2023-03-31-accounts - The Bristol Soup Run Trust

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REGISTERED COMPANY NUMBER: 02205600 (England and Wales)
REGISTERED CHARITY NUMBER: 298819

Report of the Trustees and

Unaudited Financial Statements for the Year Ended 31 March 2023

for

The Bristol Soup Run Trust
(A Company Limited by Guarantee)

Dunkley's
Woodlands Grange
Woodlands Lane
Bradley Stoke
Bristol
BS32 4JY

The Bristol Soup Run Trust

`Contents of the Financial Statements`
`for the Year Ended 31 March 2023`
		`Page`
`Report of the Trustees`	`1`	`to`	`3`
`Independent Examiner's Report`		`4`
`Statement of Financial Activities`		`5`
`Balance Sheet`		`6`
`Notes to the Financial Statements`	`7`	`to`	`10`

The Bristol Soup Run Trust (Registered number: 02205600)

for the Year Ended 31 March 2023

`Report of the Trustees`

ThetrusteeswhoarealsodirectorsofthecharityforthepurposesoftheCompaniesAct2006,presenttheirreportwiththe financial
statementsof the charityfor the year ended 31 March2023.The trusteeshave adoptedthe provisionsof Accountingand Reporting by
Charities:StatementofRecommendedPracticeapplicabletocharitiespreparingtheiraccountsinaccordancewiththe Financial
Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

`OBJECTIVES AND ACTIVITIES`

`Mission statement`

Thepreventionandreliefofpovertybytheprovisionoffood,advice,supportandassistancetopersonsin need,in particular(but not
limited to) those who are homeless or at risk of becoming homeless or otherwise suffering the effects of poverty.

Ourmissionistoensurethatfood,drinksandotheressentialsuppliesareprovidedtohomelesspeopleaswellasothersinneed in
BristolCitycentre,everynightoftheyear.Wealsoaimtosignposthomelesspeopletoaccommodationandothersupportservices to
ensure they are given the help they need to break the cycle of homelessness.

`Charitable activities`

To ensurewe continueto operatea dailysouprun, we have partneredwithseveralvolunteerorganisations(mostlylocalchurches, but
alsoindependentteams)whooperateeachdailysouprun.Astheumbrellacharity,wehaveimplementedarotatocoordinate the
activitiesoftheseteams.Togovernthecharity,andtopromoteconsistencyofservicedelivery,wehaveimplementedaCode of
Practice for volunteer teams, outlining the rules for safely operating a soup run.

Eachteamgenerallyoperatesinthesameway;theypreparefoodandhotdrinks,whichtheywillthendistributeattwo designated
points,at the same time of evening,in the city centre. Each team is expected to report back via a social media platform,with a summary
of the evening's activity, including numbers of people fed, to facilitate planning for the next night's team.

We expect team leaders to ensure that any volunteersupportinga soup run also signs a form to confirmthey have read and understood
theCodeofPracticebeforetheyparticipate.Teamleadersarealsoresponsiblefororderingfoodanddrinkforeachrun,and for
submitting receipts for reimbursement to the Bristol Soup Run Trust.

We undertakecharitablefundraisingactivities(suchas the big sleep out,to raiseawarenessof the challengesof homelessness)to fund
theprovisionofsuppliesforeachsouprun.Weoperateacentralstoragefacilitytoprovideaccesstoessentialsuppliessuchas cold
weatherclothing,sleepingbagsandambientfoodproducts.Wefacilitatecommunicationbetweeneachteamandlinkwith other
charities working with homeless people in Bristol.

During 2022-23we were able to collaboratewith one other homelessnesscharity,Help BristolHomeless,to continueto build our reach
andconnectionswithorganizationsacrossBristol.Thisincludedmakingacharitabledonationof£10,000(2022-£Nil)to their
organizationtowardsthe provisionof a housingunit (a convertedshippingcontainer).Help BristolHomelesshave also suppliedus with
hot food in the latter part of 2022 to support food provision for our teams on a Saturday evening.

We have decided to continuethe VolunteerCoordinatorrole in 2022 due to the successof the positionin organisingand supporting our
teams,andfacilitatingcommunication,reportingandcoordinationbetweeneachgroup.Keyresponsibilitiesofthisrole include:
respondingtogeneralenquiries;developingpositivelinkswithlocalbusinessesandlocalauthorityrepresentativesormembersof the
public;monitoringsocialmediacommunicationsbetweenteamsandmanagingsocialmediaplatformsforthecharity;collecting or
receivingdonations,maintainingcontactlists; updating or creatingpolicies;maintainingdocumentation;liaisonwith BristolCity Council,
BristolHomelessForumand otherhomelessnesscharities;attendingthe souprunswhenpossible;maintaininggoodrelationships with
souprunteamleaders;andrecruitment,induction/trainingandassignmentofothervolunteerstosupportactivities.This roles
continuesto be of significantbenefitto the charityand as such we increasedthe hours to 24 per week in March 2023 to coverthe  need
for volunteer coordination and team support.

`Public benefit`

Weprovidebenefittothepublicthroughtheprovisionoffood,drinksandotheressentialsuppliesforhomelesspeopleandothers in
need.

The trusteesconfirmtheyhavecompliedwiththe requirementsof section4 of the CharitiesAct 2011to havedue regardto the public
benefit guidance published by the Charity Commission for England and Wales.

Page 1

The Bristol Soup Run Trust (Registered number: 02205600)

for the Year Ended 31 March 2023

`Report of the Trustees`

`OBJECTIVES AND ACTIVITIES`

`Volunteers`

Operatingthe daily soup run, combinedwith the logisticsof procuring,preparingand servingover 15,000food portionsover the  course
of the year has only been possiblethanks to the hard work of our army of volunteers.We are reliant on our teams of volunteerswho  go
outontothe streetsof Bristoleverynightof the yearto undertakethe souprun.Withoutthesewonderfulvolunteers,our work would
not be possible.We wouldlike to take this opportunityto thankour talentedand dedicatedteamsfor everythingthey do to help those
in need in Bristol; we are so proud of them.

`ACHIEVEMENT AND PERFORMANCE`

`2022-23 Report`

This report coversApril 2022 to March 2023. We continueto operate a daily soup run during this period,seeing an average of 50 people
each night, and giving out over 18,000 food portions over the year.

We haveseenan increasein thelastyearforouraveragenumbers.Withhighsofover70 peopleonoccasion.Thisseemsto correlate
with cost of living increases and other impacting factors in the community.

During2022and2023,wehavecontinuedtoimplementourCOVIDriskassessmentandsafetypoliciestoensurethesafetyof our
volunteersandalsothosethatweserve.OurpolicycontinuationhasspecificallyincludedprovisionofPPE,ifdesiredby volunteers
(masks,gloves)andhygieneproducts(handwash,gel,spray)tosupportsafepreparationanddistributionoffoodanddrink products.
We have alsoensuredtrainingto our team leadersand their teamson socialdistancingand howto ensuresafe deliveryof our services
to our clients.

WehavecontinuedtoengageandcollaboratethroughsocialmediaplatformswithotherhomelessnesscharitiesinBristolto ensure
transparencyacrossBristolon the servicesofferedto people in need. This has helped better signpostingto other servicesfor our clients
andhaspromotedcommunicationwithinthegroupsinvolvedinprovidingtheseservices.Wehaveusedthisinformationtowork on
creationofasignpostingfactsheetforourgueststogivethemconciseandusefulinformationtodirectthemtotheright continued
support.OurvolunteercoordinatorandoneofthetrusteesattendtheregularBristolhomelessforumtocontinueto develop
relationships and information share with other organizations.

We continue to operate a storage unit, which we use to distribute essential supplies to our teams.

`FINANCIAL REVIEW`

`Financial position`

Incomefortheyearwas£62,311(2022-£31,391).Expenditurefortheyearwas£42,251(2022-£26,116).Asaresult,forthe year
ended 31st March 2023, there was a benefit of £20,060 (2022 - £5,274). This benefit will be utilised in future years.

`Reserves policy`

Thetrusteeswillmaintainadequatereservestocoverallcommitmentsandbudgetedcostsforthecurrentfinancialyearand maintain
an appropriate budget for future years to cover commitments for the following 12 month..

At the year end, unrestricted reserves of £131,914 were available (2022 - £111,854).

`Going concern`

TheTrusteesoftheCharityhaveconcludedthattherearenomaterialuncertaintiesrelatedtoeventsorconditionsthatmay cast
significantdoubtontheabilityoftheCharitytocontinueasagoingconcern.GiventheadditionalchallengesofCovid-19in2020 and
2021 and the Cost of LivingCrisisin 2022 and 2023,the Trusteesare of the opinionthat the Charitywill still have sufficientresources to
meet its liabilities as they fall due.

`FUTURE PLANS`

The charity will continue to provide food, advice, support and assistance to those who are in need in the years to come.

`STRUCTURE, GOVERNANCE AND MANAGEMENT`

`Governing document`

The charityis controlledby its governingdocument,a deed of trust, and constitutesa limited company,limited by guarantee,as defined
by the Companies Act 2006.

Page 2

The Bristol Soup Run Trust (Registered number: 02205600)

for the Year Ended 31 March 2023

`Report of the Trustees`

`STRUCTURE, GOVERNANCE AND MANAGEMENT`

`Recruitment and appointment of new trustees`

The identification of potential new trustees is carried out by the board, the aim being to appoint those with the appropriate expertise and experience for the charity's work. On agreeing to become a trustee of the charity, they are thoroughly briefed by their co-trustees on the history of the trust, the day-to-day management, the responsibilities of the trustees, the current objectives and future plans.

`Organisational structure`

The trustees are ultimately responsible for the policies, activities and assets of the charity. They meet throughout the year to review developments with regard to the charity, any grant giving activities and to make any important decisions. When necessary, the trustees seek advice and support from the charity's professional advisers.

`REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number`

02205600 (England and Wales)

`Registered Charity number`

298819

`Registered office`

38 Woodbridge Road Bristol BS4 2EU

`Trustees`

Mrs K Woods A N Coletto D G Cussans Mrs N Oliver R C Price Mrs S Price

`Independent Examiner`

Dunkley's Woodlands Grange Woodlands Lane Bradley Stoke Bristol BS32 4JY

Approved by order of the board of trustees on 29 February 2024 and signed on its behalf by:

Mrs K Woods - Trustee

Page 3

`Independent Examiner's Report to the Trustees of The Bristol Soup Run Trust`

`Independent examiner's report to the trustees of The Bristol Soup Run Trust ('the Company')`

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2023.

`Responsibilities and basis of report`

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

`Independent examiner's statement`

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or

2. the accounts do not accord with those records; or

3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Matthew Dobbins FCA

Dunkley's Woodlands Grange Woodlands Lane Bradley Stoke Bristol BS32 4JY 29/02/2024 Date: .............................................

Page 4

The Bristol Soup Run Trust

`Statement of Financial Activities`

`for the Year Ended 31 March 2023`

		`31.3.23`	`31.3.22`
		`Unrestricted`	`Total`
		`fund`	`funds`
	`Notes`	`£`	`£`
`INCOME AND ENDOWMENTS FROM`
`Donations and legacies`		`61,737`	`31,391`
`Investment income`	`2`	`574`	`-`
`Total`		`62,311`	`31,391`
`EXPENDITURE ON`
`Charitable activities`
`Food, advice, and support for persons in need`		`40,799`	`26,117`
`Other`		`1,452`	`-`
`Total`		`42,251`	`26,117`
`NET INCOME`		`20,060`	`5,274`
`RECONCILIATION OF FUNDS`
`Total funds brought forward`		`111,854`	`106,580`
`TOTAL FUNDS CARRIED FORWARD`		`131,914`	`111,854`

The notes form part of these financial statements

Page 5

The Bristol Soup Run Trust (Registered number: 02205600)

`Balance Sheet`

`31 March 2023`

		31.3.23	31.3.22
		Unrestricted	Total
		fund	funds
	Notes	£	£
CURRENT ASSETS
Debtors	7	362	-
Cash at bank		132,960	112,827
		133,322	112,827
CREDITORS
Amounts falling due within one year	8	(1,408)	(973)
NET CURRENT ASSETS		131,914	111,854
TOTAL ASSETS LESS CURRENT LIABILITIES		131,914	111,854
NET ASSETS		131,914	111,854
FUNDS	9
Unrestricted funds		131,914	111,854
TOTAL FUNDS		131,914	111,854

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2023.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2023 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 29 February 2024 and were signed on its behalf by:

K Woods - Trustee

The notes form part of these financial statements

Page 6

The Bristol Soup Run Trust

Notes to the Financial Statements

for the Year Ended 31 March 2023

`1. ACCOUNTING POLICIES`

`Basis of preparing the financial statements`

Thefinancialstatementsofthecharitablecompany,whichisapublicbenefitentityunderFRS102,havebeenprepared in
accordancewiththeCharitiesSORP(FRS102)'AccountingandReportingbyCharities:StatementofRecommended Practice
applicabletocharitiespreparingtheiraccountsinaccordancewiththeFinancialReportingStandardapplicableintheUK and
RepublicofIreland(FRS102)(effective1January2019)',FinancialReportingStandard102'TheFinancialReporting Standard
applicablein the UK and Republicof Ireland'and the CompaniesAct 2006.The financialstatementshave been prepared under
the historical cost convention.

`Income`

All income is recognisedin the Statementof FinancialActivitiesonce the charityhas entitlementto the funds, it is probable that
the income will be received and the amount can be measured reliably.

`Expenditure`

Liabilitiesarerecognisedasexpenditureassoonasthereisalegalorconstructiveobligationcommittingthecharityto that
expenditure,it is probablethat a transferof economicbenefitswill be requiredin settlementand the amountof the obligation
canbemeasuredreliably.Expenditureisaccountedforonanaccrualsbasisandhasbeenclassifiedunderheadings that
aggregateallcostrelatedtothecategory.Wherecostscannotbedirectlyattributedtoparticularheadingstheyhave been
allocated to activities on a basis consistent with the use of resources.

Grants offeredsubject to conditionswhich have not been met at the year end date are noted as a commitmentbut not accrued
as expenditure.

`Taxation`

The charity is exempt from corporation tax on its charitable activities.

`Fund accounting`

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restrictedfundscanonlybeusedforparticularrestrictedpurposeswithintheobjectsofthecharity.Restrictionsarise when
specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

`Pension costs and other post-retirement benefits`

Thecharitablecompanyoperatesadefinedcontributionpensionscheme.Contributionspayabletothecharitable company's
pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

`2. INVESTMENT INCOME`

`INVESTMENT INCOME`
	`31.3.23`	`31.3.22`
	`£`	`£`
`Deposit account interest`	`574`		`-`

continued...

Page 7

The Bristol Soup Run Trust

Notes to the Financial Statements - continued

for the Year Ended 31 March 2023

`3. NET INCOME/(EXPENDITURE)`

Net income/(expenditure) is stated after charging/(crediting):

	`31.3.23`	`31.3.22`
	`£`	`£`
`Auditors' remuneration`	`250`	`250`

`4. TRUSTEES' REMUNERATION AND BENEFITS`

Therewerenotrustees'remunerationorotherbenefitsfortheyearended31March2023norfortheyear ended
31 March 2022.

`Trustees' expenses`

There were no  trustees' expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022.

`5. STAFF COSTS`

`STAFF COSTS`
	`31.3.23`	`31.3.22`
	`£`	`£`
`Wages and salaries`	`7,629`	`6,685`
`Other pension costs`	`224`	`475`
	`7,853`	`7,160`
`The average monthly number of employees during the year was as follows:`
	`31.3.23`	`31.3.22`
`Staff`	`1`	`1`

No employees received emoluments in excess of £60,000.

`6.`

`COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES`

`COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES`
	`Unrestricted`
	`fund`
	`£`
`INCOME AND ENDOWMENTS FROM`
`Donations and legacies`	`31,391`
`EXPENDITURE ON`
`Charitable activities`
`Food, advice, and support for persons in need`	`26,117`
`NET INCOME`	`5,274`
`RECONCILIATION OF FUNDS`
`Total funds brought forward`	`106,580`
`TOTAL FUNDS CARRIED FORWARD`	`111,854`

continued...

Page 8

The Bristol Soup Run Trust

`Notes to the Financial Statements- continued` `for the Year Ended 31 March 2023` `7.` `DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR` `Prepayments and accrued income` `8.` `CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR` `Trade creditors` `Social security and other taxes` `Accrued expenses` `9.` `MOVEMENT IN FUNDS` `Unrestricted funds` `General fund` `TOTAL FUNDS` `Net movement in funds, included in the above are as follows:` `Unrestricted funds` `General fund` `TOTAL FUNDS` `Comparatives for movement in funds` `Unrestricted funds` `General fund` `TOTAL FUNDS`	`31.3.23` `31.3.22` `£` `£` `362` `-` `31.3.23` `31.3.22` `£` `£` `1` `-` `557` `123` `850` `850` `1,408` `973` `Net` `movement` `At` `At 1.4.22` `in funds` `31.3.23` `£` `£` `£` `111,854` `20,060` `131,914` `111,854` `20,060` `131,914` `Incoming` `Resources` `Movement` `resources` `expended` `in funds` `£` `£` `£` `62,311` `(42,251)` `20,060` `62,311` `(42,251)` `20,060` `Net` `movement` `At` `At 1.4.21` `in funds` `31.3.22` `£` `£` `£` `106,580` `5,274` `111,854` `106,580` `5,274` `111,854`	`31.3.22` `£` `-` `31.3.22` `£` `-` `123` `850` `973` `At` `31.3.23` `£` `131,914`
		`131,914`
		`111,854`

continued...

Page 9

The Bristol Soup Run Trust

Notes to the Financial Statements - continued

for the Year Ended 31 March 2023

`9. MOVEMENT IN FUNDS - continued`

Comparative net movement in funds, included in the above are as follows:

	`Incoming`	`Resources`	`Movement`
	`resources`	`expended`	`in funds`
	`£`	`£`	`£`
`Unrestricted funds`
`General fund`	`31,391`	`(26,117)`	`5,274`
`TOTAL FUNDS`	`31,391`	`(26,117)`	`5,274`

A current year 12 months and prior year 12 months combined position is as follows:

`Unrestricted funds` `General fund` `TOTAL FUNDS`	`Net` `movement` `At 1.4.21` `in funds` `£` `£` `106,580` `25,334` `106,580` `25,334`	`At` `31.3.23` `£` `131,914`
		`131,914`

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

	`Incoming`	`Resources`	`Movement`
	`resources`	`expended`	`in funds`
	`£`	`£`	`£`
`Unrestricted funds`
`General fund`	`93,702`	`(68,368)`	`25,334`
`TOTAL FUNDS`	`93,702`	`(68,368)`	`25,334`

`10. RELATED PARTY DISCLOSURES`

There were no related party transactions for the year ended 31 March 2023 (2022 - £Nil).

Page 10