**MEPAL VILLAGE HALL MANAGEMENT COMMITTEE Minutes of Meeting held 20 May 2021 in the Village Hall**
Meeting opened at 7.34 pm.
## **Present:**
**Chairman:** Mr A Sallis **Treasurer:** Mr A Pleasance **Secretary:** Mr D Stazicker **Bookings Clerk:** Mrs R Pleasance **Members:** Mr G Reid, Ms L Woodward **Apologies:** None
## **1. Minutes of the last meeting 8 December 2020**
Subject to one correction, the substitution of “December” for “January” in the third paragraph under Item 4, the minutes were agreed as a correct record.
## **Matters arising from the Minutes**
There were none, other than those to be considered under other items of the agenda.
## **2. Treasurer’s Report**
The Committee received and approved the annual accounts for the period 1[st] April 2020 to 31[st] March 2021 _(annexed)_ , showing a total balance of £19,702.63 as at 31[st] March, for submission to the Annual General Meeting. This favourable situation was due to the grants received from the local authority as part of the scheme to compensate businesses for loss of income because of Covid-19-related restrictions. The figures included income from lettings during the three months from January to March 2020. Expenditure on utilities had also been markedly reduced during the period of restrictions. Ms Woodward, who had expressed her willingness to succeed Mr Pleasance as Treasurer, reported that in the period from 31[st] March to 19[th] April there had been no income or expenditure. £300 was due for the use of the Hall as a polling station for local elections on 6[th] May. The Secretary was applying for a further Covid-related grant which was now available. The outgoing members of the Committee signed the annual accounts.
Hearty thanks were recorded to the Treasurer for his efforts over the preceding five years.
## **3. Any Other Urgent Business**
Georgina King was planning to hold an event on the recreation field on a Sunday in July as part of a drive to reintroduce football. She had asked whether the Committee would like the opportunity to serve refreshments. This was welcomed.
A local person who wished to organise kick-boxing training sessions had been contemplating hiring the Pavilion, but had become aware of the availability of the Hall offering considerably greater space. It was agreed that this letting would be welcomed and the Treasurer was authorised if necessary to grant some concession with regard to hire charges for the initial sessions.
Meeting closed at 7.55 pm.
Mepal Village Hall Income and Expenditure Account For the Year Ending 31 March 2021
## **Income**
## **2021**
## **£**
|**Hire letting**|||||
|---|---|---|---|---|
|Friendship Club|128||||
|Good Companions|48||||
|Parish Council|130||||
|First Aid For Dogs|75||||
|||381|||
|**Other**|||||
|Grants/Fundrasing|29087||||
|Events|139||||
|||29226|||
||||29607||
|**Expenses**|||||
|Subscriptions||57|||
|Utilities||546|||
|Water||185|||
|Insurance||849|||
|Equipment||1181|||
|Repairs and Maintenance||11518|||
|Event Costs||60|||
|Cleaning Services||98|||
|Misc||1281|||
||||15776||
|**Surplus/(Deficit for the year**|||13830||
|Balance brought forward|||5872|As at 30th March 2020|
|**Balance carried forward**|||**19703**||
|**Balance carried forward comprises**|||||
|Current account - Santander||19577||As at 31st March 2021|
|Cash Balance||203|||
|Less|||||
|Expense invoices received not yet paid||78|||
|Income received in advance||0|||
||||**19703**||
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
|**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on pages**|Charity Name
Mepal Village Hall|Charity Name
Mepal Village Hall|Charity Name
Mepal Village Hall|
|---|---|---|---|
|||||
||31/03/2021|**Charity no**
**(if any)**|297314|
|||||
||1-2
(remember to include the page numbers of additional sheets)|||
**Report to the trustees/ members of**
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 03 / 2021** .
**Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
- **Independent**
- **examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- _Please delete the words in the brackets if they do not apply._
**Signed:** Yvette Smart **Date:** 15/08/2022 **Name:** Yvette Smart – Simplex Solutions **Relevant professional qualification(s) or body (if any): Address:** 33 Hoylake Drive, Farcet, Peterborough, PE7 3BD
1
**Oct 2018**
**IER**
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
Nothing to report.
2
**Oct 2018**
**IER**