## **Trustees’ Annual Report for the period**
**From Period start date** _15[th] Aug 2022_ **To Period end date** _14[th] Aug 2023_ **Charity name:** _The Westgate School Parent Staff Association_
**Charity registration number:** _298873_
## **Objectives and Activities**
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SORP reference
Summary of the purposes of Para 1.17 Developing effective relationships between the
the charity as set out in its staff, parents and others associated with the
governing document school.
Engaging in activities and providing facilities or
equipment which support the school and
advance the education of pupils.
Summary of the main Para 1.17 and Raising these funds are beneficial to the
1.19
activities in relation to those Westgate School community now and in the
purposes for the public future through the advancement of education
benefit, in particular, the of current and future pupils.
activities, projects or
services identified in the
During the year the charity has run numerous
accounts.
events and sales which have funded much
needed equipment, and also supported
wellbeing activities within the school.
The PSA are able to provide investment in
areas that are impossible for the school to
fund, and whilst the funds raised benefit the
Westgate school community, the events held
benefit the wider community with many events
being open to them as well as the school
community.
Statement confirming Para 1.18 Decisions are based on the trustees having
whether the trustees have regard to the guidance on public benefit.
had regard to the guidance
issued by the Charity
Commission on public
benefit
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**Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making
||||
|---|---|---|
|Policy on social investment
including program related
investment|Para 1.38||
|Contribution made by
volunteers|Para 1.38|All activities are organised and delivered by
volunteers, mainly parents and carers of
current pupils, staff at the school and also the
pupils themselves.|
|Other|||
## **Achievements and Performance**
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SORP reference
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|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**|
|---|---|---|
|SORP reference|||
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|This year the PSA were able to reinstate the
Christmas fair after a break due to coronavirus,
- a community wide event supported by
parents, staff and pupils from across the whole
school.
Other events of the year included:
Christmas raffle – tickets were sold
online and the draw held at school and
published online.
Christmas trees were sold and
delivered to the families of pupils and
the local community.
Christmas cards and gifts printed with
the pupils’ festive pictures.
Christmas wreath making.
Summer fair – another community
wide event.
School uniform sales.
Cake sales.
From funds raised in the year, the PSA have
been able to support the school through the
provision of:
Musical instruments, including a full
class set of keyboards, xylophones,
guitars, drum kits and more
Picnic bench set for outdoor seating
Branded kit for PE staff when
representingthe school off site|
Macbeth play visit for Upper School pupils, and a full play production for Year 6 Other donations to the school include annual commitments to provide prefect ties for the upper school, postage for record of achievement letters for each pupil of the upper school, Bug Club - an online reading tool for the lower school, and payment for a Christmas carol service in the Cathedral.
**Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
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Review of the charity’s Para 1.21 The PSA supports the school in those areas
financial position at the end where support has been requested, in areas
of the period that are impossible for the school to fund with
the existing budget. The PSA work closely with
the school leadership team to agree priority
areas for fundraising.
Retained funds from the previous year were
used to provide payment for projects as
detailed above, predominantly instruments for
the music department. Retained funds at the
end of this financial year have been ‘ring
fenced’ to provide some outdoor covered
areas, along with the annual items that the PSA
has agreed to fund year on year.
Statement explaining the Para 1.22 The PSA will hold reserves such that the
policy for holding reserves following expenses can be met:
stating why they are held - Standing commitments to the school
for example, Reward and Recognition
vouchers, Cathedral service, prefect
ties, prom.
- Working capital to fund next events
Other funds may be held in reserve pending a
large purchase where funds need to be
accumulated in order to provide the agreed
provisions.
Amount of reserves held Para 1.22 £50,332
Reasons for holding zero Para 1.22 n/a
reserves
Details of fund materially in Para 1.24 n/a
deficit
Explanation of any Para 1.23 n/a
uncertainties about the
charity continuing as a going
concern
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## **Additional information (optional)**
## You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted
Para 1.46 A description of the principal risks facing the charity Other
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Association**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Elected members at the AGM**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
||||
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51||
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
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Charity name The Westgate School Parent Staff Association
Other name the charity uses
Registered charity number 298873
Charity’s principal address The Westgate School
Cheriton Road
Winchester
SO22 5AZ
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## **Names of the charity trustees who manage the charity**
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Charlie Damant Chair PSA Members
2 Ros Priddle Co-Chair Aug 22 – Mar 23 PSA Members
3 Aysha Day Vice chair PSA Members
4 Kate Brook Treasurer PSA Members
5 Jenny Harvie Secretary May 23 - current PSA Members
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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– Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets n/a held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||
|---|---|
||Kate Brook
Charlie Damant|
||
Treasurer
Chair|
||23-Feb-2024|
||23-Feb-2024|
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Charity Name No (if any)
The Westgate School Parent Staff Association 298873
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 15/08/2022 14/08/2023
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Donations and legacies 7,768 - - 7,768 6,739
Fundraising sales and events 34,307 - - 34,307 32,172
Gift Aid 302 - - 302 688
Interest 269 - - 269 10
Sponsorships 1,400 - - 1,400 1,800
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
AR) [ 44,046 ] - - 44,046 41,409
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 44,046 - - 44,046 41,409
A3 Payments
Raising funds costs 13,343 - - 13,343 9,393
Charitable activites 33,658 - - 33,658 56,970
Other 1,187 - - 1,187 1,274
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total [ 48,188 ] - - 48,188 67,637
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 48,188 - - 48,188 67,637
Net of receipts/(payments) - 4,142 - - - 4,142 - 26,228
A5 Transfers between funds - - - - -
A6 Cash funds last year end 54,474 - - 54,474 80,702
Cash funds this year end 50,332 - - 50,332 54,474
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CCXX R1 accounts (SS)
21/05/2024
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
Current account
Deposit account
32 days term deposit account
**Details**
Petty cash
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**25,581**
**-**
**9,146**
**15,468**
**-**
**136**
**-**
**50,332**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**
**29,958**
**9,100**
**15,246**
**171**|
||||**54,475**|
||||Agreement Error|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval|
CCXX R2 accounts (SS)
21/05/2024
2
LLJ
J£