## **Trustees’ Annual Report for the period** **From August 1[st] 2023 To July 31[st] 2024** **Charity name: South Chiltern Choral Society** **Charity registration number: 297583** ## **Objectives and Activities** ||SORP reference|| |---|---|---| ||Para 1.17|To advance, improve, develop and maintain
public education in, and an appreciation of, the
art and science of music in all its aspects by
any means the trustees see fit, including
through the presentation of public concerts,
recitals and workshops.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Training of the choir membership in choral
singing.
Public concert performances in December
2023, March 2024 and July 2024, including
children from The Hill Primary School at the
Christmas concert.
Raising of funds for selected charities.
Public workshop with a national composer in
July 2024.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|YES| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|The choir promotes signing in schools. In this
financial year the choir granted £200 to The Hill
Primary School.| |Policy on social investment
including program related
investment|Para 1.38|N/A| |Contribution made by
volunteers|Para 1.38|All roles within the choir are voluntary, except
for the Music Director, Accompanist and
Soloists / Instrumentalists at concerts.| N/A Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The singing has benefited our members both
physically and mentally.
We brought choral music to audiences of 100 to
200 members of the local community three
times per year. We have also supported the Hill
Primary School in their singing and some young
instrumentalists in taking part in our supporting
orchestras.
We have loaned choral music to other choirs
from our extensive library.
We sing Christmas carols at Reading
station in aid of Reading Homestart which
supports young families in the town.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|
See above| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|The choir raised funds for a selected local
charity at our Christmas concert.| |Investment performance
against objectives|Para 1.41|N/A| |Other||N/A| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|At the end of the period the choir held £21,546
of assets of which £13042 was current cash.
This is a much improved cash balance from
year 2022-2023 and reflects significant efforts
to strengthen our reserves
Membership remains stable.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The choir aims to hold approximately 50% of
the annual expenditure as reserve to support
the operations. Our expenditure in 2023-2024
amounted to £ 28,000, meaning that we hold
approximately 46% reserves.| |Amount of reserves held|Para 1.22|£13042| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Membership subscriptions, concert income and
fund-raising activities.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A| |A description of the principal
risks facing the charity|Para 1.46|Like all amateur chaoirs, we rely on members
subscriptions as their main source of income.
We also require to raise funds from ticket sales
to fund our public concerts.
The choir has a vibrant and active membership
and this risk is therefore minimal| |Other||N/A| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Trust Deed| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are elected at the annual AGM held in
September each year.
At each annual general meeting a third of the
committee shall retire and be eligible for re-
election up to a fixed number of three year
terms.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|South Chiltern Choral Society| |---|---| |Other name the charity uses|SCCS| |Registered charity number|297583| |Charity’s principal address|Braeburn, Goring Road,
Woodcote
Reading
Oxon RG8 0QE| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Richard Larkin|Chair||| ||MaryEsslemont|Secretary||| ||Raymond Maguire|Treasurer||| ||Anne Farley|Membership
Secretary||| ||Jane Pares|Publicity||| ||Sara Capaldi|Committee member||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name N/A** ## Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |||| |**N/A**||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**|**Name**
**Address**|**Name**
**Address**| |---|---|---| |Independent
Financial
Examiner|Richard
Lonsdale|10, Longhurst Close
Caversham
Reading RG4 5ER| |||| |||| |||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** Declaratlons The trustees doelare thatthey have approved the trustees. fvpoyi obov Stgned on behalf of tho char 's trust••8 Sionatyro181 12 rf.g7 Full namdsl Positlon lèg S8cretsry, Chair, etcl Richa Larkin Raymond Michae uire Chatr Treasurer 16 **South Chiltern Choral Society For the Year Ended 31 July 2024** ## **STATEMENT OF FINANCIAL ACTIVITIES** |**2024**
**2024**
**2024**
**Unrestricted**
**Designated**
**Total**
**INCOME FROM:**
Voluntary Income
Membership Subscriptions
11,657.00
11,657.00
Friends
185.00
185.00
Donations
20.00
20.00
Gift Aid
1,804.64
1,804.64
Charitable activities
Concert tickets and programmes
8,656.34
8,656.34
Chilcott
1,748.24
1,748.24
Sundry income
0.00
Other activities
Choir tour (1)
0.00
Fundraising activities
2,634.00
2,634.00
Sale & Hire of Music
1,490.41
1,490.41
**TOTAL INCOME:**
**28,195.63**
**0.00**
**28,195.63**
**EXPENDITURE ON:**
Costs of raising voluntary income
Raising funds
0.00
Charitable activities
Aministration Fees and Insurance
809.75
809.75
Concert payments
9,934.43
9,934.43
Rehearsals
7,879.59
7,879.59
Donation
200.00
200.00
Chilcott
1,954.91
1,954.91
Other activities
Choir tour
0.00
Purchase & Hire of Music
1,295.26
1,295.26
**TOTAL EXPENDITURE:**
**22,073.94**
**0.00**
**22,073.94**
**NET INCOME / (EXPENDITURE):**
**6,121.69**
**0.00**
**6,121.69**
**Reconciliation of Funds**
Total funds brought forward
16,897.39
Total funds carried forward
20,926.30|**2023**
**Total**
10,803.24
279.00
5,774.04
1,689.13
7,393.84
330.00
0.00
20,460.00
3,139.00
755.60| |---|---| ||**50,623.85**| ||2,306.68
994.23
16,503.36
9,546.00
19,717.89
2,378.26| ||**51,446.42**| ||| ||**(822.57)**| ||19,498.30
16,897.39| Page 1 of 6 ## **South Chiltern Choral Society** ## **Independent Examiner’s Report to the Trustees** I report to the trustees on my examination of the accounts of South Chiltern Choral Society (“the Charity”) for the year ended 31 July 2024. ## **Responsibilities and basis of report** As the trustees of the Charity you are responsible for preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5) (b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Charity as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Richard Lonsdale MAAT 10 Longhurst Close Caversham Reading RG4 5ER 15th Febraury 2024 Page 2 of 6 ## **South Chiltern Choral Society For the Year Ended 31 July 2023** ## **BALANCE SHEET** |**FIXED ASSETS:**
Music Library
Equipment - Piano
Equipment - Staging
Equipment - Organ & Misc
Furniture & Fixtures
**TOTAL FIXED ASSETS:**
**CURRENT ASSETS:**
Debtors
Cash
Bank account
**TOTAL CURRENT ASSETS:**
**TOTAL ASSETS:**
**LIABILITIES:**
Creditors: Amounts falling due within one year
**TOTAL CURRENT LIABILITIES:**
**TOTAL NET ASSETS:**
**THE FUNDS OF THE CHARITY:**
Unrestricted Funds
**TOTAL CHARITY FUNDS**
**Reconciliation of funds**
total brought forward
total funds carried forward
Richard Larkin - Chair|**2024**
**2023**
4,184.00
4,503.00
3,000.00
4,000.00
500.00
1,000.00
750.00
1,000.00
70.00
93.78
8,504.00
10,596.78
0.00
305.00
169.71
130.65
12,872.49
10,913.30
13,042.20
11,348.95
21,546.20
21,945.73
619.90
5,048.34
619.90
5,048.34
20,926.30
16,897.39
20,926.30
16,897.39
20,926.30
16,897.39
16897.39
19498.3
20926.3
16897.39
Raymond Maguire- Treasurer|**2023**
4,503.00
4,000.00
1,000.00
1,000.00
93.78| |---|---|---| |||10,596.78
305.00
130.65
10,913.30| |||11,348.95
21,945.73
5,048.34| |||5,048.34| |||16,897.39| |||16,897.39| |||16,897.39| The Examiner's report is on Page 2 of this report Page 3 of 6 ## **South Chiltern Choral Society For the Year Ended 31 July 2024** ## **Notes to the Accounts** |**1 Membership subscriptions**
**2024**
Number of members paying subscriptions
83
**Voluntary income:**
Membership fees received
11,657.00
Friends fees received
185.00
**Sub-total Voluntary income:**
11,842.00
**Charitable activities:**
income
expenditur
**surplus**
Chilcott W/shop
1748.24
1954.91
(206.67)
donation
200
(200.00)
(406.67)
11,435.33
**2 Donations**
**2024**
General donations
20.00
**3 Gift Aid**
**2024**
Income Tax refunded
1,804.64|2023
82
10,803.24
279.00| |---|---| ||11,082.24
330.00| ||11,412.24| ||2023
5,774.04
2023
1,689.13| Page 4 of 6 ## **South Chiltern Choral Society For the Year Ended 31 July 2024** ## **Notes to the Accounts (contd)** ## **4 Concert Income and Expenditure** |**INCOME:**
Charitable
Tickets
Misc Sales
**TOTAL INCOME:**
**EXPENDITURE:**
Charitable
Hall Hire
Staging / Lighting
Music Hire
Musical Director
Accompanist
Soloists/ orchestra
Piano Tuning / First Aid
Publicity/Programmes
Miscellaneous
Refreshments
**TOTAL EXPENDITURE:**
**SURPLUS / (DEFICIT)**|**Xmas**
**Spring**
**Summer**
**Total**
**Concert**
**Concert**
**Concert**
**2024**
activities
3,606.88
3,042.49
1,430.04
8,079.41
237.31
187.47
152.15
576.93
3,844.19
3,229.96
1,582.19
8,656.34
activities
1,349.60
1,399.50
900.00
3,649.10
0.00
0.00
0.00
0.00
0.00
335.00
37.85
372.85
500.00
500.00
500.00
1,500.00
350.00
350.00
350.00
1,050.00
125.00
1,815.00
0.00
1,940.00
160.00
90.00
90.00
340.00
224.00
174.00
156.00
554.00
55.74
21.00
21.00
97.74
265.50
89.84
75.40
430.74
3,029.84
4,774.34
2,130.25
9,934.43
814.35
(1,544.38)
(548.06)
(1,278.09)|Total
2023
7,393.84
0.00| |---|---|---| |||7,393.84
3,685.87
3,587.38
1,865.14
1,800.00
1,125.00
2,644.45
410.00
553.00
0.00
832.52| |||16,503.36| |||(9,109.52)| Note 1 Programmes were free for Easter and Summer concerts. Page 5 of 6 ## **South Chiltern Choral Society For the Year Ended 31 July 2024** ## **Notes to the Accounts (contd)** |**5 Fundraising**
quiz/barn
Promises
Gifts
**TOTAL**
**6 Sale and hire of music**
Income from sale and hire of music
Expenditure on purchase and hire of music
**SURPLUS / (DEFICIT)**
**7 Choir Tour**
Income
Expenditure
**SURPLUS / (DEFICIT)**
**8 Administration Expenses**
Publicity
Other (1)
General Overheads
**TOTAL**|**2024**
**2024**
**2024**
2023
**Income**
**Expenditure**
**Surplus**
Surplus
0.00
787.67
2,634.00
0.00
2,634.00
44.65| |---|---| ||2,634.00
0.00
2,634.00
832.32| ||**2024**
2023
**income**
**expenditure**
**surplus**
1,490.41
1,490.41
755.60
(1,295.26)
(1,295.26)
(2,378.26)| ||1,490.41
(1,295.26)
195.15
(1,622.66)| ||**2024**
2023
**Bruges**
0.00
20,460.00
0.00
(19,717.89)| ||0.00
742.11| ||**2024**
2023
51.07
98.34
355.82
711.41
587.34| ||809.75
994.23| Trustees are entitled to claim reasonable expenses for travel to committee meetings. However, no payments were made in the year ## **9 Remuneration to trustees** No remunerations were made to trustees in the year |**10 Cost of rehearsals**|**2024**|2023| |---|---|---| |Rehearsal hall hire fees (2)|2,224.59|2,996.00| |Music director's / voice training fees (2)|2,960.00|3,810.00| |Accompanists's fees|2,540.00|2,660.00| |Piano tuning|155.00|80.00| |**TOTAL**|7,879.59|9,546.00| |note 1
2023 Included a donation to Hills School. This year treated as charitable||activity| |note 2
the hall hire fees and MD charge include the voice training in 2022-3||| |Chilcott for this year has been treated as a charitable activity||| Page6of6 South Chiltern Choral Society Independent Examiner's Report to the Trustees I report to the trustces on my e￿MinatiOn of tbe accounts of South Chiltern Choral Society ('Ihe Charity-) for the year ended 31 July 2024. Responsibtlities and basis of report A5 the trustees of the Clwiiy you are respoL8ible for PTeparntion of the accounts in accordance with the requirements of the Charities Aci 2011 (Ihc Act-). I report in respect of my cXamin￿l0￿ of thc Charity's accounts carried out under section 145 of the 2011 Aci and in Ca￿Ing out my examinaiion I havc followed all the applicable Directions giv￿ by th¢ Charity Commission under section 145(5Xb) of the Act. Independent eMmiDer's statement I have completed my examination. l ¢onfirni thal no material matter% have come to my altenli()n in connection with th¢ examinalion giving mc cause to believe that in any material respcct: accounting records were not kew in r¢5peci of the Charity as required by scciion 130 of the Act. or 2. the ￿ountS do noi accord with those records. I have no concerns and have ￿rne across no other matters in rx)nneciion with thc examination to whiLh attention should bc drawn in this rqx)rt in order to enable a pr()per understanding of the accounts to be reached. Signed: Richard Lonsdale FAAAT l O l.onghurst Close Caversham Reading RG4 SER 20 September 2024