REGISTERED CHARITY NUMBER: 299134
Report of the Trustees and Unaudited Financial Statements For The Year Ended 31 December 2022
for
High Beeches Gardens Conservation Trust
AKP Affinity Oakwood House Guildford Road Bucks Green Horsham West Sussex RH12 3JJ
High Beeches Gardens Conservation Trust
Contents of the Financial Statements for the year ended 31 December 2022
| Page | |
|---|---|
| Report of the Trustees | 1 |
| Statement of Financial Activities | 2 |
| Balance Sheet | 3 |
| Notes to the Financial Statements | 4 to 8 |
| Detailed Statement of Financial Activities | 9 to 10 |
High Beeches Gardens Conservation Trust
Report of the Trustees for the year ended 31 December 2022
The trustees present their report with the financial statements of the charity for the year ended 31 December 2022. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' issued in March 2005.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 299134
Principal address The High Beeches Handcross West Sussex RH17 6HQ
Trustees Mrs S K Bray Mr J M Bray Sir Philip Warner Bt. Mr T R Bacon
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes an unincorporated charity.
Risk management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
OBJECTIVES AND ACTIVITIES
Objectives and aims
The charity's activities relate to the land and buildings held in trust adjacent to The High Beeches, Handcross, West Sussex.
The trust land must be used for the enjoyment of the public and for the purpose of research by the growth and propagation of trees and plants with a view to the furtherance of the study and science of botany, the increase and dissemination of the knowledge in respect thereof, the improvement of the methods and practice of horticulture, the promotion of the conservation of nature, especially those rarer species of plants and trees in danger of loss of cultivation and for the benefit of the public.
ON BEHALF OF THE BOARD:
Mrs S K Bray - Trustee
………………………. 2023
Page 1
High Beeches Gardens Conservation Trust
Statement of Financial Activities for the year ended 31 December 2022
| 2022 | 2021 | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | ||
| funds | funds | funds | funds | ||
| Notes | £ | £ | £ | £ | |
| INCOMING RESOURCES | |||||
| Incoming resources from generated funds | |||||
| Activities for generating funds | 2 | 70,110 | - | 70,110 | 92,643 |
| Investment income | 3 | 16,884 | - | 16,884 | 16,344 |
| Total incoming resources | 86,994 | - | 86,994 | 108,987 | |
| RESOURCES EXPENDED | |||||
| Costs of generating funds | |||||
| Fundraising trading: cost of goods sold and other | |||||
| Costs | 86,357 | - | 86,357 | 69,833 | |
| Other resources expended | 39,246 | - | 39,246 | 43,023 |
|
| Total resources expended | 125,603 | - | 125,603 | 112,856 | |
| NET INCOMING/(OUTGOING) | |||||
| RESOURCES | (38,609) | (38,609) | (3,869) | ||
| Other recognised gains/losses | |||||
| Gains/losses on investment assets | (74,443) | - | (74,443) | 79,629 | |
| Net movement in funds | (113,052) | - | (113,052) | 75,760 | |
| RECONCILIATION OF FUNDS | |||||
| Total funds brought forward | 1,250,303 | - | 1,250,303 | 1,174,543 | |
| TOTAL FUNDS CARRIED FORWARD | 1,137,251 | - | 1,137,251 | 1,250,303 |
The notes form part of these financial statements
Page 2
High Beeches Gardens Conservation Trust
Balance Sheet
At 31 December 2022
| 2022 | 2021 | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | ||
| funds | funds | funds | funds | ||
| Notes | £ | £ | £ | £ | |
| FIXED ASSETS | |||||
| Tangible assets | 6 | 570,856 | - | 570,856 | 580,508 |
| Investments | 7 | 553,458 | - | 553,458 | 647,901 |
| 1,124,314 | - | 1,124,314 | 1,228,409 | ||
| CURRENT ASSETS | |||||
| Stocks | 8 | 500 | - | 500 | 500 |
| Debtors | 9 | 11,909 | - | 11,909 | 11,151 |
| Cash at bank and in hand | 10,546 | - | 10,546 | 23,350 | |
| 22,955 | - | 22,955 | 35,001 | ||
| CREDITORS | |||||
| Amounts falling due within one year | 10 | (10,018) | - | (10,018) | (13,107) |
| NET CURRENT ASSETS | 12,937 | - | 12,937 | 21,894 | |
| TOTAL ASSETS LESS CURRENT | |||||
| LIABILITIES | 1,137,251 | - | 1,137,251 | 1,250,303 | |
| NET ASSETS | 1,137,251 | - | 1,137,251 | 1,250,303 | |
| FUNDS | 11 | ||||
| Unrestricted funds | 1,137,251 | 1,239,676 | |||
| Restricted funds | - | 10,627 | |||
| TOTAL FUNDS | 1,137,251 | 1,250,303 |
The financial statements were approved by the Board of Trustees on ………………. 2023 and were signed on its behalf by:
Mrs S K Bray -Trustee
The notes form part of these financial statements
Page 3
High Beeches Gardens Conservation Trust
Notes to the Financial Statements
for the year ended 31 December 2022
1. ACCOUNTING POLICIES
Accounting convention
The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value, as modified by the revaluation of certain assets and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008), the Charities Act 1993 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.
Incoming resources
All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
Resources expended
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
| Buildings and improvements | - 2% on cost |
|---|---|
| Leasehold properties | - 2% on cost |
| Garden fencing | - 10% on reducing balance |
| Garden equipment | - 25% on reducing balance |
| Computer equipment | - 25% on reducing balance |
Stocks
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. ACTIVITIES FOR GENERATING FUNDS
| 2022 | 2021 | |
|---|---|---|
| £ | £ | |
| Donations | 3,480 | 389 |
| Gate receipts | 37,807 | 51,109 |
| Sale of guide books | 151 | 141 |
| Contract receipts | 1,000 | 1,000 |
| Rents received | 27,672 | 38,304 |
| Deposit account interest | - | - |
70,110 90,943
Page 4
High Beeches Gardens Conservation Trust
Notes to the Financial Statements - continued
for the year ended 31 December 2022
3. INVESTMENT INCOME
| 2022 | 2021 |
|---|---|
| £ | £ |
Dividends received 16,884 16,344
4. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 December 2022 nor for the year ended 31 December 2021.
Trustees' Expenses
There were no trustees' expenses paid for the year ended 31 December 2022 nor for the year ended 31 December 2021.
5. STAFF COSTS
| 2022 | 2021 | |
|---|---|---|
| £ | £ | |
| Wages and salaries | 48,733 | 39,165 |
Page 5
High Beeches Gardens Conservation Trust
Notes to the Financial Statements - continued for the year ended 31 December 2022
6. TANGIBLE FIXED ASSETS
| TANGIBLE FIXED ASSETS | |||
|---|---|---|---|
| Buildings and | Leasehold | Garden | |
| improvements | properties | fencing | |
| £ | £ | £ | |
| COST | |||
| At 1 January 2022 | 707,465 | 320,000 | 27,849 |
| Additions/ (Disposals) | 14,738 | - | - |
| At 31 December 2021 | 722,203 | 320,000 | 27,849 |
| DEPRECIATION | |||
| At 1 January 2022 | 316,643 | 140,800 | 21,902 |
| Charge for year/ (On disposals) | 16,523 | 6,400 | 593 |
| At 31 December 2022 | 333,166 | 147,200 | 22,495 |
| NET BOOK VALUE | |||
| At 31 December 2022 | 389,037 | 172,800 | 5,354 |
| At 31 December 2021 | 390,822 | 179,200 | 5,947 |
| Garden | Computer | ||
| equipment | equipment | Totals | |
| £ | £ | £ | |
| COST | |||
| At 1 January 2022 | 45,708 | 3,448 | 1,104,470 |
| Additions / (Disposals) | 375 | - | 15,113 |
| At 31 December 2022 | 46,083 | 3,448 | 1,119,583 |
| DEPRECIATION | |||
| At 1 January 2022 | 41,846 | 2,771 | 523,962 |
| Charge for year / (On disposals) | 1,059 | 190 | 24,765 |
| At 31 December 2022 | 42,905 | 2,961 | 548,727 |
| NET BOOK VALUE | |||
| At 31 December 2022 | 3,178 | 487 | 570,856 |
| At 31 December 2021 | 3,862 | 677 | 580,508 |
Page 6
High Beeches Gardens Conservation Trust
Notes to the Financial Statements - continued for the year ended 31 December 2022
7. FIXED ASSET INVESTMENTS
| Listed | |
|---|---|
| investments | |
| £ | |
| MARKET VALUE | |
| At 1 January 2022 | 647,901 |
| Additions | - |
| Disposals | (20,000) |
| Revaluations | (74,443) |
| At 31 December 2022 | 553,458 |
| NET BOOK VALUE | |
| At 31 December 2022 | 553,458 |
| At 31 December 2021 | 647,901 |
| There were no investment assets outside the UK. |
| 8. | STOCKS | ||
|---|---|---|---|
| 2022 | 2021 | ||
| £ | £ | ||
| Stocks | 500 | 500 | |
| 9. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||
| 2022 | 2021 | ||
| £ | £ | ||
| Other debtors | 11,909 | 11,151 | |
| 10. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||
| 2022 | 2021 | ||
| £ | £ | ||
| Taxation and social security | 3,155 | 2,408 | |
| Other creditors | 6,863 | 10,699 | |
| 10,018 | 13,107 | ||
| Page 7 |
High Beeches Gardens Conservation Trust
Notes to the Financial Statements - continued
for the year ended 31 December 2022
11. MOVEMENT IN FUNDS
| Net movement | ||||
|---|---|---|---|---|
| At 1/1/22 | in funds | At 31/12/22 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 1,239,676 | (102,425) | 1,137,251 | |
| Restricted funds | ||||
| General fund | 10,627 | (10,627) | - | |
| TOTAL FUNDS | 1,250,303 | (113,052) | 1,137,251 | |
| Net movement in funds, included in the above are as follows: | ||||
| Incoming | Resources | Gains and | Movement in | |
| resources | expended | losses | funds | |
| £ | £ | £ | £ | |
| Unrestricted funds | ||||
| General fund | 86,994 | (125,603) | (74,443) | (113,052) |
| Restricted funds | ||||
| General fund | - | - | - | - |
| TOTAL FUNDS | 86,994 | (125,603) | (74,443) | (113,052) |
Page 8
High Beeches Gardens Conservation Trust
Detailed Statement of Financial Activities for the year ended 31 December 2022
| 2022 | 2021 | |
|---|---|---|
| £ | £ | |
| INCOMING RESOURCES | ||
| Activities for generating funds | ||
| Donations | 3,480 | 389 |
| Gate receipts | 37,807 | 51,109 |
| Sale of guide books | 151 | 141 |
| Contract receipts | 1,000 | 1,000 |
| Rents received | 27,672 | 38,304 |
| Deposit account interest | - | - |
| 70,110 | 90,943 | |
| Investment income | ||
| Dividends received | 16,884 | 16,344 |
| Total incoming resources | 86,994 | 107,287 |
| RESOURCES EXPENDED | ||
| Fundraising trading: cost of goods sold and other costs | ||
| Repairs and maintenance | 5,531 | 2,770 |
| Garden sundries | 4,640 | 1,481 |
| Staff costs and pensions | 50,720 | 40,823 |
| Insurance | 3,470 | 3,813 |
| Fuel | - | 613 |
| Catering | 1,780 | 657 |
| Rent | 9,000 | 8,825 |
| Rates | 3,690 | 3,739 |
| Light and heat | 4,152 | 867 |
| Staff training | 250 | 1,296 |
| Cleaning | - | - |
| Advertising | 3,124 | 3,339 |
| 86,357 | 68,223 | |
| Support costs | ||
| Finance | ||
| Motor running expenses | 3,007 | 2,536 |
| Subscriptions | 2,281 | 2,026 |
| Telephone | 444 | 472 |
| Postage and stationery | 86 | 69 |
| Computer running costs | 714 | 1,060 |
| Accountancy fees | 2,150 | 2,150 |
| Payroll fees | 631 | 605 |
| Travelling and subsistence | 517 | 283 |
| Legal and professional fees | 4,651 | 3,395 |
| Other fund raising costs | - | 7,900 |
| Depreciation of leasehold properties | 6,400 | 6,400 |
| Depreciation of buildings and improvements | 16,523 | 13,916 |
| Carried forward | 37,404 | 40,812 |
This page does not form part of the statutory financial statements
Page 9
High Beeches Gardens Conservation Trust
Detailed Statement of Financial Activities for the year ended 31 December 2022
| 2022 | 2021 | |
|---|---|---|
| £ | £ | |
| Finance | ||
| Brought forward | 37,404 | 40,812 |
| Depreciation of garden fencing | 593 | 658 |
| Depreciation of garden equipment | 1,059 | 1,288 |
| Depreciation of computer equipment | 190 | 265 |
| 39,246 | 43,023 | |
| Total resources expended | 125,603 | 111,246 |
| Net expenditure before gains and losses | (38,609) | (3,959) |
| Realised recognised gains and losses | ||
| Gain/(loss) on fixed asset investment | (74,443) | 79,629 |
| Net income/(expenditure) | (113,052) | 75,670 |
This page does not form part of the statutory financial statements
Page 10