing floor coverings with new & associated works.
- Replacement of the church roof & heating upgrade works.
March **2012**
**TAR**
4
## **Section E Financial review**
The trust has a regular rental income and seeks to maintain an **Brief statement of the** appropriate balance in the bank. If additional funds are required, support **charity’s policy on reserves** is sought from other trusts set up for similar reasons.
**Details of any funds materially** None **in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
The principle source of funds is rental income from the users of the meeting hall.
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
## **Signature(s)**
**Full name(s)** Colin Harold Smith **Position (eg Secretary, Chair,** Trustee **etc) Date** 12/01/2026
March **2012**
**TAR**
5
||**THE CLAPTON MEETING ROOM TRUST**
**Charity Name**|**THE CLAPTON MEETING ROOM TRUST**
**Charity Name**|**THE CLAPTON MEETING ROOM TRUST**
**Charity Name**|**299263**
**No (if any)**|**299263**
**No (if any)**|**299263**
**No (if any)**|**CC16a**|
|---|---|---|---|---|---|---|---|
||**For the period**
**from**|01/04/2024
Period start date|**To**||31/03/2025
Period end date|||
|||||||||
|**Section A Receipts and payments**||||||||
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**900**
**518**
**-**
**-**
**-**
**-**
**-**
**-**
**1,418**
**-**
**-**
**-**
**1,418**
**992**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**992**
**-**
**-**
**-**
**992**
**426**
**-**
**-**
**426**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**28,893**
**-**
**-**
**-**
**-**
**-**
**28,893**
**-**
**-**
**-**
**28,893**
**-**
**77,514**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**77,514**
**-**
**-**
**-**
**77,514**
**- 48,621**
**-**
**-**
**- 48,621**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**900**
**518**
**28,893**
**-**
**-**
**-**
**-**
**-**
**30,311**
**-**
**-**
**-**
**30,311**
**992**
**77,514**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**78,506**
**-**
**-**
**-**
**78,506**
**- 48,195**||**Last year**
**to the nearest £**|
|Rental Income|**900**||||||**1,050**|
|Bank Interest|**518**||||||**490**|
||**-**||||||**17,000**|
||**-**||||||**-**|
||**-**||||||**-**|
||**-**||||||**-**|
||**-**||||||**-**|
||**-**||||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|
**1,418**||||||**18,540**|
|||||||||
|**A2 Asset and investment sales,**
**(see table).**||||||||
||**-**|||||||
||**-**||||||**-**|
|~~**_Sub total_**~~|**-**||||||**-**|
|**_Total receipts_**
**A3 Payments**||||||||
||||||||**18,540**|
|||||||||
|
Insurance|**992**||||||**3,233**|
|Repairs and Renewals|**-**||||||**-**|
||**-**||||||**-**|
||**-**||||||**-**|
||**-**||||||**-**|
||**-**||||||**-**|
||**-**||||||**-**|
||**-**||||||**-**|
||**-**||||||**-**|
|**_Sub total_ **|**992**||||||**3,233**|
|||||||||
|**A4 Asset and investment**
**purchases, (see table)**||||||||
||**-**|||||||
||**-**|||||||
|**_Sub total_ **|**-**||||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||
||||||||**3,233**|
|||||||||
||**426**|**- 48,621**|**-**||**- 48,195**||**15,307**|
||**-**|**-**|**-**||**-**||**-**|
||**-**|**-**|**-**||**-**||**-**|
||**426**|**- 48,621**|**-**||**- 48,195**||**15,307**|
CCXX R1 accounts (SS)
21/01/2026
1
**Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**5,037**
**-**
**-**
**-**
**-**
**-**
**5,037**
**-**
Agreement Error
Agreement Error
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Colin Smith|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||Colin Smith|07/01/2026|
|||||
CCXX R2 accounts (SS)
21/01/2026
2
CHARITY COMMISSIO
FOR ENGIANO AND WALE
THE CLAPTON MEEnNG ROOM TRUST
299263
Receipts and payments accounts
CC16a
For the pgriod
from
To
0110412024
31103r2025
Section A Receipts and payments
Vnrestricted
funds
Restricted
funds
Endowrnent
funds
Total lunds
Lot year
tC*th• nr•St£
tolho ngar•st¢
¢tsth* r*ar•¥t£
toth• no4r951£
A1 R9¢01 ts
ReDlfl Inwrn¢
8ank INlere
90D
51B
900
$18
28A95
1,QS0
490
93
ub tOtsl(Gmss inwne
AR)
or
28.893
311,311
A2 Asset and investment salès,
(see table).
Sub total
1.418
28,893
18.54(1
A3Pa
tnents
n4urancè
892
3,233
Rèpai8And Rene•J*8
77*1d
77,514
Sub total
892
77A14
7BMS
3,233
A4 Assgt and inve5th1¢nt
UTchase$, Isee table)
Sub total
992
77,514
78,tsQl
3,233
Net ofrecelpts/(payments)
A5 Tran$tgrs been fund5
A6 Cash funds last year end
Cash funds this yèar ond
426
48,621
46.195
15207
426
48,621
48,195
1fj,307
CCXX R18ccount5 ISSI
2110112026
Section B Statement of assets and liabilities at the end of the period
Unrestricted
lund5
to n•orè5I£
Restricted
funds
to Tr•Jr••t£
EndoY4mont
lunds
to th•Ar•st£
B1 Cash funds
$,037
Total ¢o$h funds
5m7
ar p3ymellls
¢ouN(SII
Unfestflctsd
funds
to n*aN5I£
Reslricted
funds
to n4aiost£
Endowment
funds
¢0stl0pUgn•ll
¢uThtvalu
B3 Investment assets
a¥*•t bbla
eo¥tl•pknw411
84 Assets retalned for the
eharltys own LES•
FtrAdtowhl¢h
Amoun¢dw•
tlofial
W
n41
85 Liabilltl•$
sg11 by one or hyo INStees on
behafof81 th& Imstees
Sb3n8turè
Print Narne
Date of
roval
Colih Srnrfh
07ffj112026
CCXX R2 untS ISSI
21101r2026
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examinevs Report
Report to the trusteesl
members of
THE CL4PTON MEETING ROOM TRUST
On accounts for the year
ended
31 MARCH 2025
Charity no
Ilf any)
299263
Set out on pages
I report to the trustees on my examinalion of the accounts of the above
charity {'Ihe Trust") for the year ended 31103 12025
Responsibilities and As the charity truslees of the Trust, you are responsible for the preparation
basis of report of the accotsnls in accordance with the requirements of the Charities Acl
2011 ("the Act.).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Dire¢lions given by the Charity Commission
under section 14515llb) of the Act.
I have completed my examinalion. I confirm Ihat no material matters have
Come to my attention in connection with Ihe examination which gives me
Cause to believe that in, any material respect..
accounting records were not kept in accordance with section 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examinerfs statement
I have no concerns and have come across no other matters in connection
with the examination lo which attention should be drawn in order to enable
proper understanding of the accounts lo be reached.
. Pleasè delete the words in the brackets if they do not apply.
Slgned:
Date:
2110112026
Name:
TIMOTHY HARBOUR BSC FCA
Relevant professional
quaSificationls) or body
lif any):
THE INSTITUTE OF CHARTERED ACCOUNTANTS IN ENGLAND AND
WALES
Addresg:
BECKWITH BARN, WARREN ESTATE.
LORDSHIP ROAD, CHELMSFORD,
ESSEX, CM13
IER
October 2018
Section B
Disclosure
Onty complete if the examiner needs to highlight matters of concern (see CC32,
Independent examination of oharty accounts.. directions and guidance for
examineisl.
Give here brief detslls of
any items that the
examlnerwishes to
dis¢lose.
IER
October 2018