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2023-03-31-accounts

REGISTERED CHARITY NUMBER: 299250

REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 FOR BEDFORD HOSPITAL CHARITY AND FRIENDS

BEDFORD HOSPITAL CHARITY AND FRIENDS

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

Page
Trustees, Officers and Committee members 1
Administrative details 2
Report of the Trustees 3 to 5
Report of the Independent Examiner 6
Statement of Financial Activities 7
Balance Sheet 8
Notes to the Financial Statements 9-14
Detailed Statement of Financial Activities 15

BEDFORD HOSPITAL CHARITY AND FRIENDS

FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

CHARITY NUMBER: 299250

TRUSTEES

Jacqui Goulding Deborah Inskip OBE DL Timothy Morley Helen Nellis CStJ CVO Dr Robert Oakley OBE DL Simon Sadler TD DL Dr Vaughan Southgate OBE DL Ken Williams

OFFICERS OF THE CHARITY AT 31 MARCH 2023

PRESIDENT: Charles Whitbread DL CHAIRMAN: Deborah Inskip OBE DL VICE CHAIRMAN: Dr Robert Oakley OBE DL TREASURER: Simon Sadler TD DL SECRETARY: Jacqui Goulding

MEMBERS OF THE EXECUTIVE COMMITTEE AT 31 MARCH 2023

Ismail Anilmis DL Mandy Brookes Jeanne Chrisp Jude Cottam MBE Charles Frampton Penny Flack Jacqui Goulding Judy Greevy Sandip Hindocha Deborah Inskip OBE DL Peter Marks Eamon McDonnell Dr Robert Oakley OBE DL Simon Sadler TD DL Felicity Scott Molly Taylor MBE Jenny Williams

1

BEDFORD HOSPITAL CHARITY AND FRIENDS

ADMINISTRATIVE DETAILS FOR THE YEAR ENDED 31 MARCH 2023

PRINCIPAL ADDRESS: Orchard House High Street Flitton Bedfordshire MK45 5DU

INDEPENDENT EXAMINER: Matthew Taylor FCA
14 Woodcote Valley Road
Purley
Surrey
CR8 3AG
PRINCIPAL BANKERS: Barclays Bank plc
Bedford Branch
111 High Street
Bedford
MK40 1NJ

2

BEDFORD HOSPITAL CHARITY AND FRIENDS REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023

The Trustees present their report with the financial statements of the Charity for the year ended 31 March 2023. The financial statements comply with the Charity’s constitution, the Charities Act 2011 and the provisions of the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective I January 2015) - Charities SORP (FRS 102).

Trustees

As will be obvious from the report much has been achieved by the charity in the last year, April 2022-2023.

Mrs Helen Nellis, having retired as H M Lord-Lieutenant of Bedfordshire in September 2022 remains as a non-Executive Trustee, as does Mr Tim Morley, Deputy Bursar at Bedford Modern School. Mr Ken Williams, previous Chief Executive of Bedford Hospital and a member of the Executive Committee of the Charity for many years with particular responsibilities for Primrose Transport, was appointed a non-Executive Trustee.

The Executive Trustees, in essence the leadership team of the Bedford Hospital Charity and Friends (BHS&F) are very effectively led by Mrs Debbie Inskip OBE DL (Chairman), ably supported by Dr Rob Oakley OBE DL (Vice-Chairman), a former radiology consultant at Bedford Hospital, Mr Simon Sadler TD DL as Treasurer and Mrs Jacqui Goulding as Secretary. All members of the Executive Committee have been carrying out their duties to a high standard and their work has been of enormous benefit to the BHC&F. Both Mr Eamon McDonnell and Mr Charles Frampton resigned from the Executive Committee and we are most grateful for their contribution. It is with great sadness that we learnt of Mrs Jeanette Hanling’s passing away in March: Jeanette and her husband, Brian, created the Christmas Tree Festival in St Paul’s church over twenty years ago.

Constitution, Objects and Policies

The Charity is constituted as a charitable trust. The Charity is managed by an unpaid Executive Committee, which includes four of the Trustees. The day to day activities of the Charity are organised through the executive committee and the subcommittees, which involve both the Trustees and other committee members. The Charity is a public benefit entity.

The objects and policies of the Charity comprise:

Our Achievements and Performance

As a result of the successful campaign to raise £1m for the A & E department, it is good to report that the CT scanner has now been installed and is in much demand daily.

In addition, the Charity gave £900,000, and linked with £1.1m from the Government, to facilitate the purchase and installation of a da Vinci Xi dual control-console robotic system for Bedford Hospital. At present the robotic surgery is used in the hospital for colorectal, gynaecological and urological cases. There are many advantages of using robotic surgery, benefiting both patients and staff. Patients will have minimal invasive surgery resulting in a reduced hospital stay and recovery time with less pain, and consequent improved clinical outcomes. Importantly robotic surgery will support a more ergonomic approach to surgery, reducing stress on surgeons’ bodies. Furthermore, by having the facility and training programmes it will facilitate recruitment of surgeons to Bedford Hospital and help retain the best surgical teams.

Ismail Anilmis’ annual McDonald’s bike ride in early July was very successful, and this event was very soon followed by a Golf Day at Bedford and County Golf club, Clapham. Over thirty teams of four golfers took part and sincere thanks go to the organisers, David Donnelly and David Ross, (both on behalf of the brothers) and Debbie Inskip, and to Chris Kilroy and Old Road Securities for his generous donation to cover the cost of food.

3

BEDFORD HOSPITAL CHARITY AND FRIENDS

REPORT OF THE TRUSTEES - CONTINUED FOR THE YEAR ENDED 31 MARCH 2023

In August Alex Goulding broke his own Guiness World Record with the most side jump press ups with claps in one minute at Ten Gym, Ravensden (54), and all monies raised were kindly donated to the charity.

Mandy Brookes and her team from the Executive Committee hired the basement of the Bunyan Church for an ‘Art for All’ exhibition for five days in early October for a sale of Art. Many paintings were donated by local artists, others were donated by friends of the charity, and some were sold on a commission basis. Felicity Scott was present selling the charity Christmas Cards. The exhibition commenced with a splendid evening of private viewing with drinks and canapés.

Ismail Anilmis organised a ‘McDinner with a Difference’ at McDonald ‘s, Elms Park, Bedford. Well over 100 people attended, and two cheques were presented to the charity, one resulting from the earlier McDonald’s bike ride and the other from the dinner.

The Christmas Tree Festival in St Paul’s church, Bedford, with the theme of ‘Musicals’ was superbly organised by Margaret Oakley and her team from November 30th-December 4th. Seventy Christmas Trees were decorated by different schools and organisations, and different choirs sang carols and other festive fare on each day of the Festival. There was a ‘Fizz at the Festival’ evening in the church to thank all of the sponsors. Penny Flack organised a splendid concert in St Paul’s, this was a sell out and much enjoyed by those who attended.

Molly Taylor and Felicity Scott man the Tuesday stall at Bedford Hospital each week; in addition to raising funds the stall also advertises the charity.

The Primrose Car Service, managed by Ken Williams, Peter Marks and Delphi Ellis continued to provide an excellent service transporting patients to and for radiotherapy. An increase in the numbers of patients was noted since the Covid 19 pandemic. However, some problems continued to be experienced, primarily communication difficulties with the East of England Ambulance Service (EEAS) which has moved from Bedford to Peterborough, and delays in new drivers being signed off by EEAS. A ‘new car’ (second hand vehicle with 9000 miles on the clock) was purchased in May. Furthermore it was felt necessary to purchase another three cars, hybrid Toyotas, to replace three of our older vehicles.

The Trustees of the Charity are mindful of their responsibilities to have in place robust governance systems to ensure they are acting responsibly regarding the Charity’s business. To this end they are in contact with Cranfield Trust to gain support for continuous improvement. Furthermore, we are regular contact with the authorities at Bedford Hospital to discuss future projects and how the charity is able to fulfil its role improving the quality of life for patients and those who care for them. The Trustees are mindful of succession planning and are actively seeking more diversity of experience in volunteers, that is in both the Trustees and the Executive Committee.

The Charity is always most grateful for gifts, legacies and support from other Charitable Trusts and details of these donors can be seen in the financial report. Indeed, work continued with the aim of producing a new pamphlet explaining details of the work of the charity and how to leave a legacy to the charity. Once completed these pamphlets will be distributed to solicitors’ offices

It is a pleasure to thank our Patron, The Duchess of Bedford DL, our President Mr Charles Whitbread DL, and all our VicePresidents and Honorary members.

Related Parties

Bedford Hospital Charity and Friends works closely with and provides most of its charitable expenditure to our main beneficiary, the Bedfordshire Hospitals NHS Foundation Trust.

Risk Management

The Trustees actively review the major risks which the Charity faces on a regular basis and believe that maintaining reserves at current levels, combined with an annual review of the controls over key financial systems, will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks faced by the Charity and confirm that they have established systems to mitigate the significant risks.

4

BEDFORD HOSPITAL CHARITY AND FRIENDS

REPORT OF THE TRUSTEES - CONTINUED FOR THE YEAR ENDED 31 MARCH 2023

Investment Policy

The Trustees consider that deposit accounts are the most appropriate vehicle for investing funds as they meet the requirements to maintain access and generate income. Where surplus cash is placed on deposit the Trustees consider that the accounts used for this purpose must ensure the best returns relative to retaining access to the funds.

Reserves Policy

It is the policy of the Charity to maintain unrestricted funds at a level which at least equates to approximately twelve months’ unrestricted expenditure to cover management, administration and governance costs, namely £4,000. Since unrestricted funds were maintained well in excess of this level throughout the year, no unrestricted funds have been designated.

Statement of Trustees’ Responsibilities

Law applicable to Charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the Charity’s financial activities during the year and of its financial position at the end of the year. In preparing those financial statements the Trustees are required to: -

The Trustees are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and which enable them to ascertain the financial position of the Charity and which enable them to ensure that the financial statements comply with The Charities Act 2011, applicable regulations and the Charity’s Trust Deed. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approval

This report was approved by the Trustees on 27[th] November 2023 and signed on their behalf by:

Dr Vaughan Southgate OBE DL – Trustee

5

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF

BEDFORD HOSPITAL CHARITY AND FRIENDS FOR THE YEAR ENDED 31 MARCH 2023

I report to the Trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 March 2023.

As the Charity's Trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

The Charity’s gross income exceeded £449,000 in the prior year and amounted to £ 247,000 in the current year. I am qualified to undertake the examination by being a qualified member of the Institute of Chartered Accountants of England & Wales.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Matthew Taylor FCA 14 Woodcote Valley Road Purley Surrey CR8 3AG

6

BEDFORD HOSPITAL CHARITY AND FRIENDS

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023

2023
Unrestricted
Restricted
Total
Funds
Funds
Funds
Notes
£
£
£
INCOMING RESOURCES
Income from donations & legacies
2
929,515
9,101
938,616
Income from charitable activities
3
58,613
0
58,613
Income from other trading activities
4
4,907
0
4,907
Investment income
5
1,555
0
1,555
_
_
_
Total incoming resources
994,590
9,101
1,003,691
RESOURCES EXPENDED
Costs of generating funds
Expenditure on raising funds
6
15,339
0
15,339
Charitable activities
Charitable distributions
7
1,221,044
24,420
1,245,464
Governance costs
8
2,807
0
2,807
_
_
_
Total resources expended
1,239,190
24,420
1,263,610
_
_
_
NET INCOMING/(OUTGOING) RESOURCES
(244,600)
(15,319)
(259,919)
RECONCILIATION OF FUNDS
Total funds brought forward
613,208
37,825
651,033
_
_
_
TOTAL FUNDS CARRIED FORWARD
368,608
22,506
391,114
_
_
_		 2022
Total
Funds
£
195,909
48,620
3,099
0
_
247,628
29,336
57,577
2,902
_
89,815
_
157,813
493,220
_
651,033
_

The notes form part of these financial statements

7

BEDFORD HOSPITAL CHARITY AND FRIENDS

BALANCE SHEET AT 31 MARCH 2023

Notes
CURRENT ASSETS
Debtors
12
Cash at bank and in transit
CREDITORS
Amounts falling due within one year
13
TOTAL ASSETS LESS CURRENT LIABILITIES
NET ASSETS
FUNDS
14
Unrestricted funds
Restricted funds
TOTAL FUNDS		 2023
Total
funds
£
8,075
383,039
_
391,114
0
_
391,114
_
391,114
_
368,608
22,506
_
391,114
_		 2022
Total
funds
£
5,940
645,093
_
651,033
0
_
651,033
_
651,033
_
613,208
37,825
_
651,033
_

The financial statements were approved by the Trustees on 27[th] November 2023 and were signed on their behalf by:

Dr Vaughan Southgate OBE DL-Trustee

Simon Sadler TD DL–Trustee and Treasurer

The notes form part of these financial statements

8

BEDFORD HOSPITAL CHARITY AND FRIENDS

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

1. ACCOUNTING POLICIES

Basis of preparation of the financial statements

The financial statements have been prepared in sterling which is the functional currency of the Charity and under the historical cost convention, with the exception of investments which are included at market value, where applicable. In preparing the financial statements the Charity follows best practice in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) – Charities SORP (FRS 102).

The Charity is a public benefit charity as defined under FRS 102.

Incoming resources

All incoming resources are recognised once the Charity has entitlement to the resources, it is probable that the resources will be received and the monetary value of incoming resources can be measured with reliability. The income from fundraising ventures is shown before deducting the associated costs, which are included in fundraising costs.

Legacies are accounted for as incoming resources either upon receipt or where the receipt of the legacy is virtually certain; this will be once confirmation has been received from the representatives of the estate(s) that payment of the legacy will be made or property transferred and once all conditions attached to the legacy have been fulfilled and the amount of the incoming resources can be measured with sufficient reliability.

Resources expended and irrecoverable VAT

Resources expended are recognised under the accruals basis and are classified under headings that aggregate all costs related to the category. All expenditure is recognised once there is a legal or constructive obligation committing the Charity to the expenditure. Value Added Tax is not generally recoverable by the Charity, and as such is included in the relevant costs in the Statement of Financial Activities. Grants offered subject to conditions which have not been met at the year-end date are noted as a commitment.

Cost of generating funds

The cost of generating funds are those costs attributable to generating income for the Charity, other than those costs incurred in undertaking charitable activities or the costs incurred in undertaking trading activities in furtherance of the Charity's objects. The cost of generating funds represents fundraising costs. Fundraising expenditure comprises costs incurred in inducing people and organisations to contribute financially to the Charity's work. This includes the cost of advertising for donations and the staging of special fundraising events.

Charitable activities

Costs of charitable activities comprise all costs incurred in the pursuit of the charitable objects of the Charity. These costs, where not wholly attributable, are apportioned between the categories of charitable expenditure in addition to the direct costs.

Governance costs

Governance costs comprise all costs attributable to ensuring the public accountability of the Charity and its compliance with regulation and good practice. It includes expenditure on the management and administration of the Charity and includes all expenditure not directly related to the charitable activities or fundraising ventures.

Funds structure

Where there is a legal restriction on the purpose to which a fund may be put, the fund is classified either as an endowment fund, where the donor has expressly provided that only the income of the fund may be applied, or as a restricted income fund where the donor has provided for the donation to be spent in furtherance of a specified charitable purpose. The Charity currently has neither permanent endowment nor expendable endowment funds.

9

BEDFORD HOSPITAL CHARITY AND FRIENDS

NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 MARCH 2023

1. ACCOUNTING POLICIES – continued

Investment income

Investment income is derived from interest bearing cash deposits only, and arises wholly in the United Kingdom.

2.
INCOME FROM DONATIONS AND LEGACIES
Donations and gifts
Legacies
Grants
Membership subscriptions
3.
INCOME FROM CHARITABLE ACTIVITIES
Fundraising events
Collection boxes
4.
INCOME FROM OTHER TRADING ACTIVITIES
Hospital stall
Other
5.
INVESTMENT INCOME
Interest receivable on cash deposits
6.
EXPENDITURE ON RAISING FUNDS
Event expenses
Cost of publicity
Materials and goods for resale		 2023
£
135,979
712,019
89,100
1,518
_
938,616
_
2023
£
58,350
263
_
58,613
_
2023
£
3,276
1,631
_
4,907
_
2023
£
1,555
_
2023
£
13,701
216
1,422
_
15,339
_		 2022
£
104,632
66,767
23,000
1,510
_
195,909
_		 2022
£
104,632
66,767
23,000
1,510
_
195,909
_		 2022
£
104,632
66,767
23,000
1,510
_
195,909
_
2022
£
47,861
759
__
48,620
____
2022
£
540
2,559
_
3,099

2022
£
0
__
2022
£
28,580
216
540
__
29,336
____		 2022
£
540
2,559
_
3,099
___
2022
£
0
_____

10

BEDFORD HOSPITAL CHARITY AND FRIENDS

NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 MARCH 2023

7. CHARITABLE DISTRIBUTIONS

The Charity made the following donations to the Bedfordshire Hospitals NHS Foundation Trust during the year: the amounts paid in respect of Primrose and the BBTY included items purchased by the Charity and then donated.

8.

2023
£
Robotics
900,000
Sonosite Echo machine
0
Primrose
24,420
Billisoft blankets
0
The Bedford Big Thank You (“BBTY”)
10,976
Riverbank ward
21,004
Project Listen
22,000
A&E including paediatric
262,253
Project Blossom
1,760
Other
3,051
_
1,245,464
_
GOVERNANCE COSTS
2023
£
AGM administration
51
Printing, postage and stationery
730
Insurance
627
Bank charges
423
Licences
4044
Sundry
572
_
2,807
_		 2022
£
0
0
20,236
0
16,387
0
0
20,954
0
0
__
57,577
_
2022
£
0
655
627
587
299
734
__
2,902
_____

9. TRUSTEES’ REMUNERATION AND BENEFITS

There were no Trustees' remuneration, other benefits or expenses in the year ended 31 March 2023 nor for the year ended 31 March 2022.

10. INDEPENDENT EXAMINER’S REMUNERATION

No remuneration was paid or is payable to the Independent Examiner.

11

BEDFORD HOSPITAL CHARITY AND FRIENDS

NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 MARCH 2023

11. RESTRICTED FUNDS

RESTRICTED FUNDS
Transfer
Balance at from Balance at
01 April General 31 March
2022 Incoming funds Outgoing 2023
£ £ £ £ £
Primrose & Primrose Cars 37,825
______		 9,101
_____		 0
_		 24,420
_		 22,506
_

The Primrose Appeal was originally started in January 2000 to provide a top-quality cancer treatment unit at Bedford Hospital, the building of which was completed and opened in 2003. Since then, income received has been applied to the Primrose Fund to improve and develop cancer services at Bedford Hospital and to support the transport service run by the charity to Addenbrooke’s hospital in Cambridge for patients receiving radiotherapy.

RESTRICTED FUNDS - PRIOR YEAR

Transfer
Balance at from Balance at
01 April General 31 March
2021 Incoming funds Outgoing 2022
£ £ £ £ £
Primrose & Primrose Cars 46,683 11,378 0 20,236 37,825
______ _____ _ _ _
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2023 2022
£ £
Other debtors 8,075 5,940
_ _____
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2023 2022
£ £
Other creditors 0
_____		 0
_____

12. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

13. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

12

BEDFORD HOSPITAL CHARITY AND FRIENDS

NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 MARCH 2023

14. MOVEMENT IN FUNDS

MOVEMENT IN FUNDS
Balance at Net Balance at
01 April movement in 31 March
2022 funds 2023
£ £ £
Unrestricted funds
General fund 613,208 (244,600) 368,608
Restricted funds
General fund 37,825 (15,319) 22,506
_ _ _
TOTAL FUNDS 651,033 (259,919) 391,114
_ _ _
Net movement in funds, included in the above, are as follows:
Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 994,590 1,239,190 (244,600)
Restricted funds
General fund 9,101 24,420 (15,319)
_ _ _
TOTAL FUNDS 1,003,691 1,263,610 (259,919)
_ _ _
MOVEMENT IN FUNDS - PRIOR YEAR
Balance at Net Balance at
01 April movement in 31 March
2021 funds 2022
£ £ £
Unrestricted funds
General fund 446,537 166,671 613,208
Restricted funds
General fund 46,683 (8,858) 37,825
_ _ _
TOTAL FUNDS 493,220 157,813 651,033
_ _ _
Net movement in funds, included in the above, are as follows:
Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 236,250 69,579 166,671
Restricted funds
General fund 11,378 20,236 (8,858)
_ _ _
TOTAL FUNDS 247,628
_		 89,815
_		 157,813
_

13

BEDFORD HOSPITAL CHARITY AND FRIENDS

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023

2023
£
INCOMING RESOURCES
Voluntary income
Donations and gifts
135,979
Grants
89,100
Legacies
712,019
Membership subscriptions
1,518
__
938,616
Activities from charitable activities
Fundraising events
58,613
Investment income
Interest receivable on cash deposits
1,555
Incoming resources from other trading activities
Hospital stall and other miscellaneous
4,907
_
Total incoming resources
1,003,691
RESOURCES EXPENDED
Costs of generating voluntary income
Event expenses
13,701
Cost of publicity
216
_
13,917
Fundraising trading: cost of goods sold and other costs
Materials and goods for re-sale
1,420
Charitable activities
Distributions
1,245,464
Governance costs
AGM administration
51
Printing, postage and stationery
730
Insurance
627
Bank charges
423
Licences
404
Sundry
572
_
2,807
Total resources expended
1,263,610
_
Net income
(259,919)
_		 2022
£
104,632
23,000
66,767
1,510
_
195,909
48,620
0
3,099
_
247,628
28,580
216
_
28,796
540
57,577
0
655
627
587
299
734
_
2,902
89,815
_
157,813
_

14