Crabtree Schools’ Parents Association
Registered Charity No. 297330
Annual Report and Accounts
For the year ended 31 July 2025
Crabtree Schools’ Parents’ Association
Registered Charity No: 297330
Annual Report and Accounts
For the year ended 31 July 2025
Report of the Committee
Constitution
The Committee presents the Annual Report and Accounts to the Association. The Association was formed in 1967 and became a Registered Charity on 6 August 1987. The Association operates under a Constitution that was drawn up to clarify the Association's aims and objectives. It was adopted on 2 October 1986. The Constitution was revised in 1998 and was adopted in its revised form on 19 October 1998.
The object of the Crabtree Schools’ Parents’ Association is to advance the education of the pupils in both schools. To achieve this, the Association attempts to:
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Develop more extended relationships between the staff, parents and others association with the schools;
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Engage in activities that support the Schools and advance the education of the children attending them;
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Provide and assist in the provision of such facilities or items for education at the schools (not provided from statutory funds) as the Committee in the consultation with the Governing Body shall from time to time determine.
Committee
Members servings on the Committee during the year ended 31 July 2025 were as follows:
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|---|---|---|---|---|---|---|---|---|
|Kulvir Chambore|(Co-chair)|Elected|25|November|2024|
|Charlotte|McHugh|(Co-chair)|Re-elected|25|November|2024|
|Louise|Wherity|(Treasurer)|Elected|25|November|2024|
|Jen|Rayner Cotgreave|(Secretary)|Re-elected|25|November 2024|
|Jenny|Elworthy|Elected|25|November 2024|(resigned|27|March|2025)|
|Kat|Larkin|Elected|25|November|2024|
|Nicola|Parker|Re-elected|25|November|2024|
|Becky|Randall|Re-elected|8|November 2023|
|Emma|Tobin|Elected|25|November 2024|
|Lucy|Healy|Re-elected|8|November 2023|(resigned|25|Nov|2024)|
|Dave Cox|Elected|27|September 2019|(resigned|25|Nov 2024)|
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Where constitutionally necessary, those Committee members happy to continue have put themselves forward for re-election.
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Crabtree Schools’ Parents’ Association
Registered Charity No: 297330
Funds Raised During the Year
The net amount of funds raised during the year amounted to £41,061 (2023/24: £52,028). A detailed analysis of funds raised has been provided in the notes to the accounts.
Monies Allocated and Paid to the Schools
During the year a total of £76,269 (2023/24: £30,265) was paid to the Schools.
Funds totalling £40,904 were paid to the Juniors (2023/24: £11,853) over the year, to pay for the balance of the toilets refurbishment (£39,960), SENCO learning software (£687) and for an equipment shed in juniors (£258). A further £195 was committed to fund the equipment shed.
Funds totalling £35,365 were paid to the Infants (2023/24: £2,670) over the year, to pay for the balance of the toilets refurbishment (£33,164) and the reception playground upgrades (£2,201). At the year-end a further £8,842 had been committed for the reception playground refurbishment.
Unrestricted funds at 31 July 2025 totalled £33,728 (2023/24: nil), allocated to the Infants £15,507 (2023/24: nil) and the Juniors £18,222 (2023/24: nil) which together with a reserve held for general trading of £3,500 (2023/24: £3,500) has been carried forward to the 2024/25 financial year.
Honorary Independent Examiner
Mrs Rachel Cheal was elected as the Independent Examiner examined the Report and Accounts for the year ended 31 July 2025.
Signed on behalf of the Committee
Charlotte McHugh and Kulvir Chambore Co-chairs Crabtree Junior School Crabtree Lane Harpenden AL5 5PU
I4/ ol | ZG 21-01-26
Date
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Crabtree Schools’ Parents’ Association
Registered Charity No: 297330
Independent Examiner’s Report to the Trustees of Crabtree Schools’ Parents’ Association
| report on the accounts of the charity for the year ended 31 July 2025 which are set out on the following pages.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
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e examine the accounts under section 145 of the 2011 Act;
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e to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
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e state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
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1: which gives me reasonable cause to believe that in any material respect the requirements:
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e to keep accounting records in accordance with section 130 of the 2011 Act; and
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e to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
2: to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. VW hen’ 2\ /o1 /26 Rachel Cheal Date Crabtree Junior School, Crabtree Lane Harpenden AL5 5PU
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Crabtree Schools’ Parents’ Association
Registered Charity No: 297330
Receipt and Payments Account for the year ended 31 July 2025
| Unrestricted | Funds | ||
|---|---|---|---|
| Notes | 2024/25 £ |
2023/24 £ |
|
| Receipts Operating activitiesto generate funds |
2 | 67,645 | 68,841 |
| Interest received on cash balances | 23 | 33 | |
| Donations Total receipts |
1,279 68,946 |
8,028 76,902 |
|
| Payments | |||
| Payments forgenerating funds | 2 | (27,465) | (24,732) |
| Management and administration | 3 | (162) | (140) |
| Total net receipts | 41,318 | 52,028 | |
| Unrestricted funds broughtforward at 31 July 2023 | - | - | |
| Unrestricted funds spent by schools during the | 4 | (3,145) | (30,265) |
| year | |||
| Funds transferred to Toilet Refurbishment Reserve | 8 | (4,445) | (55,772) |
| Unrestrictedfundsasat31July2025 | 33,728 | Nil |
For the year ending July 2024 it was agreed that the balance of the unrestricted funds for both the infant and junior schools at the end of the financial year would be allocated to the toilet refurbishment project, in order to complete toilet refurbishments across all toilet blocks in both Schools. Accordingly, £55,772 was allocated to the toilet refurbishment reserve. For the year ending July 2025 a further £4,445 was allocated to the toilet refurbishment reserve to cover the balance of the toilet refurbishment.
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Crabtree Schools’ Parents’ Association
Registered Charity No: 297330
Statement of Assets and Liabilities as at 31 July 2025
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|---|---|---|---|---|---|---|---|
|Unrestricted|Funds|
|Notes|2024/25|2023/24|
|£|£|
|Assets|
|Cash|at|bank —|current|accounts|35,912|64,620|
|Cash|at|bank —|deposit|account|-|-|
|Cash|in|hand|1,316|7,559|
|37,228|72,129|
|Debtors|and|prepayments|5|0|0|
|Total|assets|37|228|72,129|
|Liabilities|
|Creditors|6|is)|0|
|Total|assets|less|liabilities|37,228|72,129|
|Financed|by|funds|available|to schools:|
|Unrestricted|funds|
|Funds|committed|TE|9,037|@)|
|Funds|uncommitted|24,692|0|
|Reserves|held|for general|trading|8|3,500|3,500|
|Reserves|held|for|Toilet|Refurbishment|8|-|68,679|
|Total funds|and|reserves|of the|association|37,228|72,129|
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The accounts on pages 4 to 8 were approved by the Committee and signed on its behalf by:
Louise Wherity
Treasurer | 7
Date
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Crabtree Schools’ Parents’ Association
Registered Charity No: 297330
Notes to the Accounts for the year ended 31 July 2025
1. Accounting policies
The accounts have been prepared on the receipts and payments basis in compliance with the legal requirements.
Funds raised and general donations are allocated and made available to the schools in the following ratios in proportion to the number of classes:
Junior school: 4 sevenths Infant school: 3 sevenths
Donations for specific use are allocated to the relevant school and recorded in restricted reserves. Events that are run specifically to raise funds for the toilet refurbishment are allocated to the Toilet Refurbishment reserve.
2. Analysis of income and expenditure for the year ended 31 July 2025
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|---|---|---|---|---|---|---|---|---|
|2023/24|
|Gross|Expenses|Net|Net|
|income|and|costs|income|income|
|£|£|£|£|
|Fireworks|display|22,279|(10,760)|11,520|13,919|
|Summer|Ball|15,412|(8,834)|6,578|8,308|
|Summer|Fayre|16,149|(3,194)|12,955|12,047|
|Sale|of school|uniforms|823|-|823|477|
|Christmas|Fayre|7,832|(1,432)|6,401|5,386|
|Cinema|Nights|1,316|(105)|1,211|1,211|
|Comedy|Night|-|-|i|984|
|Quiz|Night|1,326|(47)|1,278|1,538|
|Other|small|fundraisers|2,193|(761)|1,433|1,627|
|Miscellaneous|314|(2,333)|(2,158)|(1,389)|
|General|Donations|1,279|.|1,279|1,760|
|Toilet|donations|-|-|i|6,268|
|Interest|receivable|on|cash|balances|23|-|23|33|
|Management and|administration|-|(162)|(162)|(140)|
|expenses|(note|3)|
|Net|receipts/payments|for the|year|68,946|(27,627)|41,318|52,028|
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Crabtree Schools’ Parents’ Association
Registered Charity No: 297330
Notes to the Accounts for the year ended 31 July 2024 (cont'd)
| 3. | Managementand administrationexpenses | Managementand administrationexpenses | ||
|---|---|---|---|---|
| 2023/24 £ |
2022/23 £ |
|||
| Parentkind membership | 162 | 140 | ||
| 162 | 140 | |||
| 4. | Analysis offunds spent by schools | |||
| Unrestricted reserves: | ||||
| Infants £ |
Juniors £ |
Total £ |
||
| Balance oftoilet refurbishment | 33,164 | 39,960 | 73,124 | |
| EYFS playground | 2,201 | - | 2,201 | |
| Juniors equipment shed | - | 258 | 258 | |
| Nessy Learning | - | 687 | 687 | |
| 35,365 | 40,904 | 76,269 | ||
| 5. | Debtors and prepayments | |||
| 2024/25 | 2023/24 | |||
| £ | £ |
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Crabtree Schools’ Parents’ Association
Registered Charity No: 297330
Notes to the Accounts for the year ended 31 July 2024 (cont'd)
6. Creditors and accruals
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2024/25 2023/24
£ £
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- Funds committed but not spent at 31 July 2025 Funds committed and not spent consist of £8,842 for the Infants School and £195 for the Junior School.
8. Analysis of funds by school
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Ee)
RWSeed Eien
Unrestricted | See 2 i Sa
funds as at 1 August 2024 GPa Bee OF
Income raised during the year 17,708 | | 23,610| |41,318|
Funds spent by the schools during the year 2,201)| |(944)|| (3,145) |
Funds allocated to toilet refurbishment Pt epLT| A
Unrestricted funds as at 31 July 2025 15,507] |18222]| 33,728
CCAAEE2: RIES at AoC
Add reserves held for general funding | 15001 |. 2.600} | 3,500]
Add reserves held for toilet refurbishments ELLA© Rey A aS
Total funds and reserves at 31 July 2025 SeREPSfe2 ARISeeee
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