THE BERKHAMSTED YMNASTI BALANCE SHEET AND ACCOUNT5 FOR THE YEAR ENDED 31 DECEMBER 2023 REGISTERED CHARITY NO. 297968 JOHNSONS CHARTERED ACCOUNTANTS 1.2 CRAVEN ROAD EAUNG LONDON W5 2UA BERKH TRUSTEES REpoKf 2023 sTrucruRE. 60VERNANCE. AND MA14AGEMENr Berkhamsted Gymnastics aub Ithe Clubl Is a registered charity wlth the Charity Commission under number 297968. The governing document is the constitution which was approved and adopted on 30July 2020. The Charity Trustees are listed below and are apwintsd or re-appointed at the Annual General Meeting. The Executlve members elected for 2023 were as follo Chairperson: Ms Erln Laste Vice Chairperson- Ms Sally Chrlspln Secretary: Ms Carollne 8ryant Treasurer: Ms Carolyn Bane Welfare.. Ms Sarah Edwards Committee M Ms Clalre Kennedy- reslBned 3 July 2023 Mrjonathan Nash Ms Sandra Healv Ms Rachel Oaly Ms Elalne Turner- reslgned 3 July 2023 Ms Alexandra Vlolette- appolnted 3 July 2023 Msjulie Meehan-Apwlnted 3 July 2023 Ms Prlya Daso]u- appolnted 3 July 2023 rln Ashlyns School, Chesham Road, Berkhamsted. HP4 3AH The object of the charity Is to teach and support thildren Sn the fundamenta15 of ￿mnastIcS as a means of keeplng flt through provldlng classes to toddlers up to competitlon level for all a8es 3 %- 18 years. The Club's mlsslon Is to provlde opportunities for all its members to enjoy the benefits in health, wellbelng and personal confldence that gymnastics has to offer, In a safe. frtendly and fun environment. The Club owes a great debt of gratFtude to its dedicated volunteer5. as thelr Invaluable contrlbutlons plav plvotal role in the Club's accomplishments. The Club relies more heavily on paid assistance and 50 contributions from volunteers are partlcularly appreclated. Prfor to the commencement of employment of stsff. coaches, volunteers, and trustees the Club undertakes Disdosure and Barrin8 Servlce checks as required. In addition. all Coaches and welfare officers have undertaken Safeguarding and Child Protectlon courses ac¢ordin8 to level and responsibility. Trustees undergo a perfod of orientstion to brief them on their le8al obll8ation5 under charity law, the content of the governing document, the committee and deci5ioD-making process, the business plan and recent financial performance of the charity. The trustees are actively encouraged to attend appropriate external training events that enhance their capacity to ftjlfil their rolès effertively. ERKHAM NASTI TRUSTEES REPORT 2023 (CONT.) Rovlew of the year and outlook In planning our activltles for the year. we kept in mind the Charity Commission's guidance on publlc beneflt at our trustee meetin8S. We are dellghted to report sesslon income has remained at the same level ès compared to 2022. As part of our ongoing commitment to provide safe, friendlyi and fun le550ns we have continued to offer smaller class sizes thon recommended by Brit15h Gymnastics and retslned the cleanlnB reglme between classes. The club has continued to thrive, thanks to the adept management by both club management and commlttee members, estab115hing a solid financial foundation. We express our heartfelt appreclatlon to both current and former commlttee members who have generously volunteered their t5me and ener8y, in helplng the club become the respected organlsation it is today. The Committee currently comprlses several parents whose chSldren are no longer actlve members of the club and whilst we have been pleased to welcome 3 new mernber5 to the commlttee In the year, we stlll need to replace key posltlons wlthin the club such as vice chair and treasurer. Consequently, our focus in the comlng years wlll be to contlnue to recruit the "next 8eneratlon" of trustees, In order to ensure the future success of the club and malntaln a strong team of commlttee members. The Club mana8ement and coachln8 team have contlnued to do an exceptlon41 job, workln8 tlrelessly to offer a robust re¢reational program whilst helpln8 our members experlence both the physlcal and mental b*nePits that partaklng in 8ymnastics affords them. In Ilne wlth our mlsslon statement, the safety of the envlronment Is of paramount lrnportance and as such our coachlng team take great preeautions In prioritisin8 the gymnasts, well-beln8 and creatlng safe spaces to flourlsh In the sport. In 2024 we will contlnue wlth our mlsslon of d8llverln8 fun and safe uymnastlcs for our growing community of member5. Coach recrultment can be a challen8ln8 task due to the scarclty of avallable coaches In general. However, the club is currently In an envlable posltSon, boastlng a dedlcated group of regular coaches, Includln8 five coa¢hes at Level 2 and above. The Club contlnues to nurture Its own coache5 by encoura8inB members to join the coaching team as they enter their teenage year5 and pursue thelr Level I coachlng exam5 and was also pleased to offer an apprentlceshSp In the year to one of our youn8 coaches, which will enable them to obtain a level 2 gymnastics qualiflcatlon in 2024, We wlll ¢ontlnue to offer Apprentlceshlps to sultable candidates. We deeply appreciate the Ltnwavering enthusiasm and passion demonstrated by all our coaches, and we are Immensely grateful for their dedication. Membership number5 continued to Increase throughout 2023, and we are pleased to announce that we concluded the year wlth 450 members, compared to 420 at the end of the previous year. Our membership comprlses girls and boys In recreatlonal programs, mlxed pre-school participant5, and glr15 and boys engaged in advanced recreational gymnastics. The badge system Smplemented fully Sn 2023 for all apparatus enables 8ymnasts to progress at their own pace whlle malntainin8 thelr motlvation. Looking ahead to 2024, our commltment remains focused on developing our coa¢hin8 team and exploring avenues to encourage more indivlduals to join the committee. Furthermore, we will continue our efforts to expand our membership base while upholding our overarching strategy of deliverin8 hi8h44uality gvmnastlC5 clas5e5 for all, withln 8 safe and enjoyable environment. BERK STED LUB TRUSTEES REPORT 2021 (CONT.) Reserves pollcy We have reserves at 31 December 2023 of £254,153 lan increase of £16,794 from last yearl whlch are unrestricted fund5, The trustees consider it prudent to have sufficient general admlnlstratlon resources avallable in our general fund to meet our increasSn8 oblbgatlons and repairs to premlses and equipment. We have therefore kept an amount of £214,153 in the general account to cover the runnlng costs. The balante of £40,000 Is in the deslgnated funds account for premises and equipment. The club continues to look for new premises elther In additlon to the current premlses or as an alternative and the designated funds are requlred to facilltate th[5 and improvement of the current site. Staff and consultant's costs contlnue to be the largest expense In the year at 70%12022.' 61%) of the Income. We are In a stron8 Posltlon wlth regard to our flnanclal sltuation, our commltted club management team, our passlonate coaches and our commSttee and l am confldent we wlll continue to dellver our mission. Do¢laratlon The trustee5 declare that they have approved the trustees report above. Si8ned Chalr- Erin Laste ERKHAM D GYMN Tl srATEMENT OF FINANCIAL AcfiviTIES FOR THE YEAR ENDED 31 DECEMBER 2023 INCOMING RESOURCES Unrestrleted funds Rostricted funds 2023 Total funds 2022 Total funds Incomlng Resources from Generatr￿ Funds Actlvltles for 8eneratln8 funds Investment Intom• Interest on money deposlted 2,805 2.805 634 2.805 634 Incomln8 resources from ch•rltsble actlvltl•s Sub5crlptlons and sesslon fees Sale of 8oods Fundlng 185,770 5,012 185,770 5,012 186,214 5,320 190 782 190,782 191,534 Sundry receipts Government grants 967 967 10.444 TOTAL INCOMING RESOURCES £194,554 £194,554 £202,612 BERKH ED YMN STATEMENT OF FINANCIAL ACTIVITIE5 FOR THE YEAR ENDED 31 DECEMBER 2023 RESOURCES EXPENDED UnMstrlet•d funds Aestrleted 2023 Tr4ts1 funds fvnds 2022 Totsl funds Charltable Actlvltles Affiliatlon & competitlon fee5 and Insurance Goods for use and resale Staff wages and course5 Consultancv Depreclatlon Services to gymnasium Rep4lrs to gymnaslum AdvertSslng Admlnlstratlon costs Room hSre Prlntlng and statlonery Bank Charges Audlt and accountancv Subscrlptlons Unlforms Sundrle5 Loss118alnl on dlsposal of flxed assets 4,663 4,663 2,168 4,684 109,048 28,085 6,794 5,496 935 901 9,520 4,684 109,048 28,08S 6,794 5,496 935 901 9.520 4,099 100,689 23,710 7,076 3,928 2,205 1,063 3,671 1,004 555 5,951 3,549 91 474 275 141 826 500 4,765 826 5CQ 4,765 1,931 1,463 11,8501 1,931 1,463 11,8501 TOTAL RESOURCES EXPENDED £177,760 £177,760 £160,649 NET {EXPENSES)/INCOME Gross transfer between funds NET MOVEMENT IN FUNDS FOR THE YEAR 16,794 16,794 41,963 £16 794 £41,963 FUNDS BROUGHT FORWARD 237,359 237,359 195,396 FUNDS CARRIED FORWARD £254 153 £254 153 £237 359 8ERKHAMSTED GYMNASTIC5 CLUB Balan¢e Sheet At 31 December 2023 FIXED ASSETS Intan8lble Eguirft Leasehold Conver3, Z023 Total 2022 Totsl Cost Depreciatlon Net book value Note 6 124.862 88,628 36,234 95,351 87,179 8,172 220,213 175,807 44,406 216,592 169,013 47,579 CURRENT ASSETS Stock lof goods for resale) Debtors Prepayments Building soclety & dep051t account Bank current account Petty cash 1,666 11,802 628 190,725 7,777 66 212,664 925 18,698 705 166,819 6,397 104 193,648 CURRENT LIABILITIES Bank current account Trade Creditors Other Credltors Other taxes & social securlty Deferred Income and accrued expenses 781 1,067 1,850 755 2,325 2,917 3,868 NET CURRENT ASSETS 209.747 189,780 £254,153 £237.359 REPRESENTED 8Y: CLUB UNRESTRicfED FUND5 Desl8nated Fund Note 7 2023 Total 2022 Total General Balance at 01.01.2023 Net movement In fijnds for the year Transfer of funds 197,359 16.794 40,￿0 237,359 16,794 195,396 41,963 Balance at 31.12.2023 £214,153 £40,000 £254,153 £237,359 Trèasurer Date BERKHAM TED GYMNASTI LUB NOTES TO ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023 I. ACCOUNTING POLICIES Accountln8 comiention The accounts have been prepared under the historlcal cost Conventlon with items recogn15ed at cost or transaction value unless otherwlse stated In the relevant notes to these accounts. The accounts have been prepared in accordance with the Statement of Recommended PractSce'. Accounting and Reportlng by Charlties preparing thelr account5 in accordance with the Financlal Reportin8 Standard appllcable In the UK and Republic of Ireland IFRS 1021 issued in Ortober 2019 and the CharStles Act 2011. The trust constitute5 a publlc beneflt entlty as defined by FRS 102. Incomlng resources All Incoming resources are Included on the Statement of Flnanelal Actlvltles when the charity is le8ally entStled to the Income and the amount can be quantified wSth reasonable accuracy. Income from charitable activities is recognised when the related serylces are provided. Deferred Income at the year-end is made up of monie5 recelved before the year end that relate to actlvltles that commence In post year end. Governrn•nt grants Government grant3 are recognlsed on an accruals basls when there15 reasonable a$5urance that the entlty will comply wlth the ¢ondltlons attachlng to the grant and the grant will be recelved. Resources expended Liabilitles are recogn15ed as expendlture as soon as there Is a le881 or constructive obligatlon ¢ommittlng the charity to that expenditure, It Is probable that a transfer of economlc beneflts will be requlred In settlement and the amount of thè obligation can be measured reliably. Expendlture is occounted for on an accruals bas15 and has been classlfSed under headings that a8gregate all cost related to the ¢ategory. Where costs cannot be dlrertly attrlbuted to particular headlngs, they have bèen allocated to activltles on a basls conslstent wlth the use of resources. Charltable actlvltles expendlture relates to the costs of runnlng the Gharltable actlvltles at the gymnastics club, and to malntalnln8 the premlses, Governance costs are those Incurred In meetlng the charlty's constltutlonal and statutory requlrements. They Include the independent examination fees and other costs Ilnked to the strateBI¢ management of the charity. Other resources expended relates to the costs of planninq and completlni speclflc buildin8 malntenance and Improvements. Tan8lble fixed assets Depreclation is provided at the following annual rates In order to wrlte off each asset over Its estimated useful life. Equipment Leasehold converslon IO% and 25% on reducing balance IO% on stralght line BERKHAM NOTES TO ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023 I. ACCOUNTING POUOES (coNnNUEO) Stocks Stocks are valued at the lower of c05t and net realisable value, after making due allowance for obsolete and slow mowng rtem& Tamtlon The charity is exempt from corporation tsx on its ¢haritsble ècti¥itSes. Fund •ccountln8 Unrestrlcted funds can be used In accordance wlth the charitsble objectlves at the dlscretlon of the trustees. All fund5 are unrestrirted. Deslgnated fund5 have been de51gnated by the trustees for future planned capltal expendlture and buildin8 work P•nslon costs and other postthr•m•rt ben•ffti The charity operates a defined contributlon penslon scheme. Contrlbutlons p8yable to the charlty's penslon $C￿Me are charged to the profit and Ioss 4ecount in the period to which they relate, sh •t bank Ind In hand Cash at bank and In hand indudes cash held in Short temi deposlt accounts or accounts wtth Instant access. 2. DONATED SERVICES The charlty Is grateful to Ashlyns School for the prov151on of Its premlses free of charge. 3. NEf INCOMIt4G RESOURCES FOR THE YEAR Thls Is stated after chargln8: 2022 Independent examinerfs fees 4. TRU5fEEY EXPENSES ANO REMUNERATION No payments reimbursements or rernuneratlons were rnade In the perlod to trustees. BERKHAM NOTES TO ACCOUNT5 FOR THE YEAR ENDED 31 DECEMBER 2023 5. STAFF COSTS 2023 103,511 1,021 2022 98,479 Wages and salarles Staff expgnses Employerfs contrlbutlon to defined contribution penslon scheme 4,516 1,306 EIOO 689 Average head count In the year No employee received emoluments {exdudin8 employer penslon costs) ot more than £60,(K)O. 6. TANGIBLE FIXED ASSETS leasehold fonverslon EQUIPMENT Cost at Oi.01,23 Additlons in year Dlsposa15 in year 121,241 3,621 95,351 124.862 95,351 Depreciation at 01.01.23 Charge for year Eliminated on dlsp)sals 84,055 4.572 84,957 2,223 87,179 N•t book valu• at 31.12.23 36,234 8,172 Net book value at 31.12.22 37,186 10,393 7. DES16NATED FUND The trustees have designated funds for the future purchase of new equipmont and improvements to premises. NOTES TO Accourirs FOR THE YEAR ENDED 31 DECEMBER 2023 8. TRANSAcfioN5 WITH REiATED PARTIES The Club employs many coaches. Some of these coaches Include family members connected with the Trustees and they werÈ paid s312ries in the year Js follows: Sally Chrispin- daughter Emlly Chrispin- £1091 Julie Meehan- dau8hter Christina Meehan- £4,￿) Sarah Edward5- daughter Khema Edwards- £1,220 FOR THE YEAR ENDED 31 DECEMBER 2023 I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 December 2023 which are Set out on pages 4 to 11. Responslbllttles and bo51s of report As the charitys trustees you a￿ responsible forthe preparafjon of the accounts in accordance with thÈ r•quir•mènts of the Charities Act 2011 Ilth¢ A¢gi. I report In respect of my examinatlon of the charitvs accounts carried out under sedion 145 of the Act and In carryin8 Out my examination I have followed all the applicable Directions given by the Charity Commission under section 14515)Ibl of the Act. Independent axamln•rfs stat•ment I have completed my examination. I conflrm that no rnaterfal matters have come to mv attention in connectlon with the examlnatlon gpiin8 me cause to belleve that in any matérlal respect: accountlng records were not kept In respect of the charity as requlred by sectlon 130 of the Act: or 2. the accounts do not accord wlth those records; or 3. the attounts do not comply with the applicable requirements concerning the form and content of accounts set out In the Charitles (Accounts and Reports) Regulations 2rxJ8 other than any requirement that the accounts give a 'true and falr viev/ whlch Ss not a matter consldered as part of an Independent exarnlnatlon. I have no concerns and have come across noother matters In connedon wtth the examlnatlon to whS¢h attentlon should be drawn In thls report In order to enable a proper understanding of the accounts to b reached. Mr Edmund Cartwr*ht FCCA MAAT Johnson5 Chartered Accountants 1-2 Craven Road Eallng London W5 2UA