**THE BERKHAMSTED GYMNASTICS CLUB**
**BALANCE SHEET AND ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2022**
**REGISTERED CHARITY NO. 297968**
**JOHNSONS CHARTERED ACCOUNTANTS**
**1-2 CRAVEN ROAD EALING LONDON W5 2UA**
## **BERKHAMSTED GYMNASTICS CLUB**
## **TRUSTEES REPORT 2022**
## **STRUCTURE, GOVERNANCE, AND MANAGEMENT**
Berkhamsted Gymnastics Club (the Club) is a registered charity with the Charity Commission under number 297968. The governing document is the constitution which was approved and adopted on 30 July 2020. The Charity Trustees are listed below and are appointed or re-appointed at the Annual General Meeting.
The Executive members elected for 2022 were as follows:
Chairperson: Ms Erin Laste Vice Chairperson: Ms Carolyn Bane Secretary: Ms Jane Lewis Treasurer: Ms Sally Chrispin Welfare: Ms Sarah Edwards
## Committee Members
Ms Claire Kennedy Mr Jonathan Nash Ms Sandra Healy Ms Rachel Daly Ms Caroline Bryant – appointed 3 May 2022 Ms Elaine Turner – appointed 3 May 2022 Mr K Brackley – Resigned 1 April 2023
## Principal Address:
Ashlyns School, Chesham Road, Berkhamsted, HP4 3AH
The object of the charity is to teach and support children in the fundamentals of gymnastics as a means of keeping fit through providing classes to toddlers up to competition level for all ages 3 ½ – 18 years.
The Club’s mission is to provide opportunities for all its members to enjoy the benefits in health, wellbeing and personal confidence that gymnastics has to offer, in a safe, friendly and fun environment.
The Club owes a great debt of gratitude to its dedicated volunteers, as their invaluable contributions play a pivotal role in the Club's accomplishments. The Club relies more heavily on paid assistance and so contributions from volunteers is particularly appreciated. Prior to the commencement of employment of staff, coaches, volunteers and trustees the Club undertakes Disclosure and Barring Service checks as required. In addition, all coaches and welfare officers have undertaken Safeguarding and Child Protection courses according to level and responsibility.
Trustees undergo a period of orientation to brief them on their legal obligations under charity law, the content of the governing document, the committee and decision-making process, the business plan and recent financial performance of the charity. The trustees are actively encouraged to attend appropriate external training events that enhance their capacity to fulfil their roles effectively.
## **BERKHAMSTED GYMNASTICS CLUB**
## **TRUSTEES REPORT 2022 (CONT.)**
## **Review of the year and outlook**
In planning our activities for the year, we kept in mind the Charity’s Commission’s guidance on public benefit at our trustee meetings.
With the easing of Covid-19 restrictions, we are delighted to report an increase in session income compared to 2021, as the club returned to larger class sizes and extended lesson durations. As part of our ongoing commitment to provide safe, friendly and fun lessons we have continued to offer smaller class sizes than recommended by British Gymnastics and retained the cleaning regime between classes.
The club has continued to thrive, thanks to the adept management by both club management and committee members, establishing a solid financial foundation. We express our heartfelt appreciation to both current and former committee members who have generously volunteered their time and energy, in helping the club become the respected organisation it is today. However, the Committee currently comprises several parents whose children are no longer active members of the club and wish to step aside. Consequently, our focus in the coming years will be to recruit the “next generation” of trustees, in order to ensure the future success of the club and maintain a strong team of committee members.
The club management and coaching team have done an exceptional job in adapting to the new post-lockdown normality. They work tirelessly to offer a robust recreational program whilst helping our members experience both the physical and mental benefits that partaking in gymnastics affords them. In line with our mission statement, the safety of the environment is of paramount importance and as such our coaching team take great precautions in prioritising the gymnast's well-being and creating safe spaces to flourish in the sport. In 2023 we will continue with our mission of delivering fun and safe gymnastics for our growing community of members.
Coach recruitment is a challenging task due to the scarcity of available coaches in general. However, the club is currently in a favourable position, boasting a dedicated group of regular coaches, including five coaches at Level 2 and above. The Club continues to nurture its own coaches by encouraging members to join the coaching team as they enter their teenage years and pursue their Level 1 coaching exams. We are also pleased to offer Apprenticeships to suitable candidates. We deeply appreciate the unwavering enthusiasm and passion demonstrated by all our coaches, and we are immensely grateful for their dedication.
Membership numbers steadily increased throughout 2022, following the post-lockdown period, and we are pleased to announce that we concluded the year with 420 members, compared to 322 at the end of the previous year. This growth has contributed to our year-end profit. Our membership comprises girls and boys in recreational programs, mixed pre-school participants, and girls and boys engaged in advanced recreational gymnastics. The implementation of a new badge system for all apparatus enables gymnasts to progress at their own pace while maintaining their motivation.
Looking ahead to 2023, as we celebrate our 50th year, we take immense pride in the club's achievements, evolving from its humble beginnings in a school hall to its current purpose-built facility. We will commemorate this milestone by hosting a club championship in June. Our commitment remains focused on developing our coaching team and exploring avenues to encourage more individuals to join the committee. Furthermore, we will continue our efforts to expand our membership base while upholding our overarching strategy of delivering highquality gymnastics classes for all, within a safe and enjoyable environment.
## **BERKHAMSTED GYMNASTICS CLUB**
## **TRUSTEES REPORT 2021 (CONT.)**
## **Reserves policy**
We have reserves at 31 December 2022 of £237,359 (an increase of £41,963 from last year) which are unrestricted funds.
The trustees consider it prudent to have sufficient general administration running costs available in our general fund to meet our increasing obligations and repairs to premises and equipment. We have therefore kept an amount of £40,000 in the general account. The balance of £197,359 is in the designated funds account for premises and equipment. The club continues to look for new premises either in addition to the current premises or as an alternative and the designated funds are required to facilitate this and improvement of the current site.
Staff and consultants costs and affiliation fees continue to be the largest expense in the year at 63% of the income.
We are in a strong position with regard to our financial situation, our committed club management team, our passionate coaches and our committee and I am confident we will continue to deliver our mission.
## **Declaration**
The trustees declare that they have approved the trustees report above.
Signed
Chair – Erin Laste
## **BERKHAMSTED GYMNASTICS CLUB**
## **STATEMENT OF FINANCIAL ACTIVITIES**
## **FOR THE YEAR ENDED 31 DECEMBER 2022**
||||**2022**|**2021**|
|---|---|---|---|---|
||**Unrestricted**|**Restricted**|**Total**||
||**funds**|**funds**|**funds**||
|**INCOMING RESOURCES**|||||
|**Incoming Resources from Generated Funds**|||||
|Activities for generating funds|-|-|-|-|
||____|____|____|____|
||-|-|-||
|**Investment Income**|||||
|Interest on money deposited|634|-|634|357|
||____|____|____|____|
||634|-|634|357|
|**Incoming resources from charitable activities**|||||
|Subscriptions and session fees|186,214|-|186,214|75,866|
|Sale of goods|5,320|-|5,320|628|
|Funding|-|-|-|7,689|
||______|______|______|______|
||191,534||191,534|84,183|
|Sundry receipts|10,444|-|10,444|-|
|Government grants|-||-|43,882|
||______|______|______|______|
|**TOTAL INCOMING RESOURCES**|£ 202,612
______|-
______|£ 202,612
______|£ 128,422
______|
## **BERKHAMSTED GYMNASTICS CLUB**
## **STATEMENT OF FINANCIAL ACTIVITIES**
## **FOR THE YEAR ENDED 31 DECEMBER 2022 (CONT.)**
|**Unrestricted**
**funds**
**Restricted**
**funds**
**RESOURCES EXPENDED**
**Charitable Activities**
Affiliation & competition fees and insurance
2,168
-
Goods for use and resale
4,099
-
Staff wages and courses
Consultancy
Depreciation
Services to gymnasium
Repairs to gymnasium
100,689
23,710
7,076
3,928
2,205
-
-
-
-
-
Advertising
1,063
-
Administration costs
3,671
-
Room hire
1,004
-
Printing and stationery
555
-
Bank charges
5,951
-
Audit and accountancy
3,549
-
Subscriptions
91
-
Uniforms
474
-
Sundries
275
-
Loss/gain on disposal of fixed assets
141
-
**TOTAL RESOURCES EXPENDED**
£160,649
-
____ ___
_______
**NET (EXPENSES)/INCOME**
41,963
-
**Gross transfer between funds**
-
-
**NET MOVEMENT IN FUNDS FOR THE YEAR**
£ 41,963
-
___ ___
______|**2022**
**Total**
**funds**
2,168
4,099
100,689
23,710
7,076
3,928
2,205
1,063
3,671
1,004
555
5,951
3,549
91
474
275
141
£160,649
____ ___
41,963
-
£ 41,963
___ _ __|**2021**
**Total**
**funds**
607
3,173
91,784
14,966
7,034
7,144
2,492
729
6,430
2,805
1,079
608
4,028
520
814
642
-
£ 144,855
______ _
(16,433)
-
£ (16,433)
__ ____|
|---|---|---|
## **BERKHAMSTED GYMNASTICS CLUB**
## **STATEMENT OF FINANCIAL ACTIVITIES**
## **FOR THE YEAR ENDED 31 DECEMBER 2022 (CONT.)**
|**NET MOVEMENT IN FUNDS FOR THE YEAR**
**FUNDS BROUGHT FORWARD**
**FUNDS CARRIED FORWARD**|**Unrestricted**
**Funds**
41,963
195,396
£237,359|**Restricted**
**Funds**
**2022**
**Total**
**Funds**
**2021**
-
41,963
(16,433)
-
195,396
211,829
-
£237,359
£195,396|
|---|---|---|
## **BERKHAMSTED GYMNASTICS CLUB**
|**BALANCE SHEET AT**
**31 DECEMBER 2022**
**FIXED ASSETS**
**TANGIBLE**
**.............................................................TREASURER**
**Equip’t**
**Leasehold**
**Convers'**
Cost**Note 6**
121,241
95,351
Depreciation
84,055
84,958
Net book value
37,186
10,393
**CURRENT ASSETS**
Stock (of goods for resale)
925
Debtors
18,698
Prepayments
705
Building society & deposit account
166,819
Bank current account
6,397
Petty cash
104
193,648
**CURRENT LIABILITIES**
Bank current account
-
Trade Creditors
Other Creditors
781
7
Other taxes & social security
755
Deferred income and accrued
expenses
2,325
3,868
**NET CURRENT ASSETS**
189,780
**NET ASSETS**
£
**REPRESENTED BY:**
**CLUB UNRESTRICTED FUNDS**
**General**
**Designated**
**Fund**
**Note 7**
Balance at 01.01.2022
40,000
155,396
Net movement in funds for the year
-
41,963
Transfer of funds
-
-
**Balance at 31.12.2022**
£ 40,000
£ 197,359
______
_____ __|**2022**
**Total**
216,592
169,013
47,579
237,359
_______
**2022**
**Total**
195,396
41,963
-
£237,359
____ __|1,899
9,952
695
146,191
648
391
159,776
-
601
-
-
13,501
14,102
£
£|**2021**
**Total**
217,486
167,764
49,722
145,674
195,396
_______
**2021**
**Total**
211,829
(16,433)
-
195,396
__ ____|
|---|---|---|---|
|||||
3 July 2023 **.............................................................DATE**
**BERKHAMSTED GYMNASTICS CLUB**
## **NOTES TO ACCOUNTS**
## **FOR THE YEAR ENDED 31 DECEMBER 2022**
## **1. ACCOUNTING POLICIES**
## **Accounting convention**
The accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in October 2019 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011. The trust constitutes a public benefit entity as defined by FRS 102.
## **Incoming resources**
All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
Income from charitable activities is recognised when the related services are provided. Deferred income at the year end is made up of monies received before the year end that relate to activities that commence in January.
## **Government grants**
Government grants are recognised on an accruals basis when there is reasonable assurance that the entity will comply with the conditions attaching to the grant and the grant will be received.
## **Resources expended**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Charitable activities expenditure relates to the costs of running the charitable activities at the gymnastics club, and to maintaining the premises.
Governance costs are those incurred in meeting the charity’s constitutional and statutory requirements. They include the independent examination fees and other costs linked to the strategic management of the charity.
Other resources expended relates to the costs of planning and completing specific building maintenance and improvement.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
|Equipment|- 10% and 25% on reducing balance|
|---|---|
|Leasehold conversion|
- 10% on straight line|
**BERKHAMSTED GYMNASTICS CLUB**
## **NOTES TO ACCOUNTS**
## **FOR THE YEAR ENDED 31 DECEMBER 2022**
## **1. ACCOUNTING POLICIES (CONTINUED)**
## **Stocks**
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. All funds are unrestricted.
Designated funds have been designated by the trustees for future planned capital expenditure and building work.
## **Pension costs and other post-retirement benefits**
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the profit and loss account in the period to which they relate.
## **Cash at bank and in hand**
Cash at bank and in hand includes cash held in short term deposit accounts or accounts with instant access.
## **2. DONATED SERVICES**
The charity is grateful to Ashlyns School for the provision of its premises free of charge.
## **3. NET INCOMING RESOURCES FOR THE YEAR**
|This is stated after charging:
Independent examiner’s fees|**2022**
£1,600|**2021**
£1,600|
|---|---|---|
## **4. TRUSTEES’ EXPENSES AND REMUNERATION**
No payments reimbursements or remunerations were made in the period to trustees.
## **BERKHAMSTED GYMNASTICS CLUB**
## **NOTES TO ACCOUNTS**
## **FOR THE YEAR ENDED 31 DECEMBER 2022**
|**5. STAFF COSTS**
Wages and salaries
Staff expenses
Employer’s contribution to defined contribution
pension scheme
Average head count in the year|**2022**
98,479
904
1,306
£ 100,689
25|**2021**
86,375
3,007
2,402
£ 91,784|**2021**
86,375
3,007
2,402
£ 91,784|
|---|---|---|---|
||||
31|
No employee received emoluments (excluding employer pension costs) of more than £60,000.
## **6. TANGIBLE FIXED ASSETS**
|**TANGIBLE FIXED ASSETS**|||
|---|---|---|
|||**LEASEHOLD**|
||**EQUIPMENT**|**CONVERSION**|
|Cost at 01.01.22|120,983|96,510|
|Additions in year|1,789|3,840|
|Disposals in year|(1,531)|(5,000)|
||______|______|
||121,241|95,350|
||______|______|
|Depreciation at 01.01.22|80,038|87,735|
|Charge for year|4,846|2,222|
|Eliminated on disposals|(829)|(5,000)|
||______|______|
||84,055|84,957|
||______|______|
|**Net book value at 31.12.22**|**£ 37,186**|**£ 10,393**|
||______|______|
|Net book value at 31.12.21|£ 40,945
______|£ 8,775
______|
## **7. DESIGNATED FUND**
The trustees have designated funds for the future purchase of new equipment and improvements to premises.
## **BERKHAMSTED GYMNASTICS CLUB**
## **NOTES TO ACCOUNTS**
## **FOR THE YEAR ENDED 31 DECEMBER 2022**
## **8. TRANSACTIONS WITH RELATED PARTIES**
The Club employs many coaches. Some of these coaches include family members connected with the Trustees and they were paid salaries in the year as follows:
CJ Chrispin £973 (2021 £572) E Chrispin £1,712 (2021 £1,163) KM Edwards £2,594 (2021 £2,328)
**BERKHAMSTED GYMNASTICS CLUB**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES**
## **FOR THE YEAR ENDED 31 DECEMBER 2022**
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 December 2022 which are set out on pages 4 to 11.
## **Responsibilities and basis of report**
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
...............................................................
**Mr Edmund Cartwright FCCA MAAT** Johnsons Chartered Accountants 1-2 Craven Road Ealing London W5 2UA
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