The Guide Association Somerset Operating as Girlguiding Somerset
Annual Report 2023
The Executive Committee is responsible for the direction and general development of the principles, aims, policies, organisation, rules and guidelines of The Guide Association as set out in The Royal Charter and bye-laws.
The voting members of the Executive Committee as at 31[st] December 2023, are the charity trustees of Girlguiding Somerset in accordance with the relevant provisions of The Charities Acts.
Charity No: 297324
Trustees:
Mrs B Osborne (County Commissioner) Mrs R Forbes (Assistant County Commissioner) Mrs T Wetherall (Bridgwater Division Commissioner) Mrs K Lavelle (Cadbury Division Commissioner) Mrs A Brooks (Mendip Division Commissioner) Mrs L Sully (Minehead Division Commissioner) Mrs K Pope (Seavington Division Commissioner) Mrs S Snaddon (Sedgemoor Division Commissioner) Mrs S Verrier (Taunton Division Commissioner) Mrs J Shackleton (Tone Division Commissioner) Mrs J Coburn (Wells Division Commissioner) Mrs L Carrington (Yeovil Division Commissioner) Mrs C Edmonds (Chair of Finance)
Treasurer: Ms J Tompkins
Independent Examiner: SM Bachrach, Chartered Accountant
Aims and Objectives: Somerset Girlguiding shares the aims and objectives of Girlguiding UK. It gives girls and young women opportunities to develop emotionally, mentally, physically and spiritually and provides them with endless hours of fun, friendship and adventure. The girls gain valuable life skills which in turn enable them to make a positive contribution to their communities and the wider world.
We also aim to take care of our Adult Leaders who all willingly volunteer to help enrich the lives of girls and young women.
Somerset County is one of 16 Counties and Islands within the South West Region and is composed of 10 Divisions that run 177 units between them.
Girlguiding delivery
In March 2023, we held our first reduce-reuse-recycle day at the Canalside in Bridgwater. Building on our green policy initiative, girls had the opportunity to participate in a range of activities including iris paper folding (using old magazines); making bags from old canvas tents; creating bags, flannels and sewing kits for the Tumaini period project from donated fabrics; and taking part in a giant environmental race game.
Another element of our green policy has been our pre-loved uniform shop which continues to help support Girlguiding families across the County, particularly during this cost of living challenge.
On Sunday 7[th] May 2023, following the sad death of Her Majesty, Queen Elizabeth II, we returned to the Bishop’s Palace in Wells for a Coronation Camp-out/Camp-in to celebrate the Coronation of King Charles III. During the afternoon we provided a range of conservation themed activities for our members, and members of the public to enjoy. Then, after the public left for the day, we took over the palace grounds and celebrated with some nocturnal activities and a camp fire (without the fire as we were on the croquet lawn!) before heading to bed either in tents on the South Lawn, or inside in the Undercroft. We were delighted that the Rt Revd Michael Beasley, 80[th] Bishop of Bath and Wells, was able to join us at the camp fire (after a very busy weekend in London) in his dual role as Bishop, and Brownie Dad.
Units headed off on camps and holidays throughout the year, and we were delighted that the multi-generational fund, established through the sale of the Somermead Campsite at the end of 2021, supported our members to enjoy a total of 1,756 nights away at a variety of events from small unit sleepovers, to large scale region events such as “Wet n Wild at Wimbleball” and several Nights with the Tigers at Dartmoor Zoo (both events organised by Girlguiding South West Region). The grant was used in a number of different ways – to support girls to attend who would not be able to afford to otherwise; to help pay for unit transport; or to provide some extra activities at the event. However it was used, the grant helped make a tangible difference to our young members in the County, and we look forward to supporting many more in 2024.
In 2023, Somerset Girlguiding members continued to enjoy sailing experiences using our own sailing dinghy “Somerspirit” which is based at Sutton Bingham reservoir.
Girlguiding UK also launched our new brand in 2023, with a modern redesign of the Girlguiding logo, and revised colours and logos for our different sections. This new and updated look will be rolled out over the coming months and years, starting with our digital branding, and culminating in a revised uniform launch in 2026.
Financial review and summary
Our financial position at the end of 2023 shows an increase in funds primarily due to an increase in membership from the previous year, combined with a healthy return on investments due to the UK Bank interest rate. We are spending money in accordance with our charitable purposes, in particular with the provision of grants for UK and International trips, and large-scale events.
Our main income is received from our subscription payments which are based on membership numbers and calculated once a year in February. This financial statement shows the membership stabilising post covid.
| Total receipts for the year Total payments for the year Cash, bank and similar funds brought forward Cash, bank and similar funds carried forward |
Current period general funds £ Current period restricted funds £ Current period designated funds £ Current period Total £ Previous year Total £ 38,068.27 0.00 0.00 38,068.27 270,913.29 (18,688.38) (0.00) (9,010.00) (27,698.38) (12,849.55) |
|---|---|
| 19,379.89 0.00 (9,010.00) 10,369.89 258,063.74 151,346.45 208.80 299,570.00 451,125.25 193,061.51 |
|
| £170,726.34 £208.80 £290,560.00 £461,495.14 £451,125.25 |
General fund This fund exists to deal with the day-to-day receipts and payments of the association
Restricted fund This small fund is restricted for the provision of a Zoom licence for use by Girlguiding Somerset for online meetings. It is expected to be fully spent by the end of 2024.
Designated fund Following the sale of the Somermead campsite, the proceeds have been designated to provide a multi-generational grant fund to support all members of Girlguiding Somerset (young members and adults) with a “per night” amount towards any UK residential. The level of grant is managed through the executive committee of Girlguiding Somerset
The trustees are of the opinion that sufficient funds are held, in the appropriate form, to enable the funds to be used in accordance with the purposes for which they were set up.
Beverley Osborne
Beverley Osborne County Commissioner, Girlguiding Somerset
SOMERSET GUIDE ASSOCIATION REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023 Chari Number: 297324
TRUSTEES APPROVAL CERTIFICATE FOR THE YEAR ENDED 31 DECEMBER 2023 We confirn) that the Receipts and Payments Accounts on pages 3 to l O have been prepared from the books and records of the Charity. All other relevant infonnation has been made available for thekr preparation. We also confirn] thal the Receipts and Payments Accounts are an accurate record of the Charity's activities in the period. B Osborn&- County Commissioner Dated: 4 October 2024 J Tompkins - County Treasurer Dated.. 4 October 2024
INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF SOMERSET GUIDE ASSOCIATION ON ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023 CHAIUTY NO.297324 I repon to the tn15t¢¢s on the accounts of the Charity for th¢ y¢ar ended 31 Decernber 2023 which are set out on pages 3 to l O. Responslbllities and b¥dSiS of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charitie5 Act 2011 {"the Act"). I report in respcct of my examinaiion of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examinalion. have followed all the applicable Directions given by the Charity Commission under section 145{5)(b) of the Act. Independent examiner's statement I have Completed my examination. I confirn) that no material matters havc come to my attention in connection with the examination which gives me cause to believe that I any material respect- the accounting records were not kept in accordance with section 130 of ihe Charities Act, or Ihe accounts did not accord with the accounting records Ihe a¢¢ounls did not comply with the applicable requirements concerning the fomi and content of accounts set oul in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination I have no concerns and have corne a¢ross no other matters in conneclion with Ihe examination to which attention should be drawn in the report in order to enable a proper understandingF of the accounts to be reached. Simon Bachrach FCA CHALMERS & CO (SW) LIMITED Chartered accountants Trading as Chalrners & Co. 6 The Linen Yard South Sireet Crewkeme Somersel TA18 8AB Date.. 8 October 2024
SOMERSET GUIDE ASSOCIATION RECEIPTS AND PAYMENTS ACCOUNT SUMMARY FOR THE YEAR ENDED 31 DECEMBER 2023 Current Penod General Fund$ CU91 Period ReslDcled Funds Currant P8riod [$1)n$t*1 FLnd5 urrent PrevK)u$ Period Total Year Total Total receipts for Total payments for the year 38.068.27 118.688.381 38.068.27 270.91329 19.010.001 127,698.381 112,84•.55 0.00 19,3Tg.8 19,010.001 10.369.89 258.3.74 Ca$h. bank and $imil8r funds broughtforyAtd 151.346.45 208.80 299.570.00 451.125.25 193.(1.51 C•$h. tyank 8nd slm11ar fund$ Carried forwa E170.726.34 £208.80 £290.560.00 £461.495.14 £451.125.25
SOMERSET GUIDE ASSOCIATION STATEMENT OF ASSETS AND LIABILITIES FOR THE YEAR ENDED 31 DECEMBER 2023 CL¥rèrrt Pwbj Cw¢r¢ Cwr•r¢ per Desr¢tthJ Fut5 REstrk•d M)NETARY A5SET5 9.653. 53.ryJ788 386.43347 Dep COIF Ct•th5 D•xB# Fufvj .88595 103.79902 19.Q10001 $3,054 75 299.570fy1 WJ.36902 E170.726.M 08.80 £.56000 E461.4.14 £451,125 25 oTheR NON ETARy ASSETS LotswRo2d 20211 ExbInSIaré lthwJlnal cost kn J2011} Dwrt P8vJon SomèrmBad rty¢Srnp lLfj IOrlro1 ¢0st kn Ilar¢hI7) sn9¥d. TlnTr41 Bk LY)5t 2) FIDme5 L@ Pdi Ir¢px 10t cost kn W2QlOI t¢&t h DuLr2010l Stynwmthj. Lodg¢C09t D8wmber 20111 SornwmBad. Ladu8Cost IOriW Dn0r2012) LodgoC05t lor1¢1 In Dgwbw 20131 Lodgocost lor1¢¢%1 in Dwiber 20141 S0merffl¢. Lodgocosi IOroirtg1¢(61 in De¢onr 2DI51 somerm- Loe Cosi D8cembw 20161 £12999 £o.th) £1% 99 t129.89 Ttr¢CIArNyc¥rsstrd st80f£NIL(2o22'. ¥w£ILl. 01.01.YJ Zthjm Gra Thg r¢str¢iwJfthjbdÈr0fE2rAW)ts rnad8upof8Zrom urrw f(Thgrdagar61 tu Inc(ry.6 of 01.01.23 on dosweof bankCoU c4mwrte 31.12.23 ne £299.570 49,010. EO.00 babNèof£290,5W 6 upo11 wevKXJS salB0fltS(Thrrne¢ ¢6vre¢fItr bart8ccuJrrt Ftyltr¢r rd5 beeftalh>x•J from Ger tomakèatiai b8 iowp %41htsG GJdk¥ ¢ost&on buks From itrK% £9.010 tsswr. W•(uthnthÈt IraL¥w•Stat•Thrl anacoyAPère&ydotts Ctr•rWs s5•t 0 Daied 040ctobw 2024
SOMERSET GUIDE ASSOCIATION RECEIPTS FOR THE YEAR ENDED 31 DECEMBER 2023 ¢urr8ni Panod Ggn¥r81 FuThJs CuN8ni Period tbsignatwj Funds Penod RtslDGled Funds Current Poriod Totsi Pwwous Year Toi81 Somerrnead UK Resid8nUal Grant S0me ThAemb¢rship Subxripiion 2023 L855.' 2023 amDunts paid 0.00 0.00 0.00 0.00 0.00 0.00 255.240.37 14.987.00 17.632.001 15,121.SO I1,055.1) 15,121.50 11.055.(Kll 14,C66 SJ 0.00 0.00 14,088 50 262.595.37 InveGlment Income Bank interost COIF Charity deposit interest $46.87 16,935.55 0.00 0.00 546.87 16,935.55 000 000 3.534.75 31,548.92 0.00 0.00 31,548.92 286.161.23 Actiwlies. events and fund rBisir 6.508.12 0.00 6.508.12 4,752.06 Grants and donation 11.23 0.00 11.23 0.00 £38.C¢8.27 £0.00 EO.(K) £38.(*8.27 £270,913.29
SOMERSET GUIDE ASSOCIATION PAYMENTS FOR THE YEAR ENDED 31 DECEMBER 2023 Curmt Period General Funds CuThenl Cuent Period riod Resldcied Designated Current Ped( PvIOuS Yoar Funds Funds Toui Total Grants 8n¢ d(MOn$ 2.453.30 9.010. 11.463.30 1.588. 2.453.30 9.010.(A) 11.463.30 1.568. Activities. evenls ar fijnd Ri51ng 12.096.27 12.096.27 5.727.22 14,549.57 9.010.(K) 23.559.57 7.316.22 Adminisirallon èxponses 4,138.81 4.138.81 5,534.33 £18.688.38 £0.00 £9.010.00 7,698.38 £12,849.$5
SOMERSET UIDE ASSOCIATION GENERAL FUND ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023 Doslgnatod Unroslrlctgd Fund¥ Funds Openiry bglance 151,346.45 Membership subscrfpuons 2023 15.121.50 15.121.50 Bank inleresl COIF Ini8re81 S46.87 16,935.55 546.87 16.935.55 r¥nis and donalv)ns Love to Donate collecibn at Pamela Sewdrds funeTrl 11.23 11.23 Activit5 even f nd rai¥in Badges & Award Certfficales King'5 Coron8tlon Reduce, ReLW, Recyde Day 3,738.12 2,100.00 870.00 3.738.12 2.100.00 670.00 £0.00 £39.123.27 £190.469.72
SOMERSET GUIDE ASSOCIATION GENERAL FUND ACC NTS FOR THE YEAR ENDED 31 DECEMBER 2023 D#nat•d R•4trictod Fund FyrK Fund H Q sub¥¢ripikns 2023 1,055.00 1.0SS.00 Badges & cerS INTOPse¥ent 3.213.19 9.52 240. 16. 8.188.28 1599.28 3.212 19 839.52 240.00 16.00 6.168 28 1.599 28 JetseyTrip 2024 ptinUM Jubilee 2022 KSng¥ Coronatbn OtherwDrt5tPS & events ¢Red. Reu8b. Dayl Supportfvnd donauon of & Intorrall glrt$ Suppon fundSng lorti2Yelllno to NSGSO & camp gtsy Supportforcensus paenorIl8 Bro¥vnio$ 6 8etr(yi Guwjes SDmeffnead Gram 5. .00 286.80 1.201.50 9.010.00 286. 1201. 9.010.00 Tralnlr AdMIDistratlon ExpenBe8 Ttu$tè8 Indftnntylnsurdnce 230. 1.922.91 425. 138.34 599.71 230.50 1.9Z2.91 425.35 138.34 S99.71 Comrnls4oner& Pledt AcGountsrKy 822. 822.00 £9,010. £19.743.38 £28,753.38 Balance brouyhlforn¥a 1S1,346.4S £180.099.83
SOMERSET GUIDE ASSOCIATION GENERAL FUND STATEMENT OF BALANCES AT 31 DECEMBER 2023 31-Dec 2023 31-Dec 2022 COIF Charfles DepDsN FuThJ 103.799.02 86,863.47 Bank Current Ac¢ouTrts 41,37 9,445.10 Bank Déposit Accounis 66,885.95 55.037.88 8lance 8131 De¢efflber 2023 £170.728.34 £151,346.45
SOMERSET GUIDE ASSOCIATION NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023 The a¢¢ountson pages 3 10 9 have prepared on s r8ceipl& aThJ paymanis basls. In Iln8 knllh the Stsiement of Recomrnended PraclKe'A¢tOng and Repofling by Ctrwrftte$' ISORP FRS 1021 and the Charit5 Act 2011. 21 Remuneration No remuneralkon has bèèn pax$ 10 Ihe charivs In188$ In the y88r. 31 Trusts8s' Ex Nts Trustèes expenses have been relmbursed in the year, orthe prevh?us year. Genernl Fund.. This fund exists to deal vllh the day-to4ay reipts and PByfflanis of the 8É81)n. R•8tri¢thd Fund: This fund exists 10 ghow gronls and don808 rVe h8v8 be8n restricted by the donor. Do¥lgnated Fun41'. Th15 furxl ests to shLYwfur5 %Nch have bèen a)catsd for 8 spodllc purp05¢ proiBct bythB Chadty. Iru&tse$ #re of the op1nn thai sufficrdntfunds are hehj. In the appropdate forn, to enab IhÈ funds io be used In a¢cordanc6 purp086s for*filch Ihey re sel up. io
INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF SOMERSET GUIDE ASSOCIATION ON ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023 CHARITY NO.297324 I report to the irustees on the a¢¢ounts of the Charity for the year ended 31 December 2023 which are set out on pages 3 to l O. Responsibilities and basis of report As the charily's truslees, you are responsible for the preparation of the accounls in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts cattied out under section 145 of the 2011 Act and in carrying out my examination, have followed all the applicable Directions given by the Charity Commission under sli0n 145(5)(b) of the Act. Independent examlner's statement I have eoinplcted n]y examination. I confirni that no material malters have come to my attention in connection with the examination which gives me cause to believe ihat in. any material respect.. the accounting records were not kepl in accordance with section 130 of the Charilies Act, or th¢ accounts did not accord with the accounting records the accounts did not wmply with the applicable requirements concerning the forn) and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts gÉve a 'true and fair, view which is not a matter considered as part of an independent examination I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in the report in order to enable a proper understandingJ of the accounts to be reached. Simon Bachrach FCA CHALMERS & CO (SW) LIMITED Chartered accountants Trading as Chalmers & Co. 6 The Linen Yard South Street Crewkeme Somer5et TA18 8AB Date.. 8 Ociober 2024