Commercial In Confidence CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 1 August 2023 To 31 July 2024 Charity name: Friends of Southborough Charity registration number: 297867 Objectives and Activities SORP reference Para 1.17 Summary of the purposes of the charity as set out in its governing document To advance the education of the pupils in the school. In furtherance of this object, the Association may: A) Develop more extended relationships between staff, parents and others associated with the school. B) Engage in activities which support the school and advance the education of the pupils attending it. C) Provide and assist in the provision of such facilities or items for education at the school (provided from statutory funds) as the Committee in consultation with the Governing Body shall from time to time determine. The Association organise various fundraising events, including an annual fireworks display, a summer fair, a trip to see the local pantomime, various "secrets rooms" and discos during the year for the children of the school to participate in, as well as selling second-hand uniform and ice lollies. We confirm Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Para 1.17 and 1.19 Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Para 1.18 Achievements and Performance SORP reference Commercial in Confidence The events organised by Friends of Southborough raise funds to support the school in a variety of ways. The main use of the funds is to support the school with the purchase of items and resources which will further enhance the experiences and learning of the children. In addition to this, we top up pupil premium budgets and support with contributions towards the Year 6 school journey and day trips in other year groups, Summary of the main achievements of the charity, identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Para 1.20 Financial Review Review of the charity's financial position at the end of the period Para 1.21 At the end of the year the Charity had funds of £34,715 having made a profit of £14.6k on fundraising events in the year. This has been from a sell out firework display in November 2023 raising a net profit of £3k, a successful summer fair raising £4.3k, secrets rooms raising £2.7k and various other events and activities raising a total of £14.6k. The main expenditure in the year for the school was the funding of the edible garden planters and Ipads. We also paid for an anti bullying workshop for the entire school, and forest school benches. In addition to this we bought the new reception children their book bags and water bottles and funded the coach and hoodies for the year 6 journey. Statement explaining the policy for holding reserves stating why they are held Para 1.22 Reserves are held in order to fund requests made by the school for the benefit of the pupils, and also to fund projects which the Charity would like to complete, together with the school. At the end of the year the Charity had funds of £34,715 (compared to funds at the start of the ear of £32,380 n/a Amount of reserves held Para 1.22 Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties about the Para 1.22 Para 124 n/a Para 1.23 n/a Commercial In Confidence charity continuing as a going concern Structure, Governance and Management Description of charity's trusts: Type of governing document Para 125 Trust deed How is the charity constituted? Para 125 It is an unincorporated association Trustee selection methods including details of any constitutional provisions e,g. election to post or name of any person or body entitled to appoint one or more trustees Para 1.25 Nominees are proposed and seconded at the AGM Reference and Administrative details Charit name Other name the charit uses Re istered charit number Charity's principal address Friends of Southborou Fos 297867 Southborough Primary School, Southborough Lane, Bromley BR2 8AA Commercial in Confidence Names of the charity trustees who manage the charity Dates acted if not for whole ear Trustee name Office (if any) Name of current person (or body) assi ned ifan Melody Bertoud - Headteacher Fiona Johnston - Vice Chair Patrick Foley n/a (Headteacher) Resigned AGM May 2024 Resigned AGM May 2024 Resigned AGM May 2024 Resigned AGM May 2024 Resigned AGM May 2024 Alexandra Loxley Secretary Susan Johnson n/a (Committee member) Chair Gemma Dobbs Christine Hamilton - Chair Kate Thackwray Treasurer 10 12 13 14 15 16 17 18 19 20 Cor orate trustees - names of the directors at the date the re Director name nla ortwasa roved Name of trustees holding title to property belonging to the charity Dates acted if not for whole Trustee name nla ear Commercial in Confidence Funds held as custodian trustees on behalf of others Description of the assets n/a held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity's objects n/a Details of arrangements for safe custody and segregation of such assets from the charity's own assets n/a Exemptions from disclosure Reason for non-disclosure of ke ersonnel details nla Other o tional information nla Commerclal in Confidence Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Mi chfA sli F4 Ik ch￿1 f Date 17.9.15 CHARITY COMMISSION FOR ENGLAND AND WALES Friends of Southborough 297867 Receipts and pa For the period from ments accounts 01-Aug-23 CC16a To 31-Jul-24 Section A Receipts and payments Unrestri cted funds to the nea￿st Restricte d funds Endowm ent funds Total funds Last year to the nearest £ tothe nearest £ to the nearest £ A1 Receipts Panio nearest £ Fireworks Quiz 1,000 8,502 1,000 8.502 958 Xmas secrels Xmas raffle 789 2,542 842 2,542 1159 January disco Mothers day secrets room May disco Falhers day secrels room Summer Fair 1,156 2.738 1262 2,177 1,583 2.114 1,262 10.119 368 2.177 1,583 2.114 1.262 10.119 368 6.302 Lolly sales Miscellaneous 670 808 808 1.58S Future events Uniform sales 74 74 296 Sub total (Gross income for AR) 31,392 31,392 28.146 Total receipts 31,392 31.392 28.146 A3 Payments Gifts lo school Panlo Fireworks Xmas cards Quiz 12,258 12,258 8.672 5.445 5.445 5.269 Xmas secrels mufti day (Dec) Xmas raffle January disco Molhers day secrets room May disco #REF! 369 1,518 1.518 1.370 203 203 468 468 378 1,030 960 1,030 960 795 Fathers day secrets room Summer Fair 179 665 665 711 5.797 184 Lolly sales Miscellaneous FulLJre events 5.797 184 2.332 314 529 529 989 350 Sub total Total payments 29,057 29.057 21.728 29,057 29.057 21.728 Net of receipts/(payments) A6 Cash funds last year end Cash funds this year end Section B Statement of assets and liabilities at the end of the period 2,335 32,380 34,715 6.418 25.960,, 32.378 Unrestri cted funds to nearest Restricte Endowme d funds nt fvnds to nearest to r*arest £ B1 Cash funds Iloyds metro 5,630 27,212 cash cash float in school office 30 Total cash funds 34,715 (agree balances bmth ieoipls and payments accountlsl) Signed by one or two trustees on behalf of all the trustees Signature Print Name Date of proval 27105/2025 Christine Hamilton **Redhawk Consulting Limited** 7 ™i Redhawk Consulting Limited ## **Independent examiner's report to the trustees of Friends of Southborough** I report on the accounts of Friends of Southborough for the year ended 31 July 2024, charity number 297867. ## **Respective responsibilities of trustees and examiner** The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the Charities Act; - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b)) of the Charities Act; and - to state whether particular matters have come to my attention. ## **Basis of independent examiner's report** My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below. **Redhawk Consulting Limited** Redhawk Consulting Limited **Registered in England & Wales** Registered in England & Wales **Company Number 8005412** Company Number 8005412 **6 Acacia Close, Petts Wood, Orpington, Kent, BR5 1LL** 6 Acacia Close, Petts Wood, Orpington, Kent, BR5 1LL **07713 478 641** 07713 478 641 **info@redhawkconsulting.co.uk** info@redhawkconsulting.co.uk **info@redhawkconsulting.co.uk** info@redhawkconsulting.co.uk **Redhawk Consulting Limited** 7 ™i Redhawk Consulting Limited ## **Independent examiner's statement** In connection with my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that in, any material respect, the requirements: - to keep accounting records in accordance with section 130 of the Charities Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Name: Laura Caldwell Relevant professional qualification or body: FCA ICAEW Address: 6 Acacia Close, Petts Wood, Orpington, Kent, BR5 1LL Date: 16 May 2025 **Redhawk Consulting Limited** Redhawk Consulting Limited **Registered in England & Wales** Registered in England & Wales **Company Number 8005412** Company Number 8005412 **6 Acacia Close, Petts Wood, Orpington, Kent, BR5 1LL** 6 Acacia Close, Petts Wood, Orpington, Kent, BR5 1LL **07713 478 641** 07713 478 641 **info@redhawkconsulting.co.uk** info@redhawkconsulting.co.uk **info@redhawkconsulting.co.uk** info@redhawkconsulting.co.uk