Hayes Primary School PTA | Treasurer Report
Reporting Period: 1[st] August 2022 to 31[st] July 2023
Summary
For the reporting period, excluding the Music Hub expenditure, the PTA brought in an income of £56,753 and spent £51,415 , leaving a closing balance at 31[st] July 2023 of £34,655 .
In addition, £78,564 was transferred over from a separate Music Hub account, which was holding monies from fundraising in previous years. A total of £85,282 was paid towards the Music Hub in the reporting period.
The current account balance, at the time of writing this report, is £27,260 . The difference due to £8,200 being paid for pantomime tickets, as well as income and expenditure from the Uniform Hut.
Income Streams
The PTA successfully delivered a broad range of events and fundraising activities across the year. The key ones being:
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Colour Run , raising a profit of £3,140 - a significant boost from the previous year which brought in £850.
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Fireworks , raising a profit of £2,038; in line with the previous year.
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Christmas Fayre , raising profit of £2,191.
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Other, smaller fundraising events have raised in total £5,255; the most significant contributions are:
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Discos £1,900
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Christmas Cards £1,600 (2022 and 2021)
Events including - Halloween trail, Snack Shack, Ice Creams, Fab Females, Make your own Pizza, Easter Cookies and Wonka Bars raised approximately £1,750
The Churchill Theatre Panto for 2023 made a profit of £2,051 – this profit is not reflected in the accounts summary due to the expenses being incurred in September 2023.
We continue to a steady stream of funds come in via ParentPay (PTA Donations button), totalling to £1605 this year vs £1,567 the previous year.
The Uniform Hut continues to be a consistently strong source of income for the PTA – generating a profit this year of £3,047 vs £2,283 last year.
We also received £827 from online sources: specifically: Easy Fundraising, Amazon Smile and Terracycle. It should be noted that Amazon Smile has recently discontinued, and we no longer support the Terracycle scheme.
Expenditure
The PTA contributed £8,577 to goods and equipment for the school; listed as follows:
| Item | £ |
|---|---|
| Fish Tanks | -159 |
| Playground equipment | -905 |
| Book corner | -700 |
| Playground Pals | -480 |
| Inspirational Speaker | -500 |
| Cinema Trip | -80 |
| Playground equipment | -55 |
| Playgroundpals badges | -89 |
| Playground Pals Lanyards | -27 |
| Playground equipment | -190 |
| Soil | -50 |
| Cinema trip | -96 |
| Wellie Storage | -2448 |
| Storage andpadlocks | -245 |
| Year 6 Ice Creams | -200 |
| Garden Supplies | -161 |
| Sand | -250 |
| Books | -908 |
| Candyfloss machine | -210 |
| Black HistoryMonth | -700 |
| WateringCans | -124 |
We also incurred some PTA expenses totalling to £1,099 ; this included £840 for a new BBQ.
Overall Conclusions & Recommendations
With close collaboration from the school this year, we have been able to make a big investment in goods and equipment that will benefit the children, which should continue to be the primary objective for our PTA. The breadth of fundraising activities that children, parents and carers have been able to get involved with, and the continued success of the Uniform Hut have made this another great year. Everyone involved, however big or small their contribution is greatly valued.
| Hayes Primary School Parent Teacher Association- Charity #299114 Income and Expenditure Statement 1 August 2022 to 31 July 2023 Opening Balance @ 1st August 2022 Bank £29,317 Total Opening Balance £29,317 |
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|---|---|
| Overall Figures Income Expenditure Surplus Notes |
|
| Total Income £135,317 -£129,979 £5,338 LESS - Music Hub Account Transfer £56,753 -£51,415 £5,338 £78,564 was transferred from the Music Hub savings account and then paid to the school Fundraising Activities & Projects Colour Run £6,288 -£3,148 £3,140 £250 from Sinclair Hamilton received in September '23 Fireworks £8,674 -£6,636 £2,038 Christmas Fayre £4,871 -£2,681 £2,191 Online Fundraising £827 £827 Uniform Hut £12,124 -£9,076 £3,047 ParentPay Donations £1,605 £1,605 Panto 2023 £10,251 £10,251 Costs paid September '23. Event profit = £2,051.34 |
| Other Fundraising Activities | £9,887 | -£4,633 | £5,255 | |
|---|---|---|---|---|
| Administrative Expenses | ||||
| PTA Supplies and Admin | -£1,099 | -£1,099 | Includes Gazebo, lights, ParentKind | |
| Next Years Events | -£1,235 | -£1,235 | Income for these events, and further costs | |
| come in from Autumn 2022 | ||||
| Contributions to the School | ||||
| School Supplies | -£8,577 | -£8,577 | ||
| Hub | £78,564 | -£85,282 | -£6,718 | Income is a transfer in from the Music Hub |
| Account | ||||
| 2022 Activities | ||||
| Churchill Theatre Panto | £2,225 | -£7,238 | -£5,013 | Income received pre July 2022 |
| Misc | ||||
| Misc | -£373 | Funds came into ParentPay in error; this was a | ||
| reversal of that back to the School | ||||
| (Godstone Farm Trip) | ||||
| Closing Balance @ 31st July 2023 | £34,655 | |||
| Charity Number 299114 |
From: Julia Daniel juliadaniel290@hotmail.com
Sent: 05 June 2024 12:24
To: McKeogh, Claire
Subject: Re: PTA Accounts
Hi Claire,
All good now??
I have reviewed and accepted the accounts.
All the best
Julia
Sent from my iPhone
On 4 Jun 2024, at 12:12, McKeogh, Claire mckeoghc@visa.com wrote:
Hi Julia
I was holidaying last week, with no wifi, so apologies for the delay coming back to you.
You do have an eagle eye – thankyou for spotting that error. I can see why it was, and I’ve made a note of that in the front page, and corrected it.
A huge thank you for spending the time looking at this – if you wouldn’t mind replying to this confirming that you have reviewed and accepted these. That will
meet the requirements for the Charity Commission
All the best
Claire
From: Julia Daniel juliadaniel290@hotmail.com Sent: Monday, May 27, 2024 2:51 PM To: McKeogh, Claire mckeoghc@visa.com Subject: Re: PTA Accounts
Hi Claire,
On the submission sheet, the total expenditure at the top is £129,979, but the break-down totals to £129,606. This variance of £373 relates to the payment to Spring Partnership on 14th Sep 22.
Lindsay’s eagle eye also spotted that you have written Primate instead of Primary in the title on the submission sheet.
Everything else looks fine, so happy to sign off once the submission sheet agrees, let me know what I need to do.
Thanks
Julia
On 24 May 2024, at 16:08, McKeogh, Claire
mckeoghc@visa.com wrote:
Hi Julia
Thank you so much for checking our accounts for the Hayes Primary School Parent Teachers Association
Please find attached the Accounts Summary; and some pointers here:
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Tab “For Submission” is what will be submitted to the
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Charity Commission
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That tab feeds from “Accounts Pivot”
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The “Master” tab is a full list of all of the expenses/income
A note on Music Hub Account Transfer
We had some funds sitting in a savings account – that was transferred into this main account (£78,564). We then we paid out that, plus some extra from our account – totalling to £85,282. Those funds went to a specific “music hub” project.
So - the total income into the account, including that 78k transfer is £135k, but given that those funds came in then went out again, I’ve then shown a separate Total Income figure of £56,753.
Equally, on the expenditure side, to total expenditure is £129; but when you take out that transfer of £78k, it is £51k.
I just wanted to show both views.
Hopefully everything is clear,
Thank you
Claire