Chairman's report BVHT AGM 17[th] August 2021
Since the last AGM, the hall has been closed during lockdown and open at other times only to those activities permitted by whatever regulations were currently in force. The hand sanitising stations that were installed outside the front door and by the entrance to the main hall during the first lockdown and the cleaning procedures that were put into place meant that the hall could be used safely.
Committee meetings were held on Zoom with their usual frequency though only the chair, vice chair, treasurer and secretary attended regularly.
Government grants have compensated for the dramatic fall in income and as a result the Village Hall remains in a strong position to continue serving the local community (see Treasurer’s Report). Since reaching step 4 of the roadmap out of lockdown our regular users have started to return and we look forward to a return to the days before Covid when the Village Hall was rarely used less than six days a week.
Gavin Owen
Finance Report BVHT AGM 17[th] August 2021
Report for the Year Ended 31[st] March 2021. The accounts were audited by A & N Accountancy Services and certified by them as a true record.
Far from a routine year as the effects of the Pandemic severely impacted our income from rentals.
Our income was very much assisted by government grants totalling over £21,000.
We benefitted again from a generous grant of £3,000 from Melksham Without Parish Council.
With money in the bank, we were able to proceed with important decorating, repairs, and maintenance while the Hall was closed.
At the close of the financial year and after completing these very necessary maintenance items we still had bank balances totalling £25,182.66. This was an extraordinarily strong position and better than the year before. This enables us to enter a period of recovery with confidence.
I am happy to offer the accounts for adoption by the AGM.
Christopher Sealy (Hon. Treasurer)
Bookings Report BVHT AGM 17[th] August 2021
Due to the Coronavirus pandemic the use of the village hall has, naturally, taken a severe nosedive.
Total bookings since the introduction of the online booking system are as follows:
| Year | Total | |
|---|---|---|
| 2016 | 666 | |
| 2017 | 799 | |
| 2018 | 857 | |
| 2019 | 921 | |
| 2020 | 278 | |
| 2021 | 112 | upto 11/8 |
At present use of the hall is being reserved for our regular user-groups with new bookings only being accepted from community service and health-related groups. We are not accepting private party bookings at this time.
Approximately half of our existing regular users have returned, with most of the remainder due back by the end of October. There are only two that have not given any indication of when they might return.
The Bowerhill Baby & Toddler Group and Craft, Chat & Coffee (now Craft, Coffee & Chat) will both be returning under new management in September. CC&C and Busy Bees will be coming in on the 16th of August to review their storage arrangements and Toddler Group on the 13th of September for a 'deep-clean' of their toys, etc.
I am receiving numerous enquiries regarding private party bookings, but these are being politely declined as the Executive Officers took the decision not to permit these types of bookings until the general public's response to the lifting of lockdown became clearer.
We currently have 19 regular user-groups on the books, of which nine are represented on the committee. The two dancing couples have left and BRAG do not currently have a nominated representative on the committee so are no longer entitled to the reduced hire rate.
The Covid-19 Special Conditions of Hire and the Cleaning Checklist are revised and updated in line with information received from our governing bodies and sent out to all hirers whenever there are major changes.
One-off hires of note:-
Melksham Without Parish Council have used the hall twice in recent months, once in May for their Annual Parish Meeting and a second time in July to facilitate a public meeting about the proposed Melksham bypass scheme.
Wiltshire Council used the hall as a Polling Station in May for the local Council elections, in July for the Melksham Neighbourhood Plan referendum, and will do so again in August for the Police & Crime Commissioner elections.
Hopefully the coming months will see an increase in usage with a return to something like our normal level of bookings next year.
Mark Harris Bookings Administrator
Bowertiill Village Hall Trust Balance Sheet As of March 31. 2021 TOTAL Fixed Asset Totat FLx•J Cash at bank and ui hand Savings Treasurers Account102961 Tot W at bth arKI in hKI 21,450.58 3,732.08 £25,182.66 Debtors Debtors 80.00 Current Assets Stock Assei Uncat8goris&J Asset Tot CurT8rtA8sats 0.00 0.00 NET CURRENT AssErs Creditors." amounts falling due within one year Trade Cr8ditors crlitorS Tr•Jg Crtrkn 0.00 Current Liabilities Booking deposit Key Deposits Payroll Liabilities HMRC 0.00 700.00 0.00 Total Payroll Likns Totsj CuThgnt us1 £700.00 Total Credltors: amourts 14lhig (kn T•thMI on8 year CURRENT ASSETS ILIABILITIESI TOTAL AssEfs LESS CURREwf LIABILITIES £7).c £24562.66 £2462.fjfj TOTAL NET ASSETS ILIABILITIESI Capital aThJ Rès8rv8s Opening 8alanc8 Equty Retaned Earnings Profit lor th8 y88r £24562.66 0.00 18,369.72 6,192.94 £24,2.66 Acuual Basis 3 May 2021 02:19 mi GMT+01.IM)
Bowerhill Village Hall Trust Proffl arKI Loss April 2020- March 2021 TOTAL Income L)onaty'ons and legacies Servi¢85 Uncalegorised Income TotAI I0 24,211.08 3,147.87 40.16 7J99.11 GROSS PROFIT f27B99.11 Expenses AdvertisiriglPromotional Communrty Charge Dues and &Jbscriptions Electriuty Gas InsLtrances Oflice/General Administratwe Expenses Other Miscellaneous Service C05t Payroll Expenses Taxès Wages Payroll Expans6$ Rent or Lease tsl Buildings Repair and maintenance Sècurty Telephone and WIFI Uncategoris8d Expense Water 8.34 125.00 100.00 1,700.00 798.08 961.72 2,357.98 241.22 0.00 4,425.75 4,425.75 125.00 7.744.06 960.00 807.74 182.75 672.97 £21.210.61 NEf OPERATING INCOME £6.188.50 Other Incomé Lloyds Bank Savings ATrt Total Olhor 1m8 NET OTHER INCOME £4A4 NET IoME £6,192.94 NAxJu* Ba5E MlaY. 3 klay 2Wd10227 IYIT+01..(K)
Bowerhill Willage Hall Tnjst DATE SFtrt r¢pE tknnatws anttb3ies 3.ODO.OD 3,ODO. 1029$) 224.01 13,224.01 12UIW21 D•)Jsh Tfga5UfgrsAoyAr 147.47 13,371 48 l(e961 7W2.aD 21,17348 264.£0 21,438t WiTSHIREC(MW 467.LKI 21,S.L VIiTSHIRE CCI 2W.L¥> 24,W1.r 210.OD 24.211.f6 k*211.t TOTAL £24211.1
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1 $1 Floor Mitsubishi Building Western Way, Melksh8m SN12 8BY Accountancy SerVis Limited Tel: 01225 705758 ¥ rachael@anaccounlancy.com Bowerhill Village Hall Trust Register Charity Number '. 297945 I have examined the books of Bowerhill Village Hall Trust and certify that the èalance Sheet and Income and Expénditure AGcount to be in accordance herewith Graham Hulbert A & N Accttuntancy Services Ltd Sth May 2021 A& N Accountancy Services Limtted Registered Office: 1 Bge¢h Avenue Melksham Wilts SN12 6JP Company R8g No '. 05888212 VAT Registration No". 753 2550 40