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2023-07-31-accounts

Trustees’ Annual Report for the period

From August 1 2022 To July 31 2023

Charity name: South Chiltern Choral Society

Charity registration number: 297583

Objectives and Activities

SORP
reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 To advance, improve, develop and maintain
public education in, and appreciation of, the
art and science of music in all its aspects by
any means the trustees see fit, including
through the presentation of public concerts
and recitals;.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 Training of the choir membership in choral
singing.
Public concert performances in December
2022, March 2023 & July 2023, including
children from The Hill Primary School at the
Christmas concert.
Raising of funds for selected charities
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 YES

Additional information (optional)

You may choose to include further statements where relevant about:


SORP
reference
Policy on grant making Para 1.38 The choir promotes singing in schools. In this
financial year the choir granted £ 200 to The
Hill Primary School
Policy on social investment
including program related
investment		 Para 1.38 N/A
Contribution made by
volunteers		 Para 1.38 All roles within the choir are voluntary, except
for the Music Director, Accompanist and
Soloists / Instrumentalists at concerts.

1

Other

N/A

Achievements and Performance

SORP
reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 The choir has managed to continue operating
during the COVID epidemic, including rehearsals
via Zoom.
The singing has benefited our members both
physically and mentally.
We brought choral music to audiences of 100-
200 members of the local community three times
per year. We have also supported The Hill
Primary School in their singing
We have loaned choral music to other choirs
from our extensive library.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41 See above
Performance of fundraising
activities against objectives
set		 Para 1.41 The choir raised funds for a selected local
charity at the Christmas concert.
Investment performance
against objectives		 Para 1.41 N/A
Other N/A

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 At the end of the period the choir held £ 16,897
of assets of which £ 6,300 was current cash
(cash)
This is a relatively low cash balance at the end of
the year and the choir is taking steps to increase
reserves during 2023-2024.
Membership remains strong.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The choir only holds sufficient reserves for its
operation.
Amount of reserves held Para 1.22 £ 6,300
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any Para 1.23 N/A

2

uncertainties about the charity continuing as a going concern

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 Membership subscriptions, concert income
and fund-raising activities
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 N/A
A description of the principal
risks facing the charity		 Para 1.46 Like all amateur choirs, we rely on members’
subscriptions as their main source of our
income. We also require to raise funds from
ticket sales to fund our public concerts.
The choir has a vibrant and active
membership, and this risk is therefore minimal
Other N/A

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Trust Deed
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Unincorporated association
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Trustees are elected at the annual AGM
meeting held in September each year.
At each annual general meeting a third
of committee members shall retire and
be eligible for re-election up to a fxed
number of three-year terms.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any related
parties		 Para 1.51

3

Other

Reference and Administrative details

Charity name South Chiltern Choral Society
Other name the charity uses SCCS
Registered charity number 297583
Charity’s principal address Braeburn, Goring Rd
Woodcote
Reading
Oxon
RG8 0QE
UK
map

NAMES OF THE CHARITY TRUSTEES WHO MANAGE THE CHARITY

1
2
3
4
5
6
7
8		 Trustee name Office (if any) Dates acted if not
for whole year		 Name of person (or body) entitled
to appoint trustee (ifany)
Richard Larkin Chair
MaryEsslemont Secretary
Raymond Maguire Treasurer
AnthonyBarry Librarian
Anne Farley MembershipSecretary
Jane Pares Publicity
Sara Capaldi

– Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets
held in this capacity		 N/A
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects		 N/A
Details of arrangements for
safe custody and		 N/A

4

segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of
adviser		 Name
Address		 Name
Address
Independent
Financial
Examiner		 Richard
Lonsdale		 10 Longhurst Close
Caversham
Reading RG4 5ER

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Richard George Larkin Raymond Maguire
Chair Treasurer

5

Date

South Chiltern Choral Society For the Year Ended 31 July 2023

STATEMENT OF FINANCIAL ACTIVITIES

2023
2023
2023
Unrestricted
Designated
Total
INCOME FROM:
Voluntary Income
Membership Subscriptions
10,803.24
10,803.24
Friends
279.00
279.00
Donations
5,774.04
5,774.04
Gift Aid
1,689.13
1,689.13
Charitable activities
Concert tickets and programmes
7,393.84
7,393.84
Members tuition fees
330.00
330.00
Sundry income
0.00
0.00
Other activities
Choir tour (1)
20,460.00
20,460.00
Fundraising activities
3,139.00
3,139.00
Sale & Hire of Music
755.60
755.60
TOTAL INCOME:
50,623.85
0.00
50,623.85
EXPENDITURE ON:
Costs of raising voluntary income
Raising funds
2,306.68
2,306.68
Charitable activities
Aministration Fees and Insurance
994.23
994.23
Concert payments
16,503.36
16,503.36
Rehearsals
9,546.00
9,546.00
Other activities
Choir tour
19,717.89
19,717.89
Purchase & Hire of Music
2,378.26
2,378.26
TOTAL EXPENDITURE:
51,446.42
0.00
51,446.42
NET INCOME / (EXPENDITURE):
(822.57)
0.00
(822.57)
Reconciliation of Funds
Total funds brought forward
19,498.30
Total funds carried forward
16,897.39		 2022
Total
9,060.83
inc
0.00
1,115.27
8,446.39
0.00
0.00
1,485.00
130.21
1,311.18
21,548.88
0.00
691.92
15,414.59
9,097.09
0.00
1,382.40
26,586.00
(5,037.12)
26,781.98
19,498.30

Note 1

There was no choir tour in 2022, but the choir received a £ 1,485 rebate on unsued airline vouchers

Page 1 of 6

South Chiltern Choral Society

Independent Examiner’s Report to the Trustees

I report to the trustees on my examination of the accounts of South Chiltern Choral Society (“the Charity”) for the year ended 31 July 2023.

Responsibilities and basis of report

As the trustees of the Charity you are responsible for preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5) (b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Charity as required by section 130 of the Act; or

  2. the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

Richard Lonsdale MAAT

10 Longhurst Close

Caversham Reading RG4 5ER 15th Febraury 2024

Page 2 of 6

South Chiltern Choral Society For the Year Ended 31 July 2023

BALANCE SHEET

FIXED ASSETS:
Music Library
Equipment - Piano
Equipment - Staging
Equipment - Organ & Misc
Furniture & Fixtures
TOTAL FIXED ASSETS:
CURRENT ASSETS:
Debtors
Cash
Bank account
TOTAL CURRENT ASSETS:
TOTAL ASSETS:
LIABILITIES:
Creditors: Amounts falling due within one year
TOTAL CURRENT LIABILITIES:
TOTAL NET ASSETS:
THE FUNDS OF THE CHARITY:
Unrestricted Funds
TOTAL CHARITY FUNDS		 2023
4,503.00
4,000.00
1000
1,000.00
93.78
10,596.78
305.00
130.65
10,913.30
11,348.95
21,945.73
5,048.34
5,048.34
16,897.39
16,897.39
16,897.39		 2022
4,540.00
7,731.10
inc
inc
104.02
12,375.12
0.00
102.50
7,020.68
7,123.18
19,498.30
0.00
0.00
19,498.30
19,498.30
19,498.30

Richard Larkin - Chair

Raymond Maguire- Treasurer

The Examiner's report is on Page 2 of this report

Page 3 of 6

South Chiltern Choral Society For the Year Ended 31 July 2023

Notes to the Accounts

1 Membership subscriptions
Number of members paying subscriptions
Voluntary income:
Membership fees received
Friends fees received
Sub-total Voluntary income:
Charitable activities:
Tuition fees received
Total
2 Donations
General donations
3 Gift Aid
Income Tax refunded		 2023
82
10,803.24
279.00
11,082.24
330.00
11,412.24
2023
5,774.04
2023
1,689.13		 2022
84
9,060.83
inc above
9,060.83
0.00
9,060.83
2022
0.00
2022
1,115.27

Page 4 of 6

South Chiltern Choral Society For the Year Ended 31 July 2023

Notes to the Accounts (contd)

4 Concert Income and Expenditure

INCOME:
Charitable
Tickets
Programmes (1)
Refreshments (1)
TOTAL INCOME:
EXPENDITURE:
Charitable
Hall Hire
Staging / Lighting
Music Hire
Musical Director
Accompanist
Soloists
Piano Tuning / First Aid
Publicity
Refreshments
TOTAL EXPENDITURE:
SURPLUS / (DEFICIT)		 Xmas
Spring
Summer
Total
Concert
Concert
Concert
2023
activities
2,722.98
2,765.00
1,905.86
7,393.84
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
2,722.98
2,765.00
1,905.86
7,393.84
activities
781.00
1,845.17
1,059.70
3,685.87
524.38
3,063.00
3,587.38
824.42
1,040.72
1,865.14
600.00
600.00
600.00
1,800.00
350.00
350.00
425.00
1,125.00
2,644.45
2,644.45
160.00
90.00
160.00
410.00
180.00
295.00
78.00
553.00
241.42
484.50
106.60
832.52
3,661.22
10,412.84
2,429.30
16,503.36
(938.24)
(7,647.84)
(523.44)
(9,109.52)		 Total
2022
8,172.84
273.55
0.00
8,446.39
11,747.73
inc
1,382.40
1,350.00
600.00
1,175.00
70.00
541.86
0.00
16,866.99
(8,420.60)

Note 1

Programmes and concert refreshments were free in the 2022-2023 season

Page 5 of 6

South Chiltern Choral Society For the Year Ended 31 July 2023

Notes to the Accounts (contd)

5 Fundraising
Quizes
Barn Dance
Gifts
TOTAL
6 Sale and hire of music
Income from sale and hire of music
Expenditure on purchase and hire of music
SURPLUS / (DEFICIT)
7 Choir Tour
Income (1)
Expenditure
SURPLUS / (DEFICIT)
8 Administration Expenses
Publicity
Other
General Overheads
TOTAL		 2023
2023
2023
2022
Income
Expenditure
Surplus
Surplus
1,749.00
688.58
1,060.42
0.00
585.00
857.75
(272.75)
0.00
805.00
760.35
44.65
130.21		 2023
2023
2023
2022
Income
Expenditure
Surplus
Surplus
1,749.00
688.58
1,060.42
0.00
585.00
857.75
(272.75)
0.00
805.00
760.35
44.65
130.21
3,139.00
2,306.68
832.32
130.21
2023
755.60
(2,378.26)
(1,622.66)
2023
Bruges
20,155.00
(2,378.26)
17,776.74
2023
51.07
355.82
587.34
994.23		 2022
1,311.18
(1,382.40)
(71.22)
2022
N/A
1,485.00
0.00
1,485.00
2022
0.00
0.00
691.92
691.92

Trustees are entitled to claim reasonable expenses for travel to committee meetings. However, no payments were made in the year

9 Remuneration to trustees

No remunerations were made to trustees in the year

10 Cost of rehearsals
Rehearsal hall hire fees
Music director's / voice training fees
Accompanists's fees
Piano tuning
TOTAL		 2023
2,996.00
3,810.00
2,660.00
80.00
9,546.00		 2022
2,664.00
3,571.00
2,722.00
140.00
9,097.00

Note 1

There was no choir tour in 2022, but the choir received a £ 1,485 rebate on unsued airline vouchers

Page6of6

South Chiltern Choral Society Independent Examiner's Report to the Trustees I report to the trustees on my examination of the accounts of South Chiltern Choral Society ('%he Charity") for the year ended 31 July 2023. Responsibllities and basis of report As the trustees of the Charity you are responsible for pr4)aration of the accounts in accordance with the requÈrements of the Charities Act 2011 ('%he Act"). I report in respect of my examination of the Charity's accounts carried out under section 145 of the 201 l Act and in catrying out my examination I have lollowed all the applicable Dir¢ctions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirni that no material matters have come to my attcntion in connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the Charity as required by section 130 of the Act" or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in comiection with the examination to which attention should be drawn in this re￿)rt in order to enable a proper understanding of the accounts to be reached. Signed: Richard Lonsdal¢ MAAT 10 Longhurst Close Caversham Reading RG4 SER 15 February 2024