DocuSign Envelope ID: 5A835E5F-6CA6-4BB0-AB0E-DCDEEC8EE5C2
Crabtree Schools’ Parents Association
Registered Charity No. 297330
Annual Report and Accounts
For the year ended
31 July 2021
Docusign En¥ÈlopÈ ID." 5A835ESF4CA6-4BB(kABOE-DCDEEC8EE5C2
DocuSign Envelope ID: 5A835E5F-6CA6-4BB0-AB0E-DCDEEC8EE5C2
# **Crabtree Schools’ Parents’ Association**
Registered Charity No: 297330
Annual Report and Accounts
For the year ended 31 July 2021
Report of the Committee
## **Constitution**
The Committee presents the Annual Report and Accounts to the Association. The Association was formed in 1967 and became a Registered Charity on 6 August 1987. The Association operates under a Constitution that was drawn up to clarify the Association’s aims and objectives. It was adopted on 2 October 1986. The Constitution was revised in 1998 and was adopted in its revised form on 19 October 1998.
The object of the Crabtree Schools’ Parents’ Association is to advance the education of the pupils in both schools. To achieve this, the Association attempts to:
1. Develop more extended relationships between the staff, parents and others association with the schools;
2. Engage in activities that support the Schools and advance the education of the children attending them;
3. Provide and assist in the provision of such facilities or items for education at the schools (not provided from statutory funds) as the Committee in the consultation with the Governing Body shall from time to time determine.
## **Committee**
Members servings on the Committee during the year ended 31 July 2021 were as follows:
|Howard Dormer|Re-elected 15 December 2020 (resigned 31 August 2021)|
|---|---|
|Kelly Evans|Resigned 31 August 2020|
|Laura Hubbleday|Re-elected 15 December 2020|
|Allison Hilton|Re-elected 15 December 2020|
|Jenny Cooper (Chair)|Re-elected 15 December 2020|
|Rachel Appleton|Elected 27 September 2019|
|Lisa Scriven|Elected 27 September 2019|
|Dave Cox|Elected 27 September 2019|
|Helen Unger|Elected 15 December 2020|
Where constitutionally necessary, those Committee members happy to continue have put themselves forward for re-election.
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## **Crabtree Schools’ Parents’ Association**
Registered Charity No: 297330
## **Funds Raised During the Year**
The net amount of funds raised during the year amounted to £31,421 (2019/20: £30,296). A detailed analysis of funds raised has been provided in the notes to the accounts.
## **Monies Allocated and Paid to the Schools**
During the year a total of £54,734 (2019/20: £13,867) was paid to the Schools.
Funds totalling £29,082 were paid to the Juniors (2019/20: £13,867) for provision of a Music teacher, an additional PE resource and to provide various equipment via the school’s Amazon Wishlist. In addition, £1,000 was paid to the school for Chromebooks from a restricted reserve that held funds specifically donated to the Parents Association for this purpose.
Funds totalling £25,652 were paid to the Infants (2019/20: £0) to pay for toilet refurbishment, support woodland learning, provide phonics equipment and improve classroom reading areas as well as providing various items via the school’s Amazon Wishlist.
Unrestricted funds at 31 July 2021 totalled £10,943 (2019/20: £38,899), allocated to the Infants £7,412 (2019/20: £21,587) and the Juniors £3,532 (2019/20: £17,312) which together with a reserve held for general trading of £3,500 (2019/20: £3,500), and a reserve for Toilet refurbishments of £10,719 (2019/20: £0) has been carried forward to the 2021/22 financial year.
## **Honorary Independent Examiner**
Mr Adam Bellamy was elected as the Independent Examiner examined the Report and Accounts for the year ended 31 July 2021 and offers himself for re-election as Independent Examiner at the AGM.
Signed on behalf of the Committee
____________________________ Jenny Cooper Chair Crabtree Junior School Crabtree Lane Harpenden AL5 5PU
10/13/2021
____________________________ Date
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## **Crabtree Schools’ Parents’ Association**
Registered Charity No: 297330
## **Independent Examiner’s Report to the Trustees of Crabtree Schools’ Parents’ Association**
I report on the accounts of the charity for the year ended 31 July 2021 which are set out on the following pages.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
- state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
10/7/2021 __________________________ _____________________ Adam Bellamy Date Crabtree Junior School, Crabtree Lane Harpenden AL5 5PU
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## **Crabtree Schools’ Parents’ Association**
Registered Charity No: 297330
## **Receipt and Payments Account for the year ended 31 July 2021**
|Notes
**Receipts**
Operating activities to generate funds
2
Interest received on cash balances
Donations
Total receipts
**Payments**
Payments for generating funds
2
Management and administration
3
Total net receipts
Unrestricted funds brought forward at 31 July 2020
Funds spent by schools during the year
4
School Field Grants Received
Donations for specific use
Funds transferred to School Field Reserve
Funds transferred to Restricted reserve
Funds transferred from School Field Reserve to
unrestricted reserve
8
Funds transferred to Toilet Refurbishment Reserve
8
**Unrestricted funds as at 31 July 2021**|Unrestricted Funds
2020/21
£
2019/20
£
32,789
37,224
3
29
1,147
8,520
33,939
45,773
(2,395)
(15,355)
(123)
(122)
31,421
30,296
38,899
22,470
(54,734)
(13,867)
-
10,000
-
1,500
-
(10,000)
-
(1,500)
6,076
-
(10,719)
-
**10,943 **
**38,899**|Unrestricted Funds
2020/21
£
2019/20
£
32,789
37,224
3
29
1,147
8,520
33,939
45,773
(2,395)
(15,355)
(123)
(122)
31,421
30,296
38,899
22,470
(54,734)
(13,867)
-
10,000
-
1,500
-
(10,000)
-
(1,500)
6,076
-
(10,719)
-
**10,943 **
**38,899**|
|---|---|---|
|||**38,899**|
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## **Crabtree Schools’ Parents’ Association**
Registered Charity No: 297330
## **Statement of Assets and Liabilities as at 31 July 2021**
|Notes
**Assets**
Cash at bank – current accounts
Cash at bank – deposit account
Cash in hand
Debtors and prepayments
5
Total assets
**Liabilities**
Creditors
6
**Total assets less liabilities**
**Financed by funds available to schools:**
**Unrestricted funds**
Funds committed
7
Funds uncommitted
Reserves held for general trading
8
Reserves held for the School Field Project
8
Reserves held for specific use
8
Reserves held for Toilet Refurbishment
8
**Total funds and reserves of the association**|Unrestricted Funds
2020/21
£
2019/20
£
14,341
42,932
2,535
2,532
-
360
16,876
45,824
8,437
3,833
25,313
49,657
(150)
(181)
**25,163**
**49,476**
3,843
29,323
7,101
9,577
3,500
3,500
-
6,076
-
1,000
10,719
**25,163**
**49,476**|Unrestricted Funds
2020/21
£
2019/20
£
14,341
42,932
2,535
2,532
-
360
16,876
45,824
8,437
3,833
25,313
49,657
(150)
(181)
**25,163**
**49,476**
3,843
29,323
7,101
9,577
3,500
3,500
-
6,076
-
1,000
10,719
**25,163**
**49,476**|
|---|---|---|
|||45,824
3,833|
|||49,657
(181)|
|||**49,476**|
|||29,323
9,577|
|||3,500
6,076
1,000|
|||**49,476**|
The accounts on pages 4 to 8 were approved by the Committee and signed on its behalf by:
______________________
## **Laura Hubbleday**
Treasurer 10/7/2021
______________________
Date
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Registered Charity No: 297330
# **Crabtree Schools’ Parents’ Association**
## **Notes to the Accounts for the year ended 31 July 2021**
## **1. Accounting policies**
The accounts have been prepared on the receipts and payments basis in compliance with the legal requirements.
Funds raised and general donations are allocated and made available to the schools in the following ratios in proportion to the number of classes:
Junior school: 4 sevenths Infant school: 3 sevenths
Donations for specific use are allocated to the relevant school and recorded in restricted reserves. Events that are run specifically to raise funds for the toilet refurbishment are allocated to the Toilet Refurbishment reserve.
## **2. Analysis of income and expenditure for the year ended 31 July 2021**
|Fireworks display
Summer Ball
Summer Fayre
Sale of school uniforms
Christmas Fayre
Quiz evening
Cinema Nights
Comedy Night
Other small fundraisers
Miscellaneous
General Donations
Sponsored bike ride
Sponsored run (toilet fundraiser)
Interest receivable on cash balances
Management and administration
expenses (note 3)
Net receipts/payments for the year|2020/21|2019/20|
|---|---|---|
|||Net
income
£
4,944
(500)
4,560
620
5,212
2,369
986
2,615
326
737
8,520
-
-|
||33,936
(2,395)
31,541
3
-
-
-
(123)
(123)|30,390
29
(122)|
||33,939
(2,518)
31,421|30,297|
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## **Crabtree Schools’ Parents’ Association**
Registered Charity No: 297330
## **Notes to the Accounts for the year ended 31 July 2021 (cont’d)**
|**3.**
**Management and administration expenses**
Parentkind membership
**4.**
**Analysis of funds spent by schools**
Description of expenditure:
Infants
£
Music teacher for 2019/20
-
Toilet improvements
13,999
Reading area improvements
900
Phonics equipment
496
Woodland learning
10,000
Additional PE resource
Amazon wish lists
257
25,652
**5.**
**Debtors and prepayments**
Money due from Go Fund Me
Stationary Shop Sales
Summer fair band deposit||2020/21
£
123
123
Juniors
£
13,928
14,000
1,154
29,082
2020/21
£
8,137
-
300
8,437||2019/20
£
122
122
Total
£
13,928
13,999
900
496
10,000
14,000
1,411|
|---|---|---|---|---|
||||||
||||
||
|||||54,734|
|||||2019/20
£
3,595
239
-
3,834|
||||||
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## **Crabtree Schools’ Parents’ Association**
Registered Charity No: 297330
## **Notes to the Accounts for the year ended 31 July 2021 (cont’d)**
|**6.**
**Creditors and accruals**
Sundry creditor|2020/21
£
2019/20
£
(150)
(181)|
|---|---|
## **7. Funds committed but not spent at 31 July 2021**
Funds committed and not spent consist of £3,843 for the Infants School which is committed to phonics and reading equipment.
## **8. Analysis of funds by school**
|**8.**
**Analysis of funds by school**||||||
|---|---|---|---|---|---|
|Unrestricted funds as at 1 August 2020
Income raised during the year
Funds released from school field reserve
Funds spent by the schools during the year
Unrestricted funds as at 31 July 2021
Add reserves held for general funding
Add reserves held for toilet refurbishments
Total funds and reserves at 31 July 2021|Infants||Juniors||Total|
||£||£||£|
||21,587||17,312||38,899|
||8,872||11,830||20,702|
||2,604||3,472||6,076|
||(25,652)||(29,082)||(54,734)|
||7,412||3,532||10,944|
|||||||
||1,500||2,000||3,500|
||||||10,719|
|||||||
||||||25,163|
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