2024-08-14-accounts

Trustees’ Annual Report for the period

From Period start date 15[th] Aug 2023 To Period end date 14[th] Aug 2024 Charity name: The Westgate School Parent Staff Association

Charity registration number: 298873

Objectives and Activities

----- Start of picture text -----
SORP reference
Summary of the purposes of Para 1.17 Developing effective relationships between the
the charity as set out in its staff, parents and others associated with the
governing document school.
Engaging in activities and providing facilities or
equipment which support the school and
advance the education of pupils.
Summary of the main Para 1.17 and Raising these funds are beneficial to the
1.19
activities in relation to those Westgate School community now and in the
purposes for the public future through the advancement of education
benefit, in particular, the of current and future pupils.
activities, projects or
services identified in the
During the year the charity has run numerous
accounts.
events and sales which have funded much
needed equipment, and also supported
wellbeing activities within the school.
The PSA are able to provide investment in
areas that are impossible for the school to
fund, and whilst the funds raised benefit the
Westgate school community, the events held
benefit the wider community with many events
being open to them as well as the school
community.
Statement confirming Para 1.18 Decisions are based on the trustees having
whether the trustees have regard to the guidance on public benefit.
had regard to the guidance
issued by the Charity
Commission on public
benefit
----- End of picture text -----

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making

Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38	All activities are organised and delivered by volunteers, mainly parents and carers of current pupils, staff at the school and also the pupils themselves.
Other

Achievements and Performance

----- Start of picture text -----
SORP reference
----- End of picture text -----

Achievements and Performance	Achievements and Performance	Achievements and Performance
SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	This year the PSA held two main annual events, the Christmas fair and the Summer Fair - community wide events supported by parents, staff and pupils from across the whole school. Other events of the year included:  Christmas raffle – tickets were sold online and the draw held at school and published online.  Christmas trees were sold and delivered to the families of pupils and the local community.  Christmas cards and gifts printed with the pupils’ festive pictures.  Christmas wreath making.  Quiz nights  A disco for the pupils of the lower school.  School uniform sales.  Cake sales. From funds raised in the year, the PSA have been able to support the school through the provision of:  4 gazebos in the upper school  Acoustic improvements to the lower school hall  Football goals  Contributions towards school visits eg. a visiting author/Macbeth play  Communitychallenge badges

 Other smaller items, such as a tug of war rope and the licence of the Year 6 play.

Other donations to the school include annual commitments to provide prefect ties for the upper school, postage for record of achievement letters for each pupil of the upper school, Bug Club - an online reading tool for the lower school, and payment for a Christmas carol service in the Cathedral.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

----- Start of picture text -----
Review of the charity’s Para 1.21 The PSA supports the school in those areas
financial position at the end where support has been requested, in areas
of the period that are impossible for the school to fund with
the existing budget. The PSA work closely with
the school leadership team to agree priority
areas for fundraising.
Retained funds from the previous year were
used to provide payment for projects as
detailed above. Retained funds at the end of
this financial year have been ‘ring fenced’ to
support a building project in the upper school,
along with the annual items that the PSA has
agreed to fund year on year.
Statement explaining the Para 1.22 The PSA will hold reserves such that the
policy for holding reserves following expenses can be met:
stating why they are held - Standing commitments to the school
for example, Reward and Recognition
vouchers, Cathedral service, prefect
ties, prom.
- Working capital to fund next events
Other funds may be held in reserve pending a
large purchase where funds need to be
accumulated in order to provide the agreed
provisions.
Amount of reserves held Para 1.22 £30,190
Reasons for holding zero Para 1.22 n/a
reserves
Details of fund materially in Para 1.24 n/a
deficit
Explanation of any Para 1.23 n/a
uncertainties about the
charity continuing as a going
concern
----- End of picture text -----

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted Para 1.46

A description of the principal risks facing the charity Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Elected members at the AGM

Additional information (optional) You may choose to include further statements where relevant about:

Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

----- Start of picture text -----
Charity name The Westgate School Parent Staff Association
Other name the charity uses
Registered charity number 298873
Charity’s principal address The Westgate School
Cheriton Road
Winchester
SO22 5AZ
----- End of picture text -----

Names of the charity trustees who manage the charity

----- Start of picture text -----
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Charlie Damant Chair PSA Members
2 Aysha Day Vice chair PSA Members
3 Kate Brook Treasurer PSA Members
4 Jenny Harvie Secretary PSA Members
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
----- End of picture text -----

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets n/a held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Kate Brook Charlie Damant
	Treasurer Chair
	23-Jan-25
	23-Jan-25

----- Start of picture text -----
Charity Name No (if any)
The Westgate School Parent Staff Association 298873
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 15/08/2023 14/08/2024
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Donations 6,601 - - 6,601 7,768
Fundraising sales and events 36,466 - - 36,466 34,307
Gift Aid 88 - - 88 302
Interest 427 - - 427 269
Sponsorships - - - 1,400
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
AR) [ 43,582 ] - - 43,582 44,046
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 43,582 - - 43,582 44,046
A3 Payments
Raising funds costs 9,277 - - 9,277 13,343
Charitable activites 53,392 - - 53,392 33,658
IT Software and consumables 217 - - 217 1,187
Other 838 - - 838 -
- - - -
- - - -
- - - - -
- - - - -
- - - - -
Sub total [ 63,724 ] - - 63,724 48,188
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 63,724 - - 63,724 48,188
Net of receipts/(payments) - 20,142 - - - 20,142 - 4,142
A5 Transfers between funds - - - - -
A6 Cash funds last year end 50,332 - - 50,332 54,474
Cash funds this year end 30,190 - - 30,190 50,332
----- End of picture text -----

CCXX R1 accounts (SS)

23/01/2025

1

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets	Signature Details Details Current account Deposit account 32 days term deposit account Details Petty cash Details Total cash funds (agree balances with receipts and payments account(s)) Details	Unrestricted funds Restricted funds to nearest £ to nearest £ 14,197 - 9 - 15,869 - 115 - 30,190 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name	Endowment funds to nearest £ - - - -
			-
			OK
			Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval

CCXX R2 accounts (SS)

23/01/2025

2

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Report lo the trusteesl members of 'r5iCAI¥ On accounts for the year onded Charlty no (If any) 2q3k73 Set out on pages I report to the trustees on my examination of the accounts of the above tharity ('the Trust.) for the year ended 14 0 S Zo Responslbllitles and As the charity trustees of the Tnjst, you are responsible for the preparation basis of report of the accounts in accordan￿ with the requirements of the Charlties Act 2011 {-the Act"). I report in respect of my examination of the Trust's acGounts carried out under sectlon 145 of Ihe 2011 Act and in carrying out my examination, I have followed the applicable Dir8Ctions given by the Charty Commission und6r section 145(5)(b) of the Act. I have completed my examination. l Gonfirm that no material matters have come to my attention ) in connection with the examinatton which gives me cause to believe Ihat in, any material respect: accounting records were not kept in accordance wFth section 130 of the Acl or the accounts do not accord wrth the accounting records Independent examlner's statement I have no cOn￿rnS and have come across no other matters in connection wilh the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please 8 words in the brackets if they do not 8ppIy. Slgned: Date: Name: Relevant professlonal qualification{s) or body (If any): PECCA Address: IER October 2018

Only complete rf the examiner needs to highlrght matters of concem (see CC32, Independent examination of charity accounts: directlons and guidance for examiners). Give here brlef detalls of any items that the examiner wlshes to disclose. IER October 2018