Annual Report of the Tambopata Reserve Society (TReeS) for the year ended 31 December 2023
In 2023 the TReeS committee held three meetings.
Total funds received in the 2023 financial year: £ 26,300.69
(of which, £ 820.00 was restricted)
Total funds spent in the 2023 financial year: £ 30,530.59
(of which, £29,748.57 was spent in supporting activities in Peru)
Scholarship & Educational support
The TReeS small grants program for 2023 awarded grants to five recipients - all from the University of Madre de Dios (UNAMAD) which means expenditure is maximised on fieldwork within the region. The restriction of only offering of grants to students based in Puerto Maldonado, which had been the most sensible and practical option during the Covid-19 pandemic, had been withdrawn in 2022 but there were no suitable applications in 2023 from outside Madre de Dios.
Community support
- Casa Miraflores: TReeS offered small-scale funding to FENAMAD’s indigenous student house in Puerto Maldonado. The funding was used to replace the maloca roof – a traditional leaf roof. The maloca is now used by over 30 students to hold communal ‘house’ meetings, is their main communal work space, dining-room and socialising space.
FENAMAD have secured funding for the rebuilding of Casa Miraflores from the NGO ‘Land is Life’ but legal titling of the land on which the current Casa Miraflores is constructed is required before building work can begin. The maloca is likely to be retained in the new development which may still be 2-3 years away.
An arrangement with the Picaflor centre lead to the reconditioning of ten laptops which were subsequently donated to Casa Miraflores for the students use.
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Picaflor centre: TReeS offered small-scale funding to purchase five reconditioned laptops donated by the Picaflor centre which were then, subsequently, donated to Casa Miraflores.
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El Pilar agro-forestry project: annual support was again offered to enable the Casa Miraflores students to spend time in the forest, continue to grow food to supplement their diet and also ‘reforest’ the area. The funding covered the partial salary of a recently qualified agro-forestry graduate to run the project plus small-scale funding for tools, seedlings, etc and transport to access El Pilar.
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APRONIA: no direct support was offered to the Bello Horizonte reforestation project during the year but contact was maintained and APRONIA undertook some antiwildfire precautions to protect their lands.
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FENAMAD technical support: TReeS offered funding to cover the cost for one month of one of the technical co-ordinators to the FENAMAD President when the budget from another source failed to fully cover the expense. The co-ordinator was responsible for completing a major report which would lead to the development and implementation of a large long-term project: ‘ Defence and protection of the indigenous people’s territorial corridor’ due to be funded by Rainforest Foundation (Norway).
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COHARYIMA: TReeS offered substantial funding to members of the Coharyima committee to enable them to restart the REDD+RIA planning process. This involved them –
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-travelling to Lima to meet with the Head of SERNANP, responsible for Manu National Park, to discuss their plans vis a vis the Matsigenka native communities located within and adjoining Manu National Park;
-travelling to Cusco to meet with the Head of the Manu National Park, to discuss their future plans vis a vis the Matsigenka native communities located within and adjoining Manu National Park;
-travelling to the Alto Madre de Dios to meet with representatives of the native communities located within and adjoining Manu National Park to discuss their future REDD+RIA related ideas and plans.
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COHARYIMA XV Congress: TReeS contributed to the cost of bringing delegates who would not otherwise have been able to attend from across the Alto Madre de Dios to their XV Congress.
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FENAMAD XIX Congress: TReeS contributed to the cost of bringing delegates who would not otherwise have been able to attend from some of the 37 indigenous communities across Madre de Dios to the delayed XIX Congress.
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FENAMAD: TReeS covered the cost of transporting and distributing the new edition of the publication ‘Salud para Todos’ from Lima to indigenous communities across Madre de Dios.
Institutional development
Dr Helen Newing, a founder member of TReeS, resigned during 2023 to pursue other commitments and was thanked accordingly for all her efforts and support over the previous 35+ years.
John Forrest, Julia Porturas, Eustace Barnes and Morag Hunter remained on the
committee – all are or have been working with a Cambridge University research project in Peru in recent years. Eustace has 30 years’ experience leading birdwatching tours in Peru,
and Julia is a Peruvian administrator living and working in London.
The end year committee positions were as follows:
John Forrest as Chair
John Forrest as Treasurer
Julia Porturas as Secretary
Eustace Barnes and Morag Hunter as ordinary committee members.
The 2023 Annual General Meeting was held on 27[th] April 2023, and the 2023 financial accounts and annual report were approved.
All funds for activities in Peru continue to be administered by Jenny Gomez for a parttime administrative fee (10% of funding).
In addition to the aforementioned activities in Peru, TReeS continues to provide information and educational resources to our members and to the wider public. Information was disseminated through two issues of TReeS News in February and August 2023, through the website and on the TReeS social media platform, namely Facebook. These and all other institutional activities in the UK were undertaken on a voluntary basis by committee members.
Contact was made with a London University student – a half-Peruvian social media student at UAL: Andrea Salas - with an interest in TReeS activities. She has set up a TReeS Instagram account, has offered advice and made improvements to our Facebook page and website.
In Peru, the TReeS representatives – Alfredo Garcia and Jenny Gomez – continued to provide information and resources to interested researchers and the wider public.
The TReeS committee members Tambopata Reserve Society Registered charity no.298054 15[th] October 2024
2023
TReeS UK Accounts Summary
| INCOME | INCOME | |
|---|---|---|
| Membership | £ 917.00 | |
| Merchandise(ie.books & T-shirts) | £ 0.00 | |
| Bank interest | £0.00 | |
| Misc.(Gift Aid) | £ 0.00 | |
| Donations: | ||
| Unrestricted | £ 24,563.69 | |
| Restricted | £ 820.00 | |
| TOTAL | £ 26,300.69 |
EXPENDITURE
| EXPENDITURE | EXPENDITURE | EXPENDITURE | EXPENDITURE | |
|---|---|---|---|---|
| UK ACTIVITIES: | TOTAL | % | ||
| Education | Newsletter | £115.12 | ||
| Stalls | £0.00 | |||
| Marketing | £0.00 | |||
| Total Education: | £115.12 | |||
| Website | £164.10 | |||
| Merchandise | £ 0.00 | |||
| Peru transfer fees | £210.00 | |||
| Other Admin. | £13.80 | |||
| Total for UK activities: | £503.02 | 1.7% | ||
| PERU ACTIVITIES: | ||||
| Transfers to Peru | £29,523.57 | |||
| Paid in UK | £225.00 | |||
| Monitoring & Evaluation visit | £279.00 | |||
| Total for PERU activities: | £29,958.57 | 98.3% | ||
| TOTAL EXPENDITURE | £ 30,530.59 | 100% |
| 2023 CASH FLOW | Lloyds Accounts | *since 13.4.23 | |||
|---|---|---|---|---|---|
| Initial Balance | £ 63,867.68 | ||||
| Total income | £ 26,300.69 | Current account | £ 9,637.78 | ||
| Total expenditure | £ 30,530.59 | Oneyear deposit* | £ 50,000.00 | ||
| End Balance | £59,637.78 | Total: | £ 59,637.78 | ||
| £ 15,190.60 £ 13,279.03 0.00 128.92 -128.92 £ 0.00 |
|||||
| RESTRICTED FUNDS at end 2022: | £ 15,190.60 | ||||
| RESTRICTED FUNDS at end 2023: | £ 13,279.03 | ||||
| 2023 Petty cash cashflow: | |||||
| Initial balance | 0.00 | ||||
| Income | 128.92 | ||||
| Expenditure | -128.92 | ||||
| 2023 End-of-year balance: | £ 0.00 |
2023 Income summary
| Month | Membership | Donations | Other | Merchandise | TOTAL |
|---|---|---|---|---|---|
| January | 732.00 | 726.00 | 1,458.00 | ||
| February | - | 55.00 | 55.00 | ||
| March | 40.00 | 22,470.12 | 22,510.12 | ||
| April | 75.00 | 435.00 | 510.00 | ||
| May | - | 62.49 | 62.49 | ||
| June | 15.00 | 30.08 | 45.08 | ||
| 1st Half | |||||
| July | 15.00 | 495.00 | 510.00 | ||
| August | - | 55.00 | 55.00 | ||
| September | 25.00 | 620.00 | 645.00 | ||
| October | 15.00 | 285.00 | 300.00 | ||
| November | - | 30.00 | 30.00 | ||
| December | - | 120.00 | 120.00 | ||
| 2nd Half | |||||
| TOTAL: | £ 917.00 | £ 25,383.69 | £ 26,300.69 |
Donations summary
*Unrestricted (General) - £ 24,563.69
*Restricted - £ 820.00
-Reforestation - £ 555.00
-Becas - £ 265.00
TOTAL Donations: £ 25,383.69
Total Membership income: £ 917.00 Total unrestricted income: £ 25,563.69 Total restricted income: £ 820.00 TOTAL INCOME: £ 26,300.69
2023 Expenses summary
| Month | Admin. / Newslette r |
(Admin. Notes) |
Peru visit (JFO) |
Peru Projects (inc.10% admin.fee) |
Peru transfer fee |
TOTAL |
|---|---|---|---|---|---|---|
| January | 2,487.97 | 35.00 | 2,522.97 | |||
| February | 4,507.50 | 35.00 | 4,542.50 | |||
| March | 4,100.33 | 35.00 | 4,135.33 | |||
| April | - | |||||
| May | - | |||||
| June | - | |||||
| 1st Half | - | - | 11,095.80 | 105.00 | 11,200.80 | |
| July | - | |||||
| August | 164.10 | Website fee | 279.00 | 443.10 | ||
| September | 3,377.75 | 35.00 | 3,412.75 | |||
| October | 4,789.00 | 35.00 | 4,824.00 | |||
| November | 128.92 | Petty cash 2023 |
10,261.02 | 35.00 | 10,424.94 | |
| December | 225.00 | 225.00 | ||||
| 2nd Half | 293.02 | 279.00 | 18,652.77 | 105.00 | 19,200.87 | |
| TOTAL | £ 293.02 | £ 279.00 | £ 29,748.57 | £ 210.00 | £ 30,530.59 |
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
FOR
TAMBOPATA RESERVE SOCIETY (TReeS)
TAMBOPATA RESERVE SOCIETY (TReeS)
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
| Page | |
|---|---|
| Report of the Trustees | 1 |
| Independent Examiners Report | 2 |
| Statement of Financial Activities | 3 |
| Balance Sheet | 4 |
| Notes to the Financial Statements | 5 |
TAMBOPATA RESERVE SOCIETY (TReeS)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2023
The trustees present their report with the financial statements of the charity for the year ended 31 December 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Public benefit
The objectives and aims are carried out with regard to the Charity Commission guidance on public benefit.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 298054
Principal address
P.O.Box 33153 LONDON NW3 4DR
Trustees
Helen Newing left committee 27/04/2023 John Forrest Chair Julia Porturas Morag Hunter Eustace Barnes
Independent examiner
Berkeley Hall Marshall Limited 6 Charlotte Street Bath BA1 2NE
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes an unincorporated charity.
Risk management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
Approved by order of the board of trustees on 8[th] September 2024 and signed on its behalf by: Sint ............................................. Trustee
Page 1
INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF TAMBOPATA RESERVE SOCIETY (TReeS)
I report on the accounts for the year ended 31 December 2023, which are set out on pages three to five.
Responsibilities and basis of report
As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I have examined your charity's accounts as required under section 145 of the Charities Act 2011 ('the Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
My role is to state whether any material matters have come to my attention giving me cause to believe:
-
that accounting records were not kept as required by section 130 of the Act; or
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that the accounts do not accord with those records; or
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that the accounts do not comply with the accounting requirements of the Act; or
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that there is further information needed for a proper understanding of the accounts.
Independent examiner's statement
I have completed my examination and have no concerns in respect of the matters (1) to (4) listed above and, in connection with following the Directions of the Charity Commission I have found no matters that require drawing to your attention.
Matthew Small FCA Berkeley Hall Marshall Limited 6 Charlotte Street Bath BA1 2NE
Date: .............................................
Page 2
TAMBOPATA RESERVE SOCIETY (TReeS)
STATEMENT OF FINANCIAL ACTIVITES FOR THE YEAR ENDED 31 DECEMBER 2023
| Unrestricted | Restricted | 2023 | 2022 | ||
|---|---|---|---|---|---|
| £ | £ | £ | £ | ||
| Note | |||||
| Income and resources | |||||
| Income and endowments from: | |||||
| Donations and legacies | 25,481 | 820 | 26,301 | 6,473 | |
| Other trading activities | - | - |
- | ||
| Total | 25,481 | 820 | 26,301 | 6,473 | |
| Resources expended | |||||
| Expenditure on: | |||||
| Charitable activities | 30,531 | - | 30,531 | 11,473 | |
| Other | 3 | 120 | - | 120 | - |
| Total | 30,651 | - | 30,651 | 11,473 | |
| Net income | (5,170) | 820 |
(4,350) | 5,000 | |
| Net movement in funds | (5,170) | 820 |
(4,350) | 5,000 | |
| Reconciliation of funds: | |||||
| Total funds brought forward | 48,677 | 15,191 | 63,868 | 58,868 | |
| Total funds carried forward | 43,507 | 16,011 | 59,518 | 63,868 |
Page 3
TAMBOPATA RESERVE SOCIETY (TReeS)
BALANCE SHEET AS AT 31 DECEMBER 2023
| 2023 | 2022 | |||
|---|---|---|---|---|
| Unrestricted Restricted | Unrestricted Restricted | Total | Total | |
| funds | funds | funds | funds | |
| £ | £ | £ | £ | |
| Current assets | ||||
| Cash at bank | 43,627 | 15,191 | 59,638 | 63,868 |
| Current liabilities | ||||
| Creditors – due within one year | 120 | - | 120 | - |
| Total current assets | 43,507 | 15,191 | 58,698 | 63,868 |
| Total net assets | 43,507 | 15,191 | 58,698 | 63,868 |
| Funds of the Charity | ||||
| Unrestricted | 43,507 | 15,191 | ||
| Restricted | 16,011 | 48,677 | ||
| Total charity funds | 59,518 | 63,868 |
The financial statements were approved by the Board of Trustees on 8[th] September 2024 and were signed on its behalf by:
…………………………… Trustee
Page 4
TAMBOPATA RESERVE SOCIETY (TReeS)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
1. ACCOUNTING POLICIES
Accounting convention
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
2. TRUSTEE’S REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 December 2023 (2022 – NIL).
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 December 2023 (2022 – NIL).
3. OTHER 2023 2022 £ £ Independent examiner’s fee 120 -
Page 5