Registered Number: 2161953
Charity Number: 298074
THE JUBILEE HOUSE CARE TRUST LIMITED
(Known as Jubilee House Care Trust)
A Company limited by guarantee
TRUSTEES’ REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2021
THE JUBILEE HOUSE CARE TRUST LIMITED
CONTENTS
| Page | |
|---|---|
| Trustees’ Report | 1-9 |
| Trustees’ Responsibilities | 10 |
| Auditor’s Report | 11 |
| Statement of Financial Activities | 15 |
| Balance Sheet | 16 |
| Statement of Cash Flow | 17 |
| Notes to the Financial Statements | 18 |
THE JUBILEE HOUSE CARE TRUST LIMITED
TRUSTEES’ REPORT
For the year ended 31 March 2021
The Trustees are pleased to present their annual report together with the financial statements of the charity for the year ended 31 March 2021, which are also prepared to meet the requirements for a directors’ report and accounts for Companies Act purposes.
The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective October 2019).
STATEMENT ON COVID-19
As an organisation caring for vulnerable people, we have been particularly impacted by the COVID-19 pandemic. However, we believe that the prompt and decisive action that we took as an organisation during the last financial year has been fundamental in protecting our service users and wider team. At the time of writing, we have had no COVID-19 cases among our service users although there have been some positive cases amongst our staff.
The key business adaptations made since April 2020 are as follows:
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We closed our services to all but essential visitors at a very early stage.
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We have worked hard to ensure adequate supplies of high quality PPE and have claimed COVID-19 grants made available to the care industry to cover the additional costs to the charity. Compliance with our PPE requirements has been rigorously enforced throughout our services, and staff are required to always wear N95 masks whilst in our services.
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We introduced weekly PCR COVID-19 testing for all staff. From May 2020 we started recording polymerase chain reaction (PCR) test results. In January 2021 Lateral Flow Tests (LFT) were introduced alongside the PCR tests.
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We have developed rigorous procedures to ensure that staff returning from holidays or from higher risk areas such as hospitals, are safe to return to the services.
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We have segregated our staff within specific services so that any COVID-19 outbreak would be contained and would affect the lowest number of service users and staff. At the time of writing no staff have contracted COVID-19 from any colleagues.
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We have amended our sick pay policy for staff absent for COVID-19 reasons, so that no staff are financially penalised because of the need for self-isolation.
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Frequent trustee and management meetings (both online and via conference call) have continued.
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We have kept all staff constantly informed via team meetings, email and text.
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We have closely monitored the financial impact of COVID-19 and claimed additional grant funding from Hertfordshire County Council.
As well as protecting our service users from the risks of infection, we have also done everything possible to ensure that they have been able to live as normal a life as possible during the lockdown periods.
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THE JUBILEE HOUSE CARE TRUST LIMITED
TRUSTEES’ REPORT
For the year ended 31 March 2021
OBJECTIVES AND ACTIVITIES
Jubilee House Care Trust is established to provide quality care and support to those with disabilities (including learning disabilities), to enhance their quality of life and to empower them to live as independently as possible. Our ambition is that adults and children with learning disabilities should lead happy and fulfilled lives: our strategy for achieving this is to provide quality support and care by understanding the needs of the individuals and their families.
We are based in Welwyn Garden City, Hertfordshire, but our service users come from all over Hertfordshire as well as the surrounding counties, and from several of the London boroughs.
We offer a range of services for children and adults with learning disabilities ranging from residential care and supported living to short breaks and outreach services (the provision of activities in the community).
In everything that we do we aim to demonstrate our key values: a culture that is open and honest; a supportive and caring environment for both service users and staff; and an expectation of continual improvement.
Residential Services
We have two residential services, Jonquil Close and Lincoln Close, which each provide support for six adults who live with Jubilee House on a permanent basis. Since April 2020 Lincoln Close has only supported five residents as the sixth room has been used for PPE storage. These two residential services cater for differing levels of need, which frequently involve physical, as well as learning, disabilities.
Jonquil Close caters for six individuals who have profound learning disabilities, Service users Shaz bookings for two smaller accounts preps from 31 Jan and 1 Feb (Alsid LTd and Voraus Ltd) to 9 Feb and 10th Feb booking
are supported to participate in activities daily. The service users are supported to access the community in a group or individual basis. Service users are supported and encouraged to maximise their full potential in all aspects of their daily living.
In Lincoln Close, service users are more independent. Here, Jubilee House provides support with daily tasks such as cooking and cleaning, but the service users are encouraged to do as much as possible for themselves. There is currently one vacancy at this property, and we are currently looking for an additional service user to fill this.
Supported Living
During the year we operated two small, supported living schemes. One supports three more independent individuals living in a shared house: support here is tailored around each person’s specific requirements and can range from help with daily tasks such as paying bills and managing money, cooking, and managing health needs to providing assistance with pursuing hobbies and interests, meeting people and making new friends, or finding paid or voluntary work. Service users at this service have also been supported to go on holiday and on weekends away.
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THE JUBILEE HOUSE CARE TRUST LIMITED
TRUSTEES’ REPORT
For the year ended 31 March 2021
One of service users left the service in May 2020 due to a change in their needs, we are still currently looking to fill the void.
The second service has now been repurposed to provide accommodation for a single service user with a higher level of need. We commenced providing support in December 2019 on an outreach basis and the service user moved into the property in January 2020.
Short Breaks Services
We have two purpose built short breaks centres. Peartree Short Breaks Centre (Peartree) is a five-bedded centre catering for children between the ages of 5 and 18, while Meadows Short Breaks Centre is a four-bedded centre catering for adults between the ages of 18 and 65. Both services can provide a variety of short breaks ranging from a tea visit of a few hours to longer stays of several days or more. While our contract with Hertfordshire County Council utilises the bulk of the placements, we are always able to also provide services to individuals from other areas or to those with personal budgets. Both centres are well-equipped to deal with physical and learning disabilities, with hoists and specialist bathroom equipment available if required. Activities at both services are predominantly centre based, with a wide range of activities tailored to the individual interests, ability and ages of the participants, but both services also utilise our wheelchairfriendly transport services to get out and about in the community as much as possible.
In 2019 Peartree retained its Outstanding rating from Ofsted reflecting the passion and commitment of the team to deliver a great service.
Outreach Services
Throughout 2020/21 we have wanted to run a range of children’s outreach services. Under contract to Hertfordshire County Council we would usually provide regular outreach activities largely on a 1:1 basis tailored to the interests and needs of the individual child, and we normally provide outreach to children whose parents were in receipt of direct payments.
Due to the limitations imposed by COVID-19, outreach activities had to be drastically curtailed during, and immediately prior to, the lockdown period.
Volunteers
At Jubilee House, some of our volunteers help directly with our service users while others take part in fundraising activities. In October 2019 we recruited a volunteer coordinator to further develop this area of the charity as our volunteering levels were relatively low.
There were 995 volunteer hours in 2020/21. Due to COVID-19 volunteer’s access to the services decreased on the previous year's figure of 1610 hours. As hours were limited, the volunteer coordinator has been creative in developing suitable roles and tasks making efficient use of their time.
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THE JUBILEE HOUSE CARE TRUST LIMITED
TRUSTEES’ REPORT
For the year ended 31 March 2021
Because of the impact of COVID-19, volunteer hours reduced during 2020/21, however we continue to work towards achieving our long-term target of one volunteer for every staff member.
PUBLIC BENEFIT
The trustees confirm that they have complied with the duty in Charities Act 2011 to have due regard to the Charity Commission General Guidance on Public Benefit, when reviewing their aims and objectives and in planning future activities. In particular, the trustees consider how planned activities will contribute to the aims and objectives they have set.
ACHIEVEMENTS AND PERFORMANCE
Throughout 2020/21 we have worked towards the following objectives:
Keeping our Service Users and Team safe
- Our primary focus has been maintaining our 100% success rate in protecting our Service Users during the Pandemic. To date we have had no Service Users contracting COVID-19 or its variants.
To grow and diversify our revenues
- Our revenues increased from £2,271,400 to £2,550,963, an increase of 12.3% on last year’s income. Of this 8.3% relates to an increase in services, and a 4% relates to 2020/21 COVID-19 grant income. The COVID-19 grant income that we claimed is reimbursement for the additional infection controls and testing that Jubilee House has had to put into place to keep service users and staff safe.
Development of an Emergency Placement Service
We have been viewing properties to find a suitable location locally. While no progress has been made yet on moving this forward, we have become clearer on the process and assessing the suitability of potential properties.
To increase the level of income that comes from Donations and Fundraising
Income from Donations & Fundraising in 2020/21 is £48,772, an increase from £46,465 in 2019/20.
To increase the use of technology to run our business
The impact of the COVID-19 pandemic has encouraged the move to cloud-based systems, enabling administrative staff to work from home where necessary. We have introduced an electronic care management system within our adult services to help the evidencing of the great care we provide
FINANCIAL REVIEW
Results for the year
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Jubilee House’s income for 2020/21 was £2,550,963 (2019/20 £2,270,400), an increase of £279,563.
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Resources expended for the same period were £2,525,896 (2019/20 £2,283,786), an increase of £242,110:
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THE JUBILEE HOUSE CARE TRUST LIMITED
TRUSTEES’ REPORT
For the year ended 31 March 2021
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Net gains on investment was £851 (2019/20 £34,116) this gave a surplus for the year of £25,918 (2019/20 £21,730).
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This was a small improvement on last year, but excluding fundraising of £48,772 (2019/20 £46,465), and investment gains would have given a deficit of £23,705 (2019/20 £58,851).
Since 2012, our residential and supported living services have either received no uplift in contract price or have received one that was well below inflation. Cumulatively, this now means that we are trying to make up a shortfall of around 20% compared to when the contracts were awarded. Some cost savings have been made but our staff costs have increased materially with inflationary pay rises, the introduction of auto-enrolment pensions, and the requirement for increased training in the learning disability sector all having an impact on our costs. Ongoing chasing of HCC has continued, and we remain optimistic that a back dated financial award will be made.
Cash and cash equivalent have increased by £23,656 to £709,466 at 31[st] March 2021: the balance is similar to the previous year’s cash balance.
Reserves Policy
The reserves policy remains unchanged. A number of designated funds exist to more clearly distinguish between funds required for contingency purposes, funds earmarked for specific projects, and funds tied up in business assets.
A full breakdown of the reserves is shown in Note 13 Statement of Funds on page 24, and this shows that out of total reserves of £2,099,883 designated reserves now total £1,815,211. Of this £350,000 has been set aside for Business Contingency, representing around 74% of the average spending of our two largest contracts for six months, which would provide sufficient funds to ensure the continuation of the business if these contracts were lost.
Funds tied up in business assets comprise the Property Reserve (£1,331,884) representing Jubilee House’s property, net of outstanding mortgages, and Fixed Assets (£133,327) representing other fixed assets. Restricted funds stand at £15,570.
Going Concern
The Trustees have assessed whether the use of the going concern basis is appropriate and have considered possible events or conditions that might cast significant doubt on the ability of the charity to continue as a going concern. The Trustees have made this assessment for a period of at least one year from the date of approval of the financial statements. In particular, the Trustees have considered the charity's forecasts and projections and have taken account of pressures on events.
The Trustees have also considered the impact of the COVID-19 pandemic and measures taken in the UK. The charity has a strong cash and reserves position at the time of approval of these financial statements. Having made enquiries, the trustees have concluded that there is a reasonable expectation that the charity has adequate resources to continue in operational existence for at least 12 months from the date of the audit report of these financial statements. The charity therefore continues to adopt the going concern basis in preparing its financial statements.
PLANS FOR FUTURE PERIODS
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THE JUBILEE HOUSE CARE TRUST LIMITED
TRUSTEES’ REPORT
For the year ended 31 March 2021
We currently have one service which is rated as Outstanding by Ofsted, and we are working towards achieving ‘Outstanding’ in our other CQC rated services.
We intend to develop an Emergency Placement Service for individuals with learning disabilities who are in crisis. We have identified that emergency places of this type are in very short supply (both locally and nationally), and so this development would be both socially beneficial and financially feasible for Jubilee House.
We also have the opportunity to take on more transition opportunities where people are moving from local hospitals and back into the community and family life.
We continue to be focussed on growth and diversification, both by tendering for new services and by increasing the amount of support provided under our existing services
We are continuing to work to increase the percentage of our income which comes from donations and fundraising, as well as increasing the amount of grant funding that we receive. We are devoting more energy to building up relationships with local organisations to increase our visibility in the local community to facilitate this.
We intend to increase the number of our volunteers, both to support us operationally and to assist us with fund-raising and will hire a volunteer coordinator to support this.
We also continue to improve our cost-effectiveness by further developing our use of technology to run our business.
STRUCTURE, GOVERNANCE & MANAGEMENT
Governing Document
The Jubilee House Care Trust Limited is a company limited by guarantee governed by its Memorandum and Articles of Association. It is registered as a charity with the Charity Commission. There are currently 31 members of the Company.
Appointment of Trustees
We source new trustees through personal recommendation, advertising or by a targeted approach. All new trustees undergo personal effectiveness interviews as part of the recruitment process in line with our safeguarding policy and must be cleared by the Data Barring Service, and we follow the Charity Commission’s guidelines on recruitment at each Annual General Meeting, one third of Board members retire by rotation, with the option to stand for re-election.
Trustee Induction and Training
New trustees undergo an induction process which includes visits to all services and introductions to key staff: they are also mentored by an existing Board member. They receive a Trustee Handbook outlining the specific responsibilities and expectations of both them and the Company. Ongoing training is offered to all trustees and they are encouraged to regularly visit Jubilee House services and to participate in Jubilee House events.
Organisation
Normally, the Board of Trustees meets monthly, and there are bi-monthly subcommittees which cover finance, operations and governance, as well as remuneration which meets annually. Each sub-committee is chaired by a Trustee and also has senior management representation. Because of the effects of the COVID-19 pandemic, since
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THE JUBILEE HOUSE CARE TRUST LIMITED
TRUSTEES’ REPORT
For the year ended 31 March 2021
March 2020 the Board has changed to weekly virtual meetings, which are expected to continue for some time. A Chief Executive (currently Jon Pratten) is appointed by the trustees to manage the day-to-day operations of the charity.
Related Parties and Co-operation with Other Organisations
None of our Trustees receive remuneration or other benefit from their work with the charity. A register of Trustees’ and senior managers’ interests is maintained and updated on an annual basis, and Trustees are excluded from decision making in any circumstances where they have a personal interest.
Pay Policy for Senior Staff
The Directors, who are also the Trustees, consider that the board of directors and the management team (comprising Chief Executive, Finance Manager, HR Manager, and the Registered Managers of the individual services), comprise the key management personnel of the charity in charge of directing and controlling, running and operating the Trust on a day to day basis.
Pay awards for all staff are reviewed by the remuneration committee which meets annually and are then approved by the Board of Trustees itself.
Risk Management
The Trustees have a risk management strategy which comprises:
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A formal risk management process whereby each sub-committee is responsible for identifying and reviewing the business risks falling within its own area of concern, with overall overview by the full Board of Trustees.
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The establishment of policies, systems and procedures to mitigate those risks identified.
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The implementation of procedures designed to minimise or manage any potential impact on the charity.
Since the advent of the COVID-19 pandemic the need to protect our service users and staff from infection has become paramount, and our key safeguarding measures against this have already been detailed on page 1. Other than this, our key risk is that of a failure to adequately safeguard service users or to provide good quality care. To protect against this, we have a robust set of policies and procedures ensuring that service users are safeguarded: a rigorous recruitment process including DBS check and personal effectiveness interview; a comprehensive induction process for new staff and an ongoing training programme for existing staff; external quality monitoring audits; a clear policy on whistleblowing; and comprehensive health and safety policies.
Loss of key management personnel has also been identified as a key risk, which we mitigate by regular benchmarking of salaries.
In a financial climate where statutory funding for learning disabilities is becoming ever tighter, the key financial risks facing the charity are a failure to retain current contracts or to grow services, and a failure to control costs. Staff costs make up most of our cost base, and in an area of high employment attracting staff at a competitive salary is challenging. Currently services are predominantly provided to Hertfordshire County
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THE JUBILEE HOUSE CARE TRUST LIMITED
TRUSTEES’ REPORT
For the year ended 31 March 2021
Council, and our aim is to diversify our revenue base to increase the proportion of our revenues that are received from grant funding, or from other contractual sources. We are investigating new partnerships with other organisations which will enable us to do this.
With the Data Protection Act 2018 implementing the requirements of the EU General Data Protection Regulations we have continued to review our data protection environment to ensure that we comply with the new regulations. We have a comprehensive training programme for all new staff on the requirements of the regulations.
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t>wSiyn Env8lope ID.. F8F2682&638M37Lk8394.DAF609CF27D4 THE JUBILEE HOUSE CARE TRUST LIMITED REFERENCE AND ADMINISTRATIVE DETAILS Charity Nurnber.. 2161953 Registered Number: 298074 Reglst•r•d Office and Business Address 181 Floor, St David's House, 11 Blenheim Court, Brownfields, Welwyn Garden Clty, Hertfordshire, AL7 1AD. Our advlsors Auditors: Bankers: Moore Klngston Smith LLP. 4 Vlctoria Square, St Albans, Herts, AL13TF. Barclays Bank. 51 High Street, Hoddesden, Herts, HSBC, Howardsgate. Welwyn Garden City, Herts, AL8 6BH. CCLA Investment Management Ltd. Senator House, 85 Queen Victoria Streel. London, EC4V 4ET. The Charity Bank Ltd. Fosse House. 182 High Street, Tonbridge, Kent. TN9 1BE. Dlrectors and Trustses The directors of the charitable company (the charity) are its trustees for the purposes of charity law. The trustees and officers serving during the year and since the year end were as folkjws.. Key Management Personnel: Dlrectors and Trustees Steve Stokes - Chalr James Yianni - Treasurer Anjan Banerjee - Company Secretary Philip Brooks - Trustee Jennrfer Cooke - Trustee Philip Kelsey Trustee Ade Onagoruwa - Trustee David Salisbury (appointed 28/1/2021) Larina Shaw (rnsigned 1/1 Ir2020) Key Managemenl Personnel: Managers Jon Pratten - Chief ExeGutive OffIr Rhian Capener Finance Manager (resigned Jan 2021) Lisa Cushing - Head of Finance (appointed December 2020. resigned May 2021) Helen Hargreaves - HR Manager Jai Bryant - Registered Manager Jonquil Close Sam Perry Reglstered Manager Short Breaks Helen Timmons Registered Manager Supported Living & Lincoln Close 02/12/2021 105 IP3*Ac4.. 4nJan%anerJee Director and Company Secretsry
THE JUBILEE HOUSE CARE TRUST LIMITED
STATEMENT OF TRUSTEES’ RESPONSIBILITIES
For the year ended 31 March 2021
The Trustees (who are also directors of The Jubilee House Care Trust Limited for the purposes of company law) are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (Financial Reporting Standard 102.)
Company law requires Trustees to prepare financial statements for each financial year which give a true and fair view of the state of the affairs of the charitable company and of the incoming/outgoing resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the Trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
In so far as the Trustees are aware:
- there is no relevant audit information of which the charitable company’s auditor is unaware; and
the Trustees have taken all steps that they ought to have taken to make themselves aware of any relevant audit information and to establish that the auditor is aware of that information.
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INDEPENDENT AUDITOR’S REPORT TO THE MEMBERS OF THE JUBILEE HOUSE CARE TRUST LIMITED
For the year ended 31 March 2021
Opinion
We have audited the financial statements of The Jubilee House Care Trust Limited (‘the company’) for the year ended 31 March 2021 which comprise the Statement of Financial Activities, the Balance Sheet, the Cash Flow Statement and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including FRS 102 ‘The Financial Reporting Standard Applicable in the UK and Republic of Ireland’ (United Kingdom Generally Accepted Accounting Practice).
In our opinion the financial statements:
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give a true and fair view of the state of the charitable company’s affairs as at 31 March 2021 and of its incoming resources and application of resources, including its income and expenditure, for the year then ended;
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have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and
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have been prepared in accordance with the requirements of the Companies Act 2006.
Basis for opinion
We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs(UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor’s Responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
Conclusions relating to going concern
In auditing the financial statements, we have concluded that the trustees’ use of the going concern basis of accounting in the preparation of the financial statements is appropriate.
Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charitable company's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.
Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.
Other information
The other information comprises the information included in the annual report, other than the financial statements and our auditor’s report thereon. The trustees are responsible for the other information. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.
In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.
We have nothing to report in this regard.
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INDEPENDENT AUDITOR’S REPORT TO THE MEMBERS OF THE JUBILEE HOUSE CARE TRUST LIMITED
For the year ended 31 March 2021
Opinions on other matters prescribed by the Companies Act 2006
In our opinion, based on the work undertaken in the course of the audit:
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the information given in the trustees’ annual report for the financial year for which the financial statements are prepared is consistent with the financial statements; and
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the trustees’ annual report have been prepared in accordance with applicable legal requirements.
Matters on which we are required to report by exception
In the light of the knowledge and understanding of the company and its environment obtained in the course of the audit, we have not identified material misstatements in the trustees’ annual report.
We have nothing to report in respect of the following matters where the Companies Act 2006 requires us to report to you if, in our opinion:
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adequate accounting records have not been kept, or returns adequate for our audit have not been received from branches not visited by us;
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the financial statements are not in agreement with the accounting records and returns; or
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certain disclosures of trustees’ remuneration specified by law are not made;
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we have not received all the information and explanations we require for our audit; or
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• the trustees were not entitled to prepare the financial statements in accordance with the small companies regime and take advantage of the small companies exemption in preparing the Trustees’ Annual Report and from preparing a Strategic Report.
Responsibilities of trustees
As explained more fully in the trustees’ responsibilities statement set out on page 10, the trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.
In preparing the financial statements, the trustees are responsible for assessing the charitable company’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.
Auditor’s responsibilities for the audit of the financial statements
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.
Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below.
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INDEPENDENT AUDITOR’S REPORT TO THE MEMBERS OF THE JUBILEE HOUSE CARE TRUST LIMITED
For the year ended 31 March 2021
Explanation as to what extent the audit was considered capable of detecting irregularities, including fraud
The objectives of our audit in respect of fraud, are; to identify and assess the risks of material misstatement of the financial statements due to fraud; to obtain sufficient appropriate audit evidence regarding the assessed risks of material misstatement due to fraud, through designing and implementing appropriate responses to those assessed risks; and to respond appropriately to instances of fraud or suspected fraud identified during the audit. However, the primary responsibility for the prevention and detection of fraud rests with both management and those charged with governance of the charitable company.
Our approach was as follows:
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We obtained an understanding of the legal and regulatory requirements applicable to the charitable company and considered that the most significant are the Companies Act 2006, the Charities Act 2011, the Charity SORP, and UK financial reporting standards as issued by the Financial Reporting Council
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We obtained an understanding of how the charitable company complies with these requirements by discussions with management and those charged with governance.
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We assessed the risk of material misstatement of the financial statements, including the risk of material misstatement due to fraud and how it might occur, by holding discussions with management and those charged with governance.
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We inquired of management and those charged with governance as to any known instances of non-compliance or suspected non-compliance with laws and regulations.
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Based on this understanding, we designed specific appropriate audit procedures to identify instances of non-compliance with laws and regulations. This included making enquiries of management and those charged with governance and obtaining additional corroborative evidence as required.
As part of an audit in accordance with ISAs (UK) we exercise professional judgement and maintain professional scepticism throughout the audit. We also:
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Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control.
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Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purposes of expressing an opinion on the effectiveness of the charitable company’s internal control.
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Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by the trustees.
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Conclude on the appropriateness of the trustees’ use of the going concern basis of accounting and, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the charitable company’s ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditor’s report to the related disclosures in the financial statements or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditor’s report. However, future events or conditions may cause the charitable company to cease to continue as a going concern.
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INDEPENDENT AUDITOR’S REPORT TO THE MEMBERS OF THE JUBILEE HOUSE CARE TRUST LIMITED
For the year ended 31 March 2021
- Evaluate the overall presentation, structure and content of the financial statements, including the disclosures, and whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation.
We communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit.
Use of our report
This report is made solely to the charitable company's members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the company’s members those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to any party other than the charitable company and charitable company's members as a body, for our audit work, for this report, or for the opinions we have formed.
06/12/2021
Silvia Vitiello (Senior Statutory Auditor)
for and on behalf of Moore Kingston Smith LLP, Statutory Auditor
4 Victoria Square St. Albans Hertfordshire AL1 3TF
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Dowslgn En¥8lopo ID.. 486C06D3-55DfA8B4.8442-E2F8D401FED4 Jubilee House Care Trust Llmlted Balance Sheet at 31st March 2021 2021 2020 Flx•d Ass•ts: Tanglble a86elS Inve8knents Total Fixed Assets 1,404.997 425.000 1,829,997 1,456.336 425,000 1,881.336 Current Assets: Debtors Cash at bank aThJ in hand Total Current Assets 421.696 709,466 1.131,162 383,127 685.810 1,048,937 Llabllltles". Cr9ditors: Amounts falllng du• wlthln one year 10 526.877 490.336 Net Current Assets 604285 558,601 Total A$ts l•ss Curr•nt Liabllltlès 2,434.282 2.439,937 Cr•dltors'. Amounts falllng du• after more than one year 12 334,399 365,972 Total Net Assgts 2.1)99,883 2,073,985 The Funds ofthe Charity Re51rictgd funds Designaled lunds Gen8fal funds 13 13 13 1S,570 1.815.211 269,102 9,429 1,834,810 229,726 Total Funds 2,073.965 The financial statements on pages 14 19 23 war8 approved by the Board of Trustees on ... signed on their beham by.. DDEu$rynEdby. ste e Stok Chairman Jam•s Ylannl Treasurer Date.. 29/11/2021 Date.. Comp•ny numb•r. 298074 16
Jubilee House Care Trust Limited Statement of Cash Flow For the year ended 31st March 2021
| Cash flows from operating activities Net income / (deficit) for the year Adjustments for: Revaluation of Investment Property Depreciation of tangible fixed assets Gain on sale of tangible fixed assets Decrease/ (increase) in debtors (Decrease)/ increase in creditors Net cash (used in) / generated by operating activities Cash flows from investing activities Purchase of tangible fixed assets Proceeds from the sale of fixed assets Net cash from investing activities Change in cash and cash equivalents in the year Cash and cash equivalents at beginning of year Cash and cash equivalents at end of year |
2021 £ 25,918 - 67,748 (851) (58,569) 4,968 39,214 (16,409) 851 (15,558) 23,656 685,810 709,466 |
2020 £ 21,730 (34,116) 74,291 (15,662) (53,332) |
|---|---|---|
| (7,089) | ||
| (51,252) - |
||
| (51,252) | ||
| (58,341) 744,151 |
||
| 685,810 |
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Jubilee House Care Trust Limited Notes to the Financial Statements For the year ended 31st March 2020
1 Accounting Policies
1.1 Basis of Preparation
The financial statements have been prepared in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). The company is a public benefit entity for the purposes of FRS 102 and a registered charity established as a company limited by guarantee and therefore has also prepared its financial statements in accordance with the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (The Charities SORP), the Companies Act 2006 and Charities Act 2011.
1.2 Going concern
The Trustees have assessed whether the use of going concern is appropriate and have considered possible events or conditions that might cast significant doubt on the ability of the charitable company to continue as a going concern. The Trustees have made this assessment for a period of at least one year from the date of the approval of these financial statements. In particular, the Trustees have considered the charitable company’s forecasts and projections and have taken account of pressures on income. The Trustees have also considered the impact of the COVID-19 pandemic and measures taken in the U.K.. Based on this and the strong cash and reserves position at the time of approval of these financial statements, the Trustees have concluded that there is a reasonable expectation that the charitable company has adequate resources to continue in operational existence for the foreseeable future. The charitable company therefore continues to adopt the going concern basis in preparing its financial statements.
1.3 Incoming resources
All income is recognised when there is entitlement to the funds, the receipt is probable and the amount can be measured reliably.
Donations and grants, including grants in respect of major items of refurbishment, improvements or the purchase of fixed assets are recognised in in the Statement of Financial Activities when receivable. Where income is received in advance of meeting any performance-related conditions there is not unconditional entitlement to the income and its recognition is deferred and included in creditors as deferred income until the performance-related conditions are met.
1.4 Resources Expended
Expenditure is included in the Statement of Financial Activities on a accruals basis, inclusive of any VAT.
1.5 Fund Accounting
General unrestricted funds are those available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes. Designated funds are also unrestricted funds but have been designated by the Trustees for a particular purpose and includes the net book value of tangible fixed assets used by the charitable company in its operational activities.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes.
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Jubilee House Care Trust Limited Notes to the Financial Statements For the year ended 31st March 2020
1.6 Tangible Fixed Assets and Depreciation
Depreciation of tangible fixed assets is calculated to write off their cost or valuation less any residual value over their estimated useful lives as follows:
Freeehold Property 50 years Leasehold Improvements 8 years Motor vehicles 3 years Fixtures and fittings 8 years Computer & electrical equipment 5 years
At the end of each reporting period, the residual values and useful lives of assets are reviewed and adjusted if necessary. In addition, if events or change in circumstances indicate that the carrying value may not be recoverable then the carrying values of tangible fixed assets are reviewed for impairment.
1.7 Fixed Assets Investments
Investments are initially measured at their cost and subsequently measured at their fair value at each reporting date. Fair value is based on their estimated value at the balance sheet date without deduction of the estimated future selling costs.
Changes in fair value and gains and losses arising on the disposal of investments are credited or charged to the income or expenditure section of the Statement of Financial Activities as ‘gains or losses on investments’ and are allocated to the appropriate fund holding or disposing of the relevant investment.
1.8 Pension costs and other post-retirement benefits
The charity operates an auto-enrolment pension scheme. Contributions payable are charged to the Statement of Financial Activities in the period to which they relate.
1.9 Financial Instruments
a Cash and Cash Equivalents
Cash and cash equivalents include cash at banks and in hand and short term deposits with a maturity date of three months or less.
b Debtors and Creditors
Debtors and creditors receivable or payable within one year of the reporting date are carried at their transaction price.
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Jubilee House Care Trust Limited Notes to the Financial Statements For the year ended 31st March 2021 (continued)
2 DONATIONS & LEGACIES
| Unrestricted donations Donations in Kind Restricted donations Gift Aid tax Credit Grants Donations and legacies total 3 Residential Services Lincoln Close Jonquil Total Residential Services Supported living Lincoln Close Linkfields Total Supported Living Services Short Breaks Services Peartree Children's Short Breaks Centre Meadows Adults' Short Breaks Centre Total Short Breaks Services Outreach Other Total 4 EXPENDITURE ON RAISING FUNDS Fundraising other costs Total INCOMING FROM CHARITABLE ACTIVITIES |
2021 £ 32,753 - 12,271 918 2,830 48,772 2021 £ 307,216 466,794 774,010 112,776 366,894 479,670 752,482 430,956 1,183,438 2,804 22,034 2,461,956 2021 £ 2,926 2,926 |
2020 £ 6,764 20,000 2,355 - 17,346 |
|---|---|---|
| 46,465 | ||
| 2020 £ 301,764 430,692 |
||
| 732,456 118,123 117,911 |
||
| 236,034 805,392 417,414 |
||
| 1,222,806 25,670 1,662 |
||
| 2,218,628 | ||
| 2020 £ 14,053 |
||
| 14,053 |
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Jubilee House Care Trust Limited Notes to the Financial Statements For the year ended 31st March 2021 (continued)
5 CHARITABLE ACTIVITIES
| Direct Service Costs Direct Staff Costs Support Costs (see below) |
2021 £ 321,328 1,698,310 503,332 2,522,970 |
2020 £ 317,720 1,512,627 439,386 |
|---|---|---|
| 2,269,733 |
Support costs are those shared costs which relate to the operation of the organisation (including Business Development, HR, Finance, IT, Governance, Health & Safety):
| Staff costs Rent Mortgage interest IT Office infrastructure, equipment & consumables Insurance & Utilities Transport Audit Fees Other governance fees Professional Fees Depreciation Other Total Net (expenditure) /income is stated after charging: Depreciation Auditor's remuneration - audit fees 6 STAFF COSTS Gross pay Social security costs Pension costs - Defined contribution scheme Agency costs Ex-gratia payments The average monthly number of staff during the year was as follows: Employees (full time equivalent) |
2021 £ 308,611 33,000 14,082 24,400 24,833 12,870 488 12,053 31,843 23,855 17,297 503,332 2021 £ 67,748 12,053 2021 £ 1,653,919 127,441 43,949 168,998 13,000 2,007,307 2021 no. 64 |
2020 £ 259,534 33,068 16,444 22,009 23,034 14,632 229 11,089 902 17,533 26,865 14,047 |
|---|---|---|
| 439,386 | ||
| 2020 £ 67,502 11,089 |
||
| 2020 £ 1,423,620 98,249 34,971 215,321 - |
||
| 1,772,161 | ||
| 2020 no. 53 |
Key management personnel comprised the Chief Executive, Finance Manager (left in Jan 2021, replaced with Head of Finance in Dec 2020), HR Manager and three Registered Managers. The total employee benefits of the Charity's key management personnel were £255,546 (2020: £268,094). No Trustees received any emoluments during the year (2020: £nil).
One employee received remuneration in the band £60-£70,000 (2020: 1). No employees received remuneration of more than £70,000 (2020: 0)
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Jubilee House Care Trust Limited Notes to the Financial Statements For the year ended 31st March 2020 (continued)
7 TANGIBLE FIXED ASSETS
| Freehold land & Buildings Cost £ At 1 April 2020 1,622,748 Additions - Disposals - At 31 March 2021 1,622,748 Depreciation At 1 April 2020 326,371 Charge for year 23,855 Disposals - At 31 March 2021 350,226 Net book value At 31 March 2021 1,272,522 At 31 March 2020 1,296,377 All fixed assets are used for charitable purposes |
Furniture & Equipment £ 415,889 16,409 - 432,298 276,395 32,731 - 309,126 123,172 139,494 |
Motor vehicles £ 120,030 - (26,014) 94,016 99,565 11,162 (26,014) 84,713 9,303 20,465 |
Total £ 2,158,667 16,409 (26,014) |
|---|---|---|---|
| 2,149,062 | |||
| 702,331 67,748 (26,014) |
|||
| 744,065 | |||
| 1,404,997 | |||
| 1,456,336 | |||
| 8 FIXED ASSET INVESTMENTS Cost At 1 April 2020 Additions Disposals At 31 March 2021 Revaluation At 1 April 2020 Revaluation for the year1 Disposals At 31 March 2021 Net book value At 31 March 2021 At 31 March 2020 |
Investment Property £ 51,709 - - 51,709 373,291 - - 373,291 425,000 425,000 |
Total £ 51,709 - - |
|---|---|---|
| 51,709 | ||
| 373,291 - - |
||
| 373,291 | ||
| 425,000 | ||
| 425,000 |
1 The freehold property of 43 Lincoln Close is classified as an investment property. The most recent market valuation of £425,000 was provided by Cassidy & Tate, St Albans in March 2020. The trustees believe this valuation remains reflective of the value of the property at 31 March 2021. This valuation does not represent a RICS valuation.
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Jubilee House Care Trust Limited Notes to the Financial Statements For the year ended 31st March 2020 (continued)
| 9 DEBTORS Due within one year Trade Debtors Prepayments & Accrued Income 10 CREDITORS Amounts falling due within one year Trade creditors Accruals Taxes and social security costs Income in Advance 11 Mortgage Loan 11 INCOME IN ADVANCE Fee Income Income reveived for vehicle purchase. Grant income |
2021 £ 394,947 26,749 421,696 2021 £ 49,274 117,656 32,230 296,477 31,240 526,877 2021 £ 284,346 - 12,130 296,476 |
2020 £ 325,651 37,476 |
|---|---|---|
| 363,127 | ||
| 2020 £ 58,176 76,500 28,409 296,697 30,554 |
||
| 490,336 | ||
| 2020 £ 277,890 7,997 10,810 |
||
| 296,697 |
Of the £277,890 of deferred fee income at 31st of March 2020, £277,890 was fully released in the year.
12 CREDITORS FALLING DUE AFTER ONE YEAR
| The amounts payable are as follows: Within one year Between one and two years Between two and five years After five years Less: estimated future interest charges at present rate Due within one year Due after one year |
2021 £ 46,024 46,024 138,072 231,215 461,335 95,696 365,639 31,240 334,399 365,639 |
2020 £ 46,024 46,024 138,072 277,239 |
|---|---|---|
| 507,359 110,833 |
||
| 396,526 | ||
| 30,554 365,972 |
||
| 396,526 |
Mortgage Loans consist of the following:
A loan from Welwyn Hatfield Council secured on a freehold property, the Peartree Short Breaks Centre, bearing interest at 1% above the Bank of England base rate and repayable in monthly installments of £1,500. A loan from the Charity Bank secured on a freehold property, the Meadows Short Breaks Centre, bearing interest at 4.5% above the Bank of England base rate and repayable over 25 years.
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Jubilee House Care Trust Limited Notes to the Financial Statements For the year ended 31st March 2020 (continued)
| 13 STATEMENT OF FUNDS UNRESTRICTED FUNDS General funds Designated funds Business Contingency Property Reserve Fixed Assets Unrestricted funds total RESTRICTED FUNDS Jubilee House - general Peartree - general Outreach - After Schools 22/43 Lincoln Jonquil - general Meadows - general Restricted funds total Total of Funds |
Brought Incoming (Resources Gains/ Transfers Forward Resources Expended) (Losses) £ £ £ £ £ 229,726 2,534,944 (2,516,018) - 20,450 350,000 - - - - 1,324,851 - - - 7,033 159,959 - - 851 (27,483) 2,064,536 2,534,944(2,516,018) 851 - - 7,399 (2,199) - - 680 - (320) - - 2,727 2,680 (5,407) - - - 4,180 (1,880) - - 2,860 1,760 (72) - - 3,162 - - - 9,429 16,019 (9,878) - - 2,073,965 2,550,963(2,525,896) 851 - |
Carried Forward £ 269,102 350,000 1,331,884 133,327 |
|---|---|---|
| 2,084,313 | ||
| 5,200 360 - 2,300 4,548 3,162 |
||
| 15,570 | ||
| 2,099,883 |
Designated Funds:
Business Contingency Designated for retention in respect of an unexpected emergency. Property Reserve Represents freehold land & buildings (net of outstanding mortgages). Fixed Assets Fixed Assets in use in business (excluding land & buildings).
Restricted Funds
Restricted for use at Jubilee House.
Jubilee House - general Restricted for use at Jubilee House. Peartree - general Restricted for use at Peartree Short Breaks centre. Outreach - After School Restricted for use in providing the After Schools Club. 22/43 Lincoln Restricted for use at 21/22 and 43 Lincoln. Jonquil - general Restricted for use at Jonquil Adults' residential. Meadows - general Restricted for use at Meadows Short Breaks centre.
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Jubilee House Care Trust Limited Notes to the Financial Statements For the year ended 31st March 2020 (continued)
14 ANALYSIS OF NET ASSETS BETWEEN FUNDS
| Tangible fixed assets Fixed asset investments Current assets Creditors due within one year Creditors due after more than one year Total |
Unrestricted Funds General Designated Restricted Total Funds Funds Funds Funds 2021 2021 2021 2021 £ £ £ £ - 1,404,997 - 1,404,997 - 425,000 - 425,000 765,592 350,000 15,570 1,131,162 (496,490) (30,387) - (526,877) - (334,399) - (334,399) 269,102 1,815,211 15,570 2,099,883 |
Total Funds 2020 £ 1,456,336 425,000 1,048,937 (490,336) (365,972) |
|---|---|---|
| 2,073,965 |
15 COMMITMENTS
Operating
At 31st March 2021 the company had total minimum lease payments under non-cancellable operating leases:
| Within one year In two to five years |
2021 £ 27,500 24,938 52,438 |
2020 £ 27,500 52,438 |
|---|---|---|
| 79,938 |
16 TAXATION
The charitable company is exempt from corporation tax on its charitable activities. Its income is also exempt from value added tax. Expenditure disclosed in the accounts includes value added tax where applicable.
17 ANALYSIS OF CHANGES IN NET DEBT
| Cash Cash equivalents Loans falling due within one year Loans falling due after more than one year Total |
At 01/04/2020 Cash flows Other non- cash changes £ £ £ 256,822 23,186 - 428,988 470 - 30,554 - 686 365,972 (30,887) (686) 1,082,336 (7,231) - |
At 31/03/21 £ 280,008 429,458 31,240 334,399 |
|---|---|---|
| 1,075,105 |
18 EVENTS AFTER THE REPORTING DATE
In October 2021 the Charity was made aware that a review of the funding of one of their services undertaken had been identified by the local government as having been underfunded for the period since April 2020 to date. In recognition of this underfunding the sum of £43,577 was confirmed due and a payment of £25,590 was received as underpayment for financial year April 2020 to March 2021.
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Jubilee House Care Trust Limited Notes to the Financial Statements For the year ended 31st March 2020 (continued)
19 CONTROL
There is no controlling or ultimate controlling party.
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