REGISTERED CHARITY NUMBER: 299134
Report of the Trustees and Unaudited Financial Statements For The Year Ended 31 December 2023
for High Beeches Gardens Conservation Trust
AKP Affinity Oakwood House Guildford Road Bucks Green Horsham West Sussex RH12 3JJ
High Beeches Gardens Conservation Trust
Contents of the Financial Statements for the year ended 31 December 2023
| Page | |
|---|---|
| Report of the Trustees | 1 |
| Statement of Financial Activities | 2 |
| Balance Sheet | 3 |
| Notes to the Financial Statements | 4 to 6 |
| Detailed Statement of Financial Activities | 7 |
High Beeches Gardens Conservation Trust
Report of the Trustees for the year ended 31 December 2023
The trustees present their report with the financial statements of the charity for the year ended 31 December 2023. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' issued in March 2005.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
299134
Principal address
The High Beeches Handcross West Sussex RH17 6HQ
Trustees
Mrs S K Bray Mr J M Bray Sir Philip Warner Bt. Mr T R Bacon
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes an unincorporated charity.
Risk management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
OBJECTIVES AND ACTIVITIES
Objectives and aims
The charity's activities relate to the land and buildings held in trust adjacent to The High Beeches, Handcross, West Sussex.
The trust land must be used for the enjoyment of the public and for the purpose of research by the growth and propogation of trees and plants with a view to the furtherance of the study and science of botany, the increase and dissemination of the knowledge in respect thereof, the improvement of the methods and practice of horticulture, the promotion of the conservation of nature, especially those rarer species of plants and trees in danger of loss of cultivation and for the benefit of the public.
ON BEHALF OF THE BOARD:
Mrs S K Bray - Trustee
Date
Page 1
High Beeches Gardens Conservation Trust
Statement of Financial Activities for the year ended 31 December 2023
| Notes INCOMING RESOURCES Incoming resources from generated funds Activities for generating funds 2 Investment income 3 Total incoming resources RESOURCES EXPENDED Costs of generating funds Fundraising trading: cost of goods sold and other costs Other resources expended Total resources expended NET INCOMING/(OUTGOING) RESOURCES Other recognised gains/losses Gains/losses on investment assets Net movement in funds RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD |
Unrestricted funds £ 95,649 16,370 112,019 102,355 44,054 146,409 (34,390) 50,117 15,727 1,137,251 1,152,978 |
Restricted funds £ - - - - - - - - - - - |
2023 2022 Total Total funds funds £ £ 95,649 70,110 16,370 16,884 112,019 86,994 102,355 86,357 44,054 39,246 146,409 125,603 (34,390) (38,609) 50,117 (74,443) 15,727 (113,052) 1,137,251 1,250,303 1,152,978 1,137,251 |
|---|---|---|---|
The notes form part of these financial statements
Page 2
High Beeches Gardens Conservation Trust
Balance Sheet for the year ended 31 December 2023
| Notes FIXED ASSETS Tangible assets 6 Investments 7 CURRENT ASSETS Stocks 8 Debtors 9 Cash at bank and in hand CREDITORS Amounts falling due within one year 10 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS FUNDS 11 Unrestricted funds Restricted funds |
Unrestricted funds £ 549,088 593,575 1,142,663 500 10,573 15,551 26,624 (16,309) 10,315 1,152,978 1,152,978 |
Restricted frunds £ - - - - - - - - - - - |
2023 Total funds £ 549,088 593,575 1,142,663 500 10,573 15,551 26,624 (16,309) 10,315 1,152,978 1,152,978 1,152,978 - 1,152,978 |
2022 Total funds £ 570,856 553,458 |
|---|---|---|---|---|
| 1,124,314 500 11,909 10,546 |
||||
| 22,955 (10,018) |
||||
| 12,937 | ||||
| 1,137,251 | ||||
| 1,137,251 | ||||
| 1,137,251 - |
||||
| 1,137,251 |
The financial statements were approved by the Board of Trustees on and were signed on its behalf by:
Mrs S K Bray -Trustee
The notes form part of these financial statements
Page 3
High Beeches Gardens Conservation Trust
Notes to the Financial Statements for the year ended 31 December 2023
1. ACCOUNTING POLICIES
Accounting convention
The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value, as modified by the revaluation of certain assets and accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008), the Charities Act 1993 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.
Incoming resources
All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to income and the amount can be quantified with reasonable accuracy.
Resources expended
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
| Buildings and improvements | 2% on cost |
|---|---|
| Leasehold properties | 2% on cost |
| Garden fencing | 10% on reducing balance |
| Garden equipment | 25% on reducing balance |
| Computer equipment | 25% on reducing balance |
Stocks
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
2. ACTIVITIES FOR GENERATING FUNDS
3.
| Donations Gate receipts Sale of guide books Contract receipts Rents received Catering sales INVESTMENT INCOME Dividends received |
2023 £ 10,895 31,039 171 1,000 42,719 9,825 95,649 2,023 £ 16,370 |
2022 £ 3,480 37,807 151 1,000 27,672 - |
|---|---|---|
| 70,110 | ||
| 2,022 £ 16,884 |
Page 4
High Beeches Gardens Conservation Trust
Notes to the Financial Statements - continued for the year ended 31 December 2023
4. TRUSTEES' REMUNERATION AND BENEFITS Trustees' Remuneration
There were no trustees' remuneration or other benefits for the year ended 31 December 2023 nor for the year ended 31 December 2022.
Trustees' Expenses
There were no trustees' expenses paid for the year ended 31 December 2023 nor for the year ended 31 December 2022.
5. STAFF COSTS
6.
7.
| Wages and salaries TANGIBLE FIXED ASSETS Buildings and improvements £ COST At 1 January 2023 722,203 Additions - At 31 December 2023 722,203 DEPRECIATION At 1 January 2023 333,166 Charge for the year 15,228 At 31 December 2023 348,394 NET BOOK VALUE At 31 December 2023 373,809 At 31 December 2022 389,037 FIXED ASSET INVESTMENTS MARKET VALUE At 1 January 2023 Additions Disposals Revaluations At 31 December 2023 NET BOOK VALUE At 31 December 2023 At 31 December 2022 |
Leasehold property £ 320,000 - 320,000 147,200 6,400 153,600 166,400 172,800 |
Garden fencing £ 27,849 1,504 29,353 22,495 686 23,181 6,172 5,354 |
Garden equipment £ 46,083 - 46,083 42,905 795 43,700 2,383 3,178 |
2023 £ 61,466 Computer equipment £ 3,448 - 3,448 2,961 163 3,124 324 487 |
2022 £ 48,733 |
|---|---|---|---|---|---|
| Total £ 1,119,583 1,504 |
|||||
| 1,121,087 | |||||
| 548,727 23,272 |
|||||
| 571,999 | |||||
| 549,088 | |||||
| 570,856 | |||||
| Listed investments £ 553,458 - (10,000) 50,117 |
|||||
| 593,575 | |||||
| 593,575 | |||||
| 553,458 |
There were no investment assets outside the UK.
Page 5
High Beeches Gardens Conservation Trust
Notes to the Financial Statements - continued for the year ended 31 December 2023
8. STOCKS
| 2023 £ Stocks 500 9. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2023 £ Other debtors 10,573 10. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2023 £ Taxation and social security 5,435 Other creditors 10,874 16,309 11. MOVEMENT IN FUNDS At 1/1/23 Net movement in funds £ £ Unrestricted funds General fund 1,137,251 15,727 Restricted funds General fund - - TOTAL FUNDS 1,137,251 15,727 Net movement in funds, included in the above are as follows: Incoming Resources Gains and resources expensed losses £ £ £ Unrestricted funds General fund 112,019 (146,409) 50,117 Restricted funds General fund - - - 112,019 (146,409) 50,117 |
2022 £ 500 |
|---|---|
| 2022 £ 11,909 |
|
| 2022 £ 3,155 6,863 |
|
| 10,018 | |
| At 31/12/23 £ 1,152,978 - |
|
| 1,152,978 | |
| Movement in funds £ 15,727 - |
|
| 15,727 |
Page 6
High Beeches Gardens Conservation Trust
Detailed statement of Financial Activities for the year ended 31 December 2023
| INCOMING RESOURCES Activities for generating funds Donations Gate receipts Sale of guide books Contract receipts Rents received Catering sales Investment income Dividends received Total incoming resources RESOURCES EXPENDED Fundraising trading: cost of goods sold and other costs Repairs and maintenance Garden sundries Staff costs and pensions Insurance Catering Rent Rates Light and heat Staff training Cleaning Advertising Support costs Motor running expenses Subscriptions Telephone Postage and stationery Computer running costs Accountancy fees Payroll fees Travelling and subsistence Legal and professional fees Depreciation of leasehold properties Depreciation of buildings and improvements Depreciation of garden fencing Depreciation of garden equipment Depreciation of computer equipment Total resources expended Net expenditure before gains and losses Realised recognised gains and losses Gain/(loss) on fixed asset investment Net income/(expenditure) |
2023 2022 £ £ 10,895 3,480 31,039 37,807 171 151 1,000 1,000 42,719 27,672 9,825 - 95,649 70,110 16,370 16,884 112,019 86,994 7,337 5,531 5,740 4,640 61,466 50,720 3,074 3,470 3,420 1,780 9,000 9,000 5,809 3,690 3,384 4,152 365 250 129 - 2,631 3,124 102,355 86,357 2,627 3,007 1,790 2,281 528 444 32 86 - 714 2,150 2,150 492 631 706 517 12,457 4,651 6,400 6,400 15,228 16,523 686 593 795 1,059 163 190 44,054 39,246 146,409 125,603 (34,390) (38,609) 50,117 (74,443) 15,727 (113,052) |
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Page 7