Marshfleld Communlty Centre Associatlon Report and Accounts for the year ending 31 August 2024 Charlty Infomiatlon Registered dRrty number. 297X Address: Chipp8nh8m Road Marshfield Chippenham SN14 8NZ Holding Trustees: Mrs C Eden Mr J Brookes Mr G GreerMvJd Charlty Trustee8.' Mr G Snell (Chalrpetson) Mr O Brason (Victrchair) Mrs A Gent (Treasurer) Mrs A Blake (Representatlve for Marshfield Pre-school) Mrs D Brooks {Repr8sentstlve lor Marshfield Community Frfends) Mrs A Colbourne {Repre8entative Marshfiekl & Cold Ashton Wll Mrs J Spence (Representative for Marshfield Baby & Toddler Group) Mr D ColtrA)ume (Represgntative for Marshfield Play8rs) Mr T Davis (Repr8sentatN8 for Marshfleld Short Mat Club) Mrs J Christie (Representsllve for Friday Lunch Club) Mrs J Kitts (Representative f¢x Yoga) Mr M Phlllips Independent examlner. Mr T Jenkins A¥ a131 Augu•t 2024 lh• po•t rf M•elngs S•u•tsry wa• vacwL ChJrfr4 th• 2-y•ar r•vl•w ofth• A8KlaUon'a fiJbJrn Mr G Sneif8 ro a8 • Holding Trustqe is suspended whilst Acth u Chawwrnon. Mrs C Law8 acts a¥ 8¢)oknngv Sacr•lary. Mar3hfi•ld Corrrnunity Friends wa8 •8t•blish•d as a bon oflh• AJsopgt*y) 1 June 2024. Tho olhw organl8allon¥ I1$t #b¢>v• •r• Affiliol•d GrtyJpJ. trArt •r• ofthe 8tru¢tur•, Gov•manc• and Trust••4 The Association is an unirKorporated charlty. Tr Association'8 goveming document Is Its Constltution, dated 27 Juty 1989. The main object of the AssOcialic is to eslabI8h. maintain and manage a Communty Centre for the benefft of residents of Marshfield and surrounding areas. The frlowIng are entitled to become Members of the Assouation who would be entitled to one vote each at General Meetings: adults livlng in the Association's area of benefft., Affillated Groups; Sections; Ststutory Authorities in or near to the Association's 8rea of benefft. The Holdlng Twstees are the Indivlduals in whom legal tttk8 to th8 Communty Centre property and building is vested. The Charity Trustees are the members of the General Committee (Yh8 Commttiee.). The Charity Trustees are responsible ts managing the Communty Centre in 0er to meet the AssociatM?n's objects. They do this by making available for hire four dlfferent communal spaces- intemal and outdoor area8 d8dicatsd to Marshfiekj Pre-school. a larga sports and events hall. a smaller hall afHI a kitch6n. In their management of the Communty Centre the Charlty Trust88s have regard to the Charfty Commission's guidance on public benefft. Marshfiekl Community Centre Ass¢xiation Statsment of Accounts Year Ended 31 Aug 24 1
Law applicable to charities in England and Walos also requires tho Charyty Trustees to prepare financial statements for each flnandal year, which glve a true and falr vllw of the charty's financial activitles during the year and of its financial position at the end of the year. The Charty Trustees a responslble for keeping proper ac(tsJnting recor(Is. whlch disclos8 wlth reasonable accuracy at any tme the finanaal position of the charity and ensure that the financtal statements compty with Part 8 of the Charities Acl 2011. They are also responsibl8 for safeguarding the charivs assets and hence for taking reasonable steps for the wevention of fraud and breaches of laws and regulations. Actlvltles durlng Ihe y•ar The Charity Trustees are pleased to report that the relaw low usage levels at the start of 2023124 Increased stgnrficanty over the year and are continuing to increase into 2024125. During 2023124 a new section of the Assooatkjn was estabwied (Marshfiekl Communlty Friends), grant funded by South Gloucestershlre to provlde warm spaces and 80cial activklles. All the organisatlons Ilsted above use the C(Jnmunity Centre regularly. Other activiti8s in the Centr8 indude local tharity events. elections. vaccination clinics, Zumba and Line Danping. Th8 number of private bookings has al80 increased. We Ihank Marshfiekl Communty Frfends. all Affimated organlsatlons. and all other u8er8 for thelr contlnued supporL A8 well as the yovislon of communal Spa6. the Communlty Centro itstilf ran a successful 8oule6 Day in July 2024. OveNl•w of flnanc The Charty Trustees are aware that. as the building 18 over 30 years okl, *nlficant rep8lr8 will conunue to be qUIred In the future. Their long-tenn policy is that part of the As8odation's reserv8$ are designated as trng available to Improve arKJ malntain the Communlty Centre. for the benefit of all current and future users, wovided that th8 remaining free reserves amount to at least 60% of expected annual oxpenditure. In 2023124 rentsl income exceeded expwiditure by £3.070.84. This outcomg was mcfe favourable than expected, due mainty to the Increases in usage of the C8ntre 88 noted above. After tsklng Into account the reserve of £4,962.00 held for Marshfield Community Friends and the retsined free reserve of £15.000.00, Ihe r8s8Ne held for Imkyovements and major maintenance prtiects amounted to £59,769.47. As at 31 August 2024 the free reserves amounted to 64.3% of the previous year's expenditure. Twowyear r•vlew In July 2023 the Charlty Trustees ojnrnenced a Mtsyear revlew of the A880ciation's gov8man¢8 and business, prompted by the difficufti85 in recruiting and retslning Trustees and finanoal projeciions that indicated the Association would expeAence very signlficant operatM)nal deficits within 2-3 years. Most of the first year of this review invcdved extenslve Consultau w5th resld8nts and communty organisations in Marshfield and surrounding ams. In the second year of the review plans for the Centre's fijture will be developed and prop)sed, and further consultation will take place. However in the meantime the A550cialion's finances have improved to the extent that no operational dèfiot is projected in 2024125 2025126. This financial outcome has reduced Ihe urgency. but not the impcKtsnce. of the revlew.
RECEVIS PAYMEpfFs A((OiW4T ACCOUN15 FOR PflUOD TO M ALWST2014 Ymrto Y•w to r1 Fuhd DtI and Grnnrs Fr•i$l ever 7,033.96 3,425.79 £12315.91 £1,267.56 PTrsclKd Rent srlKd En•ry blll Pawrrtnts AffllSaYC fees 5.199.96 2.558.24 579. 11385.46 691.50 4M96 6.999.96 17,114.81 F1 rate fees receld Irrtèrest rètld Tot•1 In¢om•from ••¢$ 512.29 65.44 Feed InTrtft 3.062.87 615.Lb) ah77J7 75.11 1075.11 T•tsl rKtsfor th• y••r 40Wi Prymmts Fwdrnislry e¥¢rrts Grnnt Exp11r• Idrttt CfAtsI 46&52 rK 556.35 H••l Iliht Ind oth•f Waterand rnt•S &U9. L348.68 1.043.97 1.695.58 4661.33 9,416.87 2.050.tKI 265.33 Cl•anlni aTrJ Gard•nlry Rèpalrg & malntenaKe Webslte. brDadtrMnd. aththlni ard tK¢kiw ¢ts scell8rneoiis payfmrts 3.696.89 9J56.51 1426.02 Total olcomrnunlty C•ntr• 2175535 Aldlfjorn to Equlwrtrt Milor Renewalsnt7yv4errmts ToLg1 ¢(At ol Ihwro¥mn•nts L038.99 25,634.72 27.745A7 Ttttsi p•ym•rtifor tyr 14U524 Cash bAlare ai start otyÈr fash baknteat Ir ofv 63516.23 79.7MA7 74noA4 63.516.23 Marshfield Communlty Centre A5ciatIon Statemert of Accounts Year Ended 31 Aug 24 3
ststement of assets for year ended 31 August 2024 31-Aiii. Cash balanc•s £affl•d tor¥ard Ueyts Current AcCot fA11443ri Uoyds Savings Acccwt 07589978 Currtnt 4652560 Uoyds 95 D3y Sabings Ac¢¢Mrt MCCGB(WJ> Cash Total c•th bal•n¢•s 7.392.36 45,135.47 130. 27,073.64 I19.52 24.5C&60 27.120.11 79.73147 63A1623 Uabllttlu due for p•ymTrt Futur• and contlni•nt Il•bllltl Nonrymonltiry •M4ti h•ld •$ Inv•Stts Non monrf•ry •wts h•ld lor chartvs •wn Freehdd land and bld&S at cosi rnent at C05t 521.592 521,592 Notès to the accounts Not• I Summ•ry Exce55 of Terrtal Incrrfrt over expendllwe F•ed In taff Net recelpts from fundrnlsI events Net donationsl8rarrt5 lrterest recelved Net cost of Improverynts MIscellar5 Total 3.070.84 3,C62.87 2.959.27 7,033.% 512.29 11.038.991 615.L 16315.24 1,36557 2,075.11 711.21 12,315.93 63.44 127.745.871 li 61 Not• 2- Ca•h balan$ A5 at 31 Aug 2024, the charfty tru$loe8 derMIned that tho t1 bala be alloc•led as follows: General regerve £15.0.00 Dosignotod fund for Marshfleld Communty Friends £4.962.OD D•8Sgnatod lund for rnai projects (t111ng Im$@M and maint8nan¢o} £59,789.47 Notv 3 ftep•ln & malnten4nce 2WZ023 Heati and plumbing repairs Flre safety reIrS Li8hting and other electrical External rèpairs Internal repai Other mairt•nanc• Total 1.062.18 1.658.64 102. 5,932.80 fiX1.96 3A09.47 1,699.20 204. 1.831.60 826.60
Note 4. Inmffed Iten Cuent lrnsvred value as per IUrae sChede Oltdcw b1 rink insured value L435526 4L243 1,335,373 3&366 Not• 5 Grintsl Don•tlon In¢om• Ir Wami SFces (DeL, I[Me Spriry Wann . f>wrt incLYne Mar5hfield ConwNrMty FrieThk Grant to 14x11 202S BVD (>8nt Grant Tolal LCth.C 2.815.LXI i.IxM). 5.5CO.IJ) 313.60 6.5NJ.00 4378.¢0 Equipnnt Donats"C$ Donation Boxes mahr1eld Conwwnlty Frler 75.LYI 51.39 208.(KJ 9.89 knherilance Lyary Compost donawon for ireen ewv Wl Harv88t Sukw Private Donations Don•tlon Totsl Gr•nt #nd DOn4lloT*x•l 7,488.22 197.72 188.07 53.¢ 7.937.33 12,915.93 Note 6 ndraISIn Profft DO Subscrfptlon Matshfield 8oules Day Mar5hfield Ice Cream Marshfield Cinemas Wl Quiz Fundraiser Barn Dance Thank you to helper5 Marshfleld 8reakFasts Totsl {10&00) 842.66 (103.40} 629.61 874.(X) SC.) 120.1M) I80.$) 742.61 195927 71121 &gned for the Charity Trustees: Chairper50n Approved on behalf of the HoldlngTrustees: Trustee D8t¢: Marshfield Communlty Centre Association statement of Accounts Year Ended 31 Au8 24 5
Independent examlnerfs report to the Charlty Trustees I report on the accounts of the Association for the year ded 31 August 2024, which are set OLrt cm pages 110 4. Respectlve ruponslbllitles of trustO•s and •xamln•r As the Charlty Trustees you ar8 responsible for the preparati( of the 8tta)unts. You consider that an audit is not required for this year under section 144 of the Charities A( 2011 (Ihe Acr) and that an independent examination is needed. It is my respmsibilty to examine the accounts under section 145 of the Acl to fonow the procedures laid down in the general Directions given by the Charity Cwimission (under seLlion 145(5)(b) of the Act), and to stste wh8th8r particular matters have com8 to my attention. Basls of Indepondent examlnoV$ report My examination was carried out in 8ccord8nc8 with g8n8ral Direction8 given by the Charity Commission. An examlnalion indudes a revlew of the accountlng records kept by the charity and a comparlson of the accounts wesented with those records. It also indudes cA)nsideration of any unusual items or disclosures in the accounts, and seeking explanatlons from you as Charity Trustees conceming any such matters. The procedures undertaken do not provide all the evidence that would be required In an audit. and consequently no opinion is given as to wh8th8r the aco)unts present 'true and falf vl8w and the rep( is limited to those mattw5 set cKrt in the statement below. Ind•p•nd•nt •xamln•rf• statom•nt In connedon wtth my examlnation. no matter has come to my att8nllon: •. whlch giv8s me reasonable cause to believe that In any material respect the requirements: to keep accounting records In awxdance wllh setM 130 of Act; and to prepare accounts vthlch acurd with the accwnllNJ recwd8 and comply the accounting requlrements of the AL* hav8 not been met., or b. to which, in my opinion, attention should be dravm in order to anable a proper understanding of the aco)unts to be reached. Signed: Date: TC Jenkins 82 High Str8et. Marshfield. Chlppenham. SN14 8LS