**Trustees’ Annual Report & Accounts for the year ended 31[st] March 2021** ## **Section A Reference and Administrative Details** ## 2[nd] CUDDINGTON (ROWE) SCOUT GROUP Charity Registration Number 297571 Group Registration Number with The Scout Association 154 082 2575 Contact Name and Address Rodney Clarke, 147 Seaforth Gardens, Stoneleigh, EPSOM, Surrey KT19 0LW ## **TRUSTEES:** _**Ex-Officio – Appointment**_ ## **Name** Group Scout Leader Martin Gerrard Beaver Scout Leader Diana Baker Cub Scout Leader Julie Roberts Scout Leadership Representative Simon Digweed Explorer Scout Leader Jo Blackgrove SASU Manager Callum Mitchell ## **TRUSTEES:** _**Elected**_ ## **Name** Group Secretary Rodney Clarke Group Treasurer Tim Rogers Parent Fiona Baguley (until 3/6/20) Parent Jackie Durbridge Parent Michelle Matson Parent Clifford Abbott Leader (YP) Sam Hodgson ## **TRUSTEES:** _**Nominated – Appointment**_ ## **Name** Group Chairman Paul Nowak Chairman – Headquarters Committee Dave Pfeiffer Chairman - Supporters’ Committee Shelley Hutton Supporters’ Committee June Foster Group Joint Quartermaster Paul Nicholas Group Joint Quartermaster Robert Baker Parent David Roberts CUSTODIAN TRUSTEES (if any) None OTHER ADVISORS None BANKERS: Barclays Bank, Worcester Park Branch PO Box No 283, SUTTON, Surrey SM1 1TB 2[nd] Cuddington (Rowe) Scout Group TAR & Annual Accounts Page 1 of 20 ## **Section B** ## **Structure, Governance and Management** The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Group is managed by the Group Executive Committee, the members of which are the Charity Trustees of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of the Chairman, Treasurer and Secretary together with the Group Scout Leader, individual Section Leaders who have opted to take on the responsibility, and 11 other elected or nominated trustees, and it meets 5 times a year. Members of the Group Executive Committee complete _'Essential Information for Executive Committee'_ training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The safety and welfare of the young people and adults in the Group; - The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; As Data Controller for the Group, ensuring compliance with the GDPR; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. ## **Risk and Internal Control** The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the Church and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fundraising. The Group is primarily reliant upon income from subscriptions and fundraising. The Group does hold a reserve to ensure the continuity of activities should there be a 2[nd] Cuddington (Rowe) Scout Group TAR & Annual Accounts Page 2 of 20 major reduction in income. The Committee could raise the level of subscriptions to increase the income to the Group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the Group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the Group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. ## **Section C** ## **Objectives and Activities** **The Purpose of Scouting** Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. **The Values of Scouting** As Scouts we are guided by these values: **Integrity -** We act with integrity; we are honest, trustworthy and loyal. **Respect -** We have self-respect and respect for others. **Care -** We support others and take care of the world in which we live. **Belief -** We explore our faiths, beliefs and attitudes. **Co-operation -** We make a positive difference; we co-operate with others and make friends. **The Scout Method** Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. ## **Our main activities in relation to these objects** The object of the Group is to provide a Scouting training programme for young people in the Worcester Park, Stoneleigh and Cuddington areas. Through the Scout method, young people develop towards their full potential and there is a clear link between the benefits for young people and the purpose of Scouting. The safety of young people is taken very seriously, and the benefits that Scouting activities provide far outweigh the risks. **Public Benefit** The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. ## **Section D Achievements and Performance** See Attached - 2[nd] Cuddington (Rowe) Scout Group Annual Report 2020-21. 2[nd] Cuddington (Rowe) Scout Group TAR & Annual Accounts Page 3 of 20 ## **Section E** ## **Financial Review** The accounts have been drawn up on the receipts and payments basis which is consistent with the previous year. Subscriptions are charged for membership to cover immediate running costs of the Group and these do not unduly restrict membership. The Group follows the principle that no-one should be excluded because of their inability to pay membership subscriptions. ## **Reserves Policy** The Group's policy on reserves is to hold sufficient resources to continue the Group’s activities for Beaver Scouts, Cub Scouts, Scouts, and Explorer Scouts should income and fundraising activities fall short. The Group Executive Committee considers that the Group should hold a sum equivalent to 6 months running costs, circa £15,000. The Group held reserves of £51,227 against this at year end. This is well above the level required for operating expenses. In addition to the Group general reserve and the funds held by Sections, the Trustees have designated funds for transport, hall improvements and training. ## **Investment Policy** Funds to cover operating costs are held in cash using only mainstream banks or building societies. A significant proportion of the Group’s additional funds are invested in an ethical fund holding UK and overseas equities. This has the advantage of instant access and should generate income against future expenditure and enable subscriptions to be kept as low as possible. This is seen as a medium to long term investment which should mitigate against short term market fluctuations. ## **Section F** ## **Other Information** The Group maintains a Development Plan for the next few years and the following projects are being planned at a cost of about £12,500: Redevelopment of the male and female toilet facilities. Major tree works and foliage clearance. ## **Section G** ## **Declaration** The trustees declare that they have approved the Trustees’ Report above. Signed on behalf of the charity’s trustees Paul Nowak Group Chairman Martin Gerrard Group Scout Leader Date 27[th] July 2021 2[nd] Cuddington (Rowe) Scout Group TAR & Annual Accounts Page 4 of 20 ## **Congratulations** It is a pleasure to record the following outstanding achievements during the year ended 31[st] March 2021 **Chief Scout’s Platinum Award** James Nicholas **Chief Scout’s Silver Award** Harry Cross Logan Dane Aaron Llewelyn John Rogers William Stammers **Chief Scout’s Bronze Award** Deano Poleviou Ethan Ritchie Matthew Russell Leila Snell ## **Duke of Edinburgh’s Gold Award** David Louch **Duke of Edinburgh’s Silver Award** Charlie Hawkins Becca Simpson **Duke of Edinburgh’s Bronze Award** James Nicholas Anthony Pires de Silva The following awards were made by the Chief Scout in recognition of adult service to Scouting ## **The Award for Merit** _in recognition of outstanding service to Scouting_ Mark Pitcher ## **The Chief Scout’s Commendation for Good Service** Mike Gravatt **Chief Scout’s 30 Year Service Award** Ken Blackgrove **Chief Scout’s 20 Year Service Award** Adam Bassett Janet Brown Simon Digweed Mark Pitcher **Chief Scout’s 10 year Service Award** Paul Digweed **Chief Scout’s 5 Year Service Award** Lawrence Carslake Lucy Gosden Emma de Whalley 2[nd] Cuddington (Rowe) Scout Group TAR & Annual Accounts Page 5 of 20 ## **Annual Report 2020-21** ## **Group Chairman’s Report** This last year has been a series of ups and downs. When the Group Executive met at the beginning of 2020 none of us expected to be in lockdown for as long and certainly not still at the end of the year. As all members of the Group know it meant no ’face to face’ Section meetings for a period with online meetings on Zoom and, later, outdoor meetings with reduced numbers, only to be followed by another lockdown and the return of Zoom meetings. I would like to thank all of the Section Leaders for their unstinting efforts over this period to provide the best experience that we could for our young people. Hopefully, we are now moving into a period of returning to normality after the coming school holidays. The restrictions last year also meant that no physical camps could be organised but with the relaxations being introduced in 2021 all sections will be going on camp this summer. The lack of meetings meant that we took the decision to park up the transport fleet last year to save on Road Tax and Insurance. This year has seen great efforts by the Transport team under the new management of Ruth Louch and Dee Willis to get them roadworthy again. The restrictions last year blew a big hole in the Group Budget as neither the Beer Festival nor the Jumble Sales and Fairs could be put on. This has continued to date in 2021. At the same time the Group Executive recognised that Covid prevented us from offering outdoor or physical activities and made the decision to waive the half yearly membership fees due in April 2020 and to reduce that payable in October by 50%. A similar reduction was afforded in April this year. The intention was to fund the shortfall from reserves, but we were lucky that we could apply for Local Government Business Support Grants, as we own Rowe Hall. These generated some £24,000 which helped offset the loss of fundraising and membership income. Additionally, we received a very generous bequest from the estate of Graham Manly who was a past and very supportive member of the Group. It was stipulated that his wish was that this money was invested in the fabric of Rowe Hall and it will enable us to fund improvements to the Headquarters which should take place this year. We hope that, after a Zoom AGM last year, moving the 2021 AGM to September will allow an outdoor event where many people will attend. 2[nd] Cuddington (Rowe) Scout Group TAR & Annual Accounts Page 6 of 20 Finally an appeal, as we move forward to more normal times fundraising events will start again. The Supporter’s Sub-Committee are desperate to extend their team and the current Beer Festival Sub-Committee have said that without new members the 2022 event will have to be their last. These events contribute some 50% of our annual income and without them we will not be able to provide the current level of activities for our young people. Please volunteer to help carry these events forward into the future even if you can only spare a few hours of your time. The more volunteers that we have the lighter the load of organisation. Just speak to me or any of the leader team and we will ensure your kind offer reaches the right ears. I would like to thank all members of the Group Executive for their considerable efforts over the year where meetings and communication have generally been remote. The technology beat me on a couple of occasions for Group Executive meetings! Your support has been most appreciated in getting the Group through what has been a very difficult time. Paul Nowak Group Chairman 2[nd] Cuddington (Rowe) Scout Group TAR & Annual Accounts Page 7 of 20 ## **Group Scout Leader’s Report** The Covid pandemic is the one theme that is common to every Annual Report for 2020/21 regardless of the organisation to which that report refers. The impact on youth work in general and Scouting in particular has been significant and in many cases devastating for the organisations concerned. That 2[nd] Cuddington not only survived the first twelve months of the crisis but ended the reporting year stronger and larger than when it began is a triumph and a tribute to the quite fantastic team of volunteers that make up the leaders and supporters at the Group. More importantly we never closed and for a voluntary organisation that is a real tribute to the leader team. An immediate reaction was to establish a fortnightly meeting of the five Section Leaders with the Group Scout Leader and this has continued throughout the pandemic. It seems amazing that in April 2020 after the first month of lockdown I wrote “ _This has been something of a steep learning curve as leaders rapidly adapted programmes and activities for ‘indoor’ Scouting whilst ‘Zoom’ and ‘Microsoft Teams’ have become the medium for delivering much of our programme. It is a real tribute to the leader team, every one of which is a volunteer, that they have adapted so swiftly and worked so hard to provide Scouting in these difficult times. It’s been a challenging six weeks and there is little doubt that the situation is going to continue for a while yet”_ . Little did we know for how long! It was on the 16[th] March 2020 that Scout Headquarters issued a directive that all ‘face to face’ Scout meetings and activities were to cease immediately and all normal Group activity stopped at that time. All face to face Group, District and County events up to the 30[th] June were cancelled or postponed and National Scout events were cancelled to the 1[st] September. This was the start of a constant stream of directives which has continued to this day and we soon became familiar with the red/amber/yellow/green coding for youth organisations and the various restrictions in each level. Sadly we still haven’t got to green but we have made it to amber twice and are currently at yellow. The immediate impact was on the Sectional programmes which went ‘virtual’ across the Group and saw a rapid learning curve for leaders attempting to find new and innovative ways of maintaining a distance programme and developing virtual activities. Online investitures, doorstep badge presentations, activity sheets and leaders travelling miles delivering materials door-to-door for Section meetings became the norm. Parents rapidly became familiar with Online Scout Manager a system which provides the facility for parental access to Badge requirements and progress through the training awards which provided the opportunity for Activity badges to be done at home. Julie Roberts led the way by introducing a regular lockdown Newsletter for the Cub Pack using Online Scout Manager with other Sections following suit and leading to the introduction of a monthly Group update. 2[nd] Cuddington (Rowe) Scout Group TAR & Annual Accounts Page 8 of 20 Meanwhile at County and District level, virtual activities were quickly being introduced - in the first County virtual challenge (to build a den) a 2[nd] Cuddington Cub (Matthew Ayling) was runner up from over 170 entries. Building a transport model from scrap was Challenge 2 and again 2[nd] Cuddington Cubs entered. So what did the Sections actually do? The list of ingenious programmes for the weekly Section meetings devised by the hard-working leader team was really amazing and truly covered the alphabet. Just to prove it, during the year the Sectional programmes have included amongst a host of other games and activities: Armpit Fudge; ‘Badges at Home’; Cooking; DofE Award; Escape Rooms and Expeditions; Fund raising; (St) George’s Day and signalling; Hike to the Moon; Jamboree on the Internet; Knotting (remember Baloo’s challenge?); Lashings; Model Making and Marble Runs; Newspaper Hunt; Origami, Orienteering; Pantomime (remember Jack and the Beanstalk?); Quiz nights; Rope making and Remembrance; Scavenger Hunts; Transport models; Uniform care; VE Day; Wildlife ponds, Whirly Birds and woggle making; X ray vision game and eXercise evening; Yoga and more Zoom meetings than we can count! Please don’t hesitate to ask if you want to know more about any of these or all the other things the Sections managed to include in their programmes. The end of lockdown #1 saw a break in virtual meetings when permission for outdoor meetings was given. Covid precautions were introduced at the HQ with risk assessments prepared and face to face outdoor meetings for half a Section resumed. Outdoor sheltered areas were provided and proved a boon although juggling numbers each week to allow as many to attend as was legally allowed proved an added burden for the leader team. We had a brief late autumn where indoor meetings were allowed, again with limited numbers but the need to have all the doors and windows open resulted in some cold meetings! We continued to use the additional outdoor covered areas which enabled some flexibility as we could operate a second small outdoor ‘bubble’ safely. Sadly this opportunity ended when we entered the lockdown #2 and we were once again back to online meetings. 2[nd] Cuddington (Rowe) Scout Group TAR & Annual Accounts Page 9 of 20 ## **Leader Team and SASU** The Leader Team were bolstered during the year by George King and Sam Featherstone becoming Section Assistants with the Troop and Colony respectively. Both were Young Leaders whilst they were in the Explorer Unit and it’s great that they have stayed with their Sections on the move to an adult role. Tom de Whalley (SASU) has moved from helping with the Beaver Colony to the Explorer Unit as he is now working and unable to make the earlier meeting time for the Beavers. The Scout Active Support Unit (SASU) continues to grow with David Bennington, Sam Featherstone and Louis Kift adding to their number during the year. The SASU does what it says on the tin – provides active support across all the Sections and to the Group as a whole. They also support the Scout District and County, both by staffing events and working on camp sites. Of all our Sections the SASU faced the longest lock-downs as they are all over 18 and consequently subject of the Covid restrictions on adult gatherings which lasted far longer than those for young people. Beaver sleepovers, Pack, Troop and Explorer Scout camps and expeditions (with the exception of one weekend DofE expedition) were all cancelled due to Covid. The SASU summer expedition to the Netherlands also fell victim to the pandemic. Our one expedition that did get away was in October in the lull between lockdowns when on a weekend of torrential rain and thick mud, four Explorer Scouts completed a Bronze DofE expedition. Even then the restrictions required them to hike for a day, pitch their tent, cook an evening meal and then ….go home. The following morning they returned, cooked breakfast, took the tent down and set off on the next day of the hike etc.! ## **Leader Training** 2[nd] Cuddington has an enviable reputation for having a 100% compliance record for adult training. With 121 adults (40 leaders, 23 SASU, 15 Group Supporters and 43 Occasional Helpers) at 2[nd] Cuddington recorded on Compass (the Scout Association Leader record system) on the 31[st] March 2021, it’s a mammoth job ensuring everyone is up to date. It is important that all our leaders are fully trained and more importantly that it is up to date e.g. Safety, Safeguarding and First Aid training needs to be completed every three years. Sandra Gosden manages all our adult training and has been doing 2[nd] Cuddington (Rowe) Scout Group TAR & Annual Accounts Page 10 of 20 a fantastic job contacting and encouraging individuals and conducting training validation interviews. Fortunately a lot of the adult training programme is now available online which coupled with the opportunity to validate training on Zoom has enabled us to maintain our record. ## **St George’s Day** Normally one of the most important days in the Scout calendar when members renew their promise and traditionally a day when we take the whole Group somewhere special for the ceremony. In 2020 St George’s Day was celebrated at home with members being given the opportunity of renewing their promise either at the ‘Clap for Carers’ (St George’s Day itself) or on the following Saturday when we would have had our Group St George’s Day outing I had the pleasure of renewing the promise with a Cub and Executive member who kindly came to see me to share the moment – and we had applause from passers-by! ## **The wider perspective** Members of the Group have participated in ‘Hike to the Moon’, the Scout Association virtual challenge to raise money for Children in Need. The aim was to ‘hike a mile, donate a pound’ and collectively to cover the distance to the moon. The mile could be done indoors, outdoors, going up stairs or whatever. Over £240K was raised by Scouts across the country. Sadly the European Jamboree, scheduled to be held in Poland in the summer of 2020, was initially postponed to 2021 and then cancelled, disappointing eight members of the Group who had been selected to attend. Likewise we had a team from the SASU who were planning to take part in the County Explorer Belt Challenge to Luxembourg disappointed when news was received that Covid had also forced the postponement of that event. The good news is that the expedition (and our team in it) will take place in 2022. ## **St Mary’s Church** Our valued link with our Parish Church remains strong although Covid meant that all our planned church parades in 2020/21 had to be cancelled, including our fabled Group Carol Service. Remembrance Day did produce an unusual experience when we were able to participate in the Remembrance Day Service at St Mary’s. An odd experience as the service was held online with only six people allowed in the church (Three of us from 2nd Cuddington joined our Vicar, organist and trumpeter). Explorer Scout Kate Lewis read the lesson and 2[nd] Cuddington (Rowe) Scout Group TAR & Annual Accounts Page 11 of 20 leader Ellie Hodgson was in charge of wreaths, laying them on behalf of both the Group and the Community. Meanwhile the rest of the Group had been invited to join the service on Zoom and to mark the two minutes silence by standing on their doorstep. ## **Duke of Edinburgh’s Award** The Group is also an operating centre for the Duke of Edinburgh’s Award and thanks to the sterling work of Tracey de Whalley progress on awards has continued throughout the year. All those over 13 years 9 months are eligible to enter the award scheme and, despite Covid restrictions, awards at Bronze, Silver and Gold levels were achieved during the reporting year. ## **Supporters** Our hardworking Supporters sub-committee led by Shelley Hutton were frustrated at almost every turn as Covid led to the cancellation of almost every fund raising event. But you can’t defeat our Supporters team and they pulled out all the stops to run a very successful Christmas Draw culminating in a masked outdoor draw by torchlight. The draw necessitated tickets being delivered and collected by hand and they put a tremendous amount of work into our sole fund raising event. Equally frustrated were the Beer Festival Team as both the original and a secondary date were cancelled by Covid followed by the need to abandon planning for 2021. But good news, the Beer Festival will be back on the 15th/16th July 2022! ## **Headquarters** Every cloud has a silver lining and if Covid prevented physical meetings it did mean the Headquarters wasn’t being used and under Dave Pfeiffer’s leadership the opportunity was taken to complete all sorts of work. Roy Turner spent much of the first lockdown working alone at the HQ on the upstairs training room which now has a magnificent set of new cupboards all along one side of the room. At other times Clifford Abbott trod an equally solitary path in the loft rewiring the hall lights and replacing all the units with LEDs. The HQ Maintenance Team were able to continue their 2[nd] Cuddington (Rowe) Scout Group TAR & Annual Accounts Page 12 of 20 monthly working parties (third Thursday of the month 9.30 – 12 everyone is welcome!) which is why the grass and grounds continue to look so good. Obviously the building had to be made Covid compliant and automatic hand gel and soap dispensers were installed in five places and with appropriate signage being added to the building. Outside new handrails were installed outside the rear fire exit. ## **And at the end of the reporting year……** It is no surprise that nationally membership of all youth organisations has declined over the last year as a result of lock-down. The Scout Association was no exception and experienced a drop of 23.9% nationally although in Surrey the fall has been limited to 13.6%. Epsom and Ewell District fell by 5%. Against this background and thanks to the absolutely brilliant team at the Group, 2nd Cuddington triumphed over Covid and increased its membership over the year! The County Commissioner was the first to send a message to the Group congratulating them on the achievement. We are so fortunate to have such an enthusiastic and committed team of leaders and supporters at 2nd Cuddington who have ensured that the Group has flourished despite all the rigours of the pandemic. A fantastic team leading a fantastic Group – my thanks for all that you do. Martin Gerrard Group Scout Leader ## **Group Membership 2021** As at the 31[st] March 2021, the Group membership comprised: |**Section**|**2021**|**2020**|**2019**|**2018**|**2017**| |---|---|---|---|---|---| |Beaver Scouts|24|25|26|29|19| |Cub Scouts|40|39|29|30|26| |Scouts|35|27|33|35|39| |Explorer Scouts|15|25|21|28|33| |Active Support Unit (SASU)|23|22|19||| |Leader Team and SASU*|40|36|38|54*|55*| |**Total**|**177**|**174**|**166**|**176**|**172**| * includes Scout Active Support Unit 2[nd] Cuddington (Rowe) Scout Group TAR & Annual Accounts Page 13 of 20 ## **Group Leader Team as at 31 March 2021** **Group Scout Leader** Martin Gerrard* Deputy Group Scout Leaders (Leader Training) Sandra Gosden (Headquarters and Events) Dave Pfeiffer* **Beaver Scout Colony** Beaver Scout Leader Diana Baker* Assistant Beaver Scout Leaders Brogan Aldred, Sue Blackgrove Section Assistants Frances Cummins, Callum Mitchell* (SASU), Lucy Gosden (SASU) Young Leaders Sam Featherstone, Kate Lewis **Cub Scout Pack** Cub Scout Leader Julie Roberts* Assistant Cub Scout Leaders Jane Carter, Tom Hutton, Paul Nicholas*, Carol Priddy Section Assistants Rod Clarke*, Lillian Carter, Gemma Gosden (SASU) Amy Gravatt (SASU), Roy Turner, Emma de Whalley (SASU) Young Leaders Thomas Dowley, Russell Dane **Scout Troop** Scout Leader (shared) Simon Digweed*, Mark Pitcher, James Turner, Jane Weller Assistant Scout Leaders Mark Hodgson, Karl Nicholas Section Assistants Ellie Hodgson, Sam Hodgson*, Nick Lennon, Jack Roche, Corinne Snell, Lee Tarron Young Leaders Douglas Hookey, George King, Becca Simpson **Explorer Unit** Explorer Scout Leader Jo Blackgrove* Assistant Explorer Scout Leaders (Adam Bassett), Adrian Murphy Section Assistants Lawrence Carslake, Paul Digweed, Stuart Duffell (SASU), Dave Simms, Tom de Whalley (SASU) **Active Support Unit Manager** Callum Mitchell* **Duke of Edinburgh’s Award Adviser** Tracey de Whalley **Quartermasters** Robert Baker*, Paul Nicholas* **Group Executive Committee** – Trustees of the 2[nd] Cuddington Scout Group* Chairman Paul Nowak Secretary Rod Clarke Treasurer Tim Rogers Members Clifford Abbott, Robert Baker, Jackie Durbridge, June Foster, Sam Hodgson, Shelley Hutton, Michelle Matson, Paul Nicholas, Dave Pfeiffer, David Roberts Ex-officio members Group Scout Leader and Section Leaders **Supporters Sub-Committee** Shelley Hutton* (Chair), Clifford Abbott, Janet Brown, Jane Carter, Paul Carter, Roberta Carslake, Frances Cummins, Jackie Durbridge, June Foster*, Richard Pilgrim, Wendy Pilgrim, Jan Winter, Maureen Turner **Maintenance Sub-Committee** Dave Pfeiffer* (Chair), Clifford Abbott, Ken Blackgrove, Richard Priddy, Roy Turner 2[nd] Cuddington (Rowe) Scout Group TAR & Annual Accounts Page 14 of 20 IIX 2. Cuddington (Rowel Scout Group TAR & Annual Accounts Page 15 of 20 Receipts and payments 2020121 2019120 Receipts Unrestrlcted Restrlctsd funds Deslgnatsd fund$ Totsl funds Totsl fund5 Donations. l•gacio$ and similar income Membership subscription$ Le55 Mernbership sthscriptK)nS pahl on Nationavcou 3.745 3.745 14,038 {5.2921 (S.2121 14,6791 Less Transfwrgj to sections IBea¥erSlCub￿￿SE￿￿h￿er$l Net membership subscriptions retained 12.SS21 11,S471 (1,6471 6,807 Donations 606 391 Gift hid 1.769 1,769 2.697 Transport income 6.510 Sub totsl Actl¥itlos Beaver5 1.480 Cubs 500 6.668 Scouis 493 Explorers 15 1S 5.170 SASU 1,022 1,022 3,920 Group 1,220 Euro Disney Sub total 2,033 2,033 26,001 Fundraising Igrossl sUp[￿er$ 2,211 2,211 9,688 Beer FestNal 1.396 1,396 29.289 Sub total 1107 3,607 Investment inc¢Jme Bank interest 9.498 4.060 Hall Hi 1.185 4.195 Other InC￿e 43.711 43,711 189 Sub total 51394 54.394 Total Gross Income 2,033 Page 16 of 20 2. Cuddington (Rowel Scout Group TAR & Annual Accounts Receipts and payments 2020121 2019120 Payments Unrnstrlct•d fvnd• ft•Btrlct•d lund8 Tolal fund T￿1 lund• Charltsblo Payments Beavers 161 1.56S Cubs 6.872 Scouts 7.187 EXplo￿r$ 4,824 SASU 1.875 3.149 Group 17401 4.SS7 Euro Th'sney Adult support and trainin9 Badges 720 Water and Sewerage 65 Electricrty and Gas 1.965 Insuranca 1,319 1J19 1.359 Rep8irs and Renewals 3,025 63.939 Materials and equiprnent Printing and photocopwng Tèlèeoms 603 589 T-shirts & Sweatshirts 13731 Transport 2,331 2J31 10.9S8 Other Expenditure 2,991 923 Sub totsl Fundroiging expenses Supporters 217 217 1.917 Beer Festival 16,850 Sub t¢rt#l 217 18.767 Total Gross Exp•ndllurè 13,536 4734 18370 131,761 Net of receip￿{paYments} Transfers bets¥een funds 123,3811 23.381 Cash funds last yèar •nd 29,396 250 28.248 99,836 Cash funds year end 51.307 48.928 2. Cuddington (Rowel Scout Group TAR & Annual Accounts Page 17 of 20 Statement of assets and liabilities at the end of the year 31 March 2021 31 Mareh 2020 UM*strlctsd luTh18 Totsl Totsl fund8 lurtt18 Cash fund• S¢¢lional bank xwjnts {Beavers/CubslSeout lorerslSASU .539 10,380 ppwttsrn bank xcourrt 2,582 696 Scout Shop {1401 Beer Festival bank aecount 3.376 Bank ujrrenl accourrt 7,025 8ank deposit xcount 43.655 15.647 COIF accovnt 14,7701 2SO 41.377 27.367 Pety cash and undeared 1.203 2.463 PrePa￿nt$(2021-2O22 subs orto 1 11,680) Totsl cash funds ¢harfty• own TShirt sttyk 382 382 B8er F￿sI￿al stodt 1,253 1.153 Land and buiklings 708,706 704.297 Motor v•hiclgs 11.070 11.070 Scouting equipThn( fvmitur• ot¢. 35AS8 35.352 total Liabilit*i• Un¢lgorgd 379 1.027 7,S24 total The above rocelpts and payments account and ststement of assets and Ilabllltles were approved by the Trustees on 26 May 2021 and signed on thelr behalf by Signature Print Name Paul Nowak Group Chair T(￿(5 Raj￿$ Tim R¢)ger5 Group Treasurer Page 18 of 20 2. Cuddington (Rowel Scout Group TAR & Annual Accounts Notes to Accounts Notes to Cash Funds General Fund {unrestrlcted funds. balance at 31 March 2021 of £51.307) The general fund is the main reseNe ofthe charity and can be used for any approved charitable purpose. Seclional Funds {designated- balance at 31 March 2021 of £7.542) The seclional funds represent money held lo cover Ihe cosl of forthcoming activities, meetings and camps. Transport Fund (designated. balance at 31 March 2021 of£18,005) In 2015, a designated transport fund was created to accumulate funding required lo replace vehicles. Graham Manly Fund (designated. balance al 31 March 2021 of £23,381) This fund contains a legacy that is earmarked lo pay for improvements to Rowe Hall. Training Fund Irestrictsd. balance at 31 March 2021 of £250) The training fund contains donations restricted to paying for sailing courses. 2. Cuddington (Rowel Scout Group TAR & Annual Accounts Page 19 of 20 Independent Examinor's Report to the Trustees of the 2nd Cuddington (Rowe) ..SCOUT GROUPIDISTRICTICOUNTYIAREA SCOUT COUNCIL 31 March 2021 I report on Ihe accounts ofth& GrovpmlstrlcUCt)untylA for Ihe y8ar aNle(l ............................................................. which comprsse the Stalement of Flnancial Aclivllies, the Balance Sheet 8nd ielated noteb set out on ￿ge8......... Th1$ rèport Is mad6 $018ly to tho tftjstees in accordan￿ wlih Soclton 145 01 th& Ch8ritiè$ Ad 2011. My work has been undertaken so that I might slate to Ihe charity's Iruslees those malters l am required 10 stale to Iliem In an Independent Examinerfs report and IOT no olher purpose. To the fullesl exlenl peimilled by law, I do not a￿ept or assume re6ponsibility lo anyone olher than the charity and the charitys Iiuslees foi my examinailon work. Re8pectSve r08pon8lbllltl•• ot Tru8tee8 and Examlner The GioupslDistricl's trustees ar& responslble for the prepBraiion of the accounts. Thèy conslder Ihat an audit is not required f¢y this year (under SeclloD 144 of Ihg Chaiiti85 A¢1 2011 (the Charltlgs Acl1> arKI thal an In¢epon¢Jenl examination 18 nèèded. 11 Is my r¢Bponslblllly lo.. Examine the account8 (under SectiOFI 145 of the Charitle8 Act)- To follow the procedures laid down in Eh& General Qrections given by ihe ChBiity Comml38ionor8 lundw Section 14515llbl ofihe charl1￿$ A¢l),' 8nd To stole whether particular matters have eome lo my allenlion. Bo818 of Independent ExqmlnorfB report My examlnation was carried out In accord8nce with Ihg Ggneral Dlr¢ctlon$ glven by Ihè Cha14ly Commissloners. An 8X8min81ion Includes a mlew of Ihe accour*ting records kept by Ihg GrouplDlslri¢t and a ¢omp4rfgon of the accounts presented wilh those r9corf18. 114180 in¢lud8B consld8r8tion of any unugual items or di5c¢osures in Ihe a¢¢ounl3. •nd 8eÈklng gxplanallons from you 85 Irusteeg concerning any such malteT8. The wocedure8 undertaken do not provide 815 the 8vid8n¢e thal would be requlr6d in an Audit, and con8equently no oplnion is given as lo wh&ther the &ccouiits pre6ent a 'true and fairf vtgw 8iid Iho report 1$ I￿￿ted tt) those mallers Set oul In the statement below. Indgpondent ExamIne￿¥ statement In CL￿nec110n with my examinalron. no malt•r has c4)me to my gltenllon (other than that disd08ed belDW")= l. whlch gfves me rea8011able cttu8e lo bellevo Ihal in any malgTl81 r6sp8cI Ihts req￿rement lo keep 8teounling record8 in aceord&nce wlth Seeilon 130 of the Charities Act.'and to prepare accounts whlch accord wlth thè 8¢countkng record8 and ￿mplY wlih Ihe accounting fequlrements of the Charilles Acl h8v& not been met,. or 2. to which, in my opinlon, aUentH)n should bo drawn In order lo enable a woper unrteT8landlng of lh* ¥ecounts to be f¢oched. . Plo889 del8t& ffh8 woffts In the brockets If Ih8y do notepply GARY DIXON Nam8'. Quaiifieatlon". ACA.¢.TA........................................................... 4 PARK VIEW, HODSOLL STREET .EVRNQ.AKS....KEN.T..T.N.15..7.LN..................... 1.319.8.12..Q.21....................................................................... Address.. Date.. LT900006 Page 20 of 20 2. Cuddington (Rowel Scout Group TAR & Annual Accounts