## **Trustees' Annual Report for the period** # **From** 1 April 2024 **To** 31 March 2025 ## Reference and administration details **Charity name** Corsham Link **Registered charity number (if any)** 299183 **Charity’s principal address** 7 The Knowle Corsham Wilts SN13 9NQ ## **Names of the charity Trustees** |1
2
3
4
5
6
7
8
9|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**| |---|---|---|---|---| ||Robin Clapp|Chair||The members of Corsham
Link at the Annual General
Meeting| ||John Burge|Treasurer||| ||Wendy Taylor|Secretary / Recruitment||| ||Mike Taylor|Vice Treasurer||| ||Susan Bament|Data Protection Officer||| ||Babs Light|Co-ordinators||| ||Michael Haswell|Parking/ DBS||| ||Bob Hitchin|Insurance||| ||John Stott|DrivePlus||| ## Structure, governance and management We are constituted as an unincorporated association. Our constitution was initially adopted on 9th December 1987 and amended on 18 February 2003 and 26 May 2022. Trustees are appointed at the Annual General Meeting and serve for a period of three years. They may be nominated and elected for a further period if they wish. Trustees are recruited from existing volunteers or suitable local people. The charity is managed by a Committee comprising the trustees. The Committee normally meets face-toface on at least four occasions but can meet virtually if required. Decisions are taken by majority vote. If an issue needs to be decided in between Committee Meetings the Chair will email the trustees to seek a majority view. Trustee Elects are recruited from existing volunteers or suitable local people; they can attend the Committee Meetings but are not entitled to vote. Each new volunteer is carefully assessed by the Chair and/or his nominated trustee. References are scrutinised and all new drivers undergo a Disclosure and Barring Services (DBS) check. We regularly review our risk management policy in terms of operational and financial risks. We produce a specific _Risk Management Advice for Volunteers_ document. 1 We have a complaints procedure should a client have a problem and a grievance procedure for volunteers. We have a data protection policy and procedures to ensure that we are compliant with the General Data Protection Regulations. Corsham Link is one of over 40 ‘Links’ in Wiltshire. Community First, a charity supporting community development in Wiltshire, provides a co-ordinating role for the charities and organises a Link Chairpersons’ meeting three times a year. ## Objectives and activities To advance any charitable purposes for the benefit of the community of the parish of Corsham which includes the villages of Neston and Gastard. In particular to undertake voluntary work for the relief of the sick, elderly, disabled or other persons in need within the said area. Our main activity is providing transport, by means of volunteers’ own cars, to the hospitals in Bath, Bristol, and Wiltshire. We provide our service where lack of public transport presents a problem or where a client struggles to make use of such transport. We also enable clients to visit local surgeries, dentists, opticians and pharmacies. Before the pandemic some of the transport requests had a strong social element such as taking people to day centres. We make no fixed charge for our services but welcome donations from the people we help. This is done by means of a sealed envelope handed to the driver so only the client knows what they have donated. Volunteers give their time for free but do receive a mileage allowance of 45p per mile and out of pocket expenses. When planning our activities for the year the trustees have reviewed the Charity Commission’s guidance on public benefit at their Committee meetings. ## Achievements and performance During the 12 months covered by this report we carried out 1538 tasks (broadly the same as the previous year) covering 37106 miles. In total the volunteer drivers gave 3251 hours of their time. We managed to meet the majority of requests for medical journeys, although this is becoming an increasing challenge as we are getting more requests at short notice and also for weekend and evening appointments. As of March 2025 we had five co-ordinators who share the responsibility for answering the Link phone and matching drivers to jobs. Two of the most experienced co-ordinators provide the majority of weekday cover while the three new co-ordinators recruited over the last year (two of whom also drive) cover weekends. We ended the year with 39 active drivers; 10 new drivers joining us during the 12 months. A number of the new drivers are younger and some are still working. This is a trend we hope continues, however the downside is that they are less likely to be available on weekdays. We need to constantly try to find new volunteers as older members retire. In line with the conditions of a legacy, which stipulates that it should be used for the benefit of the people of Corsham, Neston and Gastard, we used some of its capital to support: - Corsham Fitness & Friendship - MND North Wiltshire - Company for Christmas - Corsham Community Club - Bereavement Help Point Corsham - Corsham Food Bank - Corsham Youth Zone - Rise Trust - Souper Friday Café - Stroke Association - Alzheimer’s 2 - Corsham School Appeal for School Enrichment - Bath City Farm ## Financial review Our income comprises clients’ contributions, donations and interest from the investment of the legacy left to Corsham Link. All of our income is used to deliver the service or to make financial contributions to local good causes. None of our funds are in deficit. We do not have a designated reserve fund to cover future commitments, operational costs, etc. If there is a deficit this is covered by the legacy left to Corsham Link. If there is any surplus income at the end of the financial year it is carried forward for use in delivering the service in the next year. Our policy is to invest the capital from the legacy in fixed term cash deposits, ensuring that any account is approved for registered charity purposes. The balance invested with any single institution is kept below the Financial Services Compensation Scheme limit for savers, currently £85,000. ## Declaration **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) Position (eg Secretary, Chair, etc)** **Date** 3 |**Category**|**April**|**May**|**June**|**July**|**August**|**September**|**October**|**November**|**December**|**January**|**February**|**March**|**Total**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| |**Operating Expenditure**|£|£|£|£|£|£|£|£|£|£|£|£|£| |**Mileage Payments**|1,396.48|1,114.42|2,301.66|1,755.50|1,327.84|666.45|2,233.41|1,387.26|1,387.87|1,015.11|1,686.69|1,673.15|17,945.84| |**Driver Telephone**|||||||||||1.00|1.00|2.00| |**Central Telephone**|27.63|8.63|8.63|8.63|8.63|12.55|12.00|12.00|12.00|12.00|12.00|12.00|146.70| |**Total Telephone**|27.63|8.63|8.63|8.63|8.63|12.55|12.00|12.00|12.00|12.00|13.00|13.00|148.70| |**Bank Charges**|10.96|12.40|16.59|12.37|15.07|11.09|13.51|12.12|12.59|12.10|14.17|14.04|157.01| |**Insurance**|508.68||||||||||||508.68| |**Postage**|||||||||||||0.00| |**Printing and Stationary**|54.48|||72.33|5.00|||163.20|||34.01||329.02| |**Office Expenses**|20.00||25.00|18.00||399.00|35.00|55.00||40.00||2.00|594.00| |**Food and Drinks**||197.85|25.20|9.01|10.84|2.15|16.76|2.04|14.10|12.20|23.77|32.10|346.02| |**Car Parking + Car Expenses**||||8.90||1.20|8.60|1.00|1.00||1.50|8.00|30.20| |**Meeting Room Rental**|||||||||||||0.00| |**Community First**||40.00|||||||||||40.00| |**Total Expenses**|0.00|237.85|25.20|17.91|10.84|3.35|25.36|3.04|15.10|12.20|25.27|40.10|416.22| |**Minor Donations Out**||||200.00|||||||||200.00| |**Total Operating Expenditure**|2,018.23|1,373.30|2,377.08|2,084.74|1,367.38|1,092.44|2,319.28|1,632.62|1,427.56|1,091.41|1,773.14|1,742.29|20,299.47| ||||||||||||||0.00| |**Operating Income**|||||||||||||0.00| |**Client Donations**|1,748.95|1,429.50|2,836.65|2,258.55|1,421.65|734.40|2,556.00|1,613.20|1,579.17|955.50|2,201.30|1,988.05|21,322.92| |**Investment Interest**|||||3,008.22||||2,600.44||||5,608.66| |**Other Minor Donations In**|||47.25|||||30.00|60.00|125.00|45.00|60.00|367.25| ||||||||||||||0.00| |**Total Operating Income**|1,748.95|1,429.50|2,883.90|2,258.55|4,429.87|734.40|2,556.00|1,643.20|4,239.61|1,080.50|2,246.30|2,048.05|27,298.83| |**Net Operational Expenditure**|269.28|-56.20|-506.82|-173.81|-3,062.49|358.04|-236.72|-10.58|-2,812.05|10.91|-473.16|-305.76|-6,999.36| |**Additional Items**|||||||||||||| |**Major Donations Out**||||||||300.00|||17,500.00|2,000.00|19,800.00| |**Major Donations In**|||||||||||||0.00| |**Net Additional Expenditure**|0.00|0.00|0.00|0.00|0.00|0.00|0.00|300.00|0.00|0.00|17,500.00|2,000.00|19,800.00| |**Total Net Expenditure**|269.28|-56.20|-506.82|-173.81|-3,062.49|358.04|-236.72|289.42|-2,812.05|10.91|17,026.84|1,694.24|12,800.64| ## **Corsham Link** **Financial Statements For the year ending 31st March 2025** |**Note**
**`**
**Unrestricted Funds:**
Deposit at United Trust Bank
Deposit at Hampshire Trust Bank
Cash at HSBC
1a,1b
Cash at Lloyds Treasurers Account
1c, 1d
Total Funds
**Note 1a**
Opening Balance
Add Net Operational Income
Less Interest From UTB Retained at Lloyds
Less Interest From HTB Retained at HTB
Less Liddell donations retained at Lloyds
Cash at HSBC
**Note 1b**
Cash at HSBC
Add unpaid bank charges
Balance as per HSBC Bank Statement
**Note 1c**
Opening Balance
Add Interest from UTB
Less charitable donation
Add Liddell donations
Add Transfer from HTB
Cash at Lloyds
**Note 1d**
Cash at Lloyds
Add uncashed cheques (Lloyds 112 & 113)
Balance as per Lloyds bank statement
Graham Hogger
Hon Auditor|**2025**
**£**
60,000.00
45,090.44
5,125.09
6,716.63
**116,932.16**
4,054.39
£
6,999.36
£
3,008.22
£
2,600.44
£
320.00
£
**5,125.09**
**£**
5,125.09
£
14.04
£
**5,139.13**
**£**
3,188.41
£
3,008.22
£
19,800.00
£
320.00
£
20,000.00
£
**6,716.63**
**£**
6,716.63
£
1,500.00
£
**8,216.63**
**£**|**2024**
**£**
60,000.00
62,490.00
4,054.39
3,188.41| |---|---|---| |||**129,732.80**| |||| ||John Burge
Hon Treasurer|| ## **Corsham Link** |**Financial Statements**
**For the year ending 31st March 2025**
**Note**
**Receipts and Payments Account**
**Receipts:**
Clients Contributions
Minor Donations In
Interest on Investments
**Total Receipts**
**Payments:**
Mileage Allowance
Bank Charges
Insurance
Telephone
Postage
Printing and Stationery
Room Rental
Community First
Miscellaneous (Food, Drinks, Parking etc)
Office Expenses / Advertising
Minor Donations Out
_2a_
**Total Payments**
**Net Operational Income**
Additional Income (Donations In)
Additional Expenditure (Donations Out)
_2b_
**Net Additional Ependiture**
**Total Net Expenditure**
**Unrestricted Funds at 1st April 2024**
**Add Total Net Expenditure**
**Unrestricted Funds at 31 March 2025**|**2025**
**£**
21,322.92
367.25
5,608.66
**27,298.83**
17,945.84
157.01
508.68
148.70
0.00
329.02
0.00
40.00
376.22
594.00
200.00
**20,299.47**
**6,999.36**
19,800.00
19,800.00
**12,800.64**
**129,732.80**
**12,800.64**
**116,932.16**|**2024**
**£**
20,330.17
3,470.24| |---|---|---| |||**23,800.41**| |||17,338.86
162.16
417.66
717.87
16.32
388.66
150.00
40.00
889.29
388.48
865.40| |||**21,374.70**| |||**2,425.71**
33,000.00
33,000.00| |||**30,574.29**| |||| **Graham Hogger Hon Auditor** **John Burge Hon Treasurer** |**_Note 2a_**
**Minor Charitable Donations**
Gladys Cazenave (Dental Repairs)
**Total**
**_Note 2b_**
**Major Charitable Donations**
Brunel Shed
Corsham Churches Foodbank
Alzheimers Support
Dorothy House
Souper Friday
MND Association
The Rise Trust
Corsham Community Club
Bath City Farm
Company for Christmas Corsham
Age UK Wilts (Fitness & Friendship)
Corsham School Academy
Dorothy House (Bereavement)
**Total**|**£**
**Lloyds Cheque**
**HSBC Bank Payment**
200.00
31/7/24 to Burge
(Paid by Burge on personal debit Card)
**200.00**
**£**
**Lloyds Cheque**
300.00
104
4,000.00
105
1,000.00
106
5,000.00
107
1,000.00
108
2,000.00
109
2,000.00
110
500.00
111
1,000.00
112
500.00
113
500.00
114
1,000.00
115
1,000.00
116
**19,800.00**| |---|---| CHARITY COMMISSION FOR ENGIAND AND WALES Indop•nd•nt oxamlner's report on the accounts Sè¢tion A In&pondont Exfftrnliioi w Rpyorl R•portto the tntsteeBI OTr•GwvThtsforihtyeBr Ended hJrRy no ILf any) 31 C￿rfty l?trpTTu31'lf¢rthè wr endo b&¥• ol r•port oflhtr8CCOunts In ￿e0rd¥￿te w￿h ih*rcquire￿WtsOft￿Ch$N￿es A 2011 (￿eAcri. l Faport In of My9xam￿alKbn ol Ihe b8ttOunt% Carti￿ undor50clv￿ t45 olthp 2011 kn and in cèrwftg nut my gxamrnaban. I have thE aPFA￿?b1e Direthonsg1ven bythe Charrty Cpmftbssion under S8ciiM 14515llblof I hBve my examin6t￿Tr. I Ihal no rnateri4 havè catng to rnyaty£iititsn I ') In CDnfiecknn wi Ihc ¢'Naminationwhiih giv6.¥ llTI¥ Lau*. lo bL.IILvg Ihol in, any mat¥ reswt. ar.rA)unthn9 ￿r@ nDt kopt ￿ 5Cco￿an¢9 wrth 130 the Acliir tho ac￿￿t5 do nota￿0￿￿ %vith ihfr ac￿n￿n9 lar￿9 examlntF'8 St8temoM wrththe exBmin*ion to attent￿￿ be In ord6Ytoenat prOpcr￿n￿c￿tandlTr￿ ofthc accounts to be reache¢. thè word$ In if11￿Y￿ontst0￿fy. S1•t￿d.. , Reievatht yofesulDIlAI wbody Addr•¥i'. ' *413 gNL IER 0¢to￿r201 Scction B Glv• h•r• brt•+d•WIB•i IER O¢tobor 20fB Cornhm Llnk .17 3,47024 f7W84 162 16 411¢¢ 71787 1fj37 14&70 0.0) 40. ).[ LWO) 11•)X 1•lb 14ld 4.f*A 10 3.1aB41 &rth22 I￿.14 320 412&01 6.125 14.01 •l•lp16 1188.41 £ iWJ.22 8.71& 4Jwrf•wL*wiiL¥4* 112& 113}