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2022-08-31-accounts

Charity number 298035

BRISTOL INTERNATIONAL TRUST

TRUSTEES’ REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED

31 August 2022

BRISTOL INTERNATIONAL TRUST

CONTENTS

Page
Reference and administration details 3
Trustees’ Report 4
Independent Examiner’s Report 8
Statement of financial activities 9
Balance sheet 10
Notes to the financial statements 11-17

2

BRISTOL INTERNATIONAL TRUST

REFERENCE AND ADMINISTRATION DETAILS

Trustees S North R Scott-Cook, Vice Chair J Appleton A Street C Rogers L Mason E Champion-Howard C Wedlake

Chair until 20 June 2023 retired January 2022 Chair from 20 June 2023 appointed October 2021 appointed January 2023

Charity number 298035

Principal office 45 Woodland Road Clifton Bristol BS8 1UT

Secretary J Appleton

Bankers Natwest PLC 40 Queen’s Road Clifton Bristol BS99 5AD Independent examiner R Ghali 17 Hither Bath Bridge Bristol BS4 5DJ


3

TRUSTEES' REPORT

BRISTOL INTERNATIONAL TRUST

YEAR ENDED 31 AUGUST 2022

The Trustees present their annual report together with the financial statements of Bristol International Trust (the charity) for the year ended 31 August 2022. The Trustees confirm that the Annual report and financial statements of the charity comply with the current statutory requirements, the requirements of the charity's governing document and the provisions of the Charity Commission’s ‘Statement of Recommended Practice: Accounting and Reporting by Charities’ applicable to charities preparing their accounts in accordance with FRS102.

The charity also trades under the names Bristol International Student Centre and BISC.

STRUCTURE, GOVERNANCE AND MANAGEMENT

a. CONSTITUTION

The charity was registered on November 27th, 1987. The Trust Deed was amended on May 18th, 2015. Its charitable objects are 'To advance the christian faith among people of all nations. To relieve poverty, need, hardship and distress.'

b. METHOD OF APPOINTMENT OR ELECTION OF TRUSTEES

The management of the charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Trust deed.

c. POLICIES ADOPTED FOR THE INDUCTION AND TRAINING OF TRUSTEES

Recruitment and appointment of new Trustees is by nomination, where each new Trustee shall be required to assent in writing to the doctrinal basis of the charity prior to his or her appointment.

d. ORGANISATIONAL STRUCTURE AND DECISION MAKING

The organisation and running of Bristol International Trust is the responsibility of the Trustees. The Trustees employ a Director, a Manager and two Administrative Assistants who undertake the day to day business of the Trust.

Bristol International Trust is very grateful for the large number of volunteers who assist with the organisation of trips and events, maintenance of the property and who participate in the Local Link scheme, offering hospitality for students in their homes.

e. RISK MANAGEMENT

The Trustees have assessed the major risks to which the charity is exposed, in particular those related to the operations and finances of the charity, and are satisfied that systems and procedures are in place to mitigate our exposure to the major risks.


4

BRISTOL INTERNATIONAL TRUST

TRUSTEES' REPORT

YEAR ENDED 31 AUGUST 2022

OBJECTIVES AND ACTIVITIES

POLICIES AND OBJECTIVES

In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit and in particular to its supplementary public benefit guidance on the objectives and activities mentioned below.

The objects of the charity are;

To advance the Christian faith among people of all nations.

To relieve poverty, need, hardship and distress.

ACTIVITIES

Welcoming international students on arrival in the country, including providing assistance with finding accommodation.

Organising trips to introduce students to the culture of the UK and the south west.

The running of a ‘Local Link’ scheme to introduce international students to local Christian families.

Running discussion groups and other events for international students to investigate the Christian faith.

ACHIEVEMENTS AND PERFORMANCE

GOING CONCERN

The trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason they continue to adopt the going concern basis in preparing the financial statements. Over the year, the lockdown restrictions imposed as a result of the Covid-19 pandemic began to be lifted, and the charity could begin to run more face to face events. The trustees are confident that the charity can continue for at least the next twelve months. Further details regarding the adoption of the going concern basis can be found in the Accounting Policies.

ACTIVITIES

The Centre reopened with capped numbers (for Covid safety) in September 2021 starting with our Welcome Meals. We ran meals over nine evenings, serving 240 students from 38 different countries.

During the Autumn term, we relaunched our weekly lunches – soup lunch on Wednesdays and hot lunch on Fridays. In addition we ran a number of Friday evening social events, all aimed at helping the students meet one another and building a sense of community and belonging.

Capping the numbers for Covid safety enabled us to deliver more intimate events, through which building stronger connections with one another was perhaps more possible than in larger events. Although our numbers have grown steadily through the year, we have intentionally designed our events to stay under 30 (for socials) and under 60 (for meals). We have been encouraged to see a strong community developing and have been told by a number of students that BISC has significantly contributed to them feeling less isolated and more settled.

Staff and Volunteers

To work alongside the Director, Alison Dawson, we recruited Jancis Edbrooke and Hiro Huang in October to work as a job share in the Communications and Events role. Our Operations Manager, Grace Kirby, left in early April and we have as yet been unable to recruit a replacement.

With a number of our regular volunteers having stepped down during Covid, we are delighted to see that a small core group have returned to the Centre now and have been joined by a number of new, brilliant volunteers. We continue actively to recruit new volunteers, seeking a balance between those bringing practical skills and those with a heart for friendship and discipleship.


5

BRISTOL INTERNATIONAL TRUST

TRUSTEES' REPORT

YEAR ENDED 31 AUGUST 2022

Weekly events

Weekly lunches have grown from 7 to over 50 most weeks. We have a fantastic cook on the team and have been able to include international students each week as we serve typical food from their countries. Friday night socials have included trips to the ice cream parlour, Bonfire and Pancake Night celebrations, Bubble Tea nights and feasts for Christmas and Chinese new Year. They have all been well-supported (usually around 30 students) and the ‘family feel’ that we have been aiming to create has been well-received.

In addition to the weekday events, we have enjoyed a number of trips around the area including Lacock, Westonbirt and Tyntesfield. We have avoided expensive travel costs by keeping the groups small and using team/volunteers with cars for travel. We have also been hosted for two events by our partner churches, which have been extremely popular. As well as being great tourist experiences for our students, the trips have been fruitful in terms of relationship-building.

Christian content

Our Alpha course, run in partnership with Woodlands Church, ran from February to April and was joined by a small group of students.

Local Link

Local Link was effectively suspended during Covid (with the exception of a few existing relationships) but we were delighted to be able to offer it again from late Autumn. We currently have around 9 students being hosted through the scheme and we will shortly be actively recruiting for more host families to meet demand.

Tenants

All eight bedrooms have been full throughout the year, with a good mix of students from different parts of the world and different faith groups. We have been able to support some of them through difficult situations, and they have been a highly-valued part of the BISC community.

Trustees

We are very grateful to Stewart North, who will be stepping down from the role of Chair in June 2023. Stewart has been involved with BISC for many years, joining the team on a year's placement as a student.

Stewart will be remaining as a trustee, for which we are thankful.


6

BRISTOL INTERNATIONAL TRUST

TRUSTEES' REPORT

YEAR ENDED 31 AUGUST 2022

INVESTMENT POLICY AND PERFORMANCE

The trust deed places no restrictions on the investment powers of the trustees.

FINANCIAL REVIEW

This has been a year of new beginnings. We have been more able to hold events in person, and income from these has increased. Rental income remained fairly stable, and this year has been another year of students having to arrive or leave earlier than they had intended. This again enabled us to help students out who needed accommodation at short notice, or were studying at other Bristol colleges.

Expenditure increased as we held more events in person, but by keeping events closer to home to show students more of the area in which they had chosen to study we managed to keep costs down.

We ended the year with a surplus of £2,912 (2021: deficit of £5,246), which will help as we move forwards towards a full year of in person events.

RESERVES POLICY

The charity has a policy of holding one year's expenditure in free reserves (i.e. net current assets held in nondesignated unrestricted funds) to cover unforeseen liabilities. The Trustees consider that this is appropriate in order to ensure that no financial reliance is placed on the voluntary income that the Trust receives in a given year, which itself cannot be guaranteed. At the end of the year under review the charity had free reserves of £86,619 (2021: £88,773) which was £11,619 above the target of £75,000, being one year’s worth of expenditure. This will be a useful addition to funds available for renovation of the property in the next few months.

This report was approved by the Trustees on June 20, 2023, and signed on their behalf by:

J Appleton, Chair


7

BRISTOL INTERNATIONAL TRUST

INDEPENDENT EXAMINER'S REPORT

YEAR ENDED 31 AUGUST 2022

I report on the financial statements of the charity for the year ended 31 August 2022 which are set out on pages 9 to 17.

This report is made solely to the charity's Trustees, as a body, in accordance with section 145 of the Charities Act 2011 and regulations made under section 154 of that Act. My work has been undertaken so that I might state to the charity's Trustees those matters I am required to state to them in an Independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity's Trustees as a body, for my work or for this report.

RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER

The charity's Trustees are responsible for the preparation of the financial statements, and they consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the Act) and that an independent examination is needed.

It is my responsibility to:

BASIS OF INDEPENDENT EXAMINER'S REPORT

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the financial statements present a 'true and fair view' and the report is limited to those matters set out in the statement below.

INDEPENDENT EXAMINER'S STATEMENT

In connection with my examination, no matter has come to my attention:

R Ghali

Date

June 20, 2023


8

BRISTOL INTERNATIONAL TRUST

STATEMENT OF FINANCIAL ACTIVITIES

YEAR ENDED 31 AUGUST 2022

Note
Income from:
Donations and legacies
2
Charitable activities
3
Other trading activities
4
Investments
Total income
0
Expenditure on:
Charitable activities
5
Total expenditure
0
Net income/expenditure
0
Transfers between funds
12
Total funds at 1 September 2021
Total funds at 31 August 2022
12
Unrestricted
Restricted
Total Funds
Funds
Funds
2022
£
£
£
22,363
-
22,363
5,993
-
5,993
47,383
-
47,383
2,500
-
2,500
Total Funds
2021
£
23,386
6
43,472
2,136
78,239
-
78,239
69,000
75,327
-
75,327
74,246
75,327
-
75,327
74,246
2,912
-
2,912
-
-
460,589
-
460,589
(5,246)
-
465,835
463,501
-
463,501
460,589

Prior year fund comparatives can be seen in note 15

The notes on pages 11 to 17 form part of these financial statements


9

BRISTOL INTERNATIONAL TRUST

BALANCE SHEET

AS AT 31 AUGUST 2022

Note
Fixed assets
Tangible assets
9
Current assets
Investments: Loan stock
Debtors
10
Cash at bank
Creditors:
Amounts falling due within one year
11
Net current assets
Net assets
Income funds
Unrestricted funds
Free reserves
13
NBV of fixed assets
13
Total unrestricted funds
Total funds
2022
£
376,882
50,000
5,624
54,165
109,789
(23,170)
86,619
463,501
86,619
376,882
463,501
463,501
2021
£
371,816
50,000
3,408
59,820
113,228
(24,455)
88,773
460,589
88,773
371,816
460,589
460,589

These financial statements were approved by the trustees on June 20, 2023 and are signed on their behalf by:

J Appleton, Chair of trustees

The notes on pages 11 to 17 form part of these financial statements


10

BRISTOL INTERNATIONAL TRUST

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 AUGUST 2022

1 Accounting policies

The financial statements have been prepared to give a ‘true and fair’ view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a ‘true and fair view’. This departure has involved following Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

The charity meets the definition of a public benefit entity under FRS102.

The accounts have been prepared on the going concern basis. The Trustees know of no material reason why this should not be appropriate.

Income from donations is included in income when it is receivable, except as follows:

Gifts in kind includes donated services and facilities which are recognised at a reasonable estimate of the amount the Charity would be prepared to pay for such items. An equivalent amount has been included as expenditure under the appropriate heading in the Statement of Financial Activities.


11

BRISTOL INTERNATIONAL TRUST

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 AUGUST 2022

2 Donations

Donations
Gift aid reclaimed
Legacies received
Unrestricted
Funds
£
22,088
275
-
Restricted
Funds
£
-
-
Total Funds
2022
£
22,088
275
-
Total Funds
2021
£
23,086
300
-
22,363 - 22,363 23,386

In 2021 all income from donations was unrestricted.

3 Income from Charitable Activities

Trips, activities and lunches
Other Trading Activities
Rental income
Unrestricted
Funds
£
5,993
Restricted
Funds
£
Total Funds
2022
£
5,993
Total Funds
2021
£
6
5,993 - 5,993 6
Unrestricted
Funds
£
47,383
Restricted
Funds
£
Total Funds
2022
£
47,383
Total Funds
2021
£
43,472

4 Other Trading Activities

In 2021 all income from Other trading activities was unrestricted.


12

BRISTOL INTERNATIONAL TRUST

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 AUGUST 2022

5 Expenditure on Charitable activities

Direct costs
Costs of trips and activities
Welcome
Wages and salaries
Employer's National Insurance contributions
Employer's Pension contributions
Staff costs
Support costs
Office expenses
Maintenance costs
Building expenditure
Equipment
Depreciation
Unrestricted
Funds
£
5,383
2,552
46,843
-
1,308
970
11,683
3,939
1,169
-
1,480
Restricted
Funds
£
-
-
-
-
-
-
-
-
-
-
-
Total Funds
2022
£
5,383
2,552
46,843
-
1,308
970
11,683
3,939
1,169
-
1,480
Total Funds
2021
£
396
181
51,216
-
999
48
11,483
6,209
1,187
554
1,973
75,327 - 75,327 74,246

There were no governance costs in either 2022 or 2021.

All expenditure for both 2022 and 2021 was from Unrestricted funds.

6 Net income for the year is stated after charging:

2022 2021
£ £
Depreciation 1,480 1,973
Pension costs 1,308 999

The aggregate payroll costs were:

Staff costs and numbers
The aggregate payroll costs were:
Wages and salaries
Social security costs
Employer's pension costs
2022
£
46,843
-
1,308
2021
£
51,216
-
999
48,151 52,215

13

BRISTOL INTERNATIONAL TRUST

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 AUGUST 2022

7 Staff costs and numbers (continued)

No employee received emoluments of more than £60,000.

No trustees have been remunerated or reimbursed for their out of pocket travel expenses (2021: Nil)

The trustees consider themselves to be the key management personnel of the Charity, and as such have received no remuneration. Key management personnel includes the charity trustees (who are not remunerated for their role as trustees) and the charity director. The total benefits, including employer's national insurance contributions and employer's pension contributions payable to key management personnel during the year were £16,316 (2021: £8,706).

The average weekly number of employees based on average headcount during the year was as follows:

2022 2021
No. No.
Administration 4 3

8 Taxation

The Charity is exempt from corporation tax on its charitable activities.

9 Tangible fixed assets
Cost Freehold Office
Property Equipment equipment Total
£ £ £ £
At 1 September 2021 365,896 29,147 19,363 414,406
Additions 6,546 - - 6,546
At 31 August 2022 372,442 29,147 19,363 420,952
Depreciation
At 1 September 2021 - 24,744 17,846 42,590
Charge for year - 1,101 379 1,480
At 31 August 2022 - 25,845 18,225 44,070
Net book value
At 31 August 2022 372,442 3,302 1,138 376,882
At 31 August 2021 365,896 4,403 1,517 371,816

14

BRISTOL INTERNATIONAL TRUST

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 AUGUST 2022

10 Debtors
Other debtors and prepayments
11 Creditors: amounts falling due within one year
Other loans
Other creditors
12 Movement in funds
1 September
2021
Income
Year ended 31 August 2022
£
£
Unrestricted funds
Free reserves
88,773
78,239
NBV of fixed assets
371,816
-
Total funds
460,589
78,239
Prior year
1 September
2020
Income
Year ended 31 August 2021
£
£
Unrestricted funds
Free reserves
96,638
69,000
NBV of fixed assets
369,197
-
Total funds
465,835
69,000
10 Debtors
Other debtors and prepayments
11 Creditors: amounts falling due within one year
Other loans
Other creditors
12 Movement in funds
1 September
2021
Income
Year ended 31 August 2022
£
£
Unrestricted funds
Free reserves
88,773
78,239
NBV of fixed assets
371,816
-
Total funds
460,589
78,239
Prior year
1 September
2020
Income
Year ended 31 August 2021
£
£
Unrestricted funds
Free reserves
96,638
69,000
NBV of fixed assets
369,197
-
Total funds
465,835
69,000
10 Debtors
Other debtors and prepayments
11 Creditors: amounts falling due within one year
Other loans
Other creditors
12 Movement in funds
1 September
2021
Income
Year ended 31 August 2022
£
£
Unrestricted funds
Free reserves
88,773
78,239
NBV of fixed assets
371,816
-
Total funds
460,589
78,239
Prior year
1 September
2020
Income
Year ended 31 August 2021
£
£
Unrestricted funds
Free reserves
96,638
69,000
NBV of fixed assets
369,197
-
Total funds
465,835
69,000
Expenditure
£
(73,847)
(1,480)
2022
£
5,624
2021
£
3,408
5,624 3,408
2022
£
20,000
3,170
2021
£
20,000
4,455
23,170 24,455
Transfers
£
(6,546)
6,546
31 August
2022
£
86,619
376,882
460,589 78,239 (75,327) - 463,501
1 September
2020
Income
£
£
96,638
69,000
369,197
-
Expenditure
£
(72,273)
(1,973)
Transfers
£
(4,592)
4,592
31 August
2021
£
88,773
371,816
465,835 69,000 (74,246) - 460,589

15

NOTES TO THE FINANCIAL STATEMENTS

BRISTOL INTERNATIONAL TRUST

YEAR ENDED 31 AUGUST 2022

12 Movement in funds (continued)

Free reserves represent the free reserves of the charity. Transfers out of this fund represent the cost of fixed asset additions in both the current and prior year.

NBV of fixed assets represents the Net Book Value of tangible fixed assets held by the charity. Expenditure from this fund represents the depreciation charge on tangible fixed assets in both the current and prior year.

13 Analysis of net assets

Year ended 31 August 2022

Unrestricted funds
Year ended 31 August 2021
Unrestricted funds
General funds
Tangible
fixed assets
£
376,882
Other
net assets
£
86,619
Total
£
463,501
376,882 86,619 463,501
Tangible
fixed assets
£
371,816
Other
net assets
£
88,773
Total
£
460,589
371,816 88,773 460,589

14 Related party transactions

There were no related party transactions during the year.


16

BRISTOL INTERNATIONAL TRUST

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 AUGUST 2022

15 Prior year comparative funds statemement

Income from:
Donations and legacies
Charitable activities
Other trading activities
Investments
Total income
Expenditure on:
Charitable activities
Total expenditure
Net income/expenditure
Transfers between funds
Total funds at 1 September 2021
Total funds at 31 August 2022
Unrestricted
Restricted
Total Funds
Funds
Funds
2021
#
£
£
£
23,386
-
23,386
6
-
6
43,472
-
43,472
2,136
-
2,136
69,000
-
69,000
74,246
-
74,246
74,246
-
74,246
(5,246)
-
(5,246)
-
-
-
465,835
-
465,835
460,589
-
460,589

17