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2023-09-30-accounts

The Helen Roll Charity

Accounts

for the year ended 30th September 2023

Wenn Townsend

Chartered Accountants

Oxford

The Helen Roll Charity

Index to the Accounts for the year ended 30th September 2023

Page

1 Details of Charity’s Advisors

2-4 Trustees’ Report

5-6 Auditor’s report

7 Statement of Financial Activities 8 Balance Sheet 9 Statement of Cash Flows 10-13 Notes to the Financial Statements 14 Schedule of Investments

The Helen Roll Charity

Charity Number 299108

Address: The Helen Roll Charity Wenn Townsend 30 St Giles’ Oxford OX1 3LE Bankers and Stockbrokers: Rathbones 8 Finsbury Circus London EC2M 7AZ Auditor: Wenn Townsend Chartered Accountants 30 St Giles’ Oxford OX1 3LE

1

The Helen Roll Charity

Trustees’ Report for the year ended 30th September 2023

The trustees present their report and the financial statements of the charity for the year ended 30th September 2023. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities” (FRS 102) in preparing the annual report and financial statements of the charity.

Structure, governance and management

The Trust is a Registered Charity (No. 299108) established by a Declaration of Trust on 12th April 1988.

Under a deed of variation dated 26th April 1988, the Charity became entitled to a 2/5th’s share of the Residuary Estate of Mrs Enid Helen Watts who died on 23rd October 1987.

Distributions from the Estate of Mrs Joyce Eluned Tudge who died on 19th January 2018 have been added to the fund and a final distribution was received in 2022.

Mr Frank Richard Williamson made donations of cash and investments in 2021. He died on 24th May 2022 and this year distributions are included from his Estate which were received shortly after the end of this financial year.

The Trustees are directed to hold the trust fund as capital and income for such charitable purposes as the Trustees at their total discretion think fit.

The power to appoint new Trustees is vested in the Trustees for the time being. The number of Trustees shall not be allowed to fall below three nor made to exceed twelve.

During the year the Trustees were as follows:

Paul Strang Christine Reid Patrick John Richard Stopford Stephen George Williamson Jessica Mannix Fiona Weiss Sarah Gunn Catherine Staples

New Trustees are briefed on the history and objectives of the Trust and Trustee responsibilities and duties in general.

Key management personnel and their remuneration

The trustees consider the Board of Trustees as comprising the key management personnel of the charity in charge of directing and controlling the charity and running and operating the charity on a day to day basis. All Trustees give of their time freely and no Trustee remuneration was paid in the year. Details of trustee expenses are disclosed in note 2.2 to the accounts.

Public benefit statement

The Trustees have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission in exercising their powers and duties.

Objectives and activities

The Helen Roll Charity aims to distribute between 6 and 7% of its fund each year to charities. It operates through registered (or exempt) charities and no donations are made directly to individuals.

One of the Trustees’ aims is to support work for which charities find it difficult or impossible to obtain funds from other sources.

Some projects are supported on a ‘start up’ basis; others involve funding over a longer term.

2

The Helen Roll Charity

Trustees’ Report (continued) for the year ended 30th September 2023

Fundraising standards information

The charity does not carry out significant fundraising activities.

Risk management

The Trustees have examined the principal areas of the Fund’s operation and considered the major risks faced in each of these areas. In the opinion of the Trustees the charity has established systems which, under normal conditions, should allow these risks to be mitigated to an acceptable level in its day to day operations.

Achievements and performance

The Trustees have the power to distribute capital and have used this power to maintain annual distributions.

As can be seen from the distributions made this time and in previous years, a wide range of charitable causes is included in the Trust’s work. The detailed donations are shown in note 7 to the accounts.

Financial review, investment policy and reserves

The Trustees’ investment policy is to provide long term income and capital growth. The portfolio excludes investments in Arms and Tobacco. This is reviewed at least twice a year.

Investment decisions are made by the Trustees in conjunction with the investment advisors and the intention is to maximise income and capital returns on investments from a mixed risk portfolio.

This year £251,000 (2022: £201,360) was distributed. Originally, the Trustees did not intend to distribute the original capital (as increased by inflation), although they had power to do so.

The Trustees no longer wish to maintain the funds in this way but agree to distribute between 6 and 7% of the Fund’s value each year irrespective of the economic climate. They have the power to distribute income and capital, and believe that maintaining distributions at this level will reflect the wishes of the benefactors.

At the 30th September 2023 funds stood at £4,088,871, of which £3,728,118 represents the value of donated capital and £360,753 undistributed income and historic capital gains.

At the year end there were no individually material investments, with a market value of more than 5% of the Trust Fund.

Plans for future periods

The recent donation and legacies will enable trustees to maintain and hopefully increase historic levels of distributions despite the challenges the market has brought.

Going concern

The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.

3

The Helen Roll Charity

Trustees’ Report (continued) for the year ended 30th September 2023

Trustees' responsibilities in relation to the financial statements

The Trustees are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the income and expenditure of the charity for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts Reports) Regulations 2008 and trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Auditors

A resolution will be proposed at the Trustees meeting that Wenn Townsend will be re-appointed as auditors of the charity.

Approved on behalf of the Trustees on 17th November 2023 and signed on their behalf by:-

…………………………………..

S G Williamson Trustee

4

The Helen Roll Charity

Independent Auditor’s Report to the members of The Helen Roll Charity

Opinion

We have audited the financial statements of The Helen Roll Charity (the ‘charity’) for the year ended 30th September 2023 which comprise the Statement of Financial Activities, the Balance Sheet, the Statement of Cash Flows and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

In our opinion the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the trustees’ use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charity’s ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.

Other information

The trustees are responsible for the other information. The other information comprises the information included in the trustees’ annual report, other than the financial statements and our auditor’s report thereon. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.

In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

Matters on which we are required to report by exception

We have nothing to report in respect of the following matters in relation to which the Charities (Accounts and Reports) Regulations 2008 require us to report to you if, in our opinion:

5

The Helen Roll Charity

Independent Auditor’s Report to the members of The Helen Roll Charity (continued)

Responsibilities of trustees

As explained more fully in the trustees’ responsibilities statement set out on page 4, the trustees are responsible for the preparation of financial statements which give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the trustees are responsible for assessing the charity’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charity or to cease operations, or have no realistic alternative but to do so.

Auditor’s responsibilities for the audit of the financial statements

We have been appointed as auditor under section 144 of the Charities Act 2011 and report in accordance with regulations made under section 154 of that Act.

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The specific procedures for this engagement and the extent to which these are capable of detecting irregularities, including fraud is detailed below:

Because of the inherent limitations of an audit, there is a risk that we will not detect all irregularities, including those leading to a material misstatement in the financial statements or non-compliance with regulation. This risk increases the more that compliance with a law or regulation is removed from the events and transactions reflected in the financial statements, as we will be less likely to become aware of instances of non-compliance. The risk is also greater regarding irregularities occurring due to fraud rather than error, as fraud involves intentional concealment, forgery, collusion, omission or misrepresentation.

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council’s website at: www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor’s report.

Use of our report

This report is made solely to the charity’s trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. Our audit work has been undertaken so that we might state to the charity’s trustees those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body, for our audit work, for this report, or for the opinions we have formed.

...........................................................

Wenn Townsend Statutory Auditor 30 St Giles Oxford OX1 3LE

17th November 2023

Wenn Townsend is eligible to act as an auditor in terms of Section 1212 of the Companies Act 2006.

6

The Helen Roll Charity

Statement of Financial Activities for the year ended 30th September 2023

----- Start of picture text -----
||||||||||| |---|---|---|---|---|---|---|---|---|---| |Capital Fund|Total|Capital Fund|Total| |Unrestricted Designated|Original|Funds|Unrestricted Designated|Original|Funds| |Funds|Inflation|Capital|2023|Funds|Inflation|Capital|2022| |Note|Reserve|Reserve| |Income| |Investment income|6|64,490|-|-|64,490|62,009|-|-|62,009| |Legacy|-|-|1,144,008|1,144,008|-|28,144|28,144| |─────── ───────|─────── ───────|───────|───────|───────|───────| |64,490|-|1,144,008|1,208,498|62,009|-|28,144|90,153| |─────── ───────|─────── ───────|───────|───────|───────|───────| |Expenditure| |Charitable activities|7|(256,842)|-|-|(256,842)|(206,595)|-|-|(206,595)| |Cost of raising funds:| |Investment management costs|(21,409)|-|-|(21,409)|(23,440)|-|-|(23,440)| |─────── ───────|─────── ───────|───────|───────|───────|───────| |Total expenditure|(278,251)|-|-|(278,251)|(230,035)|-|-|(230,035)| |─────── ───────|─────── ───────|───────|───────|───────|───────| |Net (expenditure)/income before gains| |on investments|(213,761)|-|1,144,008|930,247|(168,026)|-|28,144|(139,882)| |Other recognised gains and losses| |(Losses)/gains on investments|3|144,985|-|-|144,985|(230,324)|-|-|(230,324)| |─────── ───────|─────── ───────|───────|───────|───────|───────| |Net movement in funds before transfers|(68,776)|-|1,144,008|1,075,232|(398,350)|-|28,144|(370,206)| |Transfer from Designated Inflation Reserve|189,565|(189,565)|-|-|450,000|(450,000)|-|-| |─────── ───────|─────── ───────|───────|───────|───────|───────| |Net movement in funds|120,789|(189,565)|1,144,008|1,075,232|51,650|(450,000)|28,144|(370,206)| |Reconciliation of funds| |Total funds|at 1st October 2022|239,964|189,565|2,584,110|3,013,639|188,314|639,565|2,555,966|3,383,845| |─────── ───────|─────── ───────|───────|───────|───────|───────| |Total funds|at 30th September 2023|£ 360,753 £ -|£3,728,118 £4,088,871|£ 239,964|£ 189,565|£2,584,110|£3,013,639| |═══════ ═══════|═══════ ═══════|═══════|═══════|═══════|═══════|

----- End of picture text -----

The notes on pages 10 to 13 form part of these accounts.

7

The Helen Roll Charity

Balance Sheet

as at 30th September 2023

Note Note
2022
Fixed assets
Listed investments at fair value 3 2,895,570 2,870,474
Cash held pending investment 34,705 113,169
─────── ───────
2,930,275 2,983,643
Current assets
Debtor 1,144,008 -
Accrued income 1,395 1,107
Cash held 4 23,027 38,879
─────── ───────
1,168,430 39,986
Creditors:Amounts falling due
within one year 5 (9,834) (9,990)
─────── ───────
Net current assets 1,158,596 29,996
─────── ───────
Net assets £4,088,871 £3,013,639
═══════ ═══════
Represented by:
Unrestricted funds:
Designated funds: Dates
Original capital 706,447 706,447
Capital addition (Estate of Mrs E H Watts) 1988 94,811 94,811
Capital addition (Estate of Mrs J E Tudge) 2018-22 801,739 801,739
Capital addition (Mr F R Williamson) 2021 981,113 981,113
Capital addition (Estate of Mr F R Williamson)
2023
1,144,008 -
─────── ───────
3,728,118 2,584,110
Designated Inflation Reserve - 189,565
─────── ───────
3,728,118 2,773,675
General funds 360,753 239,964
─────── ───────
Total funds £4,088,871 £3,013,639
═══════ ═══════

Approved for and on behalf of the Trustees on 17th November 2023 and signed on their behalf by

S G Williamson Trustee

The notes on pages 10 to 13 form part of these accounts.

8

The Helen Roll Charity

Statement of Cash Flows for the year ended 30th September 2023

2023 2022
Reconciliation of net (expenditure)/income to net cash flow from operating activities
Net income/(expenditure) for the year 1,075,232 (370,206)
Dividends received (61,995) (61,433)
Interest receivable (2,495) (576)
(Gains)/losses on investments (144,985) 230,324
(Increase)/decrease in debtors (1,144,296) (367)
(Decrease)/increase in creditors (156) (272)
─────── ───────
Net cash flow from operating activities (278,695) (202,530)
─────── ───────
Cash flow from investing activities
Payments to acquire investments (256,845) (261,040)
Receipts from sales of investments 376,734 414,818
Decrease/(increase) in cash pending investment 78,464 (2)
Interest received 2,495 576
Dividends received 61,995 61,433
─────── ───────
Net cash flow from investing activities 262,843 215,785
─────── ───────
Net (decrease)/increase in cash and cash equivalents (15,852) 13,255
Cash and cash equivalents at 1st October 2022 38,879 25,624
─────── ───────
Cash and cash equivalents at 30th September 2023 £ 23,027 £ 38,879
═══════ ═══════

9

The Helen Roll Charity

Notes to the Financial Statements for the year ended 30th September 2023

1. Accounting policies

1.1 General information and basis of preparation

The Helen Roll Charity is a charitable trust in England.

The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, and UK Generally Accepted Accounting Practice.

The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are presented in sterling which is the functional currency of the charity.

The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.

1.2 Investments

Investments are stated at fair value at the balance sheet date. The SOFA includes the net gains and losses arising on revaluations and disposals throughout the year.

1.3

Income recognition

All incoming resources are included in the SOFA when the charity is legally entitled to the income, the amount can be quantified with reasonable accuracy, and it is probable that the income will be received.

For legacies, entitlement is the earlier of the charity being notified of an impending distribution or the legacy being received. At this point income is recognised. On occasion legacies will be notified to the charity however it is not possible to measure the amount expected to be distributed. On these occasions, the legacy is treated as a contingent asset and disclosed.

1.4

Expenditure recognition

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation can be measured reliably. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with use of the resources.

Governance costs are those incurred in connection with administration of the charity and compliance with constitutional and statutory requirements.

Grants payable to third parties are within the charitable objectives. Where unconditional grants are offered, this is accrued as soon as the recipient is notified of the grant, as this gives rise to a reasonable expectation that the recipient will receive the grants. Where grants are conditional relating to performance then the grant is only accrued when any unfulfilled conditions are outside of the control of the charity.

1.5 Debtors and creditors receivable / payable within one year

Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.

10

The Helen Roll Charity

Notes to the Financial Statements for the year ended 30th September 2023

1. Accounting policies (continued)

1.6 Taxation

The Charity is not liable to Capital Gains or Inheritance Taxes. The Charity is able to recover UK Tax deducted from interest. The Charity is not registered for Value Added Tax.

1.7 Funds

Unrestricted funds are expendable at the discretion of the Trustees in furtherance of the charity’s objects. Designated funds represent funds which have been set aside by the Trustees for particular purposes in the future. The designated fund is represented by fixed asset investments.

1.8 Going concern

The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.

2. General

2.1 Administration expenses

Professional charges, where not already approved, are provided subject to Trustees’ approval.

2.2 Trustees’ expenses and interests

No remuneration was paid to the Trustees during the year ended 30th September 2022 (2021: Nil). Trustees were associated with charities to which donations were made as follows:-

Frank Richard Williamson (deceased) None
Paul Strang None
Christine Reid None
Patrick John Richard Stopford None
Stephen George Williamson None
Jessica Mannix None
Fiona Weiss None
Sarah Gunn None
Catherine Staples None

Expenses for travel amounted to £Nil (2022: £Nil).

There were no other related party transactions in the period.

2.3 Investments – geographical division

The fair value of the listed investments is divided between United Kingdom and Overseas as shown below. The division is in accordance with the stockbrokers’ valuation.

2023 2022
United Kingdom Investments 57% (2022: 57% of Portfolio) 1,650,475 1,619,791
Overseas Investments 43% (2022: 43% of Portfolio) 1,245,095 1,250,683
─────── ───────
£2,895,570 £2,870,474
═══════ ═══════

11

The Helen Roll Charity

Notes to the Financial Statements for the year ended 30th September 2023

2023 2022
3. Listed investments – reconciliation
Fair value at 1st October 2022 2,870,474 3,254,576
Add:
Purchases during the year
256,845 261,040
Less: Disposals at opening book value
(proceeds £376,734; gain £29,639) (347,095) (324,197)
Add:
Year end gains/(losses) on revaluation
115,346 (320,945)
────── ──────
Fair value at 30th September 2023 £2,895,570 £2,870,474
══════ ══════
4. Cash held
Brokers’ deposit account 19,477 37,590
Brokers’ income account 3,550 1,289
────── ──────
Total cash held at 30th September 2023 £ 23,027 £ 38,879
══════ ══════
5. Creditors: Amounts falling due within one year
Independent Examiner’s remuneration 4,560 4,260
Brokers’ fees 5,274 5,730
────── ──────
Total creditors at 30th September 2023 £ 9,834 £ 9,990
══════ ══════
6. Investment income
Dividends 61,995 61,433
Interest 2,495 576
────── ──────
Total other income £ 64,490 £ 62,009
══════ ══════

12

The Helen Roll Charity

Notes to the Financial Statements for the year ended 30th September 2023

7. Charitable activities

7. Charitable activities
2023 2022
Grants
ACT Oxford 7,000 -
Animal Antics 5,000 3,000
Archway Foundation (The) 5,000 -
At the Bus 7,500 5,000
B.B.O.W.T. (Berks Bucks & Oxon Wildlife Trust) 10,000 -
Brandon Trust - 1,000
British Tinnitus 2,000 -
British Wheelchair Sports - 3,000
Canine Partners 5,000 5,000
Carers UK 10,000 10,000
Carousel - 1,000
Cervical Cancer Trust - 1,600
Compassionate Friends 2,500 2,000
Deafblind UK 2,500 2,500
Dream Holidays 5,000 -
Emmaus 7,000 7,000
Gerald Moore Award - 1,000
Home Farm Trust 8,000 6,000
Museum of Music History 10,000 10,000
North Wall Trust 5,000 3,000
NW Live 10,000 10,000
Our Special Friends 10,000 5,000
Oxford Concert Party 1,500 2,160
Oxford Food Hub 20,000 10,000
Oxford Natural History Museum (Pitt Rivers) 5,000 -
Oxford Samaritans 6,000 -
Oxford University Ashmolean Museum - 10,000
Oxford University Botanic Garden 12,000 11,100
Oxfordshire Association for the Blind 4,000 4,000
Pembroke College Oxford 4,000 7,000
React 2,000 2,000
Read Easy 1,000 1,000
Read for Good 5,000 3,000
Relate, Chesterfield - 1,000
Revitalise 5,000 5,000
Root & Branch 3,000 2,000
RSPB 7,000 10,000
Saffron Hall Trust 5,000 5,000
Seesaw 4,000 -
Sick Children’s Trust Cambridge 6,500 6,000
Snowden Award Scheme 2,500 2,000
Stephen Spender Trust 4,000 -
Story Museum (The) 6,000 -
St Mungo’s - 3,000
St Nicholas Hospice, Bury St Edmunds 5,000 5,000
The Mint House - 3,000
Trinity Laban Conservatoire of Music & Dance 6,000 6,000
Viva - 2,000
West Oxfordshire’s Citizens Advice Bureau 10,000 10,000
West Oxfordshire Community Transport 15,000 15,000
───── ─────
Total grants 251,000 201,360
Governance costs
Auditor/Examiner’s fee 4,560 4,980
Secretarial expenses 352 255
Meeting expenses 930 -
───── ─────
Total charitable activities £256,842 £206,595
═════ ═════
Investment manager fees £ 21,409 £ 23,440
═════ ═════

13