## Hindolveston Village Hall Trustees Annual Report for the Charity Commission 

The Charity (registered charity no. 298058) is located at Hindolveston Village Hall, 65, The Street, Hindolveston, Norfolk. We have seven Trustees: Julie Lovett (Chair), Derek Chapman (Treasurer), Wendy & Terry Temple (Bookings), Sue Billings, Mary Beek & Gary Jenkins. 

The Trustees meet formally every two months and work together much more frequently to run and maintain the village hall and put on events. We recruit Trustees from our pool of volunteers, as they have already shown an interest in the work of the village hall by helping with our regular events and activities.  The Trustees form the Management Committee. The hall is run by the Committee supported by a team of 44 more volunteers – 51 people in total in a village of under 600 people. 

The main purpose of the Trust is to provide and maintain the building as a village hall for the inhabitants of the village. It provides a safe and welcoming space for those villagers who wish to use it. Hindolveston is a small, rural village with very few amenities.  There is no pub or café in the village where people can meet. The hall provides valuable opportunities for people to socialise, learn, keep fit and have fun. 

The hall receives no regular external funding.  All the running costs of the hall are paid for by fund raising activities and hiring out the hall for classes, parties, craft fairs, etc. 

We have a varied programme of events. The hall is hired for weekly classes of Tai Chi, yoga, fitness and weight training. There are monthly Life Drawing classes and a monthly stitching group. The village craft group, Crafts in Action, hold their summer event and Christmas Craft Market in the hall. Occasional hire has included pre-shoot breakfasts, birthday parties, memorial gatherings, a Quiz night and 5 live music evenings.  Art East Anglia have continued to hold their monthly Art Workshop weekends and Monday Art classes. We held an Open Evening in April to try to encourage more people, particularly those new to the village, to make use of the hall.  The Friday bar opens every Friday evening from 6.30pm. There has been a real boost in numbers this year with the advent of Street Food trucks joining us in the car park each week between May and October.  These were suggested and organised by a village resident. We have had two seasons of excellent films organised by the cinema group and the Coffee Shop opens every Tuesday morning and is well attended by a wide range of people from the village and nearby. 

We were approached by a care home close to the hall this year and have agreed to offer the hall as a place of refuge for their residents in case of emergency. 

The village hall is a valuable asset for our community. Everything we do is for the public benefit, primarily for those who live in our village and close by. A lot of people in the village give up their time to keep it open and organise events and it is appreciated by the many village residents who support those events. 



HINDOLVESTON VILLAGE HALL ACCOUNTS FOR THE YEAR ENDED 

31 AUGUST 2025 



## ACCOUNTS PREPARED BY- 

Hindolveston Village Hall C/O Mr Derek Chapman 81 The Street Hindolveston Dereham NR20 5DD 

## INDEPENDENT EXAMINER:- 

Farr & Associates Ltd 1 Church Farm Cottages Church Farm Lane Great Witchingham Norwich NR9 5PL 



## **HINDOLVESTON VILLAGE HALL** 

## **ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2025 STATEMENT OF ASSESTS AND LIABILITIES** 

|**Bank and Cash balances**<br>NatWest current account<br>COIF deposit account<br>Cash in hand<br>**Fixed Assets**<br>Land at rear<br>Village hall<br>Hall contents and chair trolleys<br>Bottle cooler|24,405.83<br>17,111.25<br>11,566.62<br>11,059.45<br>222.97<br>335.93<br>36,195.42<br>28,506.63<br>10,384.00<br>10,384.00<br>5,564.00<br>5,564.00<br>1,459.59<br>1,741.43<br>80.00<br>120.00<br>17,487.59<br>17,809.43<br>£53,683.01<br>£46,316.06<br>**2025**<br>**2024**|24,405.83<br>17,111.25<br>11,566.62<br>11,059.45<br>222.97<br>335.93<br>36,195.42<br>28,506.63<br>10,384.00<br>10,384.00<br>5,564.00<br>5,564.00<br>1,459.59<br>1,741.43<br>80.00<br>120.00<br>17,487.59<br>17,809.43<br>£53,683.01<br>£46,316.06<br>**2025**<br>**2024**|
|---|---|---|
||||
|||£46,316.06|



## **PROFIT AND LOSS SUMMARY FOR THE YEAR ENDED 31 AUGUST 2025** 

|**Total income per summary**<br>**Total payments per summary**<br>**GAIN FOR THE YEAR**<br>**RECONCILIATION**<br>**Total assets brought forward**<br>**Add total income per summary**<br>**Less total payments per summary**<br>**Total assets carried forward**|**2025**<br>27714.63<br>20347.68<br>£7,366.95<br>46316.06<br>27714.63<br>20347.68<br>£53,683.01|**2024**<br>22169.85<br>19113.30|
|---|---|---|
|||£3,056.55|
|||43259.51<br>22169.85<br>19113.30|
|||£46,316.06|





## **HINDOLVESTON VILLAGE HALL** 

## **ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2025** 

|**Summary of Receipts**<br>**Voluntary Sources**<br>Coffee Shop<br>Donations including car park<br>**Fundraising Proceeds**<br>100 Club<br>Tea towels<br>Cinema tickets and ices<br>Recycling<br>Other fundraising<br>**Trading Activities**<br>Hall hire<br>Bar<br>**Other income**<br>COIF deposit interest<br>Oher sundry income<br>**TOTAL RECEIPTS**<br>**Cash book receipts**<br>**COIF Deposit account interest received**|3700.00<br>3041.00<br>708.00<br>424.50<br>4408.00<br>3465.50<br>1332.00<br>1332.00<br>147.95<br>25.50<br>1945.66<br>1792.07<br>89.53<br>-<br>1205.00<br>164.00<br>4720.14<br>3313.57<br>7590.50<br>7497.50<br>10348.82<br>7343.40<br>17939.32<br>14840.90<br>507.17<br>549.88<br>140.00<br>-<br>647.17<br>549.88<br>£27,714.63<br>£22,169.85<br>27207.46<br>21619.97<br>507.17<br>£<br>549.88<br>£<br>£27,714.63<br>£22,169.85<br>**2025**<br>**2024**|3700.00<br>3041.00<br>708.00<br>424.50<br>4408.00<br>3465.50<br>1332.00<br>1332.00<br>147.95<br>25.50<br>1945.66<br>1792.07<br>89.53<br>-<br>1205.00<br>164.00<br>4720.14<br>3313.57<br>7590.50<br>7497.50<br>10348.82<br>7343.40<br>17939.32<br>14840.90<br>507.17<br>549.88<br>140.00<br>-<br>647.17<br>549.88<br>£27,714.63<br>£22,169.85<br>27207.46<br>21619.97<br>507.17<br>£<br>549.88<br>£<br>£27,714.63<br>£22,169.85<br>**2025**<br>**2024**|
|---|---|---|
||||
|||£22,169.85|
|||21619.97<br>549.88<br>£|
|||£22,169.85|





## **HINDOLVESTON VILLAGE HALL** 

## **ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2025** 

|**Summary of Payments**<br>**Direct Charitable Expenditure**<br>Repairs and maintenance<br>Professional fees<br>Bottle cooler depreciation<br>Hall contents depreciation<br>Electricity and oil<br>Water rates<br>Broadband fees<br>Cleaning costs<br>Insurance<br>Rates and refuse<br>**Other Expenditure**<br>**Fundraising Costs**<br>100 Club<br>Cinema and other functions<br>Bar stock<br>Licences and subscriptions<br>Square fees<br>Sundry<br>**TOTAL PAYMENTS**<br>**NatWest current account payments**<br>**Cash payments and Square fees**<br>**Depreciation for the year**|2372.78<br>2505.65<br>255.00<br>215.00<br>40.00<br>40.00<br>281.84<br>281.84<br>2672.57<br>2693.38<br>398.00<br>276.00<br>503.81<br>452.48<br>4481.25<br>5744.39<br>1147.26<br>1093.16<br>153.46<br>123.15<br>12305.97<br>13425.05<br>660.00<br>735.00<br>1634.07<br>1037.61<br>4896.70<br>3489.71<br>666.95<br>311.11<br>127.81<br>108.32<br>56.18<br>6.50<br>8041.71<br>5688.25<br>£20,347.68<br>£19,113.30<br>18881.85<br>17931.39<br>1143.99<br>860.07<br>321.84<br>321.84<br>£20,347.68<br>£19,113.30<br>**2025**<br>**2024**|2372.78<br>2505.65<br>255.00<br>215.00<br>40.00<br>40.00<br>281.84<br>281.84<br>2672.57<br>2693.38<br>398.00<br>276.00<br>503.81<br>452.48<br>4481.25<br>5744.39<br>1147.26<br>1093.16<br>153.46<br>123.15<br>12305.97<br>13425.05<br>660.00<br>735.00<br>1634.07<br>1037.61<br>4896.70<br>3489.71<br>666.95<br>311.11<br>127.81<br>108.32<br>56.18<br>6.50<br>8041.71<br>5688.25<br>£20,347.68<br>£19,113.30<br>18881.85<br>17931.39<br>1143.99<br>860.07<br>321.84<br>321.84<br>£20,347.68<br>£19,113.30<br>**2025**<br>**2024**|
|---|---|---|
||||
|||£19,113.30|
|||17931.39<br>860.07<br>321.84|
|||£19,113.30|





**DEPRECIATION IS BEING CHARGED OVER TEN YEARS STRAIGHT LINE** 

|**2 CHAIR TROLLEYS**<br>C/Fwd<br>C/Fwd<br>C/Fwd<br>C/Fwd<br>C/Fwd<br>C/Fwd<br>C/Fwd<br>C/Fwd<br>C/Fwd<br>C/Fwd<br>**BOTTLE COOLER**<br>C/Fwd<br>C/Fwd<br>C/Fwd<br>C/Fwd<br>C/Fwd<br>C/Fwd<br>C/Fwd<br>C/Fwd<br>C/Fwd<br>**GO-PAK TABLES**<br>C/Fwd<br>C/Fwd<br>C/Fwd<br>C/Fwd<br>**CHAIR TROLLEY**<br>C/Fwd<br>C/Fwd<br>C/Fwd<br>C/Fwd|**COST**<br>**B/FWD**<br>347.13<br>308.56<br>269.99<br>231.42<br>192.85<br>154.28<br>115.71<br>77.14<br>38.57<br>0.00<br>**COST**<br>**B/FWD**<br>360.00<br>320.00<br>280.00<br>240.00<br>200.00<br>160.00<br>120.00<br>80.00<br>**COST**<br>**B/FWD**<br>1811.40<br>1610.13<br>1408.86<br>1207.59<br>**COST**<br>**B/FWD**<br>378.00<br>336.00<br>294.00<br>252.00|**Additions**<br>385.70<br>**Additions**<br>400.00<br>**Additions**<br>2012.67<br>**Additions**<br>420.00|**DEPN**<br>**B/FWD**<br>38.57<br>77.14<br>115.71<br>154.28<br>192.85<br>231.42<br>269.99<br>38.57<br>77.14<br>**DEPN**<br>**B/FWD**<br>40.00<br>80.00<br>120.00<br>160.00<br>200.00<br>240.00<br>280.00<br>**DEPN**<br>**B/FWD**<br>0.00<br>201.27<br>402.54<br>603.81<br>**DEPN**<br>**B/FWD**<br>42.00<br>84.00<br>126.00|**This year**<br>**DEPN**<br>38.57<br>38.57<br>38.57<br>38.57<br>38.57<br>38.57<br>38.57<br>38.57<br>38.57<br>38.57<br>**This year**<br>**DEPN**<br>40.00<br>40.00<br>40.00<br>40.00<br>40.00<br>40.00<br>40.00<br>40.00<br>**This year**<br>**DEPN**<br>201.27<br>201.27<br>201.27<br>201.27<br>**This year**<br>**DEPN**<br>42.00<br>42.00<br>42.00<br>42.00|**BALANCE**<br>347.13<br>2016<br>308.56<br>2017<br>269.99<br>2018<br>231.42<br>2019<br>192.85<br>2020<br>154.28<br>2021<br>115.71<br>2022<br>77.14<br>2023<br>38.57<br>2024<br>0.00<br>2025<br>**BALANCE**<br>360.00<br>2018<br>320.00<br>2019<br>280.00<br>2020<br>240.00<br>2021<br>200.00<br>2022<br>160.00<br>2023<br>120.00<br>2024<br>80.00<br>2025<br>**BALANCE**<br>1811.40<br>2022<br>1610.13<br>2023<br>1408.86<br>2024<br>1207.59<br>2025<br>**BALANCE**<br>378.00<br>2022<br>336.00<br>2023<br>294.00<br>2024<br>252.00<br>2025|
|---|---|---|---|---|---|
|||||||





## INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF HINDOLVESTON VILLAGE HALL 

This report on the financial statements of Hindolveston Village Hall for the year ended 31 August 2025 is in respect of an examination carried out in accordance with  Section 145 of the Charities Act 2011. 

## **Respective responsibilities of the Charity and the examiner** 

The trustees of the Charity are responsible for the preparation of the financial statements and have considered that an audit is not required under the Charities Act 2011.  It is my responsibility, as the appointed Independent Examiner, to issue this report on those financial statements in accordance with the terms of the Regulations. 

## **Basis of Independent Examiner's report** 

My examination was carried out in accordance with the General directions given by the Charity Commission.  The examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records.  It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in and audit.  Consequently, no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below. 

## **Independent Examiner's Statement** 

In connection with my examination, no matter has come to my attention:- 

1.   which gives me reasonable cause to believe that in any material respect the requirements 

- .  to keep accounting records in accordance with section 130 of the Charities Act 2011; and 

- .  to prepare financial statements which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or 

2.   to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

**KAREN CHRISTIANSON Church Farm Cottages Great Witchingham NR9 5PL** 

**DATE: 5 November 2025**