## **THE COPEMAN CENTRE** ## **AGM** ## **7.30pm Tuesday 11th June 2024 at The Copeman Centre, Main Hall** ## Minutes Present; Neil & Anne Fippard, Jean Dawson, Mick Leary, Carol Parsons, David Parsons, Ka@e Andrews, Jenny Parker, Hollie Stoakley.. 1. Welcome to mee@ng and clarifica@on of procedure Anne opened the mee@ng and welcomed those present. As there were was no members of the. Public in the audience. The procedure would be that Anne would conduct the mee@ng and the previous commiMee would move from the audience, and the new commiMee would be elected. 2. Apologies for absence Pauline Whatling, Liz Pedlow, Hannah Jackson. 3. Approve & sign Minutes of 2023 AGM Minutes of the AGM on 13 June 2023 were proposed by Jean seconded Mick and approved by vote for signing by Anne. 4. MaMers Arising None 5. Reports ## 5.1. Trustees Mick presented a report of Copeman Centre ac@ons for the previous year. continued on Page 2 More r￿erfy. we have had a drummir¥J Girde join is as a hirer. aThJ this appears to be very sLKceSsf￿. We have sadly Itwjh lost our Dan￿ gow)s for reasons bay￿￿ our control. Various small problems with the hall have been addressed. or are beiNJ worked on. special valves r￿eded for our ￿ntral heatirKJ V•Ere elents￿lty Sour￿ and fitted, and the system now appears to be workirg well. We do have a r#)isy ct*em near the bar area, but Ihis is being modrfied to ha￿ scmne soundproc￿r￿j fftted. We irrtend soon fitting a WIFI thermostst to ts system. so ￿tir￿j requirements be programmed by various committee members from the ￿m*ort CA their own trK)mes. The I￿ari￿J loop system is ￿rrenty beirwJ Work￿ on" it was Th)t instslled o)rrecty originally, arKI ￿lain essential parts were reNer a￿UallY used, so rt is (bubllul rf it has ever worked properly or at all, but all ttms is n¢M in hand, a￿1 a trial run with ts modrfied system will be made at our Organ Show M Friday June 14th. when hopefully a￿llen members with surtabte fearirYJ will be at4e to gile their verdict on our progress so far. Problems with some windows not workir¥J (yenirKJ WOFwly are in harKI. Problems with the dishwa*er water softener have been sol￿d. The main ro￿ has been repaired after leaks were found. but at some wint in the not too distant future, it will need a full renoval￿n Other minor problems that have been found with the Centre ha* been addres*J as n￿sary. We are o)rtsideriNJ g)eaal L7)ffee momirys wJrkirwJ with k)cai ¢harTbes, aNI this is in the PlannirHJ stage at this mornent. Th8 NThth Nortolk players are still rerx)rtiry g¥)od att￿ja￿ at treir vantxs Pr￿luctIOns. Sadly. the Lithe Cubs group has dosed, and due lo lath ￿ numbws, the Scouts have joined up With groLP at HolL The Nursery migm be usirKJ the hall on a faity regular basis. and ha¥t agre&d that on occasions when we reed to use Ihi8 Spa￿ owselves. their sp8oalised fumtttme will be mved tighty to th8 far erKI cl th8 Idl. or mov&1 (xrt altofftr rf nwsary. This arrangement works well for thèm for us. ar#J l think Ihe tsjmmtttee will join me in sawrHJ that we have an excellent rela￿rth￿ with the Nwwy r&3ardiThJ our joint needs. There was a numtef of reQ￿sts for chw.rs wth amis for tr￿e slighty less mobile visrtors; this was resear¢W, IL¥)ked like a major expense. trtrt we f￿nd a Sour￿ of arms that ojuld be fitted to our CLmnt c*airs. th's prov&J to a ¥ery economical solution to this reqLEsL arvj is workirYJ wdl. We haNE f¢Jur ai the ar￿ *ill a(kl rn￿8 rf there is an ijbvious need for extra seal to be mt>Jified.. As bcM*ing clerk, David has. wilh (xjmmittee apprrnl, ir￿tigated several chaTr3es to charges arKI times. and this seems to be (with one exception) realty W￿rkIng well for all our hirers. The excwtion has ncw sadly mo¥ed their boc*ir¥Js to the hall at Continued on page 3 |5.2|Treasurer| |---|---| ||Ka@e presented a report of the Copeman accounts for the year.| Con@nued on page 4 3 oc 00 JOW OWOO JOW 000 Continued on page 5 ## 5.2. Cleaner Jean had nothing to report. 6. Elec@on of **five** CommiMee members for the next year Anne announced that Liz and Carole were standing down. She proposed that Anne, Neil, Jean, David and Carol be elected, This was approved by the mee@ng. Leaving a 2 places s@ll open for co-opted members. The user representa@ves be; Jenny for Parish Council, Mick for the Organ shows, Ka@e for the Nursery, Hannah for the North Norfolk Players Jenny Parker for the W.I. and Pauline for the Parochial Church Council. All these were approved by the mee@ng 7. Any Other Business None. 8. Date of next mee@ng This was agreed to be in May or June 2025, at the usual day of Tuesday & @me of 7.30 pm. Meeting closed at 7:50 pm. 6 ## The Copeman Centre Accounts for the year ended 30 April 2024 Charity number - 297753 ## **Profit & Loss Account** |**Profit & Loss Account**|| |---|---| |Hire charges
Nursery rent
Bingo
Sundry receipts
Functions
Total operating income
Expenditure
Light & Heat
Rent/Rates/Water
Maintenance
Insurance
Caretaker
Sundry payments
Stationery & postage
Cleaning supplies
Fixtures & fittings
Improvements
Telephone
Function costs
Total expenses
Dividends
Bank interest
Donations & Grants
Total investment income & grants
Excess income|**2023/24**
2022/23
2021/22
2020/21
2019/20
**6,798**
4,629
2,960
666
4,473
**10,841**
10,710
10,440
7,086
11,980
**-**
-
-
300
872
**73**
209
-
195
161
**3,721**
3,614
2,040
141
2,747| ||21,433
19,162
15,440
8,388
20,233
**3,692**
**-**
5,367
-
4,947
-
1,749
-
3,819
-
**2,509**
**-**
2,048
-
2,366
-
1,221
-
1,320
-
**7,016**
**-**
3,546
-
4,645
-
3,645
-
1,890
-
**1,444**
**-**
1,401
-
1,332
-
1,247
-
1,105
-
**1,387**
**-**
1,305
-
1,394
-
720
-
1,625
-
**575**
**-**
484
-
1,289
-
624
-
199
-
-
-
-
15
-
**35**
**-**
280
-
38
-
260
-
332
-
-
-
-
32
-
4,051
-
19,272
-
2,825
-
21,056
-
60
-
101
-
54
-
-
**698**
**-**
543
-
252
-
7
-
406
-| ||17,356
-
19,085
-
35,636
-
12,352
-
31,799
-
**1,722**
1,787
1,821
1,894
1,952
**4,020**
1,606
59
61
463
1,016
18,708
10,524| ||**5,742**
3,393
2,896
20,663
12,939| ||**9,819**
3,470
17,300
-
16,699
1,373| ## **Balance Sheet** |**Balance Sheet**|| |---|---| |Investments:
Investment Fund - Purchase price
Increase in investment
Property fund - Purchase price
Decresase in investment
Fixed interest - Purchase price
Increase in investment
Total investment value at 30 April
COIF Deposit account
Cash at bank
Cash in hand
Total held in investments & bank|**2023/24**
2022/23
2021/22
2020/21
2019/20
**10,938**
10,938
10,938
10,938
10,938
**25,138**
22,946
23,422
22,880
17,371| ||**36,076**
33,884
34,360
33,818
28,309
**10,000**
10,000
10,000
10,000
10,000
**3,499**
**-**
3,022
-
1,536
-
2,765
-
2,823
-| ||**6,501**
6,978
8,464
7,235
7,177
**15,990**
15,990
15,990
15,990
15,990
**1,129**
540
1,107
2,908
3,695| ||**17,119**
16,530
17,097
18,898
19,685
**59,696**
57,392
59,920
59,951
55,171
**85,731**
79,988
76,595
74,715
72,760
**17,790**
13,684
13,608
32788
18,043
**-**
29
29
29
29| ||**163,217**
151,093
150,152
167,482
146,003| |**Reserves**
Permanent Endowment (Initial value £57,178)
Investments
Top up from COIF deposit account
Income reserve
Repairs reserve
Nursery ceiling replacement fund
Refurbishment of toilets and kitchen
Stage replacement
Excess in income
General fund
Total reserves|**2023/24**
2022/23
2021/22
2020/21
2019/20
**59,696**
57,391
59,920
59,951
55,171
-
-
2,007
**15,000**
15,000
15,000
15,000
15,000
**15,000**
15,000
15,000
15,000
15,000
**-**
-
-
10,000
10,000
**7,500**
7,500
7,500
2,500
2,500
**8,000**
8,000
8,000
3,000
3,000
**9,819**
3,470
16,699
1,373
**48,202**
44,732
44,732
45,332
41,952| |---|---| ||**163,217**
151,093
150,152
167,482
146,003| (HARITY COMMISSION FOR ENGLAND MD WALES Independent examinerfs report on the accounts Section A Independent Examtner's Report Report to tho tr￿1￿%1 member5 of Tho CoFWhwn Cènlre On 4￿oUnts lorthe year ended 30 Apnl 2024 Charity no Irf any) 297753 I reKhJt lo ts trustees on my ex*ninatK)n ofts acco￿￿ ofthe *ove thanty I"ts Trusfi lor year 30fv)4r2024. As the C￿.￿￿5 Iruslws. re¥*)nsibbo for the prY8￿n olth• nts ￿ Jcc(xd￿WrIh thg rE(wirem•nts oltho Chaiities Act 2011 {Ih& Adl. R•*pon¥lbllltl•s and basls of rnport I repc*l in (e¥ed of my examination ol Ihe TnJsl'5 accO￿ts eanioj out uNJer Sects￿ 145 of ts 2011 Ac* and in t￿ng ¢￿1 my examinabon. I have folkyhpd am the aFplicabb by the Charity C(MM)ission under Sects(￿ 14515llbl of the Inde￿ndent I have CA%))FIe￿￿ my eXaminalK￿. I ¢￿fin￿ Ihal no maI￿al matters havè examlnerfs statement come to my attenbm ffj C￿n8ctth the examinab.on vknich gives m8 cause to bdieve thal in, any malwwl respeLI' the a¢￿Un￿'Tyj records we not kept in aCfAxdwce $•ct￿n 130 of the Ch8nb•$ Act." or the xo)unts not ac£trfd Imth Ihg ￿l￿n1•ng records,. or the acrnunts dpa not with the appI￿able requirements C¢•Ke￿n9 Ihe form and contsnl of aco)unts set c#Jl in the Chantres {AcC(￿ts Reports) R¢gulalw)n$ 3)J8 olhgr than any rgwir8m8nt Ihai the acccwnts gve a'true and lairf view whith Is not a matter as part of an irxkpendent examinabon. I have IK) concems have cc*ne across no olher matters in eonnecti vAth the examinabci) lo vthich attention sh￿Id be in thi5 report in order to enab￿ a kY(yer understanding of the acc4?￿t$ to bè r8ath•d. ' Please thlete tle th8 tsxkets rftly¢*) nol aP￿y. D•t•: 7 1)ctober 2024 Slgned: Nam•: marie.A￿ E¢thYard$ AATQ8 Relevart professional qualffi¢atlonlsl or body {11 •nyl'. AAT Address: 1SS Fakertwn Road, Bnskn, NLvk¥lk. NR24 2DH IER Oct 2018