Trustees' Annual Report for the period
Period start date Period end date 01 08 2019 31 07 2020 From To
Section A Reference and administration details
Charity name
Pate’s Grammar School Parent’s Association
Other names charity is known by
PGSPA
Registered charity number (if any) 298307 Charity's principal address Pate’s Grammar School
Princess Elizabeth Way Cheltenham Postcode GL51 0HG
Names of the charity trustees who manage the charity
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| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|
| Anna Macey- Michael |
Chair | ||
| Bronwyn Syiek | Secretary | ||
| Malgorzata Kula | Treasurer | ||
| Anne Daly | Vice Chair | ||
| Alex Collishaw | |||
| Eleanor Fea | |||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Accountant (Bursar) | Stephen Locke | Pate’s Grammar School, Pricess Elizabeth Way, Cheltenham, GL51 0HG |
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document Constitution adopted 2/11/11 (eg. trust deed, constitution)
How the charity is constituted Association (eg. trust, association, company) Trustee selection methods Elected by the committee (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include The Trustees are named and elected members of the committee. additional information, where relevant, about: The committee works closely with the Bursar and Head of the school to • policies and procedures ensure that activities and expenditure are always in the best interest of the adopted for the induction and students. training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
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To advance the education of the pupils of the school by providing and assisting in the provision of facilities of education at the school. Summary of the objects of the charity set out in its governing document The main donations to school during the year were for: Upgrading computers in one of the IT classrooms – £14,000 Planners for every pupil - £2,223 Purchase new English and Geography textbooks for students- £12,000 Water dispenser station & field boot brushes - £3,000 Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
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You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
Section D Achievements and performance
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Section D Achievements and erformance p
Summary of the main achievements of the charity during the year
The main event of the year was the Spring Fair which raised more than £9,500 for the school.
Refreshments and bar sales at school events also continued to be very successful raising more than £8,600 as well as providing a service to the school. Raffles at these events raised a further £2,474.
Our annual Christmas Bazaar organised by the Parent’s Association raised over £3,800. The very popular annual quiz night made £1168.
The 100 club continues to be a great source of income bringing in over £5000 this year.
Sales of second hand uniform is still very popular and raised £1,219 during the year.
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Section E Financial review
Brief statement of the
charity’s policy on reserves
We aim to spend the funds raised as quickly as possible in order to benefit the current children but always keep £3000 in the Charity account and £2500 in the 100 club account in reserve.
Details of any funds materially in deficit
None
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Malgorzata Kula Position (eg Secretary, Chair, etc) Treasurer Date 24.10.2020
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INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 JULY 2020 Independent Examinerfs Report to the Trustees of Pate's Gramrnar School Parents Association I report on the financial statements of the charity for the year ended 31 July 2020 Respective responsibilities of trustees and examlner The charity's trustees are responsible for the preparation of the accounts in accordance with the Charities Act 20111'the Act'l. The charity's trustee5 consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to- examine the accounts under section 145 of the Charities Act. to follow the applicable Directions 8iven by the Charity Commission lunder sectlon 14515llbl of the Act, and to state whether particular matters have come to my attention Basls of Independent examlnerfs ststement My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those record5. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concernlng any such matters. The procedures undertaken do not provide all the evidence that woijld be requlred in an audit, and consequentty no opinion is gNen as to whether the accounts present a 'true and fail view and the report is limited to those matters set out In the statement below. Independent Examlnees Statement In connection with my examination. no material matters have come to my attention which gives me cause to believe that in, any material respect.. The accounting records were not kept in accordance with section 130 of the Charities Act,. or The accounts did not accord with the accounting records; or The accounts did not comply with the applicable requirement5 concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulation$ 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of the independent examination. I have no concerns and have come across no other matters in connertion with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Stephen Locke - Bursar- Pate's Grammar School 26 September2020