2020-12-31-accounts - Dean Heritage Museum Trust

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REGISTERED COMPANY NUMBER: 01931454 (England and Wales) REGISTERED CHARITY NUMBER: 298647

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020

FOR

DEAN HERITAGE MUSEUM TRUST

Centora Ltd Jury Farm, Ripley Lane West Horsley KT24 6JT

DEAN HERITAGE MUSEUM TRUST

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020

	Page
Report of the Trustees	3 to 6
Statement of Financial Activities	7
Balance Sheet	8 to 9
Notes to the Financial Statements	10 to 16
Detailed Statement of Financial Activities	17

Dean Heritage Centre A company limited by guarantee

Dean Heritage Centre Trustees report for year ending 31 December 2020 .

Summary

The Dean Heritage Centre is an accredited museum located in the historic Forest of Dean, but we are far more than just a museum. The building itself has had more than six different uses over a 400-year period, beginning life as an iron forge to support the iron ore mining activity which has been a part of the area since 500BC.It now houses a collection of over 20,000 items, all relating to the rich cultural history of the area.

In 1979 Forest of Dean Rotary club instigated the formation of the Dean Heritage Museum Trust, in recognition that the unique cultural heritage of the area was being lost. In 1983 the building at Camp Mill was entrusted to the local council for use by the Trust to open a museum to house the collection and provide information and enjoyment to visitors wishing to understand more about the area. The stated aims of the Charity are to provide a local museum with articles and stories from the local area and provide education about all aspects of the Forest of Dean, it’s history, geology flora and fauna. We also now house a local area reference library housing thousands of maps, pamphlets and pictures and are the depositary for local archaeological finds.

In addition to welcoming 20,000 visitors each year, the centre also hosts a number of school groups (2,000 children) through a programme of interactive learning days which are linked to different aspects of the National Curriculum. Through the school holidays children can take part in practical activities and workshops covering a wide variety of topics. Our chainsaw carvers operate at one end of the site – rather unique skills to watch. Since 2018 the onsite Café has been taken in house and now runs directly for the benefit of the Heritage Centre.

The Dean Heritage Centre provides

An in-door museum experience telling the story of the Forest’s geology and archaeology from the ice-age to the present day, the medieval hunting forest, and its mining, industrial and engineering history, and the people who have lived and worked here through the ages.
The Dennis Potter collection of manuscripts and a reconstructed living room from his childhood home in the Forest of Dean
A Victorian school-room brought to life by lessons given by a Victorian school mistress
A traditional Forester’s cottage and cottage garden

A five-acre site with outdoor exhibits and woodland trails specifically designed for children, such as our Gruffalo trail featuring larger-than-life carved wooden Gruffalos, foxes, owls and snakes
WW1 trenches used to bring war experiences to life, especially for historical education days for schools
A children’s playground
A working mill waterwheel demonstrating eco-generation of electric power
An annual three-day traditional charcoal burn in our charcoal burners’ camp
Demonstrations of chainsaw carving
A café and a shop which includes space where local artisans can sell their work
Enjoyment of the Centre’s beautiful forest location.

Museum and Cafe

2020 Report

Challenging can take on a variety of meanings, but the whole country found 2020 a challenge and everyone at the Centre is delighted to still be here and displaying our heritage into 2021.

2020 started with our Centre Director being dismissed for Gross Misconduct in February. The Centre was also flooded again - by a combination of heavy storms and a partially blocked drain in the road above the Centre. Heavy rain also means the playground flooring is swept away in the waters.

Then in March the Covid-19 pandemic moved closer to the UK and by the end of March the whole country was in lockdown, leaving the staff and trustees to envisage a way through when we had no idea what would happen.

Staff were furloughed according to the government scheme and we applied for Grants to help cover our remaining costs. We were supported by the government and local authority, Charities Aid Foundation, National Heritage Lottery fund, a bounce back loan from Lloyds Bank and the local people of the Forest of Dean who signed up to our direct debit donation scheme and took part in our other fundraising initiatives.

The pandemic really took over the rest of the year with trading indoors at all being difficult and infrequent, however the Centre staff tried some initiatives which were successful and we will be able to continue, including picnics from the café and an online booking system for picnics, afternoon teas and Santa. We were able to have a Santa event, but as he was in a high risk covid group he attended via a virtual TV link from the upstairs bedroom in the cottage to its downstairs kitchen. Despite that, bookings were full (some children preferred Santa at a distance!). We also created DHC Calendars and sold them via the internet, which also went down well and drew people into the shop.

All credit goes to the Staff and Trustees with their ideas and hard work during such a difficult time They have ensured the Centre is still open today.

With forward planning so difficult the trustees did not advertise for a replacement Centre Director until early in 2021 and then it was decided to find someone to start early in the season (subject to Covid restrictions).

The grants and loans kept the Centre afloat, money received from the insurance for the flooding will not just go towards replacing damaged items but will be spent on making the Centre flood resilient, so future flooding will not have such a great impact.

The strategic and operations plan will be picked up again when the situation is clearer.

Alison Breton Chair of Trustees

DEAN HERITAGE MUSEUM TRUST

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number 01931454 (England and Wales)

Registered Charity number

Registered office

Dean Heritage Centre Camp Mill Soudley Cinderford Gloucestershire GL14 2UB

Trustees

R I Baird Education Consultant A J Breton Company Director T F Cotterell Senior Curator S M Dudley Marketing Consultant A Hill (appointed 15.4.21) P A Smith Commercial Director (appointed 18.6.20)

Company Secretary

SIGNED SECURELY

S M Dudley

26/08/2021 at 5:21:39 PM UTC

Approved by order of the board of trustees on ............................................. and signed on its behalf by:

SIGNED SECURELY

26/08/2021 at 5:21:39 PM UTC

..............................................................................

Trustee

DEAN HERITAGE MUSEUM TRUST

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020

Unrestricted funds Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 11,944 Charitable activities Friends for Foresters Forest - Operation of heritage centre 73,605 FoD Archaeological Survey - School Activities & Groups - Admissions & Season Tickets 16,151 Art Exhibition Commission - Other trading activities 2 62,410 Investment income 3 4 Other income 30,756 Total 194,870 EXPENDITURE ON Charitable activities Operation of heritage centre 65,083 Direct Costs 35,097 Staff Costs 106,506 ACE Resilience - Other (1,247) Total 205,439 NET INCOME/(EXPENDITURE) (10,569) Transfers between funds 14 (759) Net movement in funds (11,328) RECONCILIATION OF FUNDS Total funds brought forward (8,921) TOTAL FUNDS CARRIED FORWARD (20,249)	Restricted funds £ (1) - 30,500 - - - - - - - 30,499 13,123 - - - 1,247 14,370 16,129 759 16,888 324,182 341,070	31.12.20 31.12.19 Total Total funds funds £ £ 11,943 7,703 - 2,287 104,105 - - 402 - 5,195 16,151 72,451 - 1,350 62,410 135,162 4 - 30,756 - 225,369 224,550 78,206 272,462 35,097 1,610 106,506 677 - 4,938 - - 219,809 279,687 5,560 (55,137) - - 5,560 (55,137) 315,261 370,398 320,821 315,261

The notes form part of these financial statements

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DEAN HERITAGE MUSEUM TRUST

BALANCE SHEET 31 DECEMBER 2020

Notes FIXED ASSETS Tangible assets 7 Heritage assets 8 CURRENT ASSETS Stocks 9 Debtors 10 Cash at bank and in hand CREDITORS Amounts falling due within one year 11 NET CURRENT ASSETS/(LIABILITIES) TOTAL ASSETS LESS CURRENT LIABILITIES CREDITORS Amounts falling due after more than one year 12 NET ASSETS FUNDS 14 Unrestricted funds Restricted funds TOTAL FUNDS	31.12.20 Total funds £ 350,259 2,971 353,230 4,859 1,560 29,365 35,784 (64,976) (29,192) 324,038 (3,217) 320,821 (20,249) 341,070 320,821	31.12.19 Total funds £ 360,341 2,971 363,312 6,106 9,652 2,465 18,223 (58,159) (39,936) 323,376 (8,115) 315,261 (8,921) 324,182 315,261

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2020.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2020 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

The notes form part of these financial statements

continued...

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DEAN HERITAGE MUSEUM TRUST

BALANCE SHEET - continued

31 DECEMBER 2020

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the SIGNED SECURELY small companies regime. 26/08/2021 at 5:21:39 PM UTC

The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:

SIGNED SECURELY

26/08/2021 at 5:21:39 PM UTC

............................................. Trustee

The notes form part of these financial statements

Page 4

DEAN HERITAGE MUSEUM TRUST

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Stocks

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

2. OTHER TRADING ACTIVITIES

	31.12.20	31.12.19
	£	£
Shop income	7,705	26,822
Café sales	39,998	101,892
Other sales	14,307	4,211
Premises hire	400	2,237
	62,410	135,162

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DEAN HERITAGE MUSEUM TRUST

NOTES TO THE FINANCIAL STATEMENTS - continued

FOR THE YEAR ENDED 31 DECEMBER 2020

3. INVESTMENT INCOME

	31.12.20	31.12.19
	£	£
Deposit account interest	4	-
NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
	31.12.20	31.12.19
	£	£
Depreciation - owned assets	12,583	-

4. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

5. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 December 2020 nor for the year ended 31 December 2019.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 December 2020 nor for the year ended 31 December 2019.

6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted funds £ INCOME AND ENDOWMENTS FROM Donations and legacies 7,703 Charitable activities Friends for Foresters Forest - FoD Archaeological Survey 402 School Activities & Groups 5,195 Admissions & Season Tickets Art Exhibition Commission 72,451 1,350 Other trading activities 135,162 Total 222,263 EXPENDITURE ON Charitable activities Operation of heritage centre 262,724 Direct Costs - Staff Costs - ACE Resilience - Total 262,724 NET INCOME/(EXPENDITURE) (40,461) Transfers between funds 691 Net movement in funds (39,770)	Restricted funds £ - 2,287 - - - - - 2,287 9,738 1,610 677 4,938 16,963 (14,676) (691) (15,367)	Total funds £ 7,703 2,287 402 5,195 72,451 1,350 135,162 224,550 272,462 1,610 677 4,938 279,687 (55,137) - (55,137)

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DEAN HERITAGE MUSEUM TRUST

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020

6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued

RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD 7. TANGIBLE FIXED ASSETS COST At 1 January 2020 Additions At 31 December 2020 DEPRECIATION At 1 January 2020 Charge for year At 31 December 2020 NET BOOK VALUE At 31 December 2020 At 31 December 2019 8. HERITAGE ASSETS MARKET VALUE At 1 January 2020 and 31 December 2020 NET BOOK VALUE At 31 December 2020 At 31 December 2019 9. STOCKS Finished goods	Unrestricted funds £ 30,849 (8,921) Freehold Plant and property machinery £ £ 495,378 24,643 - 2,501 495,378 27,144 149,614 22,781 9,738 1,351 159,352 24,132 336,026 3,012 345,764 1,862	Restricted funds £ 339,549 324,182 Fixtures and fittings £ 175,498 - 175,498 162,783 1,494 164,277 11,221 12,715 31.12.20 £ 4,859	Total funds £ 370,398 315,261 Totals £ 695,519 2,501 698,020 335,178 12,583 347,761 350,259 360,341 Total £ 2,971 2,971 2,971 31.12.19 £ 6,106	Total funds £ 370,398
				315,261

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DEAN HERITAGE MUSEUM TRUST

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020

10. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

10.	DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
		31.12.20	31.12.19
		£	£
	Trade debtors	35	3,151
	Other debtors	681	681
	VAT	-	5,055
	Prepayments	844	765
		1,560	9,652
11.	CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
		31.12.20	31.12.19
		£	£
	Bank loans and overdrafts (see note 13)	12,878	21,612
	Other loans (see note 13)	34,195	8,413
	Trade creditors	2,893	8,771
	Social security and other taxes	1,271	771
	Pensions payable	403	-
	VAT	7,365	14,210
	Accrued expenses	5,971	4,382
		64,976	58,159
12.	CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR
		31.12.20	31.12.19
		£	£
	Other loans (see note 13)	3,217	8,115
13.	LOANS
	An analysis of the maturity of loans is given below:
		31.12.20	31.12.19
		£	£
	Amounts falling due within one year on demand:
	Bank overdrafts	12,878	22,151
	Current Account	-	(230)
	Cardnet account	-	(1,809)
	DHMT Friends Loan	-	1,500
	CAF Loan	9,195	8,413
	Bounce Back Loan	25,000	-
		47,073	30,025
	Amounts falling between one and two years:
	Other loans - CAF	3,217	8,115

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DEAN HERITAGE MUSEUM TRUST

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020

14. MOVEMENT IN FUNDS

Net
movement
At 1.1.20
in funds
£
£
Unrestricted funds
Operation of heritage centre
(8,921)
(10,569)
Restricted funds
Operation of heritage centre
324,182
16,129
TOTAL FUNDS
315,261
5,560
Net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
Operation of heritage centre
194,870
Restricted funds
Operation of heritage centre
30,499
TOTAL FUNDS
225,369
Comparatives for movement in funds

Transfers
between
At
funds
31.12.20
£
£
(759)
(20,249)
759
341,070
-
320,821
Resources
Movement
expended
in funds
£
£
(205,439)
(10,569)
(14,370)
16,129
(219,809)
5,560

Unrestricted funds Operation of heritage centre Restricted funds Operation of heritage centre Ace Resilience HLF SWERDA - Museum Refurb TOTAL FUNDS	Net movement At 1.1.19 in funds £ £ 30,849 (40,461) 324,873 - 4,938 (4,938) 9,738 (9,738) 339,549 (14,676) 370,398 (55,137)	Transfers between funds £ 691 (691) - - (691) -	At 31.12.19 £ (8,921) 324,182 - - 324,182 315,261

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DEAN HERITAGE MUSEUM TRUST

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020

14. MOVEMENT IN FUNDS - continued

Comparative net movement in funds, included in the above are as follows:

Unrestricted funds Operation of heritage centre Restricted funds Friends for Foresters Forest Ace Resilience HLF SWERDA - Museum Refurb TOTAL FUNDS	Incoming resources £ 222,263 2,287 - - 2,287 224,550	Resources Movement expended in funds £ £ (262,724) (40,461) (2,287) - (4,938) (4,938) (9,738) (9,738) (16,963) (14,676) (279,687) (55,137)

A current year 12 months and prior year 12 months combined position is as follows:

Unrestricted funds Operation of heritage centre Restricted funds Operation of heritage centre Ace Resilience HLF SWERDA - Museum Refurb TOTAL FUNDS	Net movement At 1.1.19 in funds £ £ 30,849 (51,030) 324,873 16,129 4,938 (4,938) 9,738 (9,738) 339,549 1,453 370,398 (49,577)	Transfers between funds £ (68) 68 - - 68 -	At 31.12.20 £ (20,249) 341,070 - - 341,070 320,821

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Unrestricted funds Operation of heritage centre Restricted funds Friends for Foresters Forest Operation of heritage centre Ace Resilience HLF SWERDA - Museum Refurb TOTAL FUNDS	Incoming resources £ 417,133 2,287 30,499 - - 32,786 449,919	Resources Movement expended in funds £ £ (468,163) (51,030) (2,287) - (14,370) 16,129 (4,938) (4,938) (9,738) (9,738) (31,333) 1,453 (499,496) (49,577)

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DEAN HERITAGE MUSEUM TRUST

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020

15. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 December 2020.

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DEAN HERITAGE MUSEUM TRUST

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020

INCOME AND ENDOWMENTS Donations and legacies Gifts Other trading activities Shop income Café sales Other sales Premises hire Investment income Deposit account interest Charitable activities Grants School Activities School groups Group admissions Admissions Season tickets Art Exhibition Commission HMRC JRS Grant EOTHO Grant Other income Electricity income General fundraising Insurance claim Total incoming resources EXPENDITURE Charitable activities Wages Social security Pensions Direct costs Support costs Total resources expended Net income/(expenditure)	31.12.20 £ 11,943 7,705 39,998 14,307 400 62,410 4 58,102 - - - 16,151 - - 45,276 727 120,256 3 41 30,712 30,756 225,369 104,151 1,115 1,240 32,097 81,206 219,809 219,809 5,560	31.12.19 £ 7,703 26,822 101,892 4,211 2,237 135,162 - 2,689 3,076 2,119 923 69,942 1,586 1,350 - - 81,685 - - - - 224,550 131,975 2,632 1,314 70,342 73,424 279,687 279,687 (55,137)

This page does not form part of the statutory financial statements

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