## **HAMPTON SCHOOL MUSIC SOCIETY** ## **Chair’s Report for the Academic Year 2022-2023** Hampton School Music Society is a registered charity, number 298391 and is governed by Constitution last revised 4/11/2014. The Constitution reflects the School and the Committee’s aspiration to embed a broad recipient base across the pupil body, enabling both depth and breadth of experience. Our stated aims are: _To advance the education of the pupils of Hampton School, in the sphere of music, in agreement with the School through the Headmaster, by providing facilities and subsidising opportunities and equipment which extend the musical experience available to the boys, promoting concerts and such other means as the Committee may think necessary._ The charity is administered by an Executive Committee, whose members are the Trustees of the charity. Officers and other Executive Committee members are elected or re-elected annually at the Annual General Meeting of the Society. The Executive Committee is made up of seven Officers of the Society comprising two Ex Officio members, being the Headmaster and the Director of Music, and five Elected Officers being parents; together with up to seven other parents who are elected as Ordinary Members. The Committee meets twice a term with the Director of Music, to arrange how best to support the Music Department and to discuss initiatives for raising and spending funds. Members of the Committee are present at all musical events during the year, and they encourage members of the society to assist in selling refreshments, writing reviews, setting up venues, taking photographs for the newsletter and generally helping out as required. The Executive Committee for the academic year 2022/23 was as follows: |Honorary President|Mr Kevin Knibbs (Headmaster)| |---|---| |Director of Music|Mr Daniel Roland| |Chair|Melissa Foux| |Treasurer|Anna Morrison| |Honorary Secretary|Stuart Skeffington| |Membership Secretary|Parthiv Kumarswami| Ordinary Members Robert Hawker (Newsletter Editor), Graham Thomas (Website Editor), Bernadette Banks, Munindar Walia, Ivy Tang and Simon Tang. The Music Society activities in the year are divided between running specific music events and also funding music activities at the school in the year. ## **Events** Music at Hampton was back to normal in 2022/2023 The 2022-2023 year started with the most successful tour ever to Edinburgh! The tour was supported by the HSMS but through excellent tickets sales we had a positive return on our contribution! The St Cecilia’s dinner was a sell-out again for the second year. The carol concert went ahead in December 2022 after the disruptions in prior years and it was a marvellous occasion. Jazz café was organised by the HSMS and was extremely well attended. Muninder also talked at new boys’ mornings and successfully recruited many new members! We would also like to thank all the school staff who make these events happen, providing valuable performing opportunities for the pupils: the Music Department; the Events, Catering and Hammond Theatre teams, and the Keepers. ## **Income and Donations** Funds are raised primarily through subscription and the selling of refreshments at school musical events. There are two categories of membership: Standard and Friends. Standard membership is available to families of current Hampton students and the subscription for this remains unchanged at £30 per annum. Once again, there was a healthy sign-up rate from parents of new pupils this year, and so total membership numbers remains strong. Full details will be available in the Membership Secretary’s report, to be presented at the AGM Details of these funds will be available within the Treasurer’s report, at the AGM. All funds raised are for the benefit of music at Hampton School. Donations for the year 2022-2023 were targeted in line with our aim of providing a broad programme of ongoing support to the school, alongside meeting ad hoc requests from the Director of Music. A full list of donations is shown in the Treasures report but as well as supporting the Rare Beasts programme (for musicians taking up less popular instruments) and workshops as in prior years and also purchased the first school harp. ## **Committee activity** We would like to thank all members of the Committee for their hard work during the year: Stuart Skeffington continued as Honorary Secretary, keeping an accurate record of meetings and sending out agendas and minutes in a timely fashion. Anna Morrison continued as Treasurer manging our subscription income and Gift Aid claims. Parthiv Kumarswami was our membership secretary and send out all our communications. Robert Hawker continued as our Newsletter Editor producing excellent termly newsletters which help to showcase the musical activities in the school to members. Graham Thomas looked after our website. Bernadette Banks has been events coordinator and produced the Jazz Café and St Cecilia’s event to great success. Muninder Walia was an active member of our committee and helped at many events and is now taking over the events coordination from Bernadette. During the year Simon and Ivy Tang resigned from the committee and we thank them for their contribution over past few years. ## **Looking forward** The HSMS continues to grow and support music activities at Hampton with record membership and record numbers participating in all types of music and many varied events. Melissa Foux HSMS Chair November 2023 HSMS AGM Treasurer’s Report, 2022/23 Year-End Summary - revised. A. J. Morrison, Treasurer ## O **verview** The year 2022/23 has been a successful and active year for the music society with a substantial array of concerts and musical experiences supported by the music society. The society has increased the surplus by £19,771 (compared to a reduction of £1,995 for YE ‘22 and an increase of £7,704 for YE ‘21) resulting in an overall surplus of £82,800. The main drivers for the year’s increases this have been continued growth in member subscriptions, increased surplus on events and the Voices of Lions Edinburgh Fringe performances returning a profit which has off-set music society donations. Following on from year on year increases in annual surplus of ~£7,000 p.a. since YE end 2017 and excluding a reduction last year in overall surplus due to donation of a Steinway piano, this has resulted in the substantial surplus. Further additions to the funds are expected from Gift Aid rebates for 201920 onwards. Therefore consideration should be given to moving ~£65,000 of the surplus to a term deposit account, which can be used to contribute to any future school music projects to benefit all musicians at Hampton. The remaining surplus could be maintained and managed as usual with the aim of bringing the society back into line with the stated aim to match donations to new funds received year on year. When excluding revenues from Voices of Lions (VoL) Edinburgh Fringe tour ( “Other Donations”), donations fell from £ 16,649 last year (driven by a Steinway Piano) to £2,114 this year which included the hire of a harp. Further donations included a PA system and support for a “Stringfever” concert. 2022/23 Rare Beasts donations will be included in next year’s accounts. The key musical events of the Christmas concerts, the musical Joseph Guys and Dolls, St Cecilia’s, Jazz café and Rock Concert have contributed to most of the £5,586 surplus generated from events. Event income and expenditure from the Summer Concert and Leavers’ Concert will be accounted for in next years’ accounts. Finally, I would like to acknowledge and extend warm thanks to the Hampton School Bursary, Fees and Admissions departments for their support and provision of transaction information, and to the Hammond bar and events staff in providing the refreshments and associated event costs and revenues details, which was invaluable for compiling these accounts. ## **Detailed Financial Commentary** - Total income of **£30,112** compared to _£22,811_ in Prior Year (PY), in addition to event revenue, comprising: - **£11,085** in subscriptions ( _£10,565 PY)_ , £10,680 members, £405 alumni. Membership £540 Up YoY, alumni £20 down YoY - **£2,054** interest ( _£1,829 PY_ ) - **£3,502** contributed from the Vol Edinburg Fringe ticket sales, unique for this year. - Total expenditure (other than donations) of **£8,227** compared to _£8,157_ PY, comprised of cost of events (£7,886) and non-event expenditure including termly newsletter production and investment in electronic payment terminals for raffles (£148). - Net funds raised of **£21,886** compared to _£14,654_ PY. - Donations totalled **£2,114** compared to £16,649 PY. - Surplus for the year was **£19,771** , compared to negative _£1,995_ PY. - At year-end, the **Total Surplus** available for donations and contingencies stood at **£82,800** up from _£63,029 at_ the PY end. A J Morrison, Treasurer, Hampton School Music Society 2016 - 2023 20th May 2024 HSMS AGM Treasurer’s Report, 2022/23 Year-End Summary - revised. A. J. Morrison, Treasurer ||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||| ||||||||||||| ||||||||||||| ||||||||||||| ||||||||||||| |**Statement of income and expenditure**|||||||||||| ||||||||||||| ||||||||||||| |||**Year to**||**Year to**|||||||| |||**31 July 2022**||**31 July 2023**|||||||| |**Income**|||||||||||| ||||||||||||| |Net subscriptions foryear|||10,565||11,085||||||| |Gift Aid|||_0_||0||||||| |Events(see note below)|||10,418||13,472||||||| |Other Donations|||0||3,502||||||| |Net interest|||1,829||2,054||||||| |Year-end adjustment|||(1)||(1)||||||| |Total income|||22,811||30,112||||||| ||||||||||||| |**Expenditure**|||||||||||| ||||||||||||| |Events(see note below)|||7,530||7,886||||||| |Other expenditure|||627||341||||||| |Total expenditure|||8,157||8,227||||||| ||||||||||||| |_GP on events_
_GM% on events_|||_2,887_
_5,586_
_28%_
_41%_||||||||| ||||||||||||| ||||||||||||| |**Net funds raised for Music**|||**14,654**||**21,886**||||||| ||||||||||||| |**Donations made**|||||||||||| |Piano Package
Rare Beasts
Toca Freestyle Djembe
Brazilian Samba Drumming Workshop
New Steinway Piano
Vol Ed Fringe Church Hire 2022
VoL Ed Fringe 2022 - T-shirts
VoL Ed Fringe Ticket Sales
Cello Case|||812
1,074
1,140
1,044
11,084
660
950
(580)
465||||||||| ||||||||||||| ||||||||||||| ||||||||||||| ||||||||||||| ||||||||||||| ||||||||||||| ||||||||||||| ||||||||||||| ||||||||||||| ||||||||||||| |PA System
Stringfever concert
Harp Hire||||392
600
1,122|||||||| ||||||||||||| ||||||||||||| ||||||||||||| |**Musical Instruments, & Other Donations**|||**16,649**||**2,114**||||||| ||||||||||||| ||||||||NB: B/F Surplus of
63,029||||| |**Surplus(shortfall)**|||**(1,995)**||**19,771**||Total Surplus
**82,800**||||| ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees** Hampton School Music Society **On accounts for the year** 31 July 2023 **Charity no** 298391 **ended (if any) Set out on pages** This page only I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 07 / 2023** . **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Signed: Date:** 27[th] May 2024 **Name:** Amanda King **Relevant professional** Na as gross income less than £250k. However I am an ACA (ICAEW) and a **qualification(s) or body** Finance Director of a larger charity **(if any):** **Address:** 52 Grove Park Gardens Chiswick London W4 3RZ **Oct 2018** 1 **IER** ## **Section B Disclosure** **Give here brief details of any items that the examiner wishes to disclose** . Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). £76k of the £83k cash held at year end is held by the school. I have been unable to check any transactions to the school bank account or confirm with the school that it is holding £76k on behalf of HSMS. I have suggested that HSMS settles with the school at year end ie if the school is holding cash on behalf of HSMS at year end that it transfers to HSMS at year end or as a minimum, HSMS gets the school to confirm in writing the amount it is holding on HSMS’s behalf at year end. **Oct 2018** 2 **IER**