## Handbell Ringers of Great Britain
# Registered Charity Numbers 298945 (England) and SC038918 (Scotland)
Report and Financial Statements Year ended 31st December 2020
**HANDBELL RINGERS OF GREAT BRITAIN REGISTERED CHARITY NUMBERS 298945 (ENGLAND) AND SC038918 (SCOTLAND)**
## **CONTENTS**
||Page|
|---|---|
|Trustees’ Report|3 - 9|
|Statement of Trustees’ Responsibilities|10|
|Group Statement of Financial Activities|11 – 13|
|for the year ended 31 December 2020||
|Balance Sheet as at 31 December 2020|14|
|Notes forming part of the financial statements|15 – 24|
|Independent Examiner’s Report|25|
Page **2** of **25**
**HANDBELL RINGERS OF GREAT BRITAIN REGISTERED CHARITY NUMBERS 298945 (ENGLAND) AND SC038918 (SCOTLAND)**
# **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31[ST] DECEMBER 2020**
## **Reference and Administrative Information**
## National Chair
Mr Tim Willetts Oak Cottages 4 Oak Lane Woking Surrey GU22 8BX
Telephone: 01483 760746 Email: tim@hrgb.org.uk
National Secretary
Ms Christine Reid 8 Havelock Street Glasgow SCOTLAND G11 5JA
Telephone: 0141 334 4412 Email: christine.reid@hrgb.org.uk
## Independent Examiner
Robert Whowell & Partners
## National Website
www.hrgb.org.uk & www.handbells.org.uk
## Principal Bankers
CAF Bank Limited West Malling Kent, ME19 4JQ
Page **3** of **25**
**HANDBELL RINGERS OF GREAT BRITAIN REGISTERED CHARITY NUMBERS 298945 (ENGLAND) AND SC038918 (SCOTLAND)**
## _Charity Trustees_
## **National Officers**
Mr Tim Willetts - Chair
Ms Christine Reid - Secretary * Mr Anthony Hayes - Treasurer Mrs Diane Holt - Membership Secretary
## **Executive Committee**
_Patron, WHMF_
Dr Alan Hartley _North East Region (NE)_ Mr John Atkinson Mrs Christine Lazenby _Scotland Region (SC)_ Mr John Elcock * Ms Laura Buist * _East Midlands Region (EM)_ Mr John Heald Ms Judy Gees Mr Michael Johnson
(Retired 07/03/2020) (Elected 07/03/2020)
_North West Region (NW)_ Miss Beth McCord Mrs Margaret Hubbard
_East Anglia Region (EA)_ Mrs Linda McCord Mr Keith Meader _West Midlands Region (WM)_ Miss Coralie Paxton Mr David Hampson _South East Region (SE)_ Mrs Gay Cooper Mr Alan Cooper _South West Region (SW)_ Mrs Jane Willis BEM Mr John Willis BEM
(Elected 04/01/2020)
* resident in Scotland
Page **4** of **25**
**HANDBELL RINGERS OF GREAT BRITAIN REGISTERED CHARITY NUMBERS 298945 (ENGLAND) AND SC038918 (SCOTLAND)**
## **TRUSTEES’ REPORT**
The trustees present the annual report together with the financial statements of the charity for the year ended 31 December 2020.
## **Objectives and activities**
Handbell Ringers of Great Britain (HRGB) is a Registered Charity and an unincorporated Society founded in 1967 and is the major organisation in the United Kingdom dedicated to the promotion of handbell tune ringing. It is governed by its rules which were last amended on 17th April 2010. The Trustees are pleased to report that for the year ending 31st December 2020 the Society remained financially sound, assisted by a financial rebate under the Gift Aid Scheme and prudent control of expenditure. The Trustees, mindful of the fact that the level of the Gift Aid rebate reduced in 2012 and the increased costs of running the organisation, last proposed an increase in the annual membership fees from 1st January 2013, which was agreed at the AGM in 2012.
The Charity continues to work in line with its objective: ‘To advance, provide and encourage for the public benefit, the art of handbell tune ringing in all its forms.’ Conformity with this objective is achieved across the country, including Scotland, through workshops, residential courses, concerts and handbell rallies organised by members for the benefit of members and the general public.
HRGB Promotions Limited is a company limited by guarantee, registered in England (company number 2128737) and a registered charity (number 800808). The company is controlled by its 4 Directors who by virtue of its Articles of Association are the four Officers of HRGB. Accordingly the company is deemed to be a subsidiary of the Society within the context of Financial Reporting Standard number 2 “Accounting for Subsidiary Undertakings” and its results have been consolidated into the Charity’s accounts. The subsidiary’s aims and objectives are: ‘To promote, encourage and educate the general public in the ancient art of handbell tune ringing.’ In particular the company manages the finances relating to the attendance of UK ringers at International Handbell Symposia which are held every two years.
## _**Public benefit**_
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
## **Achievements and Performance**
2020 has been a very unusual year, with all national events having to be cancelled or postponed as a result of the COVID-19 pandemic. Regional events taking place after the date of the first national “lock-down” in March, the use of handbells in schools, and even most group practices, have also had to be cancelled or severely curtailed. Because of the care taken by event organisers, officers and the NEC, this has not had a large negative impact upon our finances (please see below for more details).
During the year achievements have generally been on a small scale. These include:-
- Group leaders keeping in regular contact with group members, especially those who are vulnerable in some way, in order to ensure that they are OK, and to raise spirits.
Page **5** of **25**
**HANDBELL RINGERS OF GREAT BRITAIN REGISTERED CHARITY NUMBERS 298945 (ENGLAND) AND SC038918 (SCOTLAND)**
## **TRUSTEES ’ REPORT (…continued)**
- HRGB’s social media officer, website editor, magazine editor and regional newsletter editors, together with contributing members, continuing to publish and post news, stories and photographs, also designed to keep spirits high during the lockdown.
- Group members supporting each other, and each other’s families, with tasks such as shopping, and learning how to use video-conferencing software.
- Some groups (both large and small) getting together to chat, and to ring bells where possible, using video-conferencing software. This has provided opportunities for younger and older group members alike, with younger members explaining to older members how to use the software, and older members explaining to newer, younger, members some handbell techniques.
In a very constructive development, members with knowledge and skills in using videoconferencing software and in teaching have led the first national HRGB webinar – designed for group leaders who were keen to get their groups ringing virtually. This attracted 75 participants, was very well received, and is due to be repeated in early 2021 due to demand.
In addition to national events, the biennial International Handbell Symposium due to take place in Hong Kong had to be cancelled. Although the prime reason for this was political unrest in Hong Kong there is no doubt that it would have been cancelled because of the COVID-19 pandemic. The major impacts of this cancellation have been (i) a lost opportunity to showcase British handbell ringing, and (ii) no financial activity for HRGB Promotions.
The National Executive Committee (trustees) have continued to meet – using video-conferencing software for their July and September meetings – and positive developments include:-
- The rapid drafting, editing and publishing of guidelines to members about handbell ringing during the COVID-19 pandemic;
- A review of our insurance needs;
- Decisions about national events in the short and medium term, which have worked out well;
- The adoption of HRGB’s new safeguarding policy and procedures;
- The adoption of a number of constructive recommendations brought by the Development Group, which was established during our 50[th] anniversary year and whose task was to consider how best to organise HRGB to ensure our next successful 50 years.
In addition, HRGB’s new website, planning for which started in 2018, is now in use and has been very well received.
## William Hartley Memorial Fund
During 2020, the WHMF continued with its support of new handbell teams across the UK, though clearly this has had to be severely curtailed because new demand for lease of the various sets of handbells, Belleplates[®] and handchimes was low. The Society had no requests for financial assistance during the year. The WHMF has now made 100 loans since its inception, all of which have been repaid on time. The lease of handbells to Northumbria University has been continued. In addition, small groups of bells are on loan to every Region of HRGB, to allow short term loans to teams who are looking for a small number of extra bells to enable members of the public to try handbell ringing.
Page **6** of **25**
**HANDBELL RINGERS OF GREAT BRITAIN REGISTERED CHARITY NUMBERS 298945 (ENGLAND) AND SC038918 (SCOTLAND)**
## **TRUSTEES ’ REPORT (…continued)**
## Vaughan Evans Bursary
The Bursary created by the Trustees for the support of young ringers to attend advanced ringing events supported the attendance of two young ringers at the last National Residential Ringing Week and will support at least two for the next National Residential Ringing Week in 2023. The Trustees agreed a £5,000 contribution to the Bursary fund from the National Events Fund and would be considered again in the future as needed to ensure the fund contained adequate funds for the future events.
## **Financial and Risk Review**
The group statement of financial activities for the year ending 31[st] December 2020 shows a net excess of income over expenditure of £4,027.
The principal source of income of the Charity was from donations and membership subscriptions, together with a tax refund from H.M. Revenue and Customs Gift Aid Scheme.
Sales income was considerably down year on year given the postponement of the National Rally amongst other things. A decrease in the cost of sales and sales related costs was recorded but a forced increase in the stock provision resulted in a net deficit. The provision against stock remains at what the Charity sees as a sensible prudent take on the stock provision.
The source of the subsidiary company’s income during 2020 was only from bank interest. Expenditure resulted from normal company administration costs.
The Trustees have considered whether any major risks pertain to the subsidiary company and have concluded there are none. Further, the Trustees consider that there are systems in place to manage risks relating to the company.
Group investments increased in value during the year by £4,020 compared with an increase of £8,998 the previous year. We accept that market conditions may have some uncertainty in 2021 due to circumstances out of the Charity’s control and so will monitor accordingly.
The William Hartley Memorial Fund continues to provide interest free loans to members and registered teams to enable them to purchase additional bells, refurbish bells etc. During the year the WHMF generated funds from donations and bank interest. The Crescendo Scheme was relaunched in 2015 as a free scheme designed for new, young ringers which is staged to maintain enthusiasm and progression with four progressive certificates that can be won plus additional lapel badges (for a small charge).
A significant item of expenditure is the cost of publishing “Reverberations” the Charity’s six-monthly journal which is an important source of communication with the members. Some of the cost is recovered through suppliers’ advertisements published in the magazine. After allowing for advertisement income, the net cost of the journal went up from £12,059 to £12,455. This increase has come about mainly from some rises in publishing / distribution costs.
Regional newsletters continue to provide regions with news of local events and the cost of producing these (less advertising income) went down from £4,755 to £3,013. This has come about as some regions have now moved onto digital platforms to send their news.
Page **7** of **25**
**HANDBELL RINGERS OF GREAT BRITAIN REGISTERED CHARITY NUMBERS 298945 (ENGLAND) AND SC038918 (SCOTLAND)**
## **TRUSTEES ’ REPORT (…continued)**
General Administration expenditure decreased during the year primarily due to NEC meetings being held via platforms (such as Zoom) given face to face / group meetings have been restricted for the majority of the year. This has proven to work better for the majority of attendees and we are looking to continue these meetings via Zoom for at least all 2021 and possibly further into the future. The licences held by HRGB have been made available to regional activities and some regions have even purchased their own licences for use within their region.
Funds above and beyond those required for the day to day business of the Charity are placed in high interest accounts to maximise investment income. Financially, the Trustees consider that the Charity is sound.
## **Statement regarding the effect of COVID-19 on the activities and finances of HRGB**
The COVID-19 pandemic has had a significant impact on the whole world and a particular impact in the United Kingdom. The health impacts have been felt disproportionately by people who are 70 years old and above. Our heartfelt condolences go out to anyone who has lost a relative or friend at this time.
Handbell Ringers of Great Britain (HRGB) has had to cancel or postpone both large and small activities in 2020 as a result of the pandemic. However, because of the care taken by our event organisers, and the constructive reactions of venue managers and our own members, we are clear that the Charity’s financial state remains robust.
As an example: the only significant payment made for venue services that could not be provided because of the pandemic was £20,000. The venue offered to keep this payment on account to be used when we were able to meet once more, and the event organisers have planned carefully, consulting members including organisers of other events, to ensure that we would not lose the £20,000 and, in addition, the changing date of the event would not have a negative impact on other handbell events.
We are very appreciative of the time and effort that has been put into this, and other negotiations – similar although much smaller. Nevertheless, had such negotiations not been successful, our reserves would still have been sufficient to cover such losses without negative effects on the operation of HRGB.
Our approach to re-starting handbell events will be careful and cautious, taking full account of all Governmental advice about gatherings and social distancing in England, Wales and Scotland.
The pandemic has had no impact on the financial situation of HRGB Promotions. It may be that disruption is caused to the cycle of international handbell events. However, as HRGB has made no bookings or payments relating to the next international event to be held in the UK (currently scheduled for 2026) we are confident that there will be no impact from this pandemic.
We are clear that our reserves and our financial procedures are robust. We are not aware of any consequences of the COVID-19 pandemic which will have a significant negative impact on our financial status.
Page **8** of **25**
**HANDBELL RINGERS OF GREAT BRITAIN REGISTERED CHARITY NUMBERS 298945 (ENGLAND) AND SC038918 (SCOTLAND)**
## **TRUSTEES ’ REPORT (…continued)**
## **Policy on Reserves**
It is considered that the level of reserves held by the Charity and its subsidiary company is reasonable based upon the projections of the level of funding required for the UK preparation and hosting the next International Handbell Symposium. Additions to the countries that make up the IHC (International Handbell Committee) meant that an increase to the rotating countries hosting an International Symposium may have pushed the UK back to 2028, however Handbell Ringers of Singapore said they would prefer to host in 2028, thus keeping the UK with 2026. This will be 14 years after the last UK held Symposium due to the addition of a Symposium in Hong Kong being added into the rotation in 2020.
The Charity has also continued its policy of maintaining reserves at a level sufficient to cover the costs associated with the organisation of National Rallies in three consecutive years.
## **Structure, Governance and Management**
The Charity is governed by a National Executive Committee consisting of four elected officers, a patron for the William Hartley Memorial Fund (WHMF) and (up to) two representatives elected from each of eight branches. The Executive Committee is responsible for the prudent management of the Society and determination of policy in line with Governmental and Charity law. Day to day administration of the Society is carried out by the elected Officers. All members of the National Executive Committee are Trustees of the Charity. The Charity operates a branch in Scotland and in order to comply with legislation from the Scottish Parliament it was necessary for the Society to register as a Charity in Scotland with the Office of the Scottish Charity Regulator (OSCR) during 2007.
Trustee Induction and Training: Induction for new Trustees includes the provision of the relevant guidance notes, reports and accounts (Charity Commission and OSCR guidance notes on the responsibility of Trustees, the Society Rules and a copy of the most recent Trustees’ report which includes the most recent accounts for the Society) with opportunities to question and discuss these with officers, together with the regular Executive Committee Meetings which provide updates on aspects of Governmental and Charity law that may affect Society governance and management.
The Trustees have paid due regard to guidance issued by the Charity Commission under section 4 of the Charities Act 2006 regarding public benefit.
In accordance with the decision made by the Trustees in 2009, proposals to revise the procedures for voting for the post of Officers of HRGB at contested elections were introduced and approved at the Annual General Meeting in 2010. Following this approval, the Trustees agreed new voting procedures which were available, should they be required, from the beginning of 2011.
The annual report was approved by the trustees of the charity on 03/07/2021 and signed on its behalf by:
Mr T. J. Willetts – Chair 03/07/2021
Page **9** of **25**
**HANDBELL RINGERS OF GREAT BRITAIN REGISTERED CHARITY NUMBERS 298945 (ENGLAND) AND SC038918 (SCOTLAND)**
## **STATEMENT OF TRUSTEES’ RESPONSIBILITIES**
Laws applicable to charities in England, Wales and Scotland require the Trustees to prepare financial statements for each financial year which give a true and fair view of the Charity’s financial activities during the year and of its financial position at the end of the year. In preparing those financial statements, the Trustees are required to:
- Select suitable accounting policies and then apply them consistently;
- Observe the methods and principles in the Charities SORP;
- Make judgements and estimates that are reasonable and prudent;
- State whether applicable accounting standards and statements of recommended practice have been followed subject to any departures disclosed and explained in the financial statements; and
- Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in business.
The Trustees are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011 and other associated and relevant legislation. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the trustees of the charity on 03/07/2021 and signed on its behalf by:
Mr T. J. Willetts – Chair 03/07/2021
Page **10** of **25**
**HANDBELL RINGERS OF GREAT BRITAIN REGISTERED CHARITY NUMBERS 298945 (ENGLAND) AND SC038918 (SCOTLAND)**
## **GROUP STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31[ST] DECEMBER 2020**
|Note
no
**Income and endowments from:**
Donations and legacies
Donations
13
Grants
14
Membership subscriptions
Regional subscriptions
Team Registrations
Gift Aid Taxation
**Total**
Charitable activities
Sales Income
National Rally 2019
National Rally 2020
National Residential Ringing Week 2019
UK Bronze 2020
Rallies & Events
Regional Ensembles and Orchestra
Festivals
Crescendo Scheme
Bell loan fee
Raffles
Advertising
Miscellaneous
**Total**
Investments
Interest from bank and other deposits
**Total**
**Total Income and endowments:**|Unrestricted
funds|Restricted funds|Restricted funds|Endowment
funds|Total funds|
|---|---|---|---|---|---|
||All
William
Hartley
Memorial
Fund
The 1900
Bells
£
£
£
4,976
395
-
-
-
-
25,760
-
-
-
-
-
8
-
-
2,379
-
-|||||
||**33,123**|**395**|**-**|**-**|**33,518**|
||9,699
-
-
-
-
-
-
-
-
-
-
-
-
-
-
7,481
-
-
166
-
-
-
-
-
-
36
-
-
-
-
82
-
-
1,036
-
-
33
-
-|||||
||**18,497**|**36**|**-**|**-**|**18,533**|
||2,089
38
-|||||
||**2,089**|**38**|**-**|**-**|**2,127**|
|||||||
||**53,709**|**469**|**-**|**-**|**54,178**|
Page **11** of **25**
## **HANDBELL RINGERS OF GREAT BRITAIN**
## **REGISTERED CHARITY NUMBERS 298945 (ENGLAND) AND SC038918 (SCOTLAND)**
|Note
no
**Expenditure on:**
Charitable activities
Cost of Goods Sold and other Sales
Costs
National Rally 2019
National Rally 2020
National Residential Ringing Week 2019
UK Bronze 2020
International Symposium 2020
Rallies & Events
Regional Ensembles and
Orchestra
Crescendo Scheme
"Handbells Into Schools"
50th Anniversary Expenditure
Equipment and repairs
Competition Prizes
Reverberations
Regional Newsletters
International Handbell Committee
Insurance
Society Membership fees
Donations
General Admin (stationery, postage etc.)
Rent
Miscellaneous
**Total**
**Other**
Bank charges
Accounting fees
10
**Total**
**Total Expenditure:**
**Net gains / (losses) on**
**investments**
8|Unrestricted
funds|Restricted funds|Restricted funds|Endowment
funds|Total funds|
|---|---|---|---|---|---|
||All
£
12,246
-
-
-
-
-
8,145
399
-
-
25
-
-
13,491
3,013
80
1,528
465
94
10,598
273
85|William
Hartley
Memorial
Fund
£
-
-
-
-
-
-
-
-
249
-
-
-
-
-
-
-
1,161
-
-
-
-
233|The 1900
Bells
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-||
||**50,442**|**1,643**|**-**|**-**|**52,085**|
||1,051
1,035|-
-|-
-|-
-||
||**2,086**|**-**|**-**|**-**|**2,086**|
|||||||
||**52,528**|**1,643**|**-**|**-**|**54,171**|
|||||||
||**4,020**|**-**|**-**|**-**|**4,020**|
Page **12** of **25**
**HANDBELL RINGERS OF GREAT BRITAIN REGISTERED CHARITY NUMBERS 298945 (ENGLAND) AND SC038918 (SCOTLAND)**
|||||||
|---|---|---|---|---|---|
|Note
no
**Net income / (expenditure)**
**Transfers between funds**
**Other recognised gains / (losses):**
Gains / (losses) on revaluation
of fixed assets
4
**Net movement in funds:**
**Reconciliation of funds:**
**Total funds brought forward**
**Total funds carried forward**
9|Unrestricted
funds|Restricted funds||Endowment
funds|Total funds|
||All
William
Hartley
Memorial
Fund
The 1900
Bells
£
£
£
**5,201**
**(1,174)**
**-**
-
225
(5,225)
(3,391)
-
-|||||
||**1,810**|**(949)**|**(5,225)**|**5,000**|**636**|
||413,030
14,159
5,225|||||
||**414,840**|**13,210**|**NIL**|**95,581**|**523,631**|
Page **13** of **25**
**HANDBELL RINGERS OF GREAT BRITAIN REGISTERED CHARITY NUMBERS 298945 (ENGLAND) AND SC038918 (SCOTLAND)**
## **BALANCE SHEET AS AT 31ST DECEMBER 2020**
|Note
**Fixed Assets:**
Tangible Fixed Assets
4
Investments
8
**Total Fixed Assets**
**Current Assets:**
Stock
Debtors & Prepayments
5
Cash at bank, COIF and in hand
**Total Current Assets**
**Current Liabilities:**
Creditors: Amounts falling due within one year
6
**Total Current Liabilities**
**Net Current Assets:**
**Creditors: Amounts falling after one year**
7
**TOTAL NET ASSETS:**
**The funds of the charity:**
**Endowment:**
**Restricted:**
_William Hartley Memorial Fund_
_The 1900 Bells_
**TOTAL RESTRICTED FUNDS**
**Unrestricted:**
_General_
Designated:
_Vaughan Evans Memorial Fund_
_National Events Fund_
_South West Regional Bell Fund_
_South West Young Ringer Fund_
_South East Ring from Scratch_
**TOTAL UNRESTRICTED FUNDS**
**Revaluation Reserve:**
_Unrestricted: General_
_Endowment_
**TOTAL RESERVES**
**TOTAL CHARITY FUNDS**
9|Group|_Group_|Charity|_Charity_|
|---|---|---|---|---|
||2020
184,622
61,619|_2019_
_184,213_
_57,599_|2020
184,622
61,619|_2019_
_184,213_
_57,599_|
||**246,241**|**_241,812_**|**246,241**|**_241,812_**|
||11,274
26,433
281,994|_17,283_
_14,518_
_278,495_|11,274
26,433
259,767|_17,283_
_14,518_
_256,028_|
||**319,701**|**_310,296_**|**297,474**|**_287,829_**|
||(5,046)|_(29,113)_|(4,581)|_(28,728)_|
||**(5,046)**|**_(29,113)_**|**(4,581)**|**_(28,728)_**|
||||||
||**314,655**|**_281,183_**|**292,893**|**_259,101_**|
||||||
||**(37,265)**|**_-_**|**(37,265)**|**_-_**|
||||||
||**523,631**|**_522,995_**|**501,869**|**_500,913_**|
||||||
||**73,012**|**_68,012_**|**73,012**|**_68,012_**|
||13,210
NIL|_14,159_
_5,225_|13,210
NIL|_14,159_
_5,225_|
||**13,210**|**_19,384_**|**13,210**|**_19,384_**|
||365,617
9,299
27,879
1,015
2,135
426|_359,027_
_4,153_
_37,905_
_1,215_
_1,835_
_426_|343,855
9,299
27,879
1,015
2,135
426|_336,945_
_4,153_
_37,905_
_1,215_
_1,835_
_426_|
||**406,371**|**_404,561_**|**384,609**|**_382,479_**|
||8,469
22,569|_8,469_
_22,569_|8,469
22,569|_8,469_
_22,569_|
||**31,038**|**_31,038_**|**31,038**|**_31,038_**|
||||||
||**523,631**|**_522,995_**|**501,869**|**_500,913_**|
Page **14** of **25**
**HANDBELL RINGERS OF GREAT BRITAIN REGISTERED CHARITY NUMBERS 298945 (ENGLAND) AND SC038918 (SCOTLAND)**
These Finances were approved by the Trustees on 03/07/2021 and signed on their behalf by:
Mr A. P. Hayes National Treasurer 03/07/2021
## **NOTES TO THE FINANCIAL STATEMENTS**
## **1 Accounting policies**
## **Statement of compliance**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (issued in October 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), the Charities Act 2011 and the Charities Accounts (Scotland) Regulations 2006.
## **Basis of preparation**
The charity meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
The presentation currency is pound sterling.
## **Exemption from preparing a cash flow statement**
The charity adopted Bulletin 1 and have therefore not included a cash flow statement in these financial statements.
Page **15** of **25**
**HANDBELL RINGERS OF GREAT BRITAIN**
**REGISTERED CHARITY NUMBERS 298945 (ENGLAND) AND SC038918 (SCOTLAND)**
## **NOTES TO THE FINANCIAL STATEMENTS (…continued)**
## **Going concern**
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
## **Income**
All income is recognised once the Charity has entitlement to the income; it is probable that the income will be received and the amount of the income receivable can be measured reliably.
## **Expenditure**
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category.
## Support costs
SORP 2015 requires support costs such as administration, postage, telephone, depreciation etc. to be allocated to the relevant activity cost category they support. The Trustees do not consider it cost beneficial to set up systems to allocate such costs and accordingly have shown such support costs separately under charitable activities.
## Governance costs
These costs are associated with the governance arrangements of the charity which relate to its general running and statutory obligations. These include the costs of holding Trustees’ meetings, bank charges incurred from our current account holders, transaction & service charges from our card processors and accountancy fees.
## **Taxation**
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
## **Tangible fixed assets and depreciation**
Assets with a cost (or donated value) of £1,000 or more are capitalised.
Musical handbells and similar assets such as Handchimes and Belleplates[®] are valued at recoverable amount at the balance sheet date. Such valuation is carried out by the Officers of the relevant branch or National Officers who have the necessary expertise to determine such valuations. Any gain or loss on revaluation is taken to the Statement of Financial Activities.
All other assets are recorded at historical cost less depreciation on a straight line basis so as to write off the assets over their expected useful lives. The principal rates are: Office Equipment - 3 years, Plant and Machinery - 4 years. Currently the charity has no office equipment or plant and machinery which is capitalised.
The trustees are aware that there is a requirement to show the reserve arising from the revaluation of fixed assets over the years on the face of the balance sheet. This evaluation of the assets was carried out in 2016 to reflect the revaluation reserve and is reviewed each year.
Page **16** of **25**
**HANDBELL RINGERS OF GREAT BRITAIN REGISTERED CHARITY NUMBERS 298945 (ENGLAND) AND SC038918 (SCOTLAND)**
## **NOTES TO THE FINANCIAL STATEMENTS (…continued)**
## **Fixed asset investments**
Fixed asset investments, other than programme related investments, are included at market value at the balance sheet date. Realised gains and losses on investments are calculated as the difference between sales proceeds and their market value at the start of the year, or their subsequent cost, and are charged or credited to the Statement of Financial Activities in the period of disposal.
Unrealised gains and losses represent the movement in market values during the year and are credited or charged to the Statement of Financial Activities based on the market value at the year end.
## **Stock**
Stock consists of goods for resale and is valued at the lower of cost and net realisable value.
## **Trade debtors**
Debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.
Debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of this is established when there is objective evidence that they will not be able to collect all amounts due according to the original terms of the debtors.
## **Cash and cash equivalents**
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
## **Trade creditors**
Creditors are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if the trust does not have an unconditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least twelve months after the reporting date, they are presented as non-current liabilities.
Creditors are recognised initially at the transaction price and subsequently measured at amortised cost using the effective interest method.
Page **17** of **25**
**HANDBELL RINGERS OF GREAT BRITAIN REGISTERED CHARITY NUMBERS 298945 (ENGLAND) AND SC038918 (SCOTLAND)**
## **NOTES TO THE FINANCIAL STATEMENTS (…continued)**
## **Fund structure**
Unrestricted funds comprise those funds which the Trustees are free to use in accordance with the charitable objects. Designated funds have been created for the following purposes:
## Vaughan Evans Memorial Fund
This fund has been set up in memory of Vaughan Evans a former National Chair, Secretary, Membership Secretary and Honorary Life Member of the charity. Its purpose is to provide funding to enable young ringers to be able to participate in events such as the National Residential Ringing Week. The Trustees intend to transfer an amount to this fund from general funds each year subject to availability and requirement. For 2020 it was agreed to transfer £5,000 from the National Events Fund to the Vaughan Evans Fund
## National Events Fund
This was a newly created fund in 2010 with a transfer from general funds of £7,000 representing the surplus on National Events during the previous four years. The Trustees intend that the fund will be used to provide some finance for certain national events which would otherwise not be financially viable to undertake based on delegate income alone.
In 2020 it was agreed to transfer £5,000 to both the Vaughan Evans Fund and the General Fund for the purpose of purchasing additional instruments for the “Handbells In Education”
## South West Regional Bell Fund
This fund is used by the South West branch for the maintenance of its regional handbells.
## South West Young Ringer Fund
This fund has been created by the South West branch in 2010 to support young ringers from the South West attending National events.
## South East Ring from Scratch Fund
This fund is used by the South East branch to purchase music for 'Ring from Scratch' rallies, where member teams ring from previously unseen music.
Restricted funds comprise of funds raised for and their use restricted to a specific purpose or donations subject to imposed donor conditions.
## William Hartley Memorial Fund (WHMF)
This fund exists principally to provide teams registered with the society with interest free loans for the purpose of renovating or augmenting their handbells, Handchimes and Belleplates® and to maintain and repair as necessary the handbells etc. which are held by the WHMF.
## The 1900 Bells
An anonymous donation was received by the Society with specific conditions attached regarding its usage. The donor wishes the funds to be used for the purchase of bells and equipment to assist with the development of handbell ringing with young people. A Restricted Fund has been created. In 2020 it was agreed to move these bells (and the remaining cash balance) into the Endowment Fund and WHMF Fund respectively
Endowment Funds comprise funds consisting of fixed assets (principally handbells) which have been left as bequests to the charity over a number of years. Some of these Endowments are permanent.
## **2 Trustee information**
Trustees received no remuneration (2019 - £Nil). Expenses of £2,815 were reimbursed by the charity to 13 of the 22 Trustees covering travelling, telephone and similar costs (2019 - £5,102, 18 of the 21 Trustees). No expenses were reimbursed by HRGB Promotions Limited to charity Trustees (2019 - Nil). The charity did not employ any staff during 2020 (2019 – Nil).
Page **18** of **25**
**HANDBELL RINGERS OF GREAT BRITAIN REGISTERED CHARITY NUMBERS 298945 (ENGLAND) AND SC038918 (SCOTLAND)**
## **NOTES TO THE FINANCIAL STATEMENTS (…continued)**
## **3 Consolidation**
The Charity Balance Sheet comprises the national society and its 8 branches. The Group Balance Sheet and Group Statement of Financial Activities comprise the national society, its 8 branches and HRGB Promotions Limited, the charity’s subsidiary company. The company’s accounts for 2020 were prepared under SORP 2015. Summary results of HRGB Promotions Limited for the year ended 31 December:
|Turnover
Less: outgoing resources
Net incoming resources|2020
£
_2019_
_£_
58
_127_
(378)
_(378)_|
|---|---|
||(320)
_(251)_|
## **4 Tangible Fixed Assets (Group and Charity)**
||All figures
£’s|Handbells
Chimes etc.
available for
loan to teams
as part of the
William
Hartley
Memorial
Fund|Liversedge
Handbells|The 1900
Bells|Handbells
Chimes,
Cases etc.
for general
use by
regions|Handbells as
part of the
“Bells Into
Schools”
Project
(2016)|Total||_2019_|
|---|---|---|---|---|---|---|---|---|---|
||Book value
01/01/2020|63,480|27,101|5,000|76,079|12,553|184,213||_176,886_|
||Additions|-|-|-|3,800|-|3,800||_3,600_|
||Disposals|-|-|-|-|-|-||_-_|
||Depreciation|-|-|-|-|-|-||_-_|
||Transfers|5,000|-|(5,000)|-|-|0||_-_|
||Increase
(Decrease) in
valuation|-|-|-|-|(3,391)|(3,391)||_3,727_|
||Book value
31/12/2020|68,480|27,101|Nil|79,879|9,162|184,622||_184,213_|
Page **19** of **25**
**HANDBELL RINGERS OF GREAT BRITAIN REGISTERED CHARITY NUMBERS 298945 (ENGLAND) AND SC038918 (SCOTLAND)**
## **NOTES TO THE FINANCIAL STATEMENTS (…continued)**
## **5 Debtors and Prepayments**
|Trade Debtors
Other Debtors
Prepayments and Accrued income
WHMF Loans*
Total|Group
2020
£
_Group_
_2019_
_£_
Charity
2020
£
_Charity_
_2019_
_£_
443
_78_
443
_78_
-
_-_
-
_9_
25,990
_14,440_
25,990
_14,440_
-
_-_
-
_-_|
|---|---|
||26,433
_14,518_
26,433
_14,518_|
*Included in the WHMF loans are instalments totalling £NIL _(2019 - £NIL)_ which are not due within one year.
|**6**
**Creditors (amounts falling due within one year)**
Group
2020
£
_Group_
_2019_
_£_
Charity
2020
£
_Charity_
_2019_
_£_
Trade Creditors
1,678
_2,975_
1,213
_2,590_
Other Creditors
2,702
_3,436_
2,702
_3,436_
Accruals and Deferred income
666
_22,702_
666
_22,702_
Total
5,046
_29,113_
4,581
_28,728_
**7**
**Creditors (amounts falling after one year)**
Group
2020
£
_Group_
_2019_
_£_
Charity
2020
£
_Charity_
_2019_
_£_
Accruals and Deferred income
37,265
_-_
37,265
_-_
Total
37,265
_-_
37,265
_-_
**8**
**Investments**
Group
2020
£
_Group_
_2019_
_£_
Charity
2020
£
_Charity_
_2019_
_£_
Market value as at 1stJanuary:
57,599
_48,601_
57,599
_48,601_
Additions:
-
_-_
-
_-_
Gain/(Loss) during year:
4,020
_8,998_
4,020
_8,998_
Market value as at 31stDecember:
61,619
_57,599_
61,619
_57,599_|**6**
**Creditors (amounts falling due within one year)**
Group
2020
£
_Group_
_2019_
_£_
Charity
2020
£
_Charity_
_2019_
_£_
Trade Creditors
1,678
_2,975_
1,213
_2,590_
Other Creditors
2,702
_3,436_
2,702
_3,436_
Accruals and Deferred income
666
_22,702_
666
_22,702_
Total
5,046
_29,113_
4,581
_28,728_
**7**
**Creditors (amounts falling after one year)**
Group
2020
£
_Group_
_2019_
_£_
Charity
2020
£
_Charity_
_2019_
_£_
Accruals and Deferred income
37,265
_-_
37,265
_-_
Total
37,265
_-_
37,265
_-_
**8**
**Investments**
Group
2020
£
_Group_
_2019_
_£_
Charity
2020
£
_Charity_
_2019_
_£_
Market value as at 1stJanuary:
57,599
_48,601_
57,599
_48,601_
Additions:
-
_-_
-
_-_
Gain/(Loss) during year:
4,020
_8,998_
4,020
_8,998_
Market value as at 31stDecember:
61,619
_57,599_
61,619
_57,599_|**6**
**Creditors (amounts falling due within one year)**
Group
2020
£
_Group_
_2019_
_£_
Charity
2020
£
_Charity_
_2019_
_£_
Trade Creditors
1,678
_2,975_
1,213
_2,590_
Other Creditors
2,702
_3,436_
2,702
_3,436_
Accruals and Deferred income
666
_22,702_
666
_22,702_
Total
5,046
_29,113_
4,581
_28,728_
**7**
**Creditors (amounts falling after one year)**
Group
2020
£
_Group_
_2019_
_£_
Charity
2020
£
_Charity_
_2019_
_£_
Accruals and Deferred income
37,265
_-_
37,265
_-_
Total
37,265
_-_
37,265
_-_
**8**
**Investments**
Group
2020
£
_Group_
_2019_
_£_
Charity
2020
£
_Charity_
_2019_
_£_
Market value as at 1stJanuary:
57,599
_48,601_
57,599
_48,601_
Additions:
-
_-_
-
_-_
Gain/(Loss) during year:
4,020
_8,998_
4,020
_8,998_
Market value as at 31stDecember:
61,619
_57,599_
61,619
_57,599_|
|---|---|---|
||||
||||
|||61,619
_57,599_
61,619
_57,599_|
Page **20** of **25**
**HANDBELL RINGERS OF GREAT BRITAIN**
**REGISTERED CHARITY NUMBERS 298945 (ENGLAND) AND SC038918 (SCOTLAND)**
## **NOTES TO THE FINANCIAL STATEMENTS (…continued)**
## **9 Summary of funds**
## Movement of funds (Group)
|Fund name|Balances
brought
forward
£
01/01/2020|Incoming
Resources
£|Outgoing
Resources
£|Transfers
£|Gains and
Losses
£|Balances
Carried
Forward
£
31/12/2020|
|---|---|---|---|---|---|---|
|**Unrestricted Funds**|||||||
|General|367,496|53,419|(52,207)|4,750|629|374,087|
|Designated - National Society
_Vaughan Evans Memorial Fund_|4,153|146|-|5,000|-|9,299|
|Designated – National Society
_National Events Fund_|37,905|94|(120)|(10,000)|-|27,879|
|Designated - South West Branch
_South West Regional Bell Fund_|1,215|-|(201)|-|-|1,014|
|Designated - South West Branch
_Young Ringer Fund_|1,835|50|-|250|-|2,135|
|Designated - South East Branch_Ring_
_from Scratch_|426|-|-|-|-|426|
|**Total Unrestricted Funds**|413,030|53,709|(52,528)|-|629|414,840|
|**Restricted Funds**|||||||
|William Hartley Memorial Fund|14,159|469|(1,643)|225|-|13,210|
|The 1900 Bells|5,225|-|0|(5,225)|-|Nil|
|**Total Restricted Funds**|19,384|469|(1,643)|(5,000)|-|13,210|
|**Endowment Funds**|90,581|-|-|5,000|-|95,581|
|**Total Funds**|522,995|54,178|(54,171)|-|629|523,631|
Page **21** of **25**
**HANDBELL RINGERS OF GREAT BRITAIN REGISTERED CHARITY NUMBERS 298945 (ENGLAND) AND SC038918 (SCOTLAND)**
## **NOTES TO THE FINANCIAL STATEMENTS (…continued)**
## **9 Summary of funds (continued)** Analysis of unrestricted funds by national society, branches and subsidiary company as at 31[st] December:
|National Society
South East
South West
North East
North West
East Midlands
West Midlands
East Anglian
Scottish
Total Charity
HRGB Promotions Ltd
Total Group|2020
_2019_
£
_£_
255,855
_249,907_
25,818
_25,475_
35,185
_40,097_
5,767
_5,864_
4,931
_4,478_
3,372
_3,249_
9,219
_9,319_
38,575
_38,239_
5,887
_5,851_|
|---|---|
||384,609
_382,479_
21,762
_22,082_|
||406,371
_404,561_|
Within the “Unrestricted fund” balances above are the following “Designated” funds:
|Branch
Designation
National Society
Vaughan Evans Memorial Fund
National Society
National Events Fund
South West
South West Regional Bell Fund
South West
Young Ringer Fund
South East
Ring from Scratch
Total
ent funds” comprise:
Fixed Assets
Bells, chimes etc. held for loan to registered HRGB teams
Liversedge handbells||2020
£
9,299
27,879
1,015
2,135
426|_2019_
_£_
_4,153_
_37,905_
_1,215_
_1,835_
_426_|
|---|---|---|---|
|||40,754|_45,534_|
|||2020
£
68,480
27,101|_2019_
_£_
_63,480_
_27,101_|
|||95,581|_90,581_|
**----- Start of picture text -----**
||
|---|
|“Endowment funds” comprise:|
**----- End of picture text -----**
_An explanation of these funds is given at note 1._
Page **22** of **25**
**HANDBELL RINGERS OF GREAT BRITAIN REGISTERED CHARITY NUMBERS 298945 (ENGLAND) AND SC038918 (SCOTLAND)**
## **NOTES TO THE FINANCIAL STATEMENTS (…continued)**
## **10 Accounting fees**
|**ees**||||
|---|---|---|---|
|Group
2020
£|_Group_
_2019_
_£_|Charity
2020
£|_Charity_
_2019_
_£_|
|1,035|_1,035_|810|_810_|
These fees relate to work carried out by independent accountants in providing the charity with advice regarding value added tax and completing examinations of accounts.
## **11 Related party transactions**
At 31[st] December 2020 there were no related party transactions outstanding.
## **12 Capital commitments**
At 31[st] December 2020 there were no potential financial commitments.
## **13 Donations Received**
Donations received comprise:
|William Hartley Memorial Fund
Vaughan Evans Memorial Fund
General
Bells / Equipment*
TOTAL|2020
_2019_
£
_£_
395
_1,187_
128
_210_
1,048
_1,700_
3,800
_3,071_|
|---|---|
||5,371
_6,168_|
***** Donations of Bells / Equipment consist of:
2019: Heather McLean Bells (£3,071)[ (a) ] 2020: Sandra Maizels Bells (£3,800)[(b)]
> (a) – Valuation by Alan Hartley (HRGB)
(b) – Valuation by Jane Willis (HRGB)
Page **23** of **25**
**HANDBELL RINGERS OF GREAT BRITAIN REGISTERED CHARITY NUMBERS 298945 (ENGLAND) AND SC038918 (SCOTLAND)**
## **NOTES TO THE FINANCIAL STATEMENTS (…continued)**
## **14 Grants**
|Grants received comprise:
Arts Council of England
TOTAL|2020
_2019_
£
_£_
-
_1,492_|
|---|---|
||-
_1,492_|
## **15 Taxation**
The charity is a registered charity and is therefore exempt from taxation
## **16 Analysis of net assets between funds**
|Tangible fixed assets
Fixed asset investments
Current assets
Current liabilities
Non-current liabilities
Total net assets|Unrestricted
funds
Restricted
funds
Endowment
funds
Total funds
£
£
£
£
89,041
-
95,581
184,622
61,619
-
-
61,619
306,491
13,210
-
319,701
(5,046)
-
-
(5,046)
(37,265)
-
-
(37,265)|
|---|---|
||414,840
13,210
95,581
523,631|
Page **24** of **25**
**HANDBELL RINGERS OF GREAT BRITAIN**
**REGISTERED CHARITY NUMBERS 298945 (ENGLAND) AND SC038918 (SCOTLAND)**
## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF THE HANDBELL RINGERS OF GREAT BRITAIN**
I report on the accounts of the charity for the year ended 31 December 2020 which are set out on pages 11 to 24.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
- state whether particular matters have come to my attention.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
- 1 which gives me reasonable cause to believe that, in any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
- 2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
ICFS Agar FCA Partner
**Robert Whowell & Partners** Westwood House, 78 Loughborough Road, Quorn, Leicestershire, LE12 8DX
Dated: 13[th] September 2021
Page **25** of **25**