Saltash Waterside Community Association
Annual Report
Year ended 31 March 2022
## **Saltash Waterside Community Association**
## Financial Statements
Year ended 31 March 2022
**Contents Page** Trustees and Professional Advisors Trustees’ Report 2 - 3 Independent Examiner’s Report Income and Expenditure Account (Incorporating Statement of Financial Activity) Balance Sheet Notes and Accounting Policies
## **Saltash Waterside Community Association**
## Trustees and Professional Advisors
## Year ended 31 March 2022
## **Trustees and Principal Officers**
## **Trustees:**
Mr A D Marsh Mr C E Nicholls (Deceased during the year) Mr A Hearl Mr R Bickford (Appointed 18[th] May 2021)
## **Registered Office**
Ashtorre Rock Waterside Old Ferry Road Saltash Cornwall PL12 4GT
## **Principal Officers:**
**Chairman** Mrs L Marsh **Secretary** Mrs L Marsh
**Treasurer** Mrs P Kelly
## **Professional Advisers**
**Bankers:** Lloyds Bank Plc 67 Fore Street Saltash Cornwall PL12 6AJ
**Accountants** PKF Francis Clark North Quay House Sutton Harbour Plymouth PL4 0RA
## **Solicitors:**
Nicholls & Sainsbury 131 Fore Street Saltash Cornwall PL12 6TT
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## **Saltash Waterside Community Association**
## Trustees’ Report
## Year Ended 31 March 2022
The Trustees submit their report and unaudited financial statements for the year ended 31 March 2022. The accounts have been drawn up in accordance with appropriate statutory regulations, the association’s governing document and follows best practice as set out in the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standards applicable in the UK and Republic of Ireland (FRS 102).
## **Charity Number** 299044
## **Status**
The Saltash Waterside Community Association is a charity governed by a Trust Deed dated 5 March 1991 and is registered with the Charity Commission under the reference number 299044.
## **Principal activity**
The principal aim of the Charity is to provide recreational activities for the inhabitants of Saltash and surrounding neighbourhood.
## **Objectives**
The principal charitable purpose of the charity is the provision of recreational activities, with the object of improving the conditions of life for the inhabitants.
## **Structure and election process**
The board of Trustees, a body of not less than three nor more than six, controls the charity and are elected for life or until such time as they retire.
The Trustees are assisted by three officers who serve for a period of five years and eight committee members who are re-elected each year
Elections are held at the Annual General Meeting where a quorum of at least 15 members is required and members are elected by a majority of persons present.
## **Reserves**
Income generation has been maintained through annual local events and a regular core of people who use the facilities. As with most charities any interest on funds is at an all-time low and the Trustees are monitoring the situation.
The charity's aim is to continue to hold sufficient reserves to cover at least 12 months of expenditure.
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## **Saltash Waterside Community Association**
## Trustees’ Report (continued)
## **Public benefit**
The Charities Act 2011 introduced the requirement for charities to show that they have provided public benefit. The trustees have reviewed the objects, goals, services and objectives of the charity in the light of this requirement and can confirm that Saltash Waterside Community Association serves the public benefit.
## **Results**
During the year, the charity has continued to raise funds which have enabled the association to continue to provide recreational activities. The deficit for the year amounted to £12,441 which, when taken from the balance brought forward, resulted in a decrease in funds to £286,510.
Following preparations including COVID risk assessments, Ashtorre Rock fully reopened after a 16 month COVID shutdown on 19th July 2021. After a slow start, first floor hirings and usage of Ashtorre’s tea-room have recovered with our income stream regained. Remote entry access system has been fitted to the first-floor access door.
Following the death of Mr Christopher Nicholls, Trustee, Mr Richard Bickford was appointed as replacement Trustee at a meeting on the 18 May 2021.
## **Statement of Trustees’ Responsibilities**
The Charity's Trust Deed requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the surplus or deficit of the charity for that period. In preparing those financial statements, the Trustees are required to:
- select suitable accounting policies and then apply them consistently;
- make judgements and estimates that are reasonable and prudent;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume the charity will continue.
The Trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy, at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and, hence, for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees who served during the year were as follows.
Mr A D Marsh
Mr C E Nicholls (deceased during the year) Mr A Hearl Mr R Bickford (appointed 18[th] May 2021)
## **Signed on behalf of the Trustees**
**……………………….**
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## **Saltash Waterside Community Association**
Independent examiners’ report to the trustees of Saltash Waterside Community Association
I report on the accounts of the Association for the year ended 31 March 2022, which are set out on pages 5 to 7.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 145(1) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
## It is my responsibility to:
- examine the accounts under section 145 of the Charities Act 2011;
- to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the Act; and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section 130 of the Charities Act 2011; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act 2011 have not been met; or
- (2) to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**James Barrett PKF Francis Clark Chartered Accountants & Registered Auditors PLYMOUTH**
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## **Saltash Waterside Community Association**
Income and Expenditure Account (Incorporating Statement of Financial Activities)
Year ended 31 March 2022
|||**Unrestricted**|
**Unrestricted**|
**Unrestricted**|
|---|---|---|---|---|
|||**Funds**||**Funds**|
|||**2022**||**2021**|
||**£**|
**£**|**£**|**£**|
|**Income**|||||
|Membership fees|**309**||-||
|Donations: Sundry|**416**||582||
|Government grant|**8,000**||19,433||
|Fundraising:|||||
|Kitchen & Draws|**22,478**||5||
|Hire of first floor|**7,709**||2,590||
|Bank interest received|**10**||**-**||
||**–––––––**||**–––––––**||
|||**–––––––**||–––––––|
|||**38,922**||22,611|
|||`══════`||`══════`|
|**Expenses**|||||
|Fundraising:|||||
|Kitchen & Draws|**7,531**||59||
|Event expenses|**193**||-||
||**–––––––**|**7,724**|–––––––|59|
|**General**|||||
|Property repairs – maintenance|**7,225**||9,163||
|Insurance|**4,282**||2,492||
|Heat and light|**1,475**||2,702||
|Water rates|**-**||981||
|Telephone, postage and stationery|**1,253**||928||
|Cleaning|**3,396**||1,381||
|Accountancy|**1,200**||1,218||
|Miscellaneous expenses|**725**||357||
|Depreciation|**23,165**||23,027||
|Covid-19 Measures|**918**||685||
||**–––––––**||–––––––||
|||**–––––––**||–––––––|
|||**43,621**||42,934|
|||**`══════`**||**`══════`**|
|**Deficit for the year**||**(12,441)**||(20,382)|
|||**`══════`**||**`══════`**|
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## **Saltash Waterside Community Association**
Balance Sheet
|31 March 2022||||
|---|---|---|---|
|||**2022**|**2021**|
||**Note**|**£**|**£**|
|**Fixed Assets**|**2**|**193,716**|215,208|
|**Current Assets**||||
|Balance at bank||**90,582**|80,662|
|Debtors||-|-|
|Prepayments||**3,413**|4,282|
|||**–––––––**|**–––––––**|
|**Total Current Assets**||**93,995**|84,943|
|**Current Liabilities**||||
|Creditors||(**1,200)**|(1,200)|
|||**–––––––**|–––––––|
|**Net Current Assets**||**92,795**|83,743|
|||**–––––––**|–––––––|
|**Net Assets**||**286,510**|298,952|
|||**`══════`**|**`══════`**|
|**Unrestricted Funds**||||
|Opening balance||**298,952**|319,334|
|Excess of expenditure over income||**(12,441)**|(20,382)|
|||**–––––––**|–––––––|
|||**286,510**|298,952|
|||**`══════`**|**`══════`**|
**Approved by the Trustees on ………………… and signed on their behalf by:**
**……………………………………….**
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## **Saltash Waterside Community Association**
Notes and Accounting Policies
## Year ended 31 March 2022
## **1 Accounting Policies**
The financial statements have been prepared under the historical cost convention.
## **2 Fixed Assets**
|**Cost**
As at 1 April 2021
Additions
As at 31 March 2022
**Depreciation**
As at 1 April 2021
Charge for the year
As at 31 March 2022
**Net book value**
As at 31 March 2022
As at 31 March 2021|**Freehold**
**Property**
**£**
**Balcony**
**Extension**
**£**
**Fixtures and**
**Equipment**
**£**
**Total**
**£**
47,943
162,994
94,041
304,978
-
-
1,673
1,673|
|---|---|
||47,943
162,994
95,714
306,651|
||3,836
13,040
72,894
89,770
959
3,260
18,946
23,165|
||4,795
16,300
91,840
112,935|
||43,148
146,694
3,874
193,716|
||44,107
149,954
21,147
215,208|
## **a) Freehold Property**
The property has been included at its historic cost in 1991.
## **b) Depreciation**
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
Freehold Property 2% straight line basis Balcony Extension 2% straight line basis Fixtures and Equipment 20% straight line basis
## **3 Trustees’ Remuneration and Expenses**
No remuneration was paid by the trust to any of the trustees for their services as trustees during the year.
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