**REGISTERED COMPANY NUMBER: 02004478 REGISTERED CHARITY NUMBER: 297259** **Report of the Council of Management and Unaudited Financial Statements for the Year Ended 31 March 2021** **for Bristol Photographic Society** ## **Bristol Photographic Society** ## **Contents of the Financial Statements for the Year Ended 31 March 2021** ||**Page**| |---|---| |**Report of the Council of Management**|1 - 4| |**Independent Examiner's Report**|5| |**Statement of Financial Activities**|6| |**Balance Sheet**|7| |**Notes to the Financial Statements**|8 - 12| |**Detailed Statement of Financial Activities**|13| ## **Bristol Photographic Society** ## **Report of the Council of Management for the Year Ended 31 March 2021** The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2021. The Council of Management have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing document** The charity is controlled by its governing document, a Memorandum and Articles of Association, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. ## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number** 02004478 ## **Registered Charity number** 297259 ## **Registered office** Unit 13 Montpelier Central Station Road Montpelier Bristol BS6 5EE ## **Trustees** D Alderson LRPS AFIAP N G A Ball ARPS (Company Secretary) A Chauhan ARPS EFIAP K Clarke M de-Beger S Field LRPS EFIAP BPE1* - Appointed 19/11/2020 M Hall J Hargreaves LRPS EFIAP DPAGB V Harrison P J Howell R Kay ARPS – Appointed 18/03/2021 P J McCloskey FRPS APAGB M Martin AWPF EFIAP – Appointed 15/03/2021 B Mead FRPS, EFIAP/d3, APAGB, MPAGB N Owen – Appointed 18/03/2021 GR Pears FCCA, DPAGB R Snook ARPS DPAGB EFIAP/s – Appointed 19/11/2020 C A Sykes A D Heaton LRPS CPAGB EFIAP ## **Company Secretary** N G A Ball ARPS ## **Independent Examiner** Wormald & Partners Chartered Accountants (ICAEW) Redland House 157 Redland Road Redland Bristol BS6 6YE Page 1 **Bristol Photographic Society** ## **Report of the Council of Management for the Year Ended 31 March 2021** ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Council of Management** The members of the Council are elected at the Annual General Meeting. The current members of the Council of Management are named above. All members of the Council retire from office at the Annual General Meeting in accordance with the Articles of Association. ## **Risk Management** The Council of Management have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. ## **OBJECTIVES AND ACTIVITIES** ## **Objectives and aims** The main objective of the Society is to advance the education of the public in the science and art of photography. A photography course is run each year available to members of the public, some members from the course join the society and progress as photographers as they benefit from the main activities of the Society which are the arrangement of photographic lectures, demonstrations, competitions, and exhibitions. There are also specialist groups such as Distinctions/Print Group able to offer individual support to members. This range of activities enables members to continuously improve and gain distinctions and awards. This year of Covid restrictions has been particularly challenging, however the use of technologies such as zoom have enabled the regular weekly meetings and most of the competitions to continue with online attendance at pre-pandemic levels and weekly inspections of the property have been carried out to meet insurance requirements. Results for the year are contained In the Statement of Financial Activities. The Society does not make grants. The Society is run by volunteers who, other than the Secretary, are not entitled to remuneration and only expenses are claimed; although the Secretary can receive remuneration no payments were made in the year. ## **ACHIEVEMENT AND PERFORMANCE** The membership currently stands at 130. The Covid pandemic has been a challenge to convert presentations to "Zoom". Despite many cancellations that were print based talks, we have managed to maintain a full programme including speakers from America and Europe The Society’s competitions have been restricted to Projected Image and have remained very popular. Members continue to do well in International Salons, with acceptances, medals, and other awards. It is often both the confidence and the improving photographic standard of their work that has been gained through the experience of the Society’s competitions that have been the foundation for this success. The Society’s charitable work continues with the International Salon, the Photography Course. The Covid restriction meant it was not possible to host the distinctions and studio events for The Disabled Photographers Society, but BPS remains committed to this cause. Photography course numbers were not as high as last year and totalled 9. The students mainly found the course via the society website, browser searches, Facebook page and word of mouth. The final competition attracted a good response and work was of a good standard. This year the course lectures were conducted online, the outdoor activities took place online with Corona virus restrictions and the Studio sessions were managed in smaller groups in line with prevailing guidelines / restrictions. The monthly Digital Imaging Group continued to meet online using the zoom platform. These meetings enable members to present their work and gain feedback on their work in an informal atmosphere. Members also have an opportunity to show others new techniques they have been experimenting with. Technical demonstrations by more experienced members at these meeting help others to learn or update their skills in editing images. The continued lockdown restrictions imposed since March 2020 did not have any significant effect on the scheduled meetings and the increased numbers present held during the year. The Distinctions/Print Group was not able to meet. Distinctions number 102 Page 2 ||||**Bristol Photographic Society**
**Report of the Council of Management for the Year Ended 31 March 2021**|**Bristol Photographic Society**
**Report of the Council of Management for the Year Ended 31 March 2021**|**Bristol Photographic Society**
**Report of the Council of Management for the Year Ended 31 March 2021**|**Bristol Photographic Society**
**Report of the Council of Management for the Year Ended 31 March 2021**|**Bristol Photographic Society**
**Report of the Council of Management for the Year Ended 31 March 2021**|**Bristol Photographic Society**
**Report of the Council of Management for the Year Ended 31 March 2021**|**Bristol Photographic Society**
**Report of the Council of Management for the Year Ended 31 March 2021**|**Bristol Photographic Society**
**Report of the Council of Management for the Year Ended 31 March 2021**|**Bristol Photographic Society**
**Report of the Council of Management for the Year Ended 31 March 2021**|**Bristol Photographic Society**
**Report of the Council of Management for the Year Ended 31 March 2021**|**Bristol Photographic Society**
**Report of the Council of Management for the Year Ended 31 March 2021**|**Bristol Photographic Society**
**Report of the Council of Management for the Year Ended 31 March 2021**|**Bristol Photographic Society**
**Report of the Council of Management for the Year Ended 31 March 2021**|**Bristol Photographic Society**
**Report of the Council of Management for the Year Ended 31 March 2021**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |**MFIAP**|**FRPS**|**Hon EFIAP**||**EFIAP**|**AFIAP**|**APAGB**|**MPAGB**|**DPAGB**|**FIPF**|**CPAGB**|**AWPF**|**BPE**|**ASPS**|**SPSA**|**ARPS**|**LRPS**| |**1**|**6**|**1**||**21**|**7**|**4**|**1**|**13**|**1**|**4**|**2**|**3**|**1**|**1**|**21**|**15**| The 75th Bristol International Salon showed an increase in entries of approximately 50% compared to the previous year. A total of 12,684 images were submitted by 939 entrants. This increase can be explained, in part, by the Covid factor and the fact that 3 of the sections that had previously been prints had now been changed to projected images; it is acknowledged that projected images always attract larger entries than prints. An audio-visual presentation of accepted images was shown in Bristol and several other venues in the Southwest; however (owing to Covid) these presentations were made using Zoom. The Society continues to liaise with and support / participate in the activities of the appropriate external organisations like the Western Counties Photographic Federation (WCPF) and Photographic Alliance of Great Britain (PAGB). As reported last year BPS was the runner up at the 2019 inter-club competition – our qualification has been carried over to 2021 in the deferred / rescheduled competition to be held in July. BPS has enjoyed a hugely successful year, one that has attracted other talented photographers to join our ranks. Successes include: - Runner up in the Kingswood Salver (panel competition organised by the WCPF); the first year we have participated since 2016. - Winning the 2020 WCPF Digital Projected Images Competition by a significant margin, collecting 5 awards in the process. This qualified BPS to represent the WCPF in the national projected image competition to be held in July 2021. - BPS entered the FIAP World Cup of Clubs projected images competition for the first time. Seven images were accepted into the exhibition and BPS finished 51st out of 213 clubs globally that participated. - GB Cup (projected images) and GB Trophy (Prints) each have two classes, open and nature. With our highest placing ever and not having competed in the print completion previously, the results were extremely good: - GB Cup for Nature - 5th out of 104 clubs; GB Cup Open - 15th out of 145 clubs; GB Trophy for Nature – 3rd; GB Trophy Open – Joint 6th. - FIAP Biennial – international competition; four images from members were selected to represent England... at the time of writing the judging has been deferred due to the pandemic - PAGB inter-federation projected images competition – four nature images and nine images in the open category were selected by the WCPF to represent them (competing as a Federation rather than individual member clubs in these interfederation battles to be judged later in 2021 when circumstances allow. - PAGB Masters of Print competition. This is the premier print completion organised by the PAGB. Under difficult circumstances members were encouraged to give it a go and a total of 96 images were entered, more than double that for any other club. Two members made it into the exclusive 60 image exhibition. The Beyond the Wall Group was not able to meet. The Studio group was not able to meet. ## **FINANCIAL REVIEW** The financial results for the year show, before the revaluation of the investments, an excess of income over expenditure of £4,514 (2020: deficit of income, £3,862). Total income was £31,555 (2020: £30,896) and total expenditure was £27,041 (2020: £34,758). The Society's principal sources of funds are income from members' subscriptions, courses, the Bristol Salon, some exhibitions, Studio and Clubroom lettings, solar roof panels and advertisements. This year the Society benefitted from the sale of equipment donated by a former member, which raised £3,508. The Bristol Salon this year contributed a surplus of £8,404 (2020: £2,672). Page 3 ## ## ## ## ## ## ## **Bristol Photographic Society** ## **Statement of Financial Activities for the Year Ended 31 March 2021** |2021
Unrestricted
fund
Notes
£
**INCOME FROM**
Subscriptions and donations
6,380
Society activities
23,712
Other trading activities
1,445
Investment income
2
18
**Total**
31,555
**EXPENDITURE ON**
**Charitable activities**
Society activities
27,041
**Total**
27,041
Net gains/(losses) on investments
27,089
**NET INCOME/(EXPENDITURE)**
31,603
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
496,576
**TOTAL FUNDS CARRIED FORWARD**
528,179|2020
Total
funds
£
6,103
20,788
3,943
62
30,896
34,758
34,758
(15,301)
(19,163)
515,739
496,576| |---|---| The notes form part of these financial statements Page 6 ## ## ||BalanceSheet
31March2021||| |---|---|---|---| |||2021|2020| |||Unrestricted|Total| ||Notes|fundt|funds
L| |FIXED ASSETS|||| |Tangible assets|tl|344,541|345,899| |lnvestments|7|129,145|'102,056| |||469,686|447,955| |CURRENT ASSETS|||| |Prepayments and accrued income||1.071|1,371| |Cashatbank and inhand||o4,/ov|54,228| |||65,840|55,599| |CREDITORS|||| |Amounts falling due within one year|I|(7,347)|(6 978)| |NET CURRENT ASSETS||58,493|48.621| |TOTAL ASSETS LESS CURRENT LIABILITIES||528j79|496,576| |NETASSETS||528.179|496,576| |FUNDS|9||| |Unrestricted funds||528,179|496,576| |TOTALFUNDS||_528,17-9|lggpzq| ## **Bristol Photographic Society** ## **Notes to the Financial Statements for the Year Ended 31 March 2021** ## **1. ACCOUNTING POLICIES** ## **Basis of preparing the financial statements** The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention, as modified by the revaluation of certain assets. ## **Income** All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. ## **Expenditure** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **Tangible fixed assets** |**Tangible fixed assets**|**Tangible fixed assets**| |---|---| |Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.|| |Freehold property|- 2% on cost| |Plant and machinery|- 20% on straight line basis| |Fixtures and fittings|- 20% on straight line basis| |Furniture|- written off during the year incurred| |Computer equipment|- 20% on straight line basis| ## **Taxation** The charity is exempt from corporation tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the Council of Management. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. ## **2. INVESTMENT INCOME** |Deposit account interest
**3.**
**NET INCOME/(EXPENDITURE)**
Net income/(expenditure) is stated after charging/(crediting):
Depreciation - owned assets|2021
£
18
2021
£
7,179|2020
£
62
2020
£
11,594| |---|---|---| ## **4. COUNCIL OF MANAGEMENT REMUNERATION AND BENEFITS** There were no trustees' remuneration or other benefits for the year ended 31 March 2021 nor for the year ended 31 March 2020. Reimbursement expenses we paid to members of the Council of Management for the year ended 31 March 2021 and the year ended 31 March 2020. Page 8 |**5.**|**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**|| |---|---|---| |||Unrestricted| |||fund| |||£| ||**INCOME AND ENDOWMENTS FROM**|| ||Subscriptions and donations|6,103| ||**Charitable activities**|| ||Society activities|20,788| ||Other trading activities|3,943| ||Investment income|62| ||**Total**|30,896| ||**EXPENDITURE ON**|| ||**Charitable activities**|| ||Society activities|34,758| ||**Total**|34,758| ||Net gains/(losses) on investments|(15,301)| ||**NET INCOME/(EXPENDITURE)**|(19,163)| ||**RECONCILIATION OF FUNDS**|| ||**Total funds brought forward**|| ||As previously reported|510,043| ||Prior year adjustment|5,696| ||**As restated**|515,739| ||**TOTAL FUNDS CARRIED FORWARD**|496,576| Page 9 ## **Bristol Photographic Society** ## **Notes to the Financial Statements - continued for the Year Ended 31 March 2021** ## **6. TANGIBLE FIXED ASSETS** |**COST**
At 1 April 2020
Additions
At 31 March 2021
**DEPRECIATION**
At 1 April 2020
Charge for year
At 31 March 2021
**NET BOOK VALUE**
At 31 March 2021
At 31 March 2020
**COST**
At 1 April 2020
Additions
At 31 March 2021
**DEPRECIATION**
At 1 April 2020
Charge for year
At 31 March 2021
**NET BOOK VALUE**
At 31 March 2021
At 31 March 2020|Freehold
property
£
369,651
950
370,601
27,502
5,567
33,069
337,532
342,149
Furniture
£
3,735
-
3,735
3,735
-
3,735
-
-|Plant and
machinery
£
12,836
871
13,707
9,976
1,299
11,275
2,432
2,860
Computer
equipment
£
3,116
-
3,116
2,398
254
2,652
464
718|Fixtures
and
fittings
£
24,637
-
24,637
24,465
59
24,524
113
172
Totals
£
413,975
1,821
415,796
68,076
7,179
75,255
340,541
345,899| |---|---|---|---| Land and buildings is made up on one freehold property located at Unit 13 Montpelier Central. This property was purchased in March 2015. Depreciation is charged on the building element of freehold property at a rate of 2% on cost in accordance with FRS 102. The cost of the freehold land is not being depreciated. Page 10 **for the Year Ended 31 March 2021** ## **Bristol Photographic Society** ## **Notes to the Financial Statements - continued** ## **7. INVESTMENTS** |**MARKET VALUE**
At 1 April 2020
Revaluations
At 31 March 2021
**NET BOOK VALUE**
At 31 March 2021
At 31 March 2020|Equity
£
102,056
27,089
129,145
129,145
102,056| |---|---| Investments are a portfolio of funds and bonds. The return from these investments and other income of the Society should enable it to carry out effectively its current and future charitable activities. ## **8. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR** |Bristol Salon of Photography (see note 6)
Accrued expenses|2021
£
-
7,348
7,348|2020
£
-
6,978
6,978| |---|---|---| ## **9. MOVEMENT IN FUNDS** |**Unrestricted funds**
General fund
**TOTAL FUNDS**|At 1.4.20
£
496,576
496,576|Net
movement
in funds
£
31,603
31,603|At
31.3.21
£
528,179
528,179| |---|---|---|---| Net movement in funds, included in the above are as follows: ||Incoming|Resources|Gains and|Movement| |---|---|---|---|---| ||resources|expended|losses|in funds| ||£|£|£|£| |**Unrestricted funds**||||| |General fund|31,555|(27,041)|27,089|31,603| |**TOTAL FUNDS**|31,555|(27,041)|27,089|31,603| Page 11 ## **Bristol Photographic Society** **Notes to the Financial Statements - continued for the Year Ended 31 March 2021** ## **10. RELATED PARTY DISCLOSURES** There were no related party transactions for the year ended 31 March 2021. ## **11. CAPITAL COMMITMENTS** There are no material capital commitments outstanding. Page 12 ## **Bristol Photographic Society** |**Detailed Statement of Financial Activities**
**for the Year Ended 31 March 2021**

**INCOME**
**Subscriptions and donations**
**Charitable activities**
Bristol Salon of Photography
Photography course fees
Advertising
Refreshments
Studio and room hire
Sale of donated goods
**Income from other trading activities**
Room hire - Commercial
Solar and other income
**Investment income**
Deposit account interest
**Total incoming resources**
**EXPENDITURE**
**Expenditure on charitable activities**
Bristol Salon of Photography
Members’ evenings etc.
Premises, administration, depreciation
Total resources expended
**Net income/(expenditure) before gains and**
**losses**
**Realised recognised gains and losses**
Unrealised gains/(losses) on investment assets
**Net income/(expenditure)**|2021

£
6,380
17,649
1,285
450
-
820
3,508
23,712
-
1,445
1,445
18
31,555
10,688
1,712
14,641
27,041
27,041
4,514
27,089
31,603|2020
£
6,103
12,594
2,910
900
974
3,410
-
20,788
2,881
1,062
3,943
62
30,896
10,985
4,629
19,144
34,758
34,758
(3,862)
(15,301)
(19,163)| |---|---|---| This does not form part of the statutory financial statements Page 13