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2025-08-31-accounts

Docusign Envelope ID: 0FCC3F07-7128-8E97-801A-804FB74A1EA8

Charity number: 298986

GGS School Fund

Unaudited

Trustees' Report and Financial Statements

For the Year Ended 31 August 2025

Docusign Envelope ID: 0FCC3F07-7128-8E97-801A-804FB74A1EA8

GGS School Fund

Contents

Page
Reference and administrative details of the Charity, its Trustees and advisers 1
Trustees' report 2 - 4
Independent examiner's report 5
Statement of financial activities 6
Balance sheet 7
Notes to the financial statements 8 - 16

Docusign Envelope ID: 0FCC3F07-7128-8E97-801A-804FB74A1EA8

GGS School Fund

Reference and Administrative Details of the Charity, its Trustees and Advisers For the Year Ended 31 August 2025

Trustees Geoffrey Wybar Malcolm Moaby Derek Lewis Sarah Tremain Charity registered number 298986 Principal office Gravesend Grammar School Church Walk Gravesend Kent DA12 2PR Accountants UHY Hacker Young Chartered Accountants Thames House Roman Square Sittingbourne Kent ME10 4BJ

Page 1

Docusign Envelope ID: 0FCC3F07-7128-8E97-801A-804FB74A1EA8

GGS School Fund

Trustees' Report For the Year Ended 31 August 2025

The Trustees present their annual report together with the financial statements of the Charity for the year 1 September 2024 to 31 August 2025.

Objectives and activities

a. Policies and objectives

The Charity is established to promote and advance the education of the pupils of Gravesend Grammar School, ("The School") an academy school.

The Charity is administered by a council of management made up of the above named Trustees.

The Trustees are responsible for setting the strategy and monitoring the activities of the fund.

Activities include fund-raising from parents of the students of the School to be applied in the furtherance of the Charity's objectives.

Parental donations to the Charity are deployed by the Trustees to assist disadvantaged children in attending educational visits, and to support a wide range of extracurricular activities, including sport, drama and music.

In setting our objectives and planning our activities, the Trustees have given careful consideration to the Charity Commission's general guidance on public benefit.

In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: running a charity (PB2)'.

b. Risk Assessment

The Trustees have considered the major risks to which the Charity is exposed, and appropriate systems are in place to manage these.

Achievements and performance

a. Main achievements of the Charity

During the year the Charity was pleased to support the School to offer a wide range of extra-curricular activities for students, including arts and sports. Numerous day trips took place to conferences, theatres, galleries, University fair, Geography and Science trips, all complementing the curriculum offered by the school. Several residential trips took place in the UK including walking in Yorkshire, Rona sailing and Summer camp, and also foreign residential trips as far afield as Germany, Switzerland, and Italy.

Financial review

a. Going concern

After making appropriate enquiries, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the accounting policies.

The Trustees are aware that the trustees of Aletheia Academies Trust have expressed a desire to bring the activities passing through the Charity directly into that trust. At this point the Charity would transfer its activities, assets and liabilities to Aletheia Academies Trust. Since no firm decision has been made in respect of this transfer at the time of approval of these financial statements, the Trustees have concluded the going concern basis is appropriate.

b. Reserves policy

The Charity's policy on reserves is that unrestricted, non-designated funds should not exceed £100,000.

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Docusign Envelope ID: 0FCC3F07-7128-8E97-801A-804FB74A1EA8

GGS School Fund

Trustees' Report (continued) For the Year Ended 31 August 2025

c. Financial Review

The attached Financial Statements show the current state of the finances which the Trustees consider to be sound. Funds of £121,874 (2024: £139,749) have been accumulated at 31 August 2025 which are made up of restricted funds of £60,280 (2024: £36,690), an endowment fund of £1,521 (2024: £1,521), numerous designated funds, totalling £2,657 (2024: £12,583), leaving a balance of £57,416 (2024: £88,955) for general purposes. An analysis of these funds is included in the notes to the accounts. Restricted funds include a legacy of £20,043 received in 2013.

Structure, governance and management

a. Constitution

GGS School Fund is a registered charity, number 298986, and is constituted under a Trust deed.

b. Methods of appointment or election of Trustees

The management of the Charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Trust deed.

c. Organisational structure and decision-making policies

The Trustees who served in the year were as follows:

M D Moaby S L Tremain D J Lewis G S Wybar

The Charity was established by Trust Deed dated 6 May 1987 as amended on 4 December 1996 and was registered with the Charity Commission, No 298986 on 25 July 1988. The Charity's address is Gravesend Grammar School, Church Walk, Milton, Gravesend, Kent, DA12 2PR.

The Board of Trustees administers the charity. No trustees receive any remuneration for their duties. The day to day responsibility of the running of the charity lies with the staff of Gravesend Grammar School.

Since 1 March 2025 Gravesned Grammar School has been a constituent academy of Aletheia Academies Trust ("The Academy Trust"), prior to this the School was part of The Decus Educational Trust.

Future plans

The Trustees plan to continue with current activities and School trips. Future trips planned for Iceland, Skiing in Italy and Cern, Switzerland.

Statement of Trustees' responsibilities

The Trustees are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:

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Docusign Envelope ID: 0FCC3F07-7128-8E97-801A-804FB74A1EA8

GGS School Fund

Trustees' Report (continued) For the Year Ended 31 August 2025

Statement of Trustees' responsibilities (continued)

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Charity's transactions and disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Trust deed. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by order of the members of the board of Trustees and signed on their behalf by:

Malcolm Moaby Chair

Date: 30 June 2026

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Docusign Envelope ID: 0FCC3F07-7128-8E97-801A-804FB74A1EA8

GGS School Fund

Independent Examiner's Report For the Year Ended 31 August 2025

Independent Examiner's Report to the Trustees of GGS School Fund ('the Charity')

I report to the charity Trustees on my examination of the accounts of the Charity for the year ended 31 August 2025.

Responsibilities and Basis of Report

As the Trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').

I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent Examiner's Statement

Since the Charity's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of ICAEW, which is one of the listed bodies.

Your attention is drawn to the fact that the Charity has prepared the accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has been withdrawn.

I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

This report is made solely to the Charity's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Charity's Trustees those matters I am required to state to them in an Independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity's Trustees as a body, for my work or for this report.

Signed: Dated: 30 June 2026 Allan Hickie BSc FCA

UHY Hacker Young

Chartered Accountants

Thames House Roman Square Sittingbourne Kent ME10 4BJ

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Docusign Envelope ID: 0FCC3F07-7128-8E97-801A-804FB74A1EA8

GGS School Fund

Statement of financial activities For the Year Ended 31 August 2025

Note
Income and endowments
from:
Donations and fundraising
4
Charitable activities
5
Other income
6
Total income and
endowments
Expenditure on:
Raising funds
7
Charitable activities
8
Total expenditure
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Net movement in funds
Total funds carried
forward
14		 Unrestricted
funds
2025
£
9,326
-
39,754
49,080
13,484
77,061
90,545
(41,465)
101,538
(41,465)
60,073		 Restricted funds
2025
£
32,801
231,763
17,616
282,180
-
258,590
258,590
23,590
36,690
23,590
60,280		 Endowment
funds
2025
£
-
-
-
-
-
-
-
-
1,521
-
1,521		 Total
funds
2025
£
42,127
231,763
57,370
331,260
13,484
335,651
349,135
(17,875)
139,749
(17,875)
121,874		 Total
funds
2024
£
26,774
293,555
49,298
369,627
22,070
367,759
389,829
(20,202)
159,951
(20,202)
139,749

The Statement of Financial Activities includes all gains and losses recognised in the year.

The notes on pages 8 to 16 form part of these financial statements.

Page 6

Docusign Envelope ID: 0FCC3F07-7128-8E97-801A-804FB74A1EA8

GGS School Fund

Balance Sheet As at 31 August 2025

Note
Current assets
Debtors
12
Cash at bank and in hand
Current liabilities
Creditors: amounts falling due within one year
13
Net current assets
Total assets less current liabilities
Net assets excluding pension asset
Total net assets
Charity funds
Endowment funds
14
Restricted funds
14
Unrestricted funds
14
Total funds		 165,139
228,665
393,804
(271,930)		 2025
£
121,874
121,874
121,874
121,874
1,521
60,280
60,073
121,874		 63,364
213,526
276,890
(137,141)		 2024
£
139,749
139,749
139,749
139,749
1,521
36,690
101,538
139,749

The financial statements were approved and authorised for issue by the Trustees and signed on their behalf by:

Malcolm Moaby (Trustee)

Date: 30 June 2026

The notes on pages 8 to 16 form part of these financial statements.

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Docusign Envelope ID: 0FCC3F07-7128-8E97-801A-804FB74A1EA8

GGS School Fund

Notes to the Financial Statements For the Year Ended 31 August 2025

1. General information

GGS School Fund is a charity that is established to promote and advance the education of students at Gravesend Grammar School, registered in England and Wales. The address of the registered office is Gravesend Grammar School, Church Walk, Gravesend, Kent, DA12 2PR.

2. Accounting policies

2.1 Basis of preparation of financial statements

The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair' view. This departure has involved following the Charities SORP (FRS 102) published in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

GGS School Fund meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

2.2 Going concern

At the time of approving the accounts, the Trustee have a reasonable expectation that the charity has adequate resources to continue to in operations existence for the foreseeable future. The Trustees continue to adopt the going concern basis of accounting in preparing the accounts.

2.3 Income

All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

In the case of school trip and activity income, this is recognised when the charity has entitlement to the funds. At year end any income received in advance of trip and activities taking place in the future ar recognised as deferred income in te balance sheet.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation unless performance conditions require deferral of the amount.

Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.

Other income is recognised in the period in which it is receivable and to the extent the goods have been provided or on completion of the service.

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Docusign Envelope ID: 0FCC3F07-7128-8E97-801A-804FB74A1EA8

GGS School Fund

Notes to the Financial Statements For the Year Ended 31 August 2025

2. Accounting policies (continued)

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the obligation can be measured reliably. In relation to school trips and activities, at the year-end payments made in advance of trips or activities taking place in the future are recognised as a prepayment in the balance sheet.

Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of the resources.

Governance costs include the costs attributable to the Charity's compliance with constitutional and statutory requirements.

All expenditure is inclusive of irrecoverable VAT.

2.5 Cash at bank and in hand

Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

2.6 Financial instruments

The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

2.7 Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.

Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

3. Critical accounting estimates and areas of judgment

Estimates and judgments are continually evaluated and are based on historical experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.

Critical accounting estimates and assumptions:

The Charity makes estimates and assumptions concerning the future. The resulting accounting estimates and assumptions will, by definition, seldom equal the related actual results. The estimates and assumptions that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next financial year are discussed below.

Critical areas of judgment:

In preparing the financial statements, the Trustees have not needed to exercise any subjective judgements that would be critical to the financial statements.

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Docusign Envelope ID: 0FCC3F07-7128-8E97-801A-804FB74A1EA8

GGS School Fund

Notes to the Financial Statements For the Year Ended 31 August 2025

4. Income from donations and Fundraising

Donations
Fundraising
Total 2024 as restated		 Unrestricted
funds
2025
£
-
9,326
9,326
10,639		 Restricted
funds
2025
£
32,801
-
32,801
16,135		 Total
funds
2025
£
32,801
9,326
42,127
26,774		 Total
funds
2024
£
26,774
-
26,774

5. Income from charitable activities

Income from charitable activities
Total 2024
Other income
Other income
Total 2024		 Unrestricted
funds
2025
£
39,754
49,298		 Restricted
funds
2025
£
231,763
293,555
Restricted
funds
2025
£
17,616
-		 Total
funds
2025
£
231,763
293,555
Total
funds
2025
£
57,370
49,298		 Total
funds
2024
£
293,555
Total
funds
2024
£
49,298

6. Other income

Page 10

Docusign Envelope ID: 0FCC3F07-7128-8E97-801A-804FB74A1EA8

GGS School Fund

Notes to the Financial Statements For the Year Ended 31 August 2025

7. Expenditure on fundraising

Costs of fundraising

School fund contribution
Total 2024		 Unrestricted
funds
2025
£
13,484
1,050		 Restricted
funds
2025
£
-
21,020		 Total
funds
2025
£
13,484
22,070		 Total
funds
2024
£
22,070

8. Analysis of expenditure on charitable activities

Summary by fund type

Activities and governance costs
Trips
Total 2024		 Unrestricted
funds
2025
£
77,061
-
77,061
63,163		 Restricted
funds
2025
£
-
258,590
258,590
304,596		 Total
2025
£
77,061
258,590
335,651
367,759		 Total
2024
£
63,163
304,596
367,759

Page 11

Docusign Envelope ID: 0FCC3F07-7128-8E97-801A-804FB74A1EA8

GGS School Fund

Notes to the Financial Statements For the Year Ended 31 August 2025

9. Analysis of expenditure by activities

Activities and governance costs
Trips
Total 2024
Analysis of support costs		 Activities
undertaken
directly
2025
£
74,901
258,590
333,491
365,329		 Support costs
2025
£
2,160
-
2,160
2,430		 Total
funds
2025
£
77,061
258,590
335,651
367,759		 Total
funds
2024
£
63,163
304,596
367,759
Activities
2025
£
Independent examination
2,160
Total 2024
2,430
Independent examiner's remuneration
Fees payable to the Charity's independent examiner for the independent examination of the
Charity's annual accounts		 Total
funds
2025
£
2,160
2,430
2025
£
2,160		 Total
funds
2024
£
2,430
2024
£
2,100

10. Independent examiner's remuneration

11. Trustees' remuneration and expenses

During the year, no Trustees received any remuneration or other benefits (2024 - £NIL) .

During the year ended 31 August 2025, no Trustee expenses have been incurred (2024 - £NIL) .

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Docusign Envelope ID: 0FCC3F07-7128-8E97-801A-804FB74A1EA8

GGS School Fund

Notes to the Financial Statements For the Year Ended 31 August 2025

12. Debtors

2025 2024
£ £
Due within one year
Prepayments and accrued income 165,139 63,364

13. Creditors: Amounts falling due within one year

Accruals and deferred income
Deferred income at 1 September 2024
Resources deferred during the year
Amounts released from previous periods		 2025
£
271,930
2025
£
132,384
266,020
(132,384)
266,020		 2024
£
137,141
2024
£
117,777
132,384
(117,777)
132,384

Deferred income represents amounts received in advance from students for school trips. The related income has been deferred as the trips are scheduled to take place during the 2025/26 financial year.

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Docusign Envelope ID: 0FCC3F07-7128-8E97-801A-804FB74A1EA8

GGS School Fund

Notes to the Financial Statements For the Year Ended 31 August 2025

14. Statement of funds

Statement of funds - current year
Unrestricted funds
Designated funds
Designated Funds
General funds
General Funds
Total Unrestricted funds
Endowment funds
Endowment Fund
Restricted funds
Legacy from travel bursary
Donations
Theatre
School trips
Total of funds		 Balance at 1
September
2024
£
12,583
88,955
101,538
1,521
20,043
9,987
6,660
-
36,690
139,749		 Income
£
48,237
843
49,080
-
-
32,801
17,618
231,761
282,180
331,260		 Expenditure
£
(74,901)
(15,644)
(90,545)
-
-
(38,335)
(18,746)
(201,509)
(258,590)
(349,135)		 Transfers
in/out
£
14,081
(14,081)
-
-
-
-
-
-
-
-		 Balance at 31
August 2025
£
-
60,073
60,073
1,521
20,043
4,453
5,532
30,252
60,280
121,874

Designated funds

The balance held within the designated fund represent amount which have been allocated by the Trustees for specific purposes.

Endowment Fund

A permanent endowment of £1,521 was established in memory of a former pupil of the school. Income generated from this endowment is to be used for the benefit of pupils, providing assistance with travel costs or supporting project-based study activities.

Restricted Funds

The balance held within restricted funds represents amounts received for school trips, charitable activities, and other specified purposes for which the school’s expenditure must be directly allocated. In respect of school trips and similar activities, upon completion of the trip or activity, any surplus balance may be transferred to the unrestricted general fund.

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Docusign Envelope ID: 0FCC3F07-7128-8E97-801A-804FB74A1EA8

GGS School Fund

Notes to the Financial Statements For the Year Ended 31 August 2025

14. Statement of funds (continued)

Statement of funds - prior year

Unrestricted funds
Designated funds
Designated Funds
General funds
General Funds
Total Unrestricted funds
Endowment funds
Endowment Funds
Restricted funds
Restricted Funds
Total of funds		 Balance at
1 September
2023
£
13,286
92,973
106,259
1,521
52,171
159,951		 Income
£
49,506
10,431
59,937
-
309,690
369,627		 Expenditure
£
(61,689)
(2,524)
(64,213)
-
(325,616)
(389,829)		 Transfers in/out
£
11,480
(11,925)
(445)
-
445
-		 Balance at
31 August 2024
£
12,583
88,955
101,538
1,521
36,690
139,749

15. Analysis of net assets between funds Analysis of net assets between funds - current year

Current assets
Creditors due within one year
Total		 Unrestricted
funds
2025
£
65,983
(5,910)
60,073		 Restricted
funds
2025
£
326,300
(266,020)
60,280		 Endowment
funds
2025
£
1,521
-
1,521		 Total
funds
2025
£
393,804
(271,930)
121,874

Page 15

Docusign Envelope ID: 0FCC3F07-7128-8E97-801A-804FB74A1EA8

GGS School Fund

Notes to the Financial Statements For the Year Ended 31 August 2025

15. Analysis of net assets between funds (continued)

Analysis of net assets between funds - prior year

Current assets
Creditors due within one year
Total		 Unrestricted
funds
2024
£
106,296
(4,758)
101,538		 Restricted funds
2024
£
169,073
(132,383)
36,690		 Endowment
funds
2024
£
1,521
-
1,521		 Total
funds
2024
£
276,890
(137,141)
139,749

16. Related party transactions

An amount of £90,942 (2024: £65,520) was paid to The Decus Educational Trust during the year for the reimbursement of school trips and journey expenditure. As at 31 August 2025 GGS fund owed £nil (2024: £nil).

The Decus Educational Trust was a related party by virtue of G S Wybar (Trustee) was the Chief Executive Officer of The Decus Educational Trust.

Page 16