3rd Chandler’s Ford (United Reformed Church) Scout Group
Kings Road, Chandler’s Ford, Hampshire, SO53 2EY
Registered Charity No. 298169
Trustees Annual Report and Accounts for the year ended 31st December 2021
3rd Chandler’s Ford (URC) Scout Group
Annual General Meeting
1 July 2022
Agenda
1) Introduction:
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a) Welcome.
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b) Apologies for absence.
2) Reporting on last year's activities:
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a) Annual Report.
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b) Presentation of Accounts and adoption by the meeting.
3) Looking forward to next year:
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a) Approval of the Group Scout Leader's nomination for Chairman.
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b) Election of Group Secretary.
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c) Election of Group Treasurer.
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d) Approval of Group Scout Leader's nominations for members of the Group Executive Committee.
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e) Election of members of the Group Council to the Group Executive Committee.
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f) Section Leaders agreement to continue as ex-officio members of the Executive Committee.
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g) Appointment of an Independent Examiner of the Accounts.
4) Conclusion.
Registered Charity No. 298169
Group Executive Committee (Charity Trustees) 2021
Ex-Officio:
- Bob Gath Group Scout Leader 42 Avon Green, Chandler’s Ford Marion Gibbs Group Chairman 37 Pantheon Road, Chandler’s Ford VACANT Group Secretary Mandy Elliott Group Treasurer 18 Beechwood Crescent, Chandler’s Ford Susan Smith Beaver Scout Leader 8 Tuscan Walk, Chandler’s Ford Julie Spillar Beaver Scout Leader 11 Highfield Road, Chandler’s Ford Graham Brown Cub Scout Leader Debbie Gath Cub Scout Leader 42 Avon Green, Chandler’s Ford Des Mahon Scout Leader 12 Skipton Road, Chandlers Ford Jeff Deacon Ex Officio 98 Meon Crescent, Chandler’s Ford
42 Avon Green, Chandler’s Ford 37 Pantheon Road, Chandler’s Ford
18 Beechwood Crescent, Chandler’s Ford
- 11 Highfield Road, Chandler’s Ford
42 Peverells Wood Avenue, Chandler’s Ford 42 Avon Green, Chandler’s Ford 12 Skipton Road, Chandlers Ford
Nominated:
- Jon Harry 10 Peverells Road, Chandler’s Ford
Elected:
- Sue Beaumont 56 Barn Piece, Chandler’s Ford
Custodian Trustees: Mr. A Penter, Mr. M. Westerman
Scout Association Registration Number: 36050 Charity Registration Number: 298169 Principal Bankers: NatWest Bank plc, 34 Southampton Road, Eastleigh, SO50 9XN External Examiner: Mr. P Sidaway
Contact Person: Mr. B. Hawkins, 12 Verona Road, Chandler’s Ford, SO53 2BZ Group President: Mr B Hawkins
Registered Charity No. 298169
3rd Chandler’s Ford (URC) Scout Group
Accounts to Y/E December 2021
In order to comply with the Charities Act 1993, we have produced the accounts on a consolidated basis. These show previous year’s actuals (2020) and this year’s actuals (up to Dec 2021).
Page 1 (Summary)
• The Coronavirus pandemic has continued to impact the activities of the group, in particular membership numbers. Whilst receipts (income) were higher than previous years at £25,869 this includes £10,725 relating to monies collected in advance for the Denmark jamboree which will be paid out to fund future alternative activities (2020 £6,305). Receipts exceeded Payments (expenditure) of £17,218 resulting in a surplus of £8,651. Excluding the jamboree related income and the loan advanced to the 2[nd] Chandlers Ford Scout Group, a net surplus of £2,926 arose in the year.
Page 2 (Receipts)
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Majority of income generated from Subscriptions and Hall Hire, both remained lower due to the
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pandemic.
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HQ rentals improved from 2020 but were still only approximately 60% of the funds raised in 2019.
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• Many thanks to Sue Beaumont and Marion Gibbs who are instrumental in raising these funds by managing the subscriptions, Gift Aid and hall bookings.
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We have an Amazon button on our website which means we get cash back when using it to purchase items from Amazon, this year this has raised £56, so please all use the Amazon button on our website when ordering online this year.
Page 3 (Payments)
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Repairs costs reduced significantly as the 2020 figures were impacted by the installation of a new boiler. We must say thanks to our team of maintenance volunteers who help us to keep our costs lower in this area.
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A loan was advanced to the 2[nd] Chandlers Ford Scout Group to support their construction of a new building. The loan is repayable over five years. The first repayment was received in April 2022.
The Group is a trust established under rules which are common to all Groups. Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association. The accounts have been drawn up on the receipts and payments basis consistent with last year. Approved by the trustees on 16 June 2022 and signed on their behalf by M Gibbs, Group Chairman.
Robert Gath, Group Scout Leader.
Registered Charity No. 298169
3rd Chandler’s Ford (URC) Scout Group
Receipts and Payments Account Summary for the year ended 31 December 2021
| Total Receipts for the year (Page 2) Total Payments for the year (Page 3) Net receipts/(payments) for the year Cash, bank and similar funds brought forward Cash, bank and similar funds carried forward |
December 2021 £ 25,869 (17,218) 8,651 33,973 42,624 |
December 2020 As restated £ 16,569 (15,322) 1,247 32,726 33,973 |
|---|---|---|
The above account and accompanying statement of assets and liabilities were approved by the Trustees on 16 June 2022 and signed on their behalf by
M Gibbs – Chairman
R Gath – Group Scout Leader
3rd Chandler’s Ford (URC) Scout Group
Receipts for the year ended 31 December 2021
| MEMBERSHIP SUBSCRIPTIONS Less: Paid to District Retained in the Group INVESTMENT INCOME RECEIVED COIF Deposit Interest Website referral fees HQ and equipment rentals GRANTS/DONATIONS ACTIVITIES Group Activities Group Camps Advance payments for Jamboree Sections Camps and Activities FUNDRAISING (gross) INCOME TAX RECOVERED on subscriptions TOTAL RECEIPTS FOR THE YEAR |
December 2021 £ 5,670 (4,859) 811 56 5,745 5,801 700 0 0 10,725 2,911 13,636 0 4,921 25,869 |
December 2020 As restated £ 6,387 (5,125) |
|---|---|---|
| 1,262 | ||
| 115 4,216 |
||
| 4,331 | ||
| 1,500 | ||
| 22 0 6,305 3,149 |
||
| 9,476 | ||
| 0 | ||
| 0 | ||
| 16,569 |
Note: The 2020 figures overstated income from section camps and activities by £400 due to the incorrect inclusion in the figures of money transferred from the former Friday Scout troop. This has been corrected in the above figures
3rd Chandler’s Ford (URC) Scout Group
Payments for the year ended 31 December 2021
| PREMISES Cleaning Public Utilities in the Group Insurance Repairs and maintenance Rent DONATIONS/GRANTS/LOANS Donations Loan to 2ndChandler’s Ford ACTIVITIES Group Activities Group Camps and jamboree Sections Camps and Activities FUNDRAISING EXPENSES ADMINISTRATION EXPENSES Postage and stationery Sundries/contingency OTHER EXPENSES Training Legal fees re lease EQUIPMENT AND UNIFORMS Equipment Uniforms Group badges TOTAL PAYMENTS FOR THE YEAR |
December 2021 £ 1,425 3,553 1,764 467 3 7,212 20 5,000 5,020 22 180 4,489 4,691 0 25 0 25 0 0 0 40 0 230 270 17,218 |
December 2020 £ 1,313 3,131 1,755 4,525 0 |
|---|---|---|
| 10,724 | ||
| 0 0 |
||
| 0 | ||
| 0 0 4,598 |
||
| 4,598 | ||
| 0 | ||
| 0 0 |
||
| 0 | ||
| 0 0 |
||
| 0 | ||
| 0 0 0 |
||
| 0 | ||
| 15,322 |
3rd Chandler’s Ford (URC) Scout Group
Statement of Assets and Liabilities at 31 December 2021
| December 2021 £ CASH FUNDS Bank current accounts 35,217 COIF deposit accounts 7,403 Cash in Hand 4 42,624 OTHER MONETARY ASSETS Gift Aid due 1,030 Loan due from 2ndChandlers Ford Scout Group 5,000 Hall rentals due 0 6,030 NON MONETARY ASSETS Lease – 0 years at £1pa 0 Headquarters building – insurance value 328,118 Scouting equipment – insurance value 53,085 381,203 LIABILITIES – those due within one year Activity payments in advance/refundable 17,030 Subscriptions refunds due 42 Other creditors 0 17,072 |
December 2020 £ 26,966 7,403 4 |
|---|---|
| 34,373 | |
| 3,436 86 |
|
| 3,522 | |
| 0 288,652 48,835 |
|
| 337,487 | |
| 6,305 0 541 |
|
| 6,846 |
3rd Chandler’s Ford (URC) Scout Group
Independent Examiners Report to the Trustees of the 3[rd] Chandlers Ford (URC) Scout Group
I report on the accounts of the group for the year ended 31 December 2021 which comprise the Receipts and Payments Account and the Statement of Assets and Liabilities.
This report is made solely to the Trustees in accordance with section 415 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters that I am required to state to them in an Independent Examiners Report and for no other purpose. To the fullest extent permitted by law I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for my examination work.
Respective responsibilities of trustees and examiner
The group’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under s144 of the Charities Act 2011 (the Charities Act)) and that an independent examination is needed.
It is my responsibility to:
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Examine the accounts (under Section 145 of the Charites Act);
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To follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145 (5)(b) of the Charities Act); and
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To state whether particular matters have come to my attention.
Basis of Independent Examiners Report
My examination was carried out in accordance with the General Directors given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a true and fair view and the report is limited to those matters set out in the statement below.
Independent Examiner’s statement
In connection with my examination, no matter has come to my attention:
- Which gives me reasonable cause to believe that in any material respect the requirements To keep accounting records in accordance with Section 130 of the Charities Act; and
To prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or
- To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached
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