The Guide Association Somerset Operating as Girlguiding Somerset
Annual Report 2020
The Executive Committee is responsible for the direction and general development of the principles, aims, policies, organisation, rules and guidelines of The Guide Association as set out in The Royal Charter and bye-laws.
The voting members of the Executive Committee are the charity trustees of Girlguiding Somerset in accordance with the relevant provisions of The Charities Acts.
Charity No: 297324
Trustees: Mrs A Stone (County Commissioner) Mrs D Eggington (Assistant County Commissioner) Mrs L Nicholson (Bridgwater Division Commissioner) Mrs B Osborne (Cadbury Division Commissioner) Mrs A Brooks (Mendip Division Commissioner) Miss V Hatch (Minehead Division Commissioner) Mrs H Court (Seavington Division Commissioner) Mrs S Snaddon (Sedgemoor Division Commissioner) Mrs S Verrier (Taunton Division Commissioner) Mx E Brimacombe (Tone Division Commissioner) Mrs A Thompson (Wells Division Commissioner) Mrs S Kitto (Yeovil Division Commissioner) Mrs L Jones (Chair of County Awards) Mrs R Long (Chair of Learning and Development) Mrs C Edmonds (Chair of Finance)
Treasurer: Ms J Tompkins
Independent Examiner: SM Bachrach, Chartered Accountant
Aims and Objectives: Somerset Girlguiding shares the aims and objectives of Girlguiding UK. It gives girls and young women opportunities to develop emotionally, mentally, physically and spiritually and provides them with endless hours of fun, friendship and adventure. The girls gain valuable life skills which in turn enable them to make a positive contribution to their communities and the wider world.
We also aim to take care of our Adult Leaders who all willingly volunteer to help enrich the lives of girls and young women.
Somerset County is one of 16 Counties and Islands within the South West Region and is composed of 10 Divisions that run 203 units between them.
COVID-19
On 31st December 2019, the World Health Organisation office in China picked up a media statement by the Wuhan Municipal Health Commission from their website on cases of “viral pneumonia” in Wuhan.
In the months that followed, this disease (named coronavirus disease 2019, abbreviated as COVID-19) would go on to affect almost every country in the world, and leave many thousands of families grieving for loved ones who have died as a result of catching the disease.
On 23rd March 2020 the UK went into lockdown, with the public being told they could only leave their homes for limited reasons (food shopping, exercise once per day, medical need and travelling for work when absolutely necessary).
This had a dramatic impact on the delivery of guiding across the County, and our amazing volunteers looked to new ways of supporting the girls and young women to continue to benefit from our programme and activities.
Many units moved their meetings on line, running regular sessions on platforms such as Zoom, and we were very grateful to receive a grant that helped fund licences for units to use. Others sent out activity packs for the girls to do at home, and some units even managed to run virtual sleepovers. From the feedback we’ve received from both girls and their parents, we know just how important these sessions and packs were in supporting girls and their families with their mental health and wellbeing during this time.
In the periods when restrictions were eased, some units were able to meet face to face occasionally, with our volunteers working hard to put in place risk assessments and mitigation measures to keep everyone as safe as possible from the virus.
Although our membership dropped significantly (approximately 34%) during 2020 as a result of the pandemic, we remain confident that we will be in a strong position to rebuild once restrictions are lifted and normal unit meetings are able to resume.
Financial review and summary
Our financial position at the end of 2020 shows an increase in monies carried forward, mainly due to a 75% reduction in general expenditure due to the pandemic with the majority of meetings and activities cancelled.
Our main income is received from our subscription payments which are based on membership numbers and calculated once a year in February. It is worth noting that we forecast a significant reduction in income in 2021 due to the impact of the pandemic on our membership numbers.
| Total receipts for the year Total payments for the year Cash, bank and similar funds brought forward Cash, bank and similar funds carried forward |
Current period General funds £ Current period Restricted funds £ Current period Somermead restricted funds £ Current period Total £ Previous year Total £ 23,863.37 2,500.00 7,765.81 34,039.18 40,420.59 (6,200.02) (2,182.80) (5,520.85) (13,903.67) (35,822.47) |
|---|---|
| 17,663.35 317.20 2,154.96 20,135.51 4,598.12 144,454.12 0.00 18,171.99 162,626.11 158,027.98 |
|
| £162,117.47 £317.20 £20,326.95 £182,761.62 £162,626.10 |
General fund This fund exists to deal with the day-to-day receipts and payments of the association
Somermead fund This fund exists to deal with the receipts and payments arising in connection with the campsite owned by Simerset guides. 50% of the Somermead funds, receipts and payments are shown within Somerset Guide Association.
The trustees are of the opinion that sufficient funds are held, in the appropriate form, to enable the funds to be used in accordance with the purposes for which they were set up.
Beverley Osborne
Beverley Osborne
County Commissioner, Girlguiding Somerset
SOMERSET GUIDE ASSOCIATION REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020 Chari Iyumber: 297324
TRUSTEES APPROVAL CERTIFICATE FOR THE YEAR ENDED 31 DECEMBER 2020 We confimi that the Receipts and Payments Accoullts on pages 3 to I I have been prepared from the books and records of th¢ Charity. All oth¢r r¢levant infonnation has been madc available for their preparation. We also confirm that the Receipts and Payments Accounts are an accurate record of the Charity's activities in the period. B Osborne- County Commissioner Dated: 27 Octob¢r 2021 J Tompkins- County Tr¢asurer Dated: 27 October 2021
INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF SOMERSET GUIDE ASSOCIATION ON ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020 CHARITY NO.297324 I report lo the trustees on the accounts of th¢ Charity for the year ended 31 Decemb 2020 which are set out on pages 3 to l l. R¢sponsibitities and bisis of report As the charity's trustees, you ar¢ responsible for the preparation of the accounts in accordance with th¢ requirements of the Charities Act 2011 {"the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Acl and in carrying out my examination, have followed all the applicable D1CtionS giv¢n by the Charity Commission under section 145(5){b) of the Act. Independent examiner's statement I have Gornpleted my examination. I confurn that no material matters have come to my attention in conll¢¢tion with th¢ examination which gives me cause to believ¢ ihai in, any ateTial respect.. the accounting records were not kept in accordance with section 130 of the Charities Act, or the a¢¢ounts did not a¢coTd with the accounting r¢cords the accounts did not comply with the applicable requirements concerning the forni and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'tTue and fair, view which is not A matter consid¢red as part of an independenl examination I have no concerns and have come across no other matters in connection with the examination lo which attention should be drawn in th¢ Teport in ordet to enable a proper understanding of the accounts lo be reached. Simon Bachrach FCA CHALMERS & CO (SW) LIMITED Chartered accountants Trading as Chalmers & Co. 6 The Linen Yard South Sir¢¢t CTewkerne Sornerset TA18 8AB Date 28 October 2021
SOMERSET GUIDE ASSOCIATION RECEIPTS AND PAYMENTS ACCOUNT SUMMARY FOR THE YEAR ENDED 31 DECEMBER 2020 Curren¢ Current Period General Funds rrent P8riO R£s(Aed Funds Somemiead Re5tr1ctEd Funds Calent PmkJu$ Perbd Totsl Y¢ar Total Tol81 receipts for thèyear Tolal p8ymonts for the ye8r 23,863.37 zsoo.c(s 16,200.021 12,182.80 7,875.81 ISA20.851 34,039.18 40.420.59 13.SX13.671 I,822.47 17.663.35 317.20 2.154.96 20.135.51 4,598.12 Cash. bank similar funds brought foTh¥3rd 144,W.12 O.1)0 18,171.99 162,626.11 158.027.98 Cash. bank and sirnilarfunds carrl&J foTw8rd £162,117.47 £317.20 £20,328.95 £182,7e1.62 È162,626.10
SOMERSET GUIDE ASSOCIATION STATEMENT OF ASSETS AND LIABILITIES FOR THE YEAR ENDED 31 DECEMBER 2020 Curwi P•rf¢d CuTheniperbd Cuen1P8thI Gen¢r£l Fund5 RÈstrted Funds Restrfcled Funds vlousyear Tot To MoNAR¥ ASSETS 8ank Cunt¢¢•rn Bank Dep05il account COIF ChartU95 Dew5n Fw 48.M.04 1WO7. 112.313. 31720 14.9)2.98 84P16.22 O.OD 1,fA77.53 O.OD 112.313. 0.00 5.423.97 43.676.42 l.Cl)7.17 112,019.40 499.14 5.423.97 5omernsad N¥wbuifd aryounl 5,423.97 £162,117.47 £317. 0,326.95 £182.7t1.62 £162,tr26.10 OTHER NON MONETARY ASSErs Ifor Ch#ws usel Lar3wr RoadTralloriuin¥l (x)st20 OLtobèr20W £2001 {Valueai 31 Decernbei 2015eSiknat at£1001 Exhlblucffl Sts lorIn&l c05t In June 20111 Dewsit on Somermt8d Ccwnty¢amp bulKI (Chlginal ¢OSi In March 2LY)71 O.OD 0.00 ono ono 79.99 0.00 o.oo 2.5?)0 2.srfj. 0.00 3,W.13 3.6eo.13 3.660.t3 It91n cost In Aullusl 2UAI WJ8ft H¢m•s (CM91 c1 in M•y20Tr1 Som4ftTWdd. Bullding Reguktths hspEthn (Origml ¢091 kn JuW20101 Somenrtad. Wooduaft HDme5 Lln¥ied 10rf9lnal cost fJ•tember20101 STm&d.LodgeC0SI (Original ¢osi In Qecembor20111 SornerMead.L<0ec0¥t 10rt9in81 r4sl lDeMo12j Swmiead.Lodge Cost Iowlnal cost in Dacemter20131 $¢meedd.LC¢e C I01nd c05t In tkn¢mtr20141 Somèrme.LOdge Cost lolal In DMberOIS1 0.00 0.00 65.342fj0 &SJ41S) 65,342.$0 0.00 712.80 71ZIO 712.50 0.00 03634 88,035.34 ¢8,035.34 0.00 25,072.9B 25n7Z98 25.OT2.98 0.00 7.922.49 7,922.49 7.922.49 g.761.18 9.761.18 9,761.18 3.7S).OD 1750.00 6,710.70 8.710.70 6,710.7D 1.433.99 1,433. 1,433.99 lodgi] (*Siin DeceMr20161 £129.99 £0. £194.901.81 £195.031.W £19&0310 Thp Ch8ilycArrt&S5tsck ai8 wdluoofapFWX. £I.$00.IX. wthlnlbe Teth[1fllnd balanctrofE317.2015 the b2hn¢8daZvJmGrwrtrMri k)wd aj1jre rethrtodwÈndlur& See Note 4 tryardingthesiitof Somerni&ad o53• Wgrwfimi 1th&aboveStrteffient0fAS88ts1S8n 8¢¢urBts reci¥d ofthe ¢Ngrfty5asEetsal th B 0$Me. CountyCommiS51oner 27 (k%Jber2021 J Tompkins.&iuntyTrB8sLxer 2TOctator2021
SOMERSET GUIDE ASSOCIATION RECEIPTS FOR THE YEAR ENDED 31 DECEMBER 2020 Current Current Pèri PeTr)d Som8mi6ad Ro&M¢Lett Restrict FuTrJs Funds Currenl Period Gera1 Funds Current Perkid Totsi Prewus Yaar Tolal M8mbershlp SubscriptK>n 2020 L$s5'. 2020 amounts paid 23.437.50 11,827.tXII 0.00 0.00 0.00 0.00 23,437,50 11.827.001 24,5360 12,387.201 21.610.$0 00 21,810.50 22,149.30 Invesbr•nt lrtomo Bank Interest OIF crfty dgptyslt Inter88t 0.00 0.00 0.36 2.50 294.50 639.96 21,gJ5.36 0.00 0.00 21.905.30 22,7&9.76 Athb0S, 6v8nts and fvnd r8iwng 1,069.41 0.00 580.74 1,670.15 12,234.28 Grarts donauons e68.80 2.$00.00 6212.50 961.10 24.80 Otherlrthme 0.00 0.00 8S2.$7 8.57 5,377.76 £23,863.37 ,500.00 £7,675.81 £34,039.18 £40.420.59
SOMERSET GUIDE ASSOCIATION PAYMENTS FOR THE YEAR ENDED 31 DECEMBER 2020 CurTent Current Perfc Period Som*m•ad Restricted R8Strict& Crnt PericKI Pr9vious Year FurKIs Funds Total Tot81 Current Peri(xl General Funds Toilet Nock 0.00 1,566.03 0.00 1,566.03 PrerneS Rates Water Li9M and heat Insuran Ropalrs and renowals PRS Licerw 106.57 5.76 1,102.50 6,336.01 230.04 0.00 0.00 0.00 0.00 0.00 1,599.56 2,451.12 0.00 1,599.58 2,451.12 0.00 4,050.68 4,050.68 10,176.91 Grants ond ¢JonatDns 2,182.80 0.00 2,182.80 428.97 2.182.80 4.OSO.68 6,233.48 10.605.88 A¢tivthes. events fund ralslro 2.198.31 2,198.31 14.924.02 2.198.31 2.182.80 4.(LS0.68 8,431.79 25,529.90 Administr8tion expgnses 4.001.71 0.00 1,470.17 5.471.88 10,292.57 £6.200,02 £2,182.80 £5,520.85 £13,903.67 £.822.47
SOMERSET GUIDE ASSOCIATION GENERAL FUND ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020 Rg¥trictsd Unrestrlcted Funds Funds INCOME Opening bal8ncg 144,454.12 Membership subscriptK*)$ 2tr20 23,437.50 23,437.50 Investment WlCA)TFtO Bank interest COIF w)terest 0.36 294.50 0.36 294.50 Granls and donatKins Zoom Grant DonaOn Gl8tys Chamberfwn's Wlll Bequest- Re. Mer¥Jip Oivisic Repay7nent of gnts from dNislons 2.CKIO.00 500.00 2.000.00 500.00 868.60 868.60 Activiiies 88thJes and fund 1.089.41 1,089.41 £2.500.LKS £25,69).37 £172.644.49
SOMERSET GUIDE ASSOCIATION GENERAL FUND ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020 R•$trlcted Unregtrld Funds Funds oiJrGOINGS H Q subscription5 2020 1.827.00 1,827.00 Gronts at)d thnations Zwm Grant Gladys Chambertaln's Will Bequest- Re. M8ThJip Divlsh)n 1,682.80 500.00 1,682.80 ActIVe$ events and fund raisin Badges & Cartificate5 SoThrm8ad Support Fund 2,133.21 31.60 33.50 2.133.21 31.60 33.50 AdrninistratK4) Tralning Admlnistration Expenses CorTrfisItsner & President Gffts men9 A¢tancY SurKlries- Sofbvarè Annual Plan 776.04 280.00 1,377.41 89.95 446.31 648.00 384.00 776.04 280.00 1,377.41 89.95 446.31 648.00 384.00 £2.182.80 É8,027.02 £10,209.82 Balanc* brougm foThvad 162,434.67 £172,644.49
SOMERSET GUIDE ASSOCIATION GENERAL FUND STATEMENT OF BALANCES AT 1 DECEMBER 2020 31.Dec 2020 31-Dec 2019 COIF Charilies D9POSit Fund 112,313. 112.019.40 Bank Currgnt Accounts 49,113.24 31.427.55 Bank Dèposlt Accounts 1,007.53 1.7.17 Ba1ce at 31 DKeThber 2020 £162,4SI.67 £144.454.12
SOMERSET GUIDE ASSOCIATION AND SOMERSET NORTH GUIDE ASSOCIATION SOMERMEAD ACCO NT AC OUNTS FOR THE YEAR ENDED 1 DECEMBER 2020 EXPENDrruRE Op•n¥ bthnr• at 1 JwbuAry 2D2• Held In Bank Curren18¢counl ld In Bgnk Klatenaa a¢¢ount M8ld S¢merffle NthvBLlklwJunt 24,497.74 998.28 10047.94 Coslofwbt ¥r Iwrarbr4 Stte MaIntne&8nd repalr5 Cleani 3,199.12 3.659.17 102.08 Lodge Fees RefvndofFees Insuranre Ofqern 2J8950 11,1f6.001 2SO.C 291.64 Reperntntof E¢wMt 1,141.LK) AdmithStrA A¢rnuntar Grants DwaiwJn nolons 24th(X) 578. 12245 gOD.OJ 1.505. 10.000.IKI 920.W GrnDt Grant Inwfflfr-fvn&sft LtoalAdvl and knd ra Carnptses Shop s•tes Fwnd DfSorneml 576.00 345.5D 240.OD clon4 bA1cl at31 Decemhr202 Hek1 In Bank CuNinlXOUni Id In Bank MaintÈhanc• arts11 Somtrmead NvBulkl aGcoJnt 29005.94 10P47.94 £51.695.80 E51.69& This pAge iefiec¢5 ICIJ% tysorrthwd. NDte.The Sornrnd funds3nd a$8ets are hddewllybthten SOrnt GubJ8 A$aln and StrYwsotNorth GuhAswd81th. 50%afVinwmeHnd L4 refi&twJ In tho a2countsofSrrfnsetGiidpAsswLAUon. a5 at31 tYvArnbw 2020 arbQOQ.CQln relafjonloRui8htr)n Gu, Ncqth cwryt)w$8d Okthwwn Brrrt¥nl95 1£100.00 exh. SOmwrd ¥bxk¥t • ¥alueof£1.63725 8$01th¢31 Dacen8r 2020. RerfGlad rlmdsc al310ter202o£68 ftsr¢drep8lr¥. io
SOMERSET GUIDE ASSOCIATION NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020 Acntin lIcS The acUnts on p¥Jes 3 to 11 have begn prepared on a rscwpts and payThents basi8, In li wth lh8 Ststemeni of R8c£smrneThYed Pr8ctiee"Armunting and R8pOlng by Charrtles" ISORP FRS 1021 and the Charilies Ad 2011. All ?s58ts of £250.00 and over for the Somem)ead Lodge have been included in the total lodge cost under assets. Al expe$$ U&r £250.00 are included in premises costs. Remu No rernungration has been paid to the charitys trusté8$ in the year. 3) Trustees, Ex No Trustees expgnse5 havè been reimbur$9d in Ihe year, or the pmious year. 41 Fun G•n•ral Fund: This fund ewsts to dèal wtth the da10-d¥Y iscdpts and payments of Ihe aSs0aaO. Somgrmead Fund: Thls fund exlsts io de81 with tha rec8ipts and paymènts arising in Connecti wlth the campsilo ownod by Somerstrt guw19$. sor/ty of th8 Somermead funds. r[pts and payinents ara shown wlthin Sorner591 Guid& Assouation. The trustee5 are of the opInn that suffiu6nt funds a held, In the appropriate form, to ènable tha funds to be used in acfxJrdanc4 with the purposes for which they sel up.