DocuSign Envelope ID: A3635D8B-B05E-4CEC-922C-8543F61AB374 ## **Trustees' Annual Report for the period** Period start date Period end date 01 09 2020 **T** 31 08 2021 **From o** ## Section A Reference and administration details **Charity name** Yateley Community Pre-school **Other names charity is known by** **Registered charity number (if any)** 298231 **Charity's principal address** Cranford Park Drive Yateley Hampshire **Postcode GU46 6LB** **Names of the charity trustees who manage the charity** |1
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**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| |||Chair|2020/2021|Jennie Hill| |||Vice Chair|2020/2021|Sian Roxburg| |||Treasurer|2020/2021|Samantha Cheyney| |||Secretary|2020/2021|Sophie Gray| |||Member|2020/2021|Jennie Mallin| |||Member|2020/2021|Clare Hutchinson| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Jennifer mallin Dates acted if not for whole year** **TAR** March **2012** 1 DocuSign Envelope ID: A3635D8B-B05E-4CEC-922C-8543F61AB374 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) How the charity is constituted Trust - (eg. trust, association, company) Trustee selection methods Elected by members at Annual General Meeting - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The aims of the pre-school are to provide high quality care and education for children primarily below statutory school age, work in partnership with parents to help children to learn and develop, add to the life and wellbeing of its local community and offer children and their parents a service that promotes equality and values diversity We do this by offering appropriate play, education and care facilities, family learning and community events. Ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means **TAR** March **2012** 2 DocuSign Envelope ID: A3635D8B-B05E-4CEC-922C-8543F61AB374 ## or ability. By encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas Instigating and adhering to and furthering the aims and objections of the Early Years Alliance. Outstanding education and care within the Pre-school setting, including art and craft activities, music and movement in the near-by school hall, outdoor play, cooking, water play, messy play, balance and steering equipment , ball games, gardening, informative technology, story time and singing, role-play, acting out stories involving all the children, mark making, treasure hunts, phonics, counting, looking after fish and tadpoles, various topics and themes throughout the year. We also are always taking into account the children’s interests. Our role as a community pre-school is important to us and as such we welcome and support children from all sections of the community, from all backgrounds, embracing their differences and supporting additional needs they may have. We also endeavour to reach out to the wider community through our events such as our annual, quiz night and Summer fete. Due to due COVID our public fundraising events went on hold. We held online Raffles this year where possible. We accept children from their second birthday and receive 2 year old funding as well as funding for 3 and 4 year olds. We also offer 30 hours **Summary of the main** funding to our working parents. Parents also pay top up fees for any **activities undertaken for the** attendance in excess of funded hours. Potential parents are welcome to **public benefit in relation to** come and visit at any time to have a look around. We offer a range of **these objects (include within** drop-off and pick up times to do our best to accommodate working **this section the statutory** families. **declaration that trustees have had regard to the guidance** Our staff members attend meetings with other local early years providers, **issued by the Charity** also cluster group meetings with reception teachers and regular special **Commission on public** educational needs co-ordinator meetings. These continue to be carried **benefit)** out via Teams Meetings online. We ensure staff members are up to date with all training requirements including health and safety, first aid, safeguarding, FGM, and others as appropriate. Parents are always welcome to engage with their child’s learning through stay and play sessions and joining the committee as trustees. We operate an open-door policy for parents. We have various documents on our website detailing the policies we uphold under the Early Years Alliance, and giving information on such issues as language development, sharing songs and stories, special educational needs and choosing early years education. We also send out a weekly email to our parents which includes details about local events and activities. Hard copies are available if parents do not have access to emails. Our fundraising events such as our quiz night, bingo and gin tasting, summer fete and art fair are open to the public and are usually well attended (although were postponed due to COVID). We rely on our fundraising to cover core costs and enhance our setting. **Additional details of objectives and activities (Optional information)** **TAR** March **2012** 3 DocuSign Envelope ID: A3635D8B-B05E-4CEC-922C-8543F61AB374 You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance **TAR** March **2012** 4 DocuSign Envelope ID: A3635D8B-B05E-4CEC-922C-8543F61AB374 ## Section D Achievements and erformance p The pre-school has over 50 children on its books this year, slightly down **Summary of the main** from previous years as this again was a low birth year. As a result we **achievements of the charity** have continued to offer the 30 hours funding. We have had a large **during the year** number of visitors so September 21 should look more promising. We also altered our staff to child ratios so have 5 staff instead of 6 in on some days. This past year has been very challenging , coping with the corona virus and all the regulations that COVID19 has brought. The preschool continued to stay open throughout, supporting our key-worker families and also supporting our families at home, remotely , offering activities and sessions through Zoom. It was hard not to be able to carry out our usual leavers concerts and celebrations and say a proper goodbye to all our children moving on to school. We sent the reception year intake to their respective schools with the knowledge that this year would be completely different than any before, although knowing our children were prepared and ready having the confidence of a good foundation of learning. We have continued working hard to fundraise to ensure our pre-school remains financially viable despite changes to our income and expenditure for example pensions and the increase to the living wage. Fundraising was also challenging as we could not carry out our usual events throughout the year. We had to think outside the box, using social media as a platform to get to the wider community. Engagement with other early years settings has happened through Teams and Zoom meetings, and relevant organisations has been productive and staff have continued to add to their skills and training. **TAR** March **2012** 5 DocuSign Envelope ID: A3635D8B-B05E-4CEC-922C-8543F61AB374 |**Section E Financial review**|**Section E Financial review**|**Section E Financial review**| |---|---|---| |||Yateley Community Pre-school aims to hold sufficient financial reserves| |**Brief statement of the**||to sustain the Pre-School if income falls below expected levels, or to| |**charity’s policy on reserves**||cover any outgoings such as redundancy payments if the Pre-school had| |||to close.| |||This year we used a small amount of our savings to enhance and improve| |||our outdoor area for the children. This included a new rubberised floor| |||making the area more usable and enhanced safety too.| |||Budgets are completed annually and updated as necessary to take| |||account of all factors affecting income and expenditure. We hold termly| |||reviews more if needed. The amount held in the reserve account is| |||reviewed regularly to ensure that sufficient funds are available. Reserves| |||are held in a bank account where interest is earned but funds can be| |||accessed.| |||We calculate the appropriate reserves level to be three months’ running| |||costs. We have taken into account our staff members long years of| |||service to allow enough reserves if we needed to pay redundancy.| |**Details of any funds materially**||| |**in**|**deficit**|| |**Further financial review details (Optional information)**||| |You**may choose**to include
additional information, where
relevant about:

the charity’s principal
sources of funds (including
any fundraising);||**We have relied on social media to promote our fundraising this past**
**year, as not being able to hold social events of any description. We**
**needed to think differently about how we can raise much needed**
**funds. Working closely with the community to get as many people**
**involved as possible. Holding pancake flips and raffles – Asking the**
**wider community for help where needed.**| ||how expenditure has|| ||supported the key objectives|| ||of the charity;|| ||investment policy and|| ||objectives including any|| ||ethical investment policy|| ||adopted.|| ## **Section F Other optional information** **TAR** March **2012** 6 DocuSign Envelope ID: A3635D8B-B05E-4CEC-922C-8543F61AB374 ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s) JENNIE HILL Position (eg Secretary, Chair, etc) CHAIR Date27.06.22** **SAMANTHA CHEYNEY** **TAR** March **2012** 7 Fees (IF.) thIld￿re VOUd￿r$I1Aj H(f Grant Funding IIGI Grdrt fundi￿ receNed in priorbe¥r Tel￿1￿ tocwreht Committee FurKIRisin8 IIB,IE,1110.Ip,iots.rr.Iu.IW.ILIUR.I Other incomelOGOD.OF,OS.QY.OQ) th)nati(￿￿ & comm1ssi￿ IIQIDI Furlough aaim510S1 Proceedg frorn i￿ura￿e dalm IOFI £W2L58 £3.536.21 £llO.542.29 £6N3. f6.132.01 £4.2Y2.*) ES,885.48 £6.7XI20 £5.273.04 £125239.47 £5,567.39 E3359.43 £5.ffl1.89 f223&70 IntetE5[ [¢ceived £U86 01.28 Taknl rn¢elpts 5521934 Salartes IOS? Rent atvj Ratès IORI Premises Eynses IoD.OH.O￿OEj IrtsurarKe1011 Cornmityee FUr¥lralSl￿ Ctssts I1M.IKKilW.￿. lutvjwl Learr4ng RÈS%w￿s & FkntwfftinE IOP,OY, deslgthÈdf¥J¥J51 offi￿ Costs100.OZI rknatSons & frJndraisinB swfiedeyE￿tWe IID.OFI Garden Costs losi RepaIrS/Rerh￿4aIs IONI Lease renewal IONI Tralning and 5ub5ciiplrffi5 ion Sundry Ewenses IIF,OU,OKI Other Inc(Mne ExyeThliture l(&ILIP,LS.tt.iu.oxD a¢ÈrAJntar £137.755.83 f124J(Ml.59 £10.866.99 £3,507.92 £2.112.13 £566.77 £297.93 f112.29 £7.661.26 OY7.97 £185.85 £414.58 £255.20 £L022.¥) E7222M7 31.50 £452.17 £393 £4.033.02 8).￿) f3567.03 P&ymenis Strplugl (Defkitl fLYth2 year £01 Flxed Assets Debtor5 Uoyd5 GTOUP CJJrrent p£C￿Trt Uoyds Ban￿n￿ Gr¢up Sa￿r*s ACC￿1￿ Uoyds Banking Group Call A¢xLXJtrt Cash in Hand £14.563.35 £20.79176 £Z5,7S2.89 £20.7W.68 É12.178.35 £¥71L92 Less: Curret)t knakxlltles IlrK(The retri￿1 Fn athrnel £oxN) £6383. Bank Fwds Openire BalawKÈ Petty Cash O￿nIng Balar￿e sa￿￿$ A￿(￿Jftt Opening Balar￿e Call Acwmt Opening Bala￿¢ tr￿ume received in athn {Defidtll5w￿ forfvye4r £15.752A9 £10.767.63 £￿0) £20,685.47 £12,172.33 £20,77928 £IL178.35 6.883. 5.934.01 £&202.59 1328n2 Slsmd: CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of On accounts for the year ended 31 August 2021 Charity no {rfany) 298231 Set out on page I report to the trustees on my examinalion of the accounts of the above charity rthe Twsf) for ￿ year ermjed Rgsponsibllities and basls of report As the charivs trustees. you are responsible for the preparation of the accounts in accx)rdance wrth the requirements of the Charities Act 2011 (Ihe Act"). I report in respect of my examination of the Trust's arLounts Ca￿led out under section 145 of Ihe 2011 Act and in (3rying out my examination. have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of Ihe Act. Independent examinerfs statement I have completed my examinalion. I cxjnfirm that no material matters have me to my attention in connection with the examination (other than that disclosed below") which gives me cause to believe that in, any material respect: the accounting ie(x)rds were not kept in accordance with section 130 of the Charities Act: or the accounts did not a(xxJrd with the acxfjunting records" or the accounls did not Lx)mply with the applicable requirements (x)nceming the fomi and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requiretnent that the accounts give a 'true and fair. view which is not a matter nsidered as part of an independent examination. I have no concems and have come acmss no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understarKling of the accounts to be reached. . Please delete the words in Ihe brnckets rfthey do not appty. 26106122 Signed". Dat8: Name: Andrew Ta￿or Relevant professional qualificalion(s) or body (rf any): Addross: 16 Beethbt(x)k avenue IER Oct 2018 Yateley Gu4661e Section B Disclosure Only complete rf the examiner needs to htghlight material matters of concern (see CC32. Independent examination of tharity a(wunts." directions and guidancE for examiners). Give here brfef details of any Items that the examiner wishes to disclose. IER Oct 2018