Annual Report of the Tambopata Reserve Society (TReeS) for the year ended 31 December 2020
Two major events for TReeS in 2020 were the receipt of a £60,000 legacy early in the year, which increased financial reserves by 600%, and the launch of a strategic review to set a path towards the future. Conditions have changed hugely since the charity was established in 1985 and while our original model of working served us well for many years, a comprehensive review is long overdue. This had become increasingly pressing as membership has declined and as the original committee members have moved on. The legacy gave us an opportunity to reset the way we work from a secure financial footing, and accordingly, in late 2020 we began a strategic review which will be concluded late in 2021. As part of this process the committee was expanded to include three new members: Lucy Dablin, Holly O’Donnell and Cecilia Montauban. At the AGM in September 2020 Helen Newing was elected as chair, John Forrest as treasurer, Elizabeth Raine as vice-chair and Cecilia Montauban as secretary.
Meanwhile our ongoing support has continued. Three transfers of funds were made during 2020 for activities in Peru, including funds for ongoing projects and programmes and funding for new activities.
Research
Support for research continued in the form of our annual round of small grants for field research in Madre de Dios by Peruvian students. This programme has been running since 2007 and is a core component of our work to build capacity in the region. Sixteen applications were received in 2020 and eight grants were awarded. We also continued to receive reports from previous grantees.
Reforestation
We continued to support reforestation activities at Bello Horizonte. In 2020 these included the ongoing maintenance of four hectares of land that had been planted previously and the clearance and planting of an additional 2 hectares with citrus, brazil nut, timber and other fruit trees.
Community support
We gave several grants for community support through the indigenous organisations FENAMAD and COHARYIMA:
-
We provided funding towards the setup of solar powered internet connections in four remote Matsigenka communities in Alto Madre de Dios. The funding made up a shortfall in a much larger project managed by COHARYIMA to install internet connections in all indigenous communities in the area.
-
We sent funding for some repairs to FENAMAD’s indigenous student hostel in Puerto Maldonado, Casa Miraflores, and for the purchase of a new printer, and arranged the
donation of a second-hand laptop.
- We awarded two grants to FENAMAD for assistance related to the COVID emergency. One grant was for emergency food baskets for over 100 indigenous families who were unable to return to their communities from the town of Puerto Maldonado. The second grant was to assist students at Casa Miraflores to grow traditional food crops at the nearby community of El Pilar to supplement their diet.
All funds for activities in Peru continued to be administered by Jenny Gomez for a part time administrative fee.
In addition to the activities in Peru, TReeS continued to provide information and educational resources to our members and to the wider public. Information was disseminated through three issues of TReeS News, through the website and a new facebook site and through responses to individual queries. These and all other institutional activities in the UK were undertaken on a voluntary basis.
Helen Newing Tambopata Reserve Society Registered charity no.298054 30[th ] August 2021
TReeS Annual Accounts for 2020
2020 Income summary
| Month | Membership | Donations | Other (HMRC) | Merchandise | TOTAL |
|---|---|---|---|---|---|
| January | 757.00 | 896.00 | 60,000.00* | 61,653.00 | |
| February | 120.00 | 440.21 | 560.21 | ||
| March | 55.00 | 49.61 | 502.81** | 607.42 | |
| April | 75.00 | 527.34 | 602.34 | ||
| May | 15.00 | 180.00 | 195.00 | ||
| June | 45.00 | 275.78 | 320.78 | ||
| July | 0.00 | 30.00 | 30.00 | ||
| August | 15.00 | 34.00 | 49.00 | ||
| September | 70.00 | 717.50 | 45.00 | 832.50 | |
| October | 15.00 | 230.00 | 245.00 | ||
| November | 15.00 | 340.00 | 355.00 | ||
| December | 15.00 | 30.00 | 45.00 | ||
| TOTAL | 1,197.00 | 3,750.44 | 60,502.81 | 45.00 | 65,495.25 |
*Legacy donation
**Gift Aid refund
Donations summary
| J | F | M | A | M | J | J | A | S | O | N | D | TTL | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| General | 60,791.00 | 105.21 | 542.42 | 242.34 | 30.00 | 30.78 | 30.00 | 34.00 | 237.50 | 230.00 | 30.00 | 30.00 | 62,333.25 |
| Becas | 315.00 | 315.00 | |||||||||||
| Reforest. | 105.00 | 335.00 | 10.00 | 285.00 | 150.00 | 245.00 | 100.00 | 125.00 | 1,355.00 | ||||
| Casa M. | |||||||||||||
| Covid | 65.00 | 185.00 | 250.00 | ||||||||||
| TTL | 60,896.00 | 440.21 | 552.42 | 527.34 | 180.00 | 275.78 | 30.00 | 34.00 | 717.50 | 230.00 | 340.00 | 30.00 | 64,253.25 |
2020 Expenses summary (with 2019 & 2020 petty cash totals)
| Month | Admin. | Newsletter | Merchandise | Peru Projects |
Peru visit | TOTAL |
|---|---|---|---|---|---|---|
| January | ||||||
| February | 250.00 | 250.00 | ||||
| March | 218.30* | 7,634.39 | 7,852.69 | |||
| April | ||||||
| May | ||||||
| June | 277.50 | 277.50 | ||||
| July | ||||||
| August | ||||||
| September | ||||||
| October | ||||||
| November | 5,530.42 | 5,530.42 | ||||
| December | 68.60 | 206.89 | 275.49 | |||
| TOTAL | £ 564.40 | £ 206.89 | £ 0.00 | £ 13,164.81 | £ 250.00 | £ 14,186.10 |
*2019 petty cash expenses paid to JFO in 2020
2020 Expenses summary (with 2020 petty cash breakdown)
| Month | Admin. | Newsletter | Merchandise | Peru Projects |
Peru visit | TOTAL (Paid) |
|---|---|---|---|---|---|---|
| January | 3.99 | 3.99 | ||||
| February | 250.00 | 250.00 | ||||
| March | 4.20 | 29.28 | 7,634.39 | 7,667.87 | ||
| April | ||||||
| May | ||||||
| June | 277.50 | 22.32 | 299.82 | |||
| July | ||||||
| August | 60.41 | 6.85 | 67.26 | |||
| September | 70.40 | 70.40 | ||||
| October | ||||||
| November | 18.24 | 5,530.42 | 5,548.66 | |||
| December | 59.80 | 59.80 | ||||
| TOTAL | £ 346.10 | £ 206.89 | £ 0.00 | £ 13,164.81 | £ 250.00 | £ 13,967.80 |
TReeS 2020 Accounts Summary
Income
| *** Unrestricted -** |
£ 63,575.25 (97%) |
|---|---|
| *** Restricted -** |
£ 1,920.00 (3%) |
| ____ | |
| TOTAL INCOME: | £ 65,495.25 |
| Expenditure | |
| *** UK Administration -** | £ 346.10 (2.5%) |
| *** Education (Newsletter)-** | £ 206.89 (1.5%) |
| *** Merchandise -** | £ 0.00 (0%) |
| *** Peru activities supported -** | £ 13,164.81 (94%) |
| *Monitoring visit - | £ 250.00 (2%) |
| ____ | |
| TOTAL EXPENDITURE: | £ 13,967.80 |
| 2020 balance: | +£ 51,527.45 |
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020
FOR
TAMBOPATA RESERVE SOCIETY (TReeS)
TAMBOPATA RESERVE SOCIETY (TReeS)
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020
| Page | |
|---|---|
| Report of the Trustees | 1 |
| Independent Examiners Report | 2 |
| Statement of Financial Activities | 3 |
| Balance Sheet | 4 |
| Notes to the Financial Statements | 5 |
TAMBOPATA RESERVE SOCIETY (TReeS)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020
The trustees present their report with the financial statements of the charity for the year ended 31 December 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Public benefit
The objectives and aims are carried out with regard to the Charity Commission guidance on public benefit.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 298054
Principal address
P.O.Box 33153 LONDON NW3 4DR
Trustees
Helen Newing Chair John Forrest Holly O’Donnell Lucy Dablin Elizabeth Raine Cecilia Montauban
Independent examiner
Berkeley Hall Marshall Limited 6 Charlotte Street Bath BA1 2NE
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes an unincorporated charity.
Risk management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
Approved by order of the board of trustees on 19[th] August 2021 and signed on its behalf by:
John FORREST Trustee
Page 1
INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF TAMBOPATA RESERVE SOCIETY (TReeS)
I report on the accounts for the year ended 31 December 2020, which are set out on pages three to six.
Responsibilities and basis of report
As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I have examined your charity's accounts as required under section 145 of the Charities Act 2011 ('the Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
My role is to state whether any material matters have come to my attention giving me cause to believe:
-
that accounting records were not kept as required by section 130 of the Act; or
-
that the accounts do not accord with those records; or
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that the accounts do not comply with the accounting requirements of the Act; or
-
that there is further information needed for a proper understanding of the accounts.
Independent examiner's statement
I have completed my examination and have no concerns in respect of the matters (1) to (4) listed above and, in connection with following the Directions of the Charity Commission I have found no matters that require drawing to your attention.
Matthew Small FCA Berkeley Hall Marshall Limited 6 Charlotte Street Bath BA1 2NE
Date: 20[th] July 2021
Page 2
TAMBOPATA RESERVE SOCIETY (TReeS)
STATEMENT OF FINANCIAL ACTIVITES FOR THE YEAR ENDED 31 DECEMBER 2020
| Unrestricted Restricted £ £ Note Income and resources Income and endowments from: Donations and legacies 3 63,530 1,920 Other trading activities 4 45 - Total 63,575 1,920 Resources expended Expenditure on: Charitable activities 5 12,203 1,765 Other 6 120 - Total 12,323 1,765 Net income 51,252 155 Net movement in funds 51,252 155 Reconciliation of funds: Total funds brought forward 5,776 4,297 Total funds carried forward 57,028 4,452 |
2020 £ 65,450 45 65,495 13,968 120 14,088 51,407 51,407 10,073 61,480 |
2019 £ 10,545 16 10,561 |
|---|---|---|
| 9,557 - 9,557 1,004 1,004 9,069 10,073 |
Page 3
TAMBOPATA RESERVE SOCIETY (TReeS)
BALANCE SHEET AS AT 31 DECEMBER 2020
| Unrestricted Restricted funds funds £ £ Current assets Cash at bank 57,148 4,452 Current liabilities Creditors – due within one year 120 - Total current assets 57,028 4,452 Total net assets 57,028 4,452 Funds of the Charity Unrestricted Restricted Total charity funds |
2020 Total funds £ 61,600 120 61,480 61,480 57,028 4,452 61,480 |
2019 Total funds £ 10,073 - 10,073 10,073 |
|---|---|---|
| 5,776 4,297 |
||
| 10,073 |
The financial statements were approved by the Board of Trustees on 19[th] August 2021 and were signed on its behalf by:
John FORREST Trustee
Page 4
TAMBOPATA RESERVE SOCIETY (TReeS)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020
1. ACCOUNTING POLICIES
Accounting convention
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
2. TRUSTEE’S REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 December 2020.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 December 2020.
3. DONATIONS AND LEGACIES
| Memberships Donations (general) Donations (Student grants) Donations (Reforestation project) Donations (Covid appeal) Donations (Casa Miraflores) 4. OTHER TRADING ACTIVITIES Merchandise |
2020 £ 1,197 62,333 315 1,355 250 - 65,450 2020 £ 45 |
2019 £ 1,220 2,455 800 5,470 - 600 10,545 |
|---|---|---|
2019 £ 16 |
Page 5
TAMBOPATA RESERVE SOCIETY (TReeS)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020
| 5. CHARITABLE ACTIVITIES UK Administration Newsletter (Production/Distribution) Peru monitoring visit Peru activities 6. OTHER Independent examiner’s fee |
2020 £ 346 207 250 13,165 13,968 2020 £ 120 |
2019 £ 316 172 193 8,876 |
|---|---|---|
9,557 |
||
2019 £ - |
Page 6