## **Trustees' Annual Report for the period**
Period start date Period end date 16 08 2019 15 08 2020
**From**
**To**
Section A Reference and administration details
**Charity name** Oxford Youth Choirs
**Other names charity is known by** The Oxford Girls’ Choir The Oxford Boys’ Choir
**Registered charity number (if any)** 299109
**Charity's principal address** 16 Swinbourne Road
Littlemore Oxford **Postcode** OX4 4PQ
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 David Jones
Nicholas Boyd Secretary
2
Wenban-Smith
Esther Mary
3
Livesey
Professor Helen Resigned 30 [th] July 2020
4
Irene McShane
5 Nilanjana Banerji
Charlotte Anne
6
Dewhurst
7 Jonathan Livesey Chair
Dr Widanaralalage Resigned 30 [th] July 2020
8 Don Nilushika
Weerapperuma
9 Edward Conroy
Geoffrey John Treasurer
10
Sutton
Eve Sheila Date of appointment 12 [th]
11
Madeley-Wyatt Sept 2019
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
March **2012**
**TAR**
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Dates acted if not for whole year**
**Name**
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
**Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution Type of governing document (eg. trust deed, constitution) Registered charity How the charity is constituted
- (eg. trust, association, company)
Elected at Annual General Meeting Trustee selection methods
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
March **2012**
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## **Section C Objectives and activities**
|**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|To promote, improve, develop and maintain public education in, and
appreciation of, the art and science of music in all its aspects through the
training of girls and boys in singing and musicianship, and by the
presentation of public concerts and recitals, and by other such ways as
the Choir through its Committee shall determine from time to time.|
|---|---|
||The charity aims to provide vocal training to the highest standard for
children aged 4 to 18, in pursuit of its charitable objectives. All members
attend on Saturday mornings during school, throughout the school term
at Cherwell School in Oxford, and via Zoom during lockdowns. Members
from all parts of Oxfordshire, and further afield, are welcome. The choir
focusses on joint objectives of accessibility and a high standard of tuition.
Concerts have been organised, designed and performed to maximise the
diversity of musical repertoire. However, due to the pandemic, sadly it
has not been possible to put on operas or other concerts. This means
that choir-members have missed out on the opportunity to increase the
breadth of musical learning during this time with the charity.
In all its activities, the Trustees of the charity have had due regard both to
the objectives of the charity, and also to the guidance on public benefit
published by the Charity Commission, in exercising their powers and
duties. Uppermost has been the safekeeping of choir members and staff,
as well as our duty to the wider community in helping to stem the flow of
the Covid pandemic.|
March **2012**
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## **Additional details of objectives and activities (Optional information)**
With the advent of Covid in March 2020, the choir successfully transitioned to an online format within a couple of weeks of lockdown commencing at the end of March 2020. The charity wishes to recognise the tremendous contribution made by the teachers during this unprecedented period of rapid transition in delivering the new teaching format and also the superb commitment made by the children in continuing their tuition via the new online format.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
March **2012**
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## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
|Our usual Christmas schedule was delivered, as follows:|
|---|
|6Dec**Senior Girls**(reduced) –_Jewin WOMEN2WOMEN fundraising_|
|_concert, Witney_|
|8 Dec
**All Choirs**–_Christmas Concert, St John the_|
|_Evangelist,Oxford_|
|8 Dec
**Senior Girls**–_Evening Concert, St John the Evangelist,_|
|_Oxford_|
|14 Dec**Senior Girls**(reduced) –_OAC Christmas Dinner, Exeter College_|
|**Spring opera**|
|This year’s opera was to have been an innovative and exciting exploration of|
|Purcell and Puccini’s portrayal of tragic heroines. Unfortunately despite all the|
|hard work put into rehearsing by the girls and teachers, wardrobe and helpers,|
|it was not to be – Covid 19 intervened and the event was postponed two weeks|
|before delivery.|
|**OYC online**|
|Keen to maintain interest and develop new areas to develop, the teaching staff|
|lost no time in developing an online offer, comprising of rehearsal material|
|available via youtube and Saturday morning rehearsals via Zoom. Despite the|
|inherent difficulties with latency (delay) when multiple people use Zoom, the|
|sessions have been very successful. Another new innovation has been the|
|highly successful ‘Saturday at Noon’ presentation – every week we’ve been|
|graced by experts in their field, speaking on topics ranging from Covid 19 to the|
|Vauxhall Pleasure Gardens – we are enormously grateful!|
|**Looking forward**|
|The Covid 19 lock-down and ensuing restrictions look set to hinder our plans,|
|but not our ambition. Rehearsing normally at Cherwell looks unlikely before|
|Christmas. So our energies will be ploughed into refining and improving the|
|online offer. Options include a more flexible range of activities for choir|
|members to join in with and extending our reach to new members, living|
|outside Oxford. Occasional performances in small groups may be possible, with|
|social distancing in place. Our aim is not simply to survive the Covid difficulties,|
|but to develop an online offer that continues to be a resource that provides|
|new opportunities and variety to the OYC offer, for years to come.|
March **2012**
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**Section E Financial review**
## **Brief statement of the**
**charity’s policy on reserves**
The charity aims to hold a minimum of 3 months’ expenditure in cash reserves, and raises funding from participants and/or their families as necessary to ensure that reserve levels are maintained,
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
While the charity made a loss this year, the drop in membership fees was offset by the avoidance of costs associated with live performances which historically have rarely broken-even.
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- The choir saw a substantial dip in income in the summer term as Covid
- sources of funds (including lockdown hit family finances, with some families withdrawing their any fundraising); children, in the main because their children couldn’t make the transition to
- how expenditure has online learning, while others requested financial assistance under the choirs’ bursary scheme. The trustees took the unprecedented step of
- supported the key objectives suspending some fees for those families who weren’t benefiting from the
- of the charity; Government’s furlough scheme and who were facing dire financial
- investment policy and circumstances but who’s children were participating enthusiastically in the objectives including any online learning session. The trustees felt it was better to keep the ethical investment policy children on-roll and support them rather ask them to leave while their adopted. parents experienced a temporary drop in income.
The Choir invested in a new software service to help manage its administrative function, moving membership databases, payment of subscriptions etc onto ‘Loveadmin’.
The Charity also invested money in a software package that allows staff to assemble a digital orchestra and produce backing tracks for Youtube videos.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** GJ Sutton
JG Livesey
March **2012**
**TAR**
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|**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date **|Geoffrey John Sutton
Jonathan Guy Livesey|
|---|---|
|||
||
Treasurer|
||**14th June 2021**|
||**14th June 2021**|
March **2012**
**TAR**
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**----- Start of picture text -----**
Charity Name No (if any)
Oxford Youth Choirs 299109
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 16/08/2019 15/08/2020
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Subscriptions 35,559 - - 35,559 45,039
Concerts 3,017 - - 3,017 10,681
Tour and other events 15 - - 15 10,474
Donations 588 - - 588 3,085
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
39,179 - - 39,179 69,279
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 39,179 - - 39,179 69,279
A3 Payments
Music tuition fees 27,713 - - 27,713 23,873
Concert expenses 4,477 - - 4,477 18,819
Tour expenses - - - - 14,672
Administrator expenses 4,632 - - 4,632 5,700
Rent and storage costs 2,325 - - 2,325 4,481
Other running costs 2,701 - - 2,701 2,326
- - - - -
- - - - -
- - - - -
Sub total [ 41,848 ] - - 41,848 69,871
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 41,848 - - 41,848 69,871
Net of receipts/(payments) - 2,669 - - - 2,669 - 592
A5 Transfers between funds - - - - -
A6 Cash funds last year end 24,494 - - 24,494 25,086
Cash funds this year end 21,825 - - 21,825 24,494
**----- End of picture text -----**
CCXX R1 accounts (SS)
15/06/2021
1
|**Section B Statement of assets and liabilities at**|**Section B Statement of assets and liabilities at**|**the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|JG Livesey
Signature
G J Sutton
Independent examiner fee
Music hire
Posters
**Details**
**Details**
CAF Gold Account
CAF Cash Account
Barclays Bank
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**10,037**
**-**
**11,787**
**-**
**1**
**-**
**21,825**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
**100**
Unrestricted
**158**
Unrestricted
**64**
**-**
**-**
Print Name
Geoffrey John Sutton
Jonathan Guy Livesey|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
15/06/2021
15/05/2021|
CCXX R2 accounts (SS)
15/06/2021
2
CCXX R3 accounts ISSI
1511W2021
CCXX R4 accounts ISSI
1511W2021
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
Oxford Youth Chtirs
On accounts for the year
ended
1510812020
Charlty no
Irf any)
299109
Set out on pages
1and2
I report to the trustees on my examination of the accounts of the above
chaiity (Ihe Trust.) for the year ended 1510812020.
Responsibililies and As the charity trustees of the Trust, you are sponSible for the preparation
basls ol report of the accounts in acc¢xdance with the requirements of the Charities Act
2011 (Ihe Act.).
I report in respeci of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrwng out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145{5)(b) of the Act.
I have completed my examination. I Confi that no material matters have
come to my attention in connection with the examination which gives me
cause to believe that in, any material respect..
accounting records were not kept in accordan with section 130 of
the Act or
the accounts do not accord Nmth the accounting records
Independent
examlnerfs ststement
I have no concems and have come across no other matters in connection
vrith the examination to vthich attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
Signed:
Pekr
1510612021
Namo:
Peter J Stevenson
Relevant professional
qualification(s) or body
(rfany}:
FCA
Address:
8 Harbord Road
Oxford
OX2 8LJ
IER
October 2018