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2021-03-31-accounts

Our story Annual report and accounts 2020-21

Registered Company Limited by Guarantee Number: 02213662 Registered Charity Number: 298627

Contents

Pages 2-3

Pages 2-3 Welcome from Simon and Alan Pages 10-14 Page 4 Our year in numbers Pages 15-17 Page 5 Who we are and what we do Pages 18-20 Pages 6-7 Supporting people during a pandemic Pages 21-22 Page 8 Caring for people in their own homes and Matt's story Pages 23-46

How we raise funds Our shops Our people Our future

Financial review

Page 9 Mick's story

"Dear Longfield,

I hope you will be able to convey our enormous thanks to the team who looked after mum (Vonne) to enable her to stay at home until she passed away. They did so much more than just the physical care necessary. There was always such laughter from the room and mum was left not only happier but smelling and looking beautiful with a smile on her face and spirits lifted.

Please express my family’s huge thank you very much to everyone involved in mum’s care.

Gabby & Mick x"

This year, we helped 178 families care for a loved one at home. In a year when Covid restrictions made visits to hospitals, hospices and care homes difficult, our Hospice at Home service helped loved ones spend precious time together. You can read Mick’s story on page 9.

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Welcome from Simon, CEO, and Alan, Chair of Trustees

This Annual Report for 1 April 2020 to 31 March 2021 tells the story of an unprecedented time in our 33-year history. The period encompassed changes to our ways of working and a threat to the charity’s existence, not to mention wider societal upheavals and extreme pressures on the nation’s healthcare system of which we are an integral part. Above all, it was a year when we had to be – incredibly responsive to changing government guidelines, to the needs of our patients and families, to the wellbeing of our staff and volunteers, and to the volatility of our finances.

At the start of the Covid pandemic, team members drove miles to secure adequate personal protective equipment (PPE) for our care staff. Nervous as many of them were, our valiant Hospice at Home team donned and doffed their PPE, covering thousands of miles across Gloucestershire to provide compassionate care to enable people at the end of their lives to die at home surrounded by family and loved ones. Our work has perhaps never been more important with higher death rates, hospital beds full, visits curtailed and the NHS under such strain. Our nurses and healthcare assistants have been an inspiration to us all.

Meanwhile, with the hospice building closed to the public, and most staff furloughed or working remotely, we rapidly adapted our community day services to provide advice, support and counselling via the telephone and online. Collaborating closely with the NHS palliative care and district nursing teams, through calls and video conferencing, together we worked hard to offer holistic care to patients diagnosed with life-limiting conditions, and their families and carers.

In March 2020, having just produced our plan and budget for the year, we faced the prospect of drastically reduced income due to the closure of our 20 shops and inability to hold any face-toface fundraising activities. Combined with government restrictions, this meant we had to adapt all aspects of our work. In response, we created a small Finance Group of trustees and senior staff to manage the financial cliff-edge we faced. Fortunately, the Government soon stepped in to provide vital funding, as well as targeted support for hospices, thanks to Hospice UK’s advocacy. Our shop landlords also played their part by kindly agreeing to reduce rents on our shops, which were closed for half the year. Were it not for these interventions, we may have had to make redundancies and cuts to our care services - despite the need being greater than ever.

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In addition, we transformed our fundraising, particularly thanks to the generosity of trusts and – foundations, and our individual supporters, so that voluntary income increased to over £1 million up 40% on the previous year.

2020-21 was incredibly tough for patients with life-limiting conditions and their families, who could not access the usual care and support from us or the NHS. It was also very challenging personally and professionally, for our staff and volunteers. It is their efforts and resilience to which we would like to pay tribute and give our thanks. As ever, with their commitment alongside that of our loyal and generous supporters, we were able to find a way through the many challenges we faced.

While it was a year of huge uncertainty for Longfield, we continued to look ahead, consulting our stakeholders to produce an ambitious new strategic plan for 2021-24. We feel confident to be aspirational, despite the ongoing pandemic, in part because with just six weeks of the financial year remaining, we received legacies to the value of £348,025. This late but welcome addition to our funds provides the charity with the security to weather future crises and the ability to invest to a greater extent in our new strategy to reach more individuals in need of our care services.

Simon Bernstein and Alan Simmons

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Our year in numbers

It’s been a year we’ll never forget. Despite everything, the pandemic brought out the best in our staff, volunteers and supporters. Together, we continued to care for patients and loved ones across Gloucestershire.

We supported 1,031 patients and families, delivering expert care in the home, over the phone and online.

Our nurses and healthcare assistants worked 365 days of the year, relieving pressure on our overstretched NHS.

We used 1,000 face masks, 100 aprons and 1,500 pairs of gloves every single week.

Our amazing volunteers gave over 19,000 hours to support our vital work. That’s equivalent to £170,000 worth of time donated!

More supporters committed to a monthly gift, increasing our regular giving income by 35% to over £47,000.

In partnership with Sue Ryder, we delivered online masterclasses in endof-life care to over 120 registered nurses from hospitals across the county.

We made 1,700 calls to patients and carers. From a friendly chat to treatment support, these calls were a lifeline for those feeling isolated, anxious and lonely.

We raised £38,500 from our eBay sales, with customers from the UK all the way to Australia.

We gave 1,090 counselling sessions, supporting people dealing with issues such as a new diagnosis, the stress of caring, and bereavement.

We delivered 239 home-cooked meals and 71 bunches of flowers to make our patients and families smile!

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who we are

Longfield Community Hospice is a charity for adults in Gloucestershire with a life-limiting condition, their carers and family members.

We believe everyone should have the best care at the end of life - enabling people to live well and die comfortably. We’re there for the whole family, ensuring they feel supported as they cope with their loved one’s illness and the death of someone special.

Our free care services help families make the most of their time together.

what we do

We’re there for people who’ve received a devastating diagnosis.

Finding out you have a life-limiting condition can be overwhelming. We offer counselling to help patients explore their feelings and emotions. Our practical workshops enable people to understand and manage symptoms like fatigue and breathlessness. And our range of holistic therapies help patients relax and enjoy life.

If someone wants a cup of tea and a chat, that’s fine too. This year, we’ve offered a listening ear over the phone. We can’t wait to welcome people back to the hospice when it’s safe to do so.

We care for people at the end of life, in their own homes.

Since the start of the pandemic, more people than ever are dying at home. Our Hospice at Home teams worked throughout the year, including lockdowns, to ensure patients felt comfortable and safe in their last days and weeks.

– Our teams include registered nurses and healthcare assistants. They visit patients up to three times a day and overnight if needed. These visits offer loved ones a much-needed break from caring, as well as an opportunity to talk to us about anything on their mind.

We help families cope with a loved one’s illness and death.

Looking after someone with a life-limiting condition is intense and emotional work. We’re here to make caring easier. Our practical workshops provide useful advice on issues such as government benefits, cooking healthy food, and understanding conditions like heart disease and dementia.

Our individual and group counselling sessions help people come to terms with a loved one’s illness and death. When it’s time for a break, our range of holistic therapies help carers relax and unwind.

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supporting people during a pandemic

Lockdown brought increased isolation and uncertainty for our patients and their families. We adapted quickly, taking our expert care and support online to reach as many people as possible.

– – The pandemic has confirmed for us time and time again how critical our work is for people with life-limiting conditions. Spending a day with us at the hospice gives patients and loved ones a chance to relax, socialise and enjoy the holistic therapies on offer.

When Covid hit and we closed our hospice doors on 23 March, we acted fast to adapt our services. By the end of the month, we’d contacted everyone registered with us to assess their individual needs and plan how to continue their care safely.

support calls

From concerns about cancelled hospital appointments to shielding and symptom queries, we were there to offer practical advice and emotional support to hundreds of people across Gloucestershire. Our follow up actions included liaising with health and social care professionals and signposting to other support services. More recently, we shared people’s joy at having their vaccines or getting their hair cut.

“During these difficult times, just picking up the phone and checking in with people has lifted them mentally. We’ve been contacted by family members after the death of a loved one, to say our regular calls made a real difference to their relative at a time when, in so many other areas, they felt abandoned.” - Alison, Day Therapy Lead

counselling

Our counselling services offers patients and carers the time and space to talk about their feelings and make sense of what’s happening in their world. With a growing waiting list for places, we took our counselling service online, offering one-to-one calls over the phone and via video calling. By June, we had extended our team of professional counsellors and trained volunteers, so we could reach as many people as possible.

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online groups and workshops

We took some of our most popular groups and workshops online too, including our carers’ groups, Tai chi classes and courses to help patients cope with symptoms such as breathlessness and fatigue. We worked intensively with the people on our courses, helping them manage their symptoms for a better quality of life.

“I’d approach each session thinking, ‘oh dear I’ve got to do this again!’ But by the end of the session, I felt great. If you come to Tai chi feeling stressed or flustered, it’s a perfect way to unwind. By the end, I’d realise my concentration was much sharper after focusing on my mind and body.” - Jo

acts of kindness

Sometimes it’s the little things that make all the difference. Throughout the year, our volunteers delivered surprise gifts to lift spirits and put a smile on people’s faces. Our goody bags, flowers and meal deliveries have been a lovely way to remind our patients and loved ones we are thinking of them.

Jane's Story

Jane was diagnosed with lung cancer days before the first lockdown. She wanted support to manage symptoms such as breathlessness and regain her fitness.

“Each visit at hospital was rushed: I went in, they did everything quickly and I didn’t stay long because of Covid. At the peak of the pandemic, hospitals were rather intimidating places to go for cancer treatment. You didn’t stick around to ask questions.

’ – ’ ’ I m quite an active person a couple of years ago I cycled from Land s End to John O Groats. But after the diagnosis, I did a lot of sitting while my husband looked after me. This led to me getting more breathless and less fit.

A friend suggested I try my local hospice for advice, so I called Longfield and joined an online course to help boost my energy levels. We learned ways to manage fatigue and cope with feeling out of breath. One was using visualisation as a relaxation technique for better sleep. My husband joined that one and was snoring gently by the end! Another session was a guide to eating well.

The breathing exercises were most useful for me. When I’m out of breath, I learned to take a breath in and blow it out for longer than normal to fill my lungs deeply.

It’s been hard work to get active again. But I did a bit, then a bit more. Now I walk up and down the hills in my village. I am not prepared to sit around and wait for cancer to get me. I’m getting on with life.”

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caring for people in their own homes

More people than ever chose to die at home this year. Our Hospice at Home teams drove over 93,000 miles across Gloucestershire, delivering our expert and compassionate care to 178 patients across the county.

As the pandemic took hold, pressure on hospitals mounted and restrictions prevented loved ones from saying goodbye in person. It’s no wonder that care at home became the first choice for many people with a life-limiting condition.

Throughout the year, our Hospice at Home service received a consistently high flow of referrals. We cared for an average of 21 people a month, visiting each patient up to three times per day, compared to around 14 people a month in the previous year. We targeted our support to patients with rapidly deteriorating and complex care requirements who needed us most.

There were challenges: the nationwide shortage of personal protective equipment meant driving long distances to pick up supplies at the start of the pandemic. We struggled with staffing levels including staff shielding and self-isolating, and social distancing measures meant our Hospice at Home teams couldn’t car-share for some time, which meant less opportunity to debrief after each visit.

Despite Covid’s challenges, our specialist skills have continued to shine through. Our teams have learned new ways of working, delivering end-of-life care in homes across the county while keeping our patients and staff safe. As a result, we enabled 178 people to be cared for at home, where they felt safest, with loved ones by their side.

Matt's Story

Matt works for our Hospice at Home team. He’s just finished studying for a Level 3 Certificate in End-of-Life Care. Longfield is a registered and accredited training provider for healthcare professionals and care homes across Gloucestershire.

“When the pandemic hit, I was glad to get back to work straight away. After 10 years in the job, I knew how hard lockdown would be for our patients and families. I wanted to get out there and help.

People are so grateful to be out of hospital - especially now, during the pandemic. We have a patient who spent five months in hospital with very little family contact. She has young children, so all she wanted was to get home and be with her family. The fact that we can support that to happen is amazing. This is a very special job. Being part of a family’s life at such a vulnerable time is a privilege. I feel proud of what we achieve as a team.”

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Mick's story

In October 2020, Mick’s wife Yvonne (Vonne) was diagnosed with lung cancer. Her wish was to be cared for at home, surrounded by her loved ones.

We found out Vonne had lung cancer and secondary lesions on her brain during the pandemic. Looking back it’s a blur, but we knew one thing for sure, Vonne had been through cancer treatment twice before and didn’t want chemotherapy again.

We all supported Vonne’s wishes for palliative care at home. We did everything possible to make sure she could live the rest of her life in the company of her family, in the place she loved. Nothing was more important to us.

Caring for Vonne would have been so much harder without support from Longfield’s Hospice at Home team. We knew they would help us wash Vonne and get her comfortable. What we didn’t realise was how uplifting their visits would be. They were so cheerful and communicative, yet also completely professional and sensitive to the situation.

I never felt like we were just another family they cared for. It wasn’t a ‘get in, get out quick’ job. They had time for all of us. Vonne felt buoyed up after their visits and of course, that had a knock-on effect. If she was happy, we were happy too. Vonne’s wish was to die at home, and I think we did her proud.

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how we raise funds

As a charity, we rely on voluntary donations and shop sales for over 85% of our income. When the pandemic hit, face-to-face fundraising was cancelled, and our shops closed their doors. Thanks to our incredible supporters and emergency government funding, we continued to care for patients and families across Gloucestershire.

In April 2020, at the start of this year of unknowns, we were deeply concerned about our finances and how any losses would impact the care we provide. As the pandemic intensified, the financial security of hospices across the UK – including Longfield’s – was on the line.

In response, Hospice UK negotiated with the government to secure emergency Covid funding, and during the year we received over £655,000 in grants towards the running of our services. NHS England awarded funding to allow us to provide community-based support for people with complex needs and end of life situations - in the context of the Covid situation, from April 2020 to July 2020 and then again between November 2020 and March 2021. Without having the security of this income, we would have been forced to make difficult cost saving decisions early in the year, unaware of the large amount of legacies and grants we would go on to receive much later.

Within two weeks of the March lockdown we launched an urgent appeal to ask our community for help. The response was incredible. We raised over £105,000 through individual gifts and 38 supporters set up regular monthly donations. Thank you to all our supporters for your commitment to the hospice during a difficult time. With your help, we have achieved a 43% increase in fundraising income (excluding legacies) compared to the previous year.

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going digital!

In response to Covid, we took our fundraising online, offering our supporters different ways to raise money for our work. The 2.6 Challenge saw people of all ages take up a variety of challenges, including dancing, running, walking, quizzing and cycling. Their efforts raised an incredible £17,216 in one weekend.

With travel banned, our supporters trekked the globe - virtually - to raise money for our work. From visiting the Grand Canyon to walking the Inca Trail, you raised over £34,000 from virtual events and online auctions.

We remembered loved ones during our digital Light up a Life Appeal, with an online sky of stars and a celebratory concert. The appeal raised £21,395 - more than twice the income of the previous year.

We boosted our social media engagement through a combination of lively content and appealing fundraising opportunities. We raised almost £10,000 from Facebook fundraising and increased the number of our Facebook followers. The launch of our new website in October resulted in a 35% increase in engagement.

We took part in The Big Give Christmas Challenge and exceeded the target, raising £8,677 to refurbish the hospice, ensuring it meets the very latest infection control requirements.

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In March 2021, Matt took on the Stroud Five Valleys Walk, twice, in memory of his dad. Andy was cared for by our Hospice at Home team.

– Palliative care is so important you only understand that when someone you love needs it. Thanks to Longfield, we had quality time with dad that wouldn’t have been possible if he was in hospital. My mum and my family are forever thankful. From start to finish, we were blown away by the personal care and attention you provide.

Dad loved being outdoors. He went out walking – as often as he could up to the point he got ill. That’s what inspired my walk. I retraced Dad’s steps, passing by places that were special to us. In the end, I raised over £3,500. I know that money will help other families when they need it most.

Matt's story

Christmas tree recycling scheme

The Christmas tree recycling scheme is one of the highlights of our fundraising year. Sadly, due to a second wave of Covid and the national lockdown in early January, we took the difficult decision to cancel tree collections to ensure the safety of our volunteers and staff.

We were indebted to our community for understanding why we called off the scheme. Amazingly, most supporters let us keep their donations for which we are truly grateful. That meant over £36,000 was donated to Longfield in the Christmas period. A huge thank you to everyone who supported us and for your many words of kindness.

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Lottery

Fewer people signed up to our Crackerjackpot lottery this year due to the lack of face-to-face canvassing. However, we celebrated several winners and raised almost £83,000 during the year.

"I couldn't wait to phone up my best friend and tell him the news." - Marion

Community and corporate support

Our supporter groups raised almost £12,000 from fundraising activities including baking and mask-making. Our largest long-standing corporate supporter is the Coventry Building Society, this year donating £68,349; based on their clients’ Affinity account balances predominantly through the Dursley, Nailsworth and Stonehouse branches, in addition to staff fundraising. We would like to thank all businesses that have donated during the year, whether through staff fundraising or gifts in kind.

other vital funding during an extraordinary year

We received ongoing financial support from the NHS, via the One Gloucestershire Clinical Commissioning Group. This amounted to £343,964, or 8% of our total income. The figure represented a 24% decrease on the £454,514 received the previous year.

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legacies

Gifts in wills create a lasting legacy for the hospice and are a vital source of income. Legacy pledges are largely unknown, making planning for them extremely difficult. In the previous year, 2019-20, only £59,115 was received in total. By mid-February 2021, we had received just £52,204 from legacies. We were therefore delighted that by the end of the year, our legacy income had reached £348,025 with a few notifications outstanding. This unexpected legacy income, 85% of which was received in the last six weeks of the financial year, changed our financial outlook dramatically after a very worrying beginning. To mitigate the uncertainty around the timing of legacy gifts, we have now established a legacy equalisation reserve to help smooth out this significant but unpredictable income stream.

grants from trusts and foundations

Special thanks must go to all the local, regional and national charitable trusts and foundations who have supported our work this year and, in many cases, given extra support due to the Covid crisis.

Substantial grants were received from The Wolfson Foundation, The Julia and Hans Rausing Trust, St James’s Place Charitable Foundation, CAF Resilience Fund, and The Linder Foundation.

We would also like to thank our Patron for his support through the Prince of Wales’s Charitable Fund, and our District and County Councils for their donations.

Thanks to donations from trusts and foundations, we have been able to refurbish many areas of the hospice building, keep the Hospice at Home team running and equipped with vital personal protective equipment and fund essential new posts. In total this year, £426,781 was raised from trusts and foundations, a massive 123% increase on the previous year.

£426,781 was raised from trusts and foundations

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our shops

our 20 charity shops across Gloucestershire sell pre-loved items such as clothes and accessories, bric-a-brac, toys and books. Lockdown was tough. But with the support of our amazing staff, volunteers, customers and landlords, our shop sales are bouncing back.

Our shops provide crucial income for the hospice’s work. Every sale contributes to our care. Because of the pandemic, our shops were closed for around half the year creating a dramatic drop in profits. Our landlords responded generously, by either granting us rent-free periods or reducing our payments and saving us a total in excess of £200,000. We are indebted to their understanding and kindness. We also received £247,000 of local authority grants to support our retail operation. Without these many forms of support, our normal £2.2 million income retail operation would have made a significant loss during the year.

When we could open the doors, our shops operated with around half the volunteers we had before the pandemic. Many, understandably, were cautious about returning before they were vaccinated. This had a direct effect on sales since we could not manage donations or replenish stock as quickly. With shops open again we need volunteers more than ever.

making our shops safe

Behind the scenes we worked hard to keep staff, volunteers, and customers safe for our re-opening. This included risk assessments, social distancing requirements, reduced customer numbers and daily cleaning. Quarantine rules initially meant we had to quarantine all stock for up to 72 hours before it was displayed.

donations

During the year, you answered our call for quality, pre-loved items by giving 92,000 bags of donations in the six months we were open. Thank you!

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shop success

During lockdown we focused attention on our eBay shop. Online sales helped boost income and spread the word about Longfield on a global scale! We sold hundreds of items to people all over the world, including a tea set to a customer from Korea, a satellite radio receiver to China, and a Play Station controller to France. Among our premium items was a collectors’ camera which sold for £1,100.

Next year we plan to grow our eBay operation, and consider moving to a bigger warehouse to expand our range of stock for sale.

Despite the pandemic, our customers came out in force each time we re-opened, helping us to achieve sales of over £866,000.

The dedication of our retail staff and volunteers during this difficult year has been outstanding. Thank you for your hard work and commitment.

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Beth and Rosemary volunteer at our shop in Bishops Cleeve, Cheltenham. They are two of hundreds of volunteers who’ve kept our shops running this year.

Beth, 25, has volunteered with us for around a year. She’s great on the till and enjoys meeting new people. Beth has learning difficulties.

I work on the till, take money and do card payments. Everyone’s really friendly here. I was a bit nervous when I first started but then I got to know people and now I love it. I like talking to the customers and learning new skills. In the future, I want to work in administration or IT.

Lloyd is Beth’s manager. He says:

It didn’t take long for Beth to learn the till and the card machine. She’s a natural! The till’s never been wrong - it’s always spot on. She is endlessly polite and cheerful and lovely to everyone: both customers and staff. Thanks for your hard work Beth!

Rosemary has been with us for nearly seven years. At 84, she’s one of our older volunteers – not that you would know it! Her energy and enthusiasm are boundless.

I work half days on Mondays, Wednesdays – and Saturdays around 12 hours a week. Volunteering gets me out and keeps me busy. I can’t sit around all day doing nothing, although I am 84. I missed the shop and the banter during lockdowns. Volunteering brings friendship, good company and lots of laughs. I feel I’m doing something worthwhile.

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our people

Without our volunteers, we simply wouldn’t be here. Their time, energy and dedication keep the hospice running, our shops open and our expert care possible. This year, our volunteers gave over 19,000 hours to support our work. Here are some of their stories.

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hannah's story

Hannah was studying towards a counselling qualification when she started volunteering with us. During the pandemic, she gave up her time for free as a telephone counsellor. Amanda was one of her clients.

“I applied for a volunteering placement because I like your ethos. The fact your holistic care encompasses the whole family is so forward-looking. I felt welcomed as a volunteer and the training was great. I came away with lots of different resources and techniques to use. For me, counselling is about people coming up with their own solutions. When people work out how to help themselves and navigate life’s challenges on their own - that’s when you know there’s a turning point.

I worked with Amanda during the first lockdown. Building rapport over the telephone is challenging but not impossible: Amanda and I managed to do that quite quickly. As the sessions progressed, I – could hear in her voice that she was feeling happier her zest was coming back!

Amanda worked hard during our sessions. She was open and reflective. I always say to people that they do the hard work, I’m just there to support them on their journey.”

Amanda called Longfield after her sister died in March 2020. She had eight sessions with our volunteer counsellor, Hannah.

“The weeks leading up to my sister’s death were incredibly traumatic. After she died, I tried to carry on as usual. But I couldn’t concentrate at work and kept breaking down.

A friend recommended Longfield’s counselling service, and I started weekly phone sessions. Hannah, my counsellor, was amazing. She would unpick my feelings and help me understand certain patterns of behaviour.

A month in, I started to feel lighter and more hopeful as the fog began to clear. The difference in me since the counselling is amazing. I was flat before. Now I’ve got my zest for life back, which is what my sister would have wanted."

Amanda's story

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John's story

We cared for John’s wife, Fran, when she was diagnosed with cancer. After Fran died, John came back to us for counselling. Since then, he’s volunteered as a driver. Thanks John!

“The way I look at it, Longfield was good to me and good to Fran. I thought it was important to give something back. Before Covid, I was driving people from their homes to the hospice. They could spend the day, have therapy, a massage, lunch – whatever they fancied. This year, I’ve done a few long trips to pick up essential items like masks and gloves for our care work.

I want people to know they’re not on their own. When I’m driving people, I explain about Fran and how I used to take her to day therapy. They’re going through the same experience, and they realise I know what it’s about. You can talk on a – ” level I think that helps folk to feel comfortable.

Mary's story

Mary volunteers in our office a day a week. She had counselling with us after her husband died.

I started volunteering in the gardens, but my ancient knees complained! So, I went to help out in the finance team, and it’s been absolutely wonderful. I count a lot of cash that comes in, bag it up and get it ready to go to the bank. I do lots of invoice filing and sorting, anything they ask me really. I had never dealt with money or office work in my life before. It’s different, it keeps my brain ticking over and it’s interesting work. Volunteering does me far more good than it does Longfield, I can assure you!

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our future plans

Despite the challenging year, we have invested time to plan for our future and be clear about our strategic direction for the next three years.

We listened to the views of over 500 stakeholders, either through individual and group interviews or via surveys. This feedback from health and social care professionals, other organisations, staff, volunteers and supporters has helped shape our ambitions for the coming years.

More than a year into a worldwide pandemic and with so much still uncertain, we know our plans are aspirational. Yet the need for our care services is greater than ever. We are committed to reaching more patients, carers and families across Gloucestershire who need us. We’re focussing on generating more income and strengthening our team, ready to take the hospice to the next stage of our development.

Here’s where we are heading over the next three years:

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Everyone with a life-limiting condition has access to excellent palliative and end-of-life care,
Vision:
and support for their loved ones from diagnosis into bereavement
To enable people in Gloucestershire diagnosed with life-limiting conditions to live well and die
Mission: comfortably, and their families and carers to feel supported throughout and in bereavement
Organisational Improve the wellbeing of more patients with life-limiting
conditions and of their families and carers
Goal:
Guiding
Strategic aims:
Principles:
Increasing
awareness and
engagement Offer
wellbeing
services to Increase Provide Develop our
Consolidating and meet more the impact greater Grow our people and
building on our diverse of our end- support to net income culture,
existing services needs in of-life care families sustainably systems and
and carers infrastructure
more
Providing care and
places
support in
partnership with
others
Values Compassionate Holistic Responsive Collaborative Transformative
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our future plans

we are committed to:

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financial review

Sources of income

Cost of charitable activities

This year, for every pound donated or granted to Longfield, we spent 35p on Hospice at Home, 25p on delivering our day services remotely, 10p on our counselling services and 8p on training and education to enhance the quality of end-of-life care across the county. 22p was spent on governance and the cost of raising those donations. Because of the pandemic lockdowns, retailrelated income was only marginally above the costs of retail.

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uncertainty

As for most charities, 2020-21 was a rollercoaster ride of uncertainty over the length and impact of lockdowns and restrictions. For example, our Hospice at Home staff required personal protective equipment (PPE), which was expensive at the time, given the scarcity and high demand. Later we were included in the NHS deliveries of equipment, which came without a price tag: for several months we expected to be recharged an unknown amount before it was finally confirmed that this was being provided for free. While we continued to support patients and carers by telephone and online, this involved considerably lower costs than offering therapies and treatments in person.

Having finalised a budget before the pandemic in March 2020, we re-budgeted in May 2020, and then again in August 2020. Each time, we budgeted to re-open our face-to-face services before the end of the year but, ultimately, continuing Government restrictions meant this could not happen until May 2021. While the lockdowns damaged our budgeted retail income, the Coronavirus Job Retention Scheme (furlough) and Government support for high street businesses helped compensate us for the closed shops.

In the immediate aftermath of the first government lockdown, we launched an Urgent Appeal to keep our services running. Shortly afterwards, we received news of emergency funding from NHS England (NHSE). We are very grateful to Hospice UK for negotiating this on behalf of the hospice sector. These negotiations were very complex, and lengthy, so after the initial funding for April to June 2020, we had very little certainty as to whether we would receive any more funding at all. Further funding was only confirmed at the beginning of February 2021 for the period November 2020 to March 2021.

furlough

When the furlough scheme was swiftly announced, we were relieved to avoid having to make immediate redundancies, but we took the difficult decision after April 2020 to pay furloughed employees only 80% of their wages, the mandated minimum amount.

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legacies

Alongside all the uncertainties over fundraising and care delivery, we also had a long period without legacies income. From April to October 2020, we received no legacies at all. Then between October and mid-February, we received the same small amount of legacy income as we did in the whole of 2019-20. During the last six weeks of the year we received £300,000 in legacies which resulted in the year-end position being better than we had anticipated in any of our forecasts throughout the year.

retail

Overall, despite being closed for six months of the year, our shops operation was able to contribute £39k towards our costs rather than making a massive loss. Many of our shop landlords very kindly allowed us rent reductions throughout the year, which across the 20 shops totalled over £200k. Without this and local government support, our shops would have produced a deficit of around £170k. Many of these landlords are private individuals who live locally and considered it a charitable donation towards our work. We thank each and every one of them for their generosity.

cashflow

During the year, our cash balances improved by over £1m, from the equivalent of under two months’ running costs in the bank to nearly five months’ worth. This year-end position gives us greater financial security for the future and enables us to invest in our new organisational strategy for 2021-24.

25

investment policy

The organisation’s aim has been to achieve both capital growth and income growth through a balanced, low to medium risk investment policy. Most financial assets are held in cash deposit accounts, which are interest bearing.

reserves policy

For the last five years, we have operated a risk-based reserves policy. During the year this policy has been reviewed, and the risk assumptions tested. The introduction of a designated legacy equalisation reserve now covers the risk value of our most unpredictable income stream, while the risks to other sources of income have been re-assessed given the possibility of further pandemic lockdowns or other unforeseen events.

The revised risk factors suggest the need for target reserves of £1.233m, in addition to the legacy equalisation reserve. This is an increase of approximately one month to the previous target of three months of running costs.

Unrestricted funds at the end of the year were £1.5m, of which £195k were fixed assets. Free reserves amounted to £1.36m, slightly in excess of the target reserves figure. Over the next three years, we will be investing in our strategic aims of offering more wellbeing services to meet more diverse needs in more places, increasing the impact of our end-of-life care, and providing greater support to families and carers. While we have managed to set a balanced budget for the year 2021-22, our reserves levels allow us to develop our services despite the threat of further disruption caused by the ongoing global pandemic.

26

principal risks

The trustees have identified the top principal risks as:

Insufficient volunteers available to undertake support work, particularly in shops.

To mitigate these risks the trustees have a risk management strategy comprising of:

going concern

In light of the Covid crisis and the measures to contain it, the trustees have paid particular attention to the concept of going concern in these financial statements. They conclude that it is appropriate to prepare the accounts on a going concern basis for the following reasons:

27

governance structure and management

governing document

The organisation is a charitable company limited by guarantee, incorporated on 25 January 1988 and registered as a charity on 29 January 1988. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up the members are required to contribute an amount not exceeding £1 each.

Recruitment and appointment of Board of Directors

Members of the Board, who are directors for the purpose of company law and trustees for the purpose of charity law, who served during the year and up to the date of this report are shown on page 30. New members of the Board can be appointed at any time either to fill a casual vacancy or to add to the Board. There must be a minimum of six members on the Board.

board induction and training

All newly appointed trustees undergo an induction programme appropriate to their area of expertise and role within the board. In normal circumstances, this includes an introductory visit to the hospice during working hours and briefings on responsibilities as trustees, the hospice movement and Longfield’s history. The induction pack provided to all trustees provides information on strategy, organisational structure and the current financial position and budget.

organisational structure

The charity is governed by a Board of Directors which meets at least four times a year. The Board reviewed its governance structures and processes in January 2020 and developed a new governance framework for the charity. There are two committees with delegated responsibilities as follows:

Resources Committee: this consists of at least three directors as well as co-opted members as required. It meets a minimum of four times a year, with the CEO and relevant senior managers in attendance. The delegated responsibilities of the Resources Committee relate to the financial and corporate affairs of the charity; the Committee undertakes oversight of corporate policy, detailed budgetary, human resources and corporate risk management tasks as well as governance of income generation.

Care Services Committee: this consists of at least three directors as well as co-opted members as required. It meets four times a year, with the CEO and relevant senior managers in attendance. The delegated responsibilities of the Care Services Committee relate to the clinical governance of care services; the Committee undertakes detailed policy and procedural work and provides advice to the Board on the appropriateness of clinical service provision.

Pay policy for senior staff

The pay of the senior staff is reviewed annually by the trustees and is normally increased in line with all other hospice staff for whom a small cost of living increase is awarded.

28

governance structure and management

fundraising

Longfield is registered with the Fundraising Regulator, paying the annual fundraising levy and following the codes of Fundraising Practice. Longfield is also signed up to the Fundraising Preference Service to enable individuals to opt out from receiving communications from us, although there have been zero requests during the year. Any suppliers we work with are checked and must also comply with the fundraising codes, ensuring we protect our supporters and the reputation of the hospice. During the year no professional fundraisers have been utilised and businesses that wish to donate a proportion of sales are asked to complete a Commercial Participators Agreement and due diligence is undertaken.

A complaints policy is in place and our website outlines how people can complain, along with timescales and a stepped approach for escalation to the senior management team or CEO where appropriate. Three complaints were registered during the year for fundraising and dealt with internally to a satisfactory conclusion, and none for retail. All feedback is welcome so we can continually improve as an organisation and complaints are reviewed by the senior management team and Board of Trustees. During the year we successfully gained a licence under the Gambling Commission to conduct raffles, which led to further training and compliance, especially around safeguarding against vulnerable persons. Fundraising policies are in place around treating customers fairly, accepting donations and dealing with people in vulnerable situations. External learning is encouraged and provided through the Institute of Fundraising, Hospice Income Generation Network and Hospice Lottery Association.

responsibilities of the board of directors

Company law requires the directors to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the Charity and of the surplus or deficit of the Charity for that period. In preparing these financial statements, the directors are required to:

The directors are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Charity and for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Statement as to disclosure of information to auditors

As far as the Trustees are aware, there is no relevant audit information of which the charity’s auditors are unaware. The Trustees have taken all necessary steps to make themselves aware of any relevant audit information and to establish that the charity’s auditors are aware of that information.

Auditors

The auditors, Messrs Bishop Fleming LLP, are willing to continue in office. A resolution concerning the appointment of auditors for the ensuing year will be proposed at the Annual General Meeting. This report, incorporating the strategic report, was approved by the Trustees, in their capacity as company directors, on 29 July 2021 and signed on their behalf by:

Alan Simmons Chair of Trustees

Martin Moule Treasurer

29

reference and administrative information

charity name

Longfield Hospice Care

registered charity number

298627

company number

2213662

senior management team

Simon Bernstein, Chief Executive Sian Cole, Director of Care (left 24/4/2021) Susan Parris, Director of Care (from 8/3/2021) Ian Cherry, Director of Operations Fiona David, Head of Human Resources and Volunteer Services (left 17/7/2020) Rachel Jones, Head of Fundraising and Marketing (from 7/4/2021) Myn Cotterill, Head of Finance (from 1/9/2020)

hospice address and registered office

Longfield Hospice Care Burleigh Lane Burleigh Minchinhampton Gloucestershire, GL5 2PQ

auditors

Bishop Fleming LLP Statutory Auditors and Chartered Accountants 10 Temple Back Bristol, BS1 6FL

solicitors

directors/ trustees

Alan Simmons, Chair Dr Trevor Bentley (resigned 10/5/2021) Dr Sarah Robinson Neil Hampson (resigned 01/03/2021) Brian Ratcliffe (resigned 26/10/2020) Dr Chris Boden Andrew Humphries Hugh Gladman Mel Dew Martin Moule Dr Sally Pearson (from 09/09/2020) Martin Saunders (co-opted 05/11/2020) Prof Jane Melton (co-opted 06/05/2021 post year-end)

Harrison Clark Rickerbys Ellenborough House Wellington Street Cheltenham, GL50 1YD

Davey Law 10/12 Dollar Street Cirencester Gloucestershire, GL7 2AL

bankers

Lloyds PLC Sedgemoor House Deans Gate Avenue Taunton, TA1 2UF

30

opinion

We have audited the financial statements of Longfield Hospice Care (the 'charitable company') for the year ended 31 March 2021 which comprise the Statement of Financial Activities, the Balance Sheet, the Statement of Cash Flows and the related notes, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' (United Kingdom Generally Accepted Accounting Practice).

In our opinion the financial statements:

basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditors' responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the United Kingdom, including the Financial Reporting Council's Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

conclusions relating to going concern

In auditing the financial statements we have concluded that the trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charitable company’s ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.

other information

The trustees are responsible for the other information. The other information comprises the information included in the Annual Report, other than the financial statements and our Auditors' Report thereon. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.

In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

31

Matters on which we are required to report by exception

In the light of our knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the Annual Report.

We have nothing to report in respect of the following matters in relation to which we to report to you if, in our opinion:

the Charity has not kept adequate and sufficient accounting records, or returns adequate for our audit have not been received from branches not visited by us; or

the Charity financial statements are not in agreement with the accounting records and returns; or we have not received all the information and explanations we require for our audit.

responsibilities of the board of trustees

As explained more fully in the trustees' responsibilities statement, the trustees are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the trustees are responsible for assessing the charitable company’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.

Auditors’ responsibilities for the audit of the financial statements

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an Auditors' Report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud.

Identifying and assessing potential risks related to irregularities

The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:

We have considered the nature of the sector, control environment and financial performance; We have considered the results of enquiries with management and trustees in relation to their own identification and assessment of the risk of irregularities within the entity; and

As a result of these procedures, we have considered the opportunities and incentives that may exist within the organisation for fraud and identified the highest area of risk to be in relation to revenue recognition, with a particular risk in relation to year-end cut off. In common with all audits under ISAs (UK) we are also required to perform specific procedures to respond to the risk of management override.

32

Matters on which we are required to report by exception

We have also obtained understanding of the legal and regulatory frameworks that the Charity operates in, focusing on provisions of those laws and regulations that had a direct effect on the determination of material amounts and disclosures in the financial statements. The key laws and regulations we considered in this context included the Charities Act 2011, Charity SORP 2019, FRS 102 and the terms and conditions attaching to material grants received by the Charity. In addition, we considered the provisions of other laws and regulations that do not have a direct effect on the financial statements but compliance with which may be fundamental to the Charity’s ability to operate or avoid a material penalty. These included data protection regulations, health and safety regulations and employment legislation.

Our procedures to respond to risks identified included the following:

We also communicated identified laws and regulations and potential fraud risks to all members of the engagement team and remained alert to possible indicators of fraud or non-compliance with laws and regulations throughout the audit.

As a result of the inherent limitations of an audit, there is a risk that not all irregularities, including a material misstatement in financial statements or non-compliance with regulation, will be detected by us. The risk increases the further removed compliance with a law and regulation is from the events and transactions reflected in the financial statements, given we will be less likely to be aware of it, or should the irregularity occur as a result of fraud rather than a one-off error, as this may involve intentional concealment, forgery, collusion, omission or misrepresentation.

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council's website at: www.frc.org.uk/auditorsresponsibilities. This description forms part of our Auditors' Report.

use of our report

This report is made solely to the members, as a body, in accordance with section 144 of the Charities Act 2011 and regulations made under section 154 of that Act. Our audit work has been undertaken so that we might state to the members those matters we are required to state to them in an Auditors' Report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the members, as a body, for our audit work, for this report, or for the opinions we have formed.

Joseph Scaife FCA DChA (Senior Statutory Auditor) for and on behalf of Bishop Fleming LLP Chartered Accountants Statutory Auditors 10 Temple Back

33 Bristol, BS1 6FL Date: Date

financial statements

Statement of Financial Activities (incorporating income & expenditure account) for the year ended 31st March 2021

Unrestricted Unrestricted Unrestricted Restricted TOTAL TOTAL
Notes General
Funds
Designated
Funds
Funds 2021
£
2020
£
Donations and legacies
Voluntary income:
Donations and gifts 3 390,171 50,000 327,373 767,544 404,908
Legacies - 368,927 - 368,927 59,115
Income from other trading activities
Events
222,890 - 1,000 223,890 259,633
Retail Income 905,183 - - 905,183 2,202,462
Lottery 82,855 - - 82,855 91,597
Investment income 4 1,824 - - 1,824 4,364
Income from charitable activities:
Course organisation 9,159 - - 9,159 6,042
National Health Service Funding 130,200 - 213,764 343,964 454,514
COVID 19 income
NHS England Emergency funding 655,386 655,386
COVID Job Retention Scheme grants 538,411 538,411 15,080
Local authority retail grants 261,627 261,627 360,000
Other income - 15,728
Total Income 1,742,282
680,554
1,735,933 4,158,770 3,873,443
Expenditure
Cost of generating funds: 5
Fundraising 257,081 4,431 1,739 263,251 347,599
Shop Running Costs 503,608 623,759 114 1,127,481 1,774,487
Charitable activities: 5
Hospice at Home Service - 5,030 675,192 680,222 723,997
Day care Services and Outpatients 14,849 32,217 397,165 444,230 524,295
Counselling - 4,685 181,343 186,028 131,137
Education 127,332 13,884 2,816 144,031 211,278
Staff costs covered by Job Retention grants 538,411 538,411
Total Expenditure 902,870 684,005 1,796,779 3,383,654 3,712,793
Net gain/(loss) on investments 10 - - - - (2,124)
Net (outgoing) incoming resources before revaluation 839,413 (3,451) (60,846) 775,116 158,526
Transfer between funds (48,862) 0 48,862 - -
Statement of recognised gains and losses
Realised gain (loss) on sales of investments
10 1,666 - - 1,666 -
Net movement in funds/total recognised gains and losses 792,217 (3,450) (11,984) 776,782 158,526
Reconciliation of Funds
Total funds b/fwd as 1 April 2020 760,693 2,930,164 36,986 3,727,844 3,569,318
Total funds c/fwd at 31 March 2021 1,552,910 2,926,714 25,002 4,504,626 3,727,844

34

Longfield Hospice Care Balance Sheet as at 31st March 2021 financial statements

FIXED ASSETS
Tangible Assets
Investments
CURRENT ASSETS
Debtors
Deposit accounts
Cash at bank and in hand
LESS CREDITORS- amounts falling
due within one year
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT LIABILITIES
FUNDS OF THE CHARITY
Unrestricted income funds:
General Reserve
Designated Funds:
Property Fund
Wolfson Grant designated for building improvements
Retail Grants fund
Legacy Equalisation Reserve
Revaluation Reserve
9
10
17
11
12
18
Restricted income funds:
Other
639,355
1,363,059
113,550
2,115,964
313,684
2,702,346
-
TOTAL
2021
£
2,767,397
61,950
TOTAL
2020
£
2,702,346 2,829,347
1,552,910
25,002
4,504,626
4,504,626
1,802,280
47,003
368,927
0
50,000
2,460,784
760,693
36,986
3,727,844
245,986
729,682
264,937
149,864
1,144,483
3,727,844
898,497
47,003
0
360,000
2,523,161

Approved by the Board and authorised for issue on: 29th July 2021

Chairman, Mr Alan Simmons

Treasurer, Mr Martin Moule

Registered Charity number: 298627

Registered Company Limited by Guarantee Number: 2213662

The notes set out on pages 36 to 46 of this document form part of these financial statements.

35

Longfield Hospice Care Statement of Cashflows for the year ending 31st March 2021

31/03/21 31/03/20
£ £
Net cash provided by /(used in) operating activities 1,076,079 (95,385)
Cash flows from investing activities
Dividends, interest and rents from investments 1,824 4,364
Purchase of tangible fixed assets (79,710) (116,835)
Proceeds from sale of tangible fixed assets - 2,209
Proceeds from sales of investments 63,616 -
(14,270) (110,262)
Increase/ (decrease) in cash in the year 1,061,809 (205,647)
Notes to the cashflow statement
(a) Reconciliation of changes in resources to new inflow from operating activities 31/03/21 31/03/20
£ £
Net incoming resources before revaluations 775,116 158,526
Net loss/ (gain) on investment - 2,124
Depreciation (1,824) (4,364)
(Increase)/decrease in debtors 144,759 130,283
Increase/(decrease) in creditors 90,327 (469,175)
67,700 87,221
Net cash inflow from operating activities 1,076,079 (95,385)

notes to the accounts

1. Company information

Longfield Hospice Care is a company limited by guarantee and a charity registered at the Charity Commission in England and Wales. The principal address is Burleigh Lane, Burleigh, Minchinhampton, Gloucestershire, GL5 2PQ.

2. Accounting policies

a) Basis of preparation

The financial statements have been prepared under the historical cost convention as modified by the revaluation of Investments and freehold property. They have also been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) effective from 1st January 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Companies Act 2006 and UK Generally Accepted Practice as it applies from 1 January 2015.

The charity has taken advantage of Paragraph 3 of Section 396 of the Companies Act 2006 and adapted the Companies Act formats to reflect the special nature of the charity’s activities.

36

The Trustees consider that there are no material uncertainties about the charity’s ability to continue as a going concern. financial statements

The charity constitutes a public benefit entity as defined by FRS 102. The charity’s functional and presentational currency is the pound sterling.

b) Going Concern

The Trustees assess whether the use of going concern is appropriate, i.e. whether there are any material uncertainties related to events or conditions that may cast significant doubt on the ability of the charity to continue as a going concern. The Trustees make this assessment in respect of a period of one year from the date of approval of the financial statements.

The Trustees continue to monitor the impact that Covid is having on operations. Under all the scenarios reviewed, the charity has sufficient reserves to enable it to continue as a going concern for the foreseeable future. For this reason it continues to adopt the going concern basis in preparing the financial statements.

c) Fixed assets and depreciation

Fixed assets are included at cost, or, where donated, at valuation with a corresponding credit to income. Fixed assets have been depreciated on the following bases:-

Buildings - 2% straight line on cost Furniture and equipment - 25%/33% on cost IT Equipment - 50% straight line on cost Shop fittings etc. - 5 years straight line Shop Van - 3 years straight line on cost

d) Investments

Investments are shown in the balance sheet at market value.

e) Leasing commitments

Rentals paid under operating leases are charged to the income and expenditure account as incurred.

f) Volunteers

The value of services provided by volunteers is not incorporated into these financial statements. Further details of the contribution made by volunteers can be found in the report of the Board of Directors/Trustees.

g) Incoming resources

All incoming resources are included in the Statement of Financial Activities when the charity is entitled to the income, receipt is probable, and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:

37

Investment income is included when receivable.

Incoming resources from charitable trading activity are accounted for when earned.

h) Resources expended

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered:

All costs are allocated between the expenditure categories of the Statement of Financial Activities on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly, others are apportioned on the basis of management estimates of the amount attributable to that activity in the year either by reference to staff numbers, space occupied, or estimated usage, as appropriate.

38

i) Stock

financial statements i) Stock

Donated items of stock for resale or distribution are not included in the financial statements until they are sold or distributed because the Trustees consider it impractical to be able to assess the amount of donated stocks as there are no systems in place which record these items until they are sold and undertaking a stock take would incur undue cost for the charity which far outweigh the benefits.

j) Fund Accounting

Unrestricted funds are funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and have not been designated for any other purposes. Designated funds are unrestricted funds that have been set aside by the trustees. These are represented by a property fund to represent the valuation of the freehold property, a revaluation reserve, a legacy equalisation reserve and a building improvement reserve arising from a grant applied for before Covid, which was offered as unrestricted funds due to the pandemic, but designated for its original purpose. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors. The aim and use of each restricted fund is set out in the notes to the financial statements.

Investment income and gains are allocated to the appropriate fund as the underlying investment dictates.

k) Pension scheme

The company operates a defined benefit scheme and two defined contribution group personal pension schemes. The defined benefit scheme is part of a multi-employer scheme. The charity is unable to identify its share of the underlying assets and liabilities of the scheme as it is part of the state-run NHS pension scheme. Likewise, any future contributions which may be required to make up any funding deficit are also unable to be quantified.

The assets of the group personal schemes are held separately from those of the charity in an independently administered fund.

The pension costs charge represents contributions payable by the charity to the funds for the year.

l) Financial instruments

Financial instruments are recognised in the charity’s balance sheet when it becomes a party to the contractual provisions of the financial instrument.

Trade debtors: Trade debtors are non-interest bearing and are stated at original invoiced amount less an appropriate allowance for irrecoverable amounts. Such allowances are based on known customer exposures.

Cash: Cash comprises cash at bank and in hand.

Trade creditors: Trade creditors are non-interest bearing & are stated at the original invoiced amount.

Accruals: Annual leave not taken before year end is accrued for at the post year-end salary rate applicable, to reflect the net present value of the obligation.

39

3. Donations and Gifts fi3 nancial statements

s
Total Total
2021 2020
£ £
340,762 213,847
426,781 191,061
767,544 404,908

Donations and Gifts

Donations Charitable Trusts

4. Investment income

Interest Income
Income from UK listed Investments
Investment Income
£
£
Total
2021
£
1,824
0
Total
2020
£
2,448
1,916
1,824
4,364

5. Total resources expended

Staff costs
Staff & Volunteer expenses, Training
Property and Equipment
Marketing
Fundraising events
Legal and Professional Fees
Other Costs
Depreciation
Total of direct costs
Costs Directly allocated to activities
Support Costs allocated to activities
Furloughed Staff
£
Education
£
Counselling
£
Day Care and
Outpatients
£
Hospice at
Home
£
Shops
£
Fundraising
£
Total
Total
2021
2020
157,405
1,466
426
23,981
7,206
614
17,200
208,296
608,493
10,925
272,175
0
0
990
109,308
72,302
1,074,194
491,662
41,385
1,588
0
0
0
9,497
544,133
185,384
686
0
25
0
0
678
186,773
94,712
0
0
0
0
0
1,080
95,792
50,472
2,110
682
95
0
0
3,154
56,513
538,411
538,411
2,126,539
56,572
274,871
24,101
7,206
1,604
140,917
72,302
2,704,112
2,190,682
77,791
447,943
25,991
16,013
7,232
199,552
55,568
3,020,772
11,451
-
3,233
9,658
13,120
9,456
8,035
54,954
1,613
-
27,713
-
13,120
9,456
1,384
53,287
10,088
940
13,764
5,795
15,744
11,347
5,586
63,264
124,061
1,880
5,820
11,590
31,489
22,695
34,927
232,460
37,933
940
831
5,795
15,744
11,347
4,825
77,416
28,460
940
1,293
5,795
15,744
11,347
16,374
79,954
213,606
4,699
52,656
38,633
104,962
75,649
71,131
561,336
118,205
229,713
33,395
88,343
34,408
88,276
54,321
74,002
602,456
89,565
72,824
24,997
12,820
7,564
263,251
1,127,481
680,222
444,230
186,028
144,031
538,411
3,383,654
3,712,793
Facilities Costs
Kitchen Costs
HR Costs
Marketing officer Costs
Finance Department Costs
Chief Executive Costs
Depreciation Costs
Total of support costs allocated
Governance
Total Resources Allocated

40

6. expenditure 2021 2020
£ £
The following are included in expenditure:
Depreciation 144,759 130,283
Auditors Remuneration for audit services- charity 7,120 7,610
Operating lease rentals- plant and machinery 0 21,280
Operating lease rentals- shop buildings 1,924 19,944
Trustee indemnity insurance 1,245 1,245
155,049 180,363

The charity operates a multi-employer defined benefit pension scheme and two group personal pension schemes. Contributions totalling £5,724 (2020: £6,514) were payable to the defined benefit pension scheme at the year-end and are included in creditors. The number of staff enrolled in the defined benefits pension scheme at year end were 12, and the number enrolled in the defined contribution schemes were 99.

No trustee received any remuneration from the charity (2020: nil). No trustee received expenses in the year (2020: nil). During the year one employee received remuneration in the range of £60,001 to £70,000 (2020: one employee).

Staff redundancy payments were made during the year totalling £13,277.25 (2020: £9,631).

The Hospice considers that the key management personnel comprise the trustees and the Senior Management Team - who are the CEO, Director of Operations, Director of Care, Head of Fundraising and Marketing, and Head of Finance. (During the year, the Head of HR and Voluntary Services left and was not directly replaced.) The total salaries of the key management personnel of the Hospice were £261,485 (2020: £196,254). In 2020, the role of Head of Fundraising and Marketing did not exist, and there was a period of vacancy in both the CEO and the Head of Finance roles.

7. staff costs

7. staff costs
Staff Costs
Salaries
Employers national insurance
Pension contributions- defined benefit scheme NHS
Pension contributions- group personal scheme Scottish Widows
2,181,395
134,069
44,622
75,457
2,234,138
144,882
49,082
87,233
2021
£
2020
£
2,435,544 2,515,335

41

8. staff numbers 8. staff numbers 2021 2021 2021 2020 2020
FTE number FTE number
Hospice at Home Bank Nurses 0 6 1 7
Operational (excluding Hospice at Home Bank Nurses) 26 41 29 51
Fundraising
Retail
6
50
7
61
6
46
7
55
Administration 12
94
22
137
14
95
23
144
9. fixed assets
Land and Furniture and
Shop Fittings
Motor Vehicle Total
Buildings Equipment and Equipment
COST OR VALUATION £ £ £ £ £
At 1 April 2020
Additions
Disposals
3,271,297
0
0
405,167
35,900
0
648,665
43,810
0
8,958
0
0
4,334,087
79,710
0
At 31 March 2021
DEPRECIATION
3,271,297 441,067 692,476 8,958 4,413,798
At 1 April 2020 701,1310 389,105 468,398 8,056 1,566,690
Charge for the year 62,378 10,567 71,319 495 144,759
Released on disposal 0
At 31 March 2021 763,510 399,672 539,717 8,551 1,711,450
NET BOOK VALUE
At 31 March 2021 2,507,787 41,395 152,758 407 2,702,348
At 31 March 2020 2,570,165 16,062 180,267 902 2,767,397

The value of non-depreciable land carried in these financial statements is £195,884, comprising the historical cost of £148,881 and the revaluation reserve of £47,003.

10. investments 10. investments 2021 2020
General Fund
Market Value at 1 April 61,950 64,074
Disposals (63,616) 0
Realised Gains 1,666 0
Acquisitions 0 0
Unrealised investment gains (losses) - (2,124)
Market value 0 61,950
Historic Cost of Investments 64,703 64,703
Total Investments 0 61,950

As a result of the Covid crisis, the investment was sold in April, for a realised value of £63,615.91, a gain since the 31st of March of £1,666.

42

11. debtors 11. debtors 11. debtors 2021 2020
£ £
VAT 26,909 36,930
Trade Debtors 23,039 24,082
Prepayments 103,713
150,857
Other Debtors 485,695
517,814
639,355
729,682
12. creditors - amounts falling due in one year
2021 2020
£ £
Trade creditors 144,532
159,978
Social Security Costs 64,334 54,078
Accruals 73,601 29,010
Deferred income 31,217 2,922
13. financial instruments 313,684 245,986
2021 2020
Financial assets that are measured at fair value through profit or
loss:
Listed securities
Deposit accounts
£
0
1,363,059
£
61,950
264,937
Financial assets that are measured at amortised cost:
Cash at bank and in hand
Trade debtors
Other debtors
113,550
23,039
485,695
149,864
24,082
517,814
1,985,343 1,018,646
Financial liabilities
Financial liabilities that are measured at amortised cost:
Trade creditors 144,532 159,978
Accruals 104,818 31,932
249,350 191,910

14. commitments

The charity has the following commitments under operating leases:

Land and Other Land and Other
Buildings Assets Buildings Assets
2021 2021 2020 2020
Annual Commitments under operating leases £ £ £ £
Operating leases expiring
Within 1 Year 348,223 18,803 358,340 21,259
2 to 5 years 1,135,241 6,772 1,189,419 26,496
Over 5 years 579,087 0 856,851 0
2,062,551 25,575 2,404,610 47,755

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15. contingent liability

The National Lottery Board awarded £180,000 towards the construction of the existing building. As part of this grant a legal charge has been placed on the freehold property for a period of twenty years from final receipt, which was received in 2009. The charge will be exercised if the building is disposed of or has a significant change in use. The award represents 7.2 % of the net book value of the property.

16. funds analysis

Balance at 31
March 2020
Incoming
Resources
Outgoing
Resources
Gains /
Transfers
Balance at 31
March 2021
General Funds
General Fund
Property Fund
Wolfson Foundation
Legacy equalisation reserve
Retail premises COVID-19 grants
Total general funds
Restricted Funds
Day Hospice and Hospice at Home
Restricted funds spent on Fixed Assets - tfr to
unrestricted depreciation
CJRS reclaim
Other
Total restricted funds
Total funds
760,693
2,570,165
-
360,000
3,690,858
1,742,282
50,000
368,927
261,627
2,422,836
(871,521)
(62,378)
-
(621,627)
(1,555,526)
(78,544)
(78,544)
1,552,910
2,507,787
50,000
368,927
0
4,479,623
20,369
16,616
1,162,940
27,683
538,411
6,900
(1,251,868)
(29,682)
(538,411)
(6,500)
76,030
2,514
7,471
17,132
0
400
4,158,770
(3,381,987)
4,504,626
3,727,844
-
36,985
1,735,933
(1,826,461)
78,544
25,002

17. revaluation reserve

Total Revaluation reserve b/fwd 47,003 Written off in year 0 Revaluation reserve c/fwd 47,003

18. Analysis of net assets between funds

Unrestricted Designated Restricted Total
Funds Funds Funds £
Fixed Assets
194,559 2,507,787 2,702,346
Investments 0 0
Current Assets 1,672,035 418,927 25,002 2,115,964
Current Liabilities (313,684) (313,684)
1,552,910 2,926,714 25,002 4,504,626

44

19. Analysis of net assets between funds – prior year

Unrestricted Designated Restricted
Funds Funds Funds Total
£ £ £ £
Fixed Assets 197,232 2,570,165 2,767,397
Investments 61,950 61,950
Current Assets 747,497 360,000 36,986 1,144,483
Current Liabilities (245,986) (245,986)
760,692 2,930,165 36,986 3,727,844

20. related parties

In addition to their time, trustees gave donations totalling £5,081 (2020: £1,434) to Longfield Hospice Care. During the first lockdown members of the Senior Management Team voluntarily sacrificed salary to the value of £7,527, which has been grossed up as gifts in kind.

45

21. Prior year Statement of Financial Activities 21. Prior year Statement of Financial Activities 21. Prior year Statement of Financial Activities
Notes Unrestricted Unrestricted Restricted TOTAL TOTAL
General Designated Funds 2020 2019
Funds Funds £ £
£ £ £
Income
Donations and legacies
Voluntary income:
Donations and gifts
Legacies
3 283,270
59,115
-
-
121,638
-
404,908
59,115
256,480
103,812
Income from other trading activities - 463
Events
Retail Income
Rental Income
Lottery
259,170
2,202,462
-
91,597
-
-
-
-
-
-
259,633
2,202,462
-
91,597
264,298
2,113,928
8,243
87,884
- -
Investment income 4 4,364 4,364 3,869
Income from charitable activities:
Course organisation
National Health Service Funding
5,042
188,279
-
-
1,000
266,235
6,042
454,514
24,712
509,582
COVID 19 income 15,080 360,000 375,080 -
Other Income 15,728 15,728 -
Total Income 3,124,107 360,000 389,336 3,873,443 3,372,807
Expenditure
Cost of generating funds: 5
Fundraising 343,189 4,411 - 347,599 365,344
Shop Running Costs 1,772,248 2,239 - 1,774,487 1,631,431
Charitable activities: 5
Hospice at Home Service
Day care Services and Outpatients
Counselling
Education
355,090
475,149
123,744
186,181
4,604
37,951
4,144
24,097
364,303
11,196
3,250
1,000
723,997
524,295
131,137
211,278
802,684
560,020
169,336
236,100
Total Expenditure 3,255,600 77,444 379,749 3,712,793 3,764,916
Net gain/(loss) on investments 11 (2,124) - - (2,124) (160)
Net (outgoing incoming resources
before revaluation (133,617) 282,556 9,587 158,526 (392,269)
Transfer between funds - - - - -
Statement of recognised gains and losses
Realised gain (loss) on sales of investments - - - - -
Net movement in funds/total recognised
gains and losses (133,617) 282,556 9,587 158,526 (392,269)
Reconciliation of Funds
Total funds b/fwd as 1 April 2019 894,310 2,647,609 27,399 3,569,318 3,961,586
Total funds c/fwd at 31 March 2020 760,693 2,930,164 **36,986 ** 3,727,844 3,569,317

46

get involved

Volunteer

work with us

visit our shops

We place huge value on people who choose to volunteer their time. Whether you can give a corporate day or regular time, please get in touch longfield.org.uk/volunteering

We offer flexible working, a stunning environment and a talented, friendly team to work with. See our current vacancies - longfield.org.uk/our jobs

We have 20 shops across Gloucestershire and an eBay store, where you find great bargains and donate your pre-loved items longfield.org.uk/shops

donate and fundraise

use our services

We are a charity dependent on public support. Over 85% of our income comes from community fundraising, donations, retail sales and gifts in Wills, enabling us to continue our work across Gloucestershire. To speak with a member of the fundraising team about a donation or fundraising idea, give us a call on 01453 886868 or to donate online, visit longfield.org.uk/donate

To organise end-of-life care at home, you need a referral from a healthcare professional, such as a district nurse or GP. Patients and unpaid carers can access free counselling, therapies and wellbeing support at the hospice by calling us on 01453 886868. Find out more about our services - longfield.org.uk/hospice services

keep in touch

partner with us

To let us know how you’d prefer to hear from us, email supporteradmin@longfield.org.uk or call 01453 886868. To keep up to date with our work and news, sign up to - our e-newsletter at longfield.org.uk/e newsletter

If you share our passion to help people with lifelimiting conditions and their carers and families, and have relevant skills and expertise, we would love to hear from you at info@longfield.org.uk @LongfieldHospice @longfield_care

@LongfieldHospice

Longfield Hospice Care, Burleigh Lane, Minchinhampton, Gloucestershire, GL5 2PQ Tel: 01453 886868, Email: info@longfield.org.uk Patron: HRH The Prince of Wales, KG, KT, GCB, OM, AK, QSO, CC, PC, ADC

longfield.org.uk