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2023-06-30-accounts

We Serve

Paddock Wood and District Lions Club

Lions Club Trust Fund(s)

Registered Charity No. 298202

Trustees Annual Report and Financial Statements for the year 2022/2023

Contents Page together with Legal and Administrative Details

Page
1 Trustees Report– Clubs Charity Trust Funds 3 to 8

Charity Registration number 298202

Trustees:-

President - Amber Small Treasurer - Dominic Keast Secretary - Alan Gaukroger Trustee - Robert Ham

Bankers:-

HSBC Bank PLC, Tunbridge Wells

Independent examiner:-

Mr Peter Godsall FCA 1 The Haydens Tonbridge Kent TN9 1NS

1) Trustees Report - Club’s Charity Trust Funds

TRUSTEES’ REPORT FOR THE YEAR ENDED 30[th] JUNE 2023

The trustees are pleased to present their report together with the financial statements for the year ended 30[th] June 2023.

The legal and administrative information previously recorded forms part of this report.

The financial statements comply with the current statutory requirements and the Statement of Recommended Practice – Accounting and Reporting by Charities.

Object of the Trust

The object of the trust is to apply its income for any purpose that is charitable according to the law of England and Wales whether for the benefit of an individual, or any individual group of people or for the benefit of any other organisation established for charitable purposes.

Structure and constitution

The Paddock Wood and District Lions Club Charity Trust Fund is constituted by Deed of Trust and is a registered charity number 298202.

Policies

It is the trust’s policy to work pro-actively towards supporting various local, national and international charitable organisations and causes, although principally for the benefit of residents and community of Paddock Wood and the surrounding area.

The Club follows all the requisite Policies, required by the Charity Commission. The Club follows these policies, in accordance with the specimen policies available from the Lions Multiple District

Organisation

Paddock Wood and District Lions Club has been a member of the International Association of Lions Clubs since 1982. The members of the club are all volunteers who give their time unconditionally and without pay or expenses in support of charitable causes.

The Trust’s affairs are managed by a group of 4 trustees, as per the trust, all nominated trustees are also members of Paddock Wood & District Lions Club. Trustees are elected annually by the members of Paddock Wood & District Lions Club.

Matters are decided by a majority vote of the members present at a regular and advertised Business Meeting, subject to there being a quorum of half of the registered members plus one. (the Chairperson having a casting vote in case of need).

A quorate meeting of the trustees (3), then confirm the action required, after ensuring any matters and/or donations are in accordance with the Trust Deed.

The Club will appoint chairpersons for the under mentioned sub-committees:-

The chairperson will appoint other Lion Members to their committee, the committees will discuss matters relating to their function, and propose a course of action to the full Business Meeting of the Paddock Wood & District Lions Club. Following confirmation, such matters will be taken forward by that Committee.

Club Fund Raising and other Charitable Activities

During the Summer the Club organised and ran the Paddock Wood Carnival weekend. This included the “Rockin in the Rec” event, a night of music in the open air in St Andrew Fields and the day after the Carnival Procession and Fete.

In addition the Club held the East Peckham 10K Run, the Santa Sleigh and the Easter Egg raffles with the local Pubs and Restaurants selling raffle tickets for the Easter Eggs to their customers.

The Club also held smaller fundraising events such as the Big Band Night event in March 2023.

In addition to supporting local and other good causes the Club, in partnership with Paddock Wood Citizens Advice Centre, continued to support those local residents who were considered “fuel poor” and who were struggling with their fuel bills.

Induction and training of new and existing Trustees

Paddock Wood & District Lions Club avails itself of training facilities provided by the International Association of Lions Clubs, District 105SE, and all the prospective trustees are expected to attend the training sessions organised by the District.

New Trustees, when first elected and existing Trustees are expected to have read the appropriate Charity Commission Booklet (CC3 – The essential trustee: what you need to know). In addition, they must sign the “Trustee Eligibility Declaration”, confirming they are eligible and have understood the duties of their office.

Restrictions

All income and property of the Trust is required to be applied to promoting its objects and is vested in the trustees for this purpose. No part of the Trust shall be applied however without the approval of the board of Paddock Wood & District Lions Club at a business meeting.

Assets

The Club owns various items which are used for its Fund Raising activities, such as a Christmas Sleigh, wooden and metal posts, rolls of rope, second hand tables and chairs etc., but for practical purposes, it is considered their value is “nil”.

Review of Results and Financial Position

The Club raised a net figure of £11,892.98 from its events during the year and received £290.91 in other donations. The Club donated £15,901.65 to good causes during the financial year 2022/23. The accounts appended to this report show the full details of how the funds were generated and donated. Also appended is the report of the Independent Examiner of the accounts.

Donations Made

Examples of where the Club has donated funds:-

Future Plans

The members of the Club will continue to uphold the vision of the Lions Club movement by giving their valuable time and effort to serving the local community, and, through Lions Club International appeals, the world.

The members will continue to look for opportunities to raise money for good causes and at the same time organise and manage local community events during the year.

Members will continue to provide the charitable services similar to those described earlier and will seek other opportunities where their services can be offered.

The Club will look at ways to increase its membership. The plan is to increase the number of members so that the Club can be more ambitious as far as the events it runs and the support it can provide.

The trustees will consider applications for financial assistance and will seek suitable opportunities to provide further assistance to the less fortunate in the Community.

Grant-making Policy

It is the policy of the trustees to make grants and donations principally to organisations and individuals resident in Paddock Wood and the District within the defined boundaries although Lions Clubs' projects both national and international are also supported. Wherever possible, the club prefers to support specific projects.

Reserves Policy

It is the current policy of the trustees to maintain separate reserves to finance day to day expenditure and urgent charitable contributions

Risk factors

The trustees have assessed the major risks to which the trust is exposed and are satisfied that systems are in place to mitigate exposure to those risks. The trustees will keep the risks facing the Trust and mitigation measures under review.

Statement of Trustees' Responsibilities

Law applicable to charities in England and Wales requires the trustees to prepare accounts for each financial year on a receipts and payments basis to show its financial position at the year end:-

  1. In preparing accounts, these give a true and fair view, the trustees should also follow best practice and select suitable accounting policies and apply them consistently;

  2. Make judgements and estimates that are reasonable and prudent;

  3. State whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the accounts;

  4. Prepare the accounts on an ongoing concern basis unless it is inappropriate to presume that the charity will continue in operation.

  5. The trustees are responsible for keeping the accounting records that disclose with reasonable accuracy the financial position of the charity and enable them to ensure that the accounts comply with the Charities Act 1993, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed.

  6. They are also responsible for safeguarding the assets of the charity and hence for taking steps for the prevention and detection of fraud and other irregular activities.

By order of the trustees

Lion Amber Small Lion Dominic Keast Lion Alan Gaukroger
President Treasurer Secretary

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PADDOCK WOOD AND DisfRICT UONS CLUB Independent Examiners Report to the Trustees of Paddock Wood and Dlstrlct Uons Club I report to the trustees on my examination of the accounts ofthe above tharity for the year ended 30 June 2023. As the charity trustees. you are responsible for the preparation of the accounts in accordance with the Charities Art 20111.the Arfl. I report in respert of rny examination of the charivs accounts carried out under section 145 of the 2011 Act and In carryin8 Out my examination, I have followed all the appllcable Dlrections 8iven by the Charity Comrnission under section 145{Sllbl of the Act. Independent examlner's statement: I have completed my examination. I confimi that no material matters have come to my attention in connettlon wlth the examination which 8lves me cause to believe that In. any material respect.: the accounting records were not kept In accordance with sertion 130 of the Act: or the accounts did not accord with the accountin8 records- or the accounts did not comply with the applicable requirements concernlng the form and content of account5 set out in the Charities (Accounts and Reports) Re8ulation5 20)8 other than any requirement that the accounts give a 'true and fairf vlew which Is not a matter consldered as part of an independent examination. I have no concerns and have come across no other matters In connertion wlth the examlnatlon to whlch attention should be drawn in this report in order to enable a proper understandin8 of the accounts to be reached. Signed.. e. ¥. Peter G¢)dsall FCA l The Hayden5 Tonbrldge TN9 INS Date:

PADDOCX WOOD AND DlSTricf LIONS CLUB Independent Exarnlne￿ Report to the Trustees of Paddock Wood and Dtstrirt Uons Club I report to the trustees on my examlnation of the accounts of the above charity for the year ended 30June 2023. As the charity trustees. you are responsible for the preparation of the accounts In accordance wlth the Charltles Act 20111.the Acfl. I report in respect of my examination of the charitV5 accounts carried out under sertion 145 of the 2011 Act and in carryln8 Out my examination. I have followed all the applicable Dirertions given by the Charity Cornmi55ion under section 14515}Ibl of the Act. Independent examlner'5 statement: I have completed my examination. I confirrn that no material matters have corne to my attentlon In connectlon wlth the examination which 8lve5 me cause to believe that In. any materSal respect.: the a¢countln8 records were not kept In accofdance with sertion 130 of the Art: or the accounts did not accord with the accountln8 records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities IAccounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which 15 not a matter considered as part of an Independent examination. I have no Concerns and have come across no other matters in connection with the examination to whlch attentlon Should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Sl8ned.. e. Peter Gods•ll FCA l The Haydens Tonbrldge Tf49 INS Date: