Charity number: 297242
ORIENTAL BIRD CLUB
UNAUDITED
TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
ORIENTAL BIRD CLUB
CONTENTS
| Page | |
|---|---|
| Reference and Administrative Details of the Charity, its Trustees and Advisers | 1 |
| Trustees' Report | 2 - 11 |
| Independent Examiner's Report | 12 |
| Statement of Financial Activities | 13 |
| Balance Sheet | 14 |
| Notes to the Financial Statements | 15 - 27 |
ORIENTAL BIRD CLUB
REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 DECEMBER 2023
| Trustees | J Borer, Membership |
|---|---|
| R Childs, Secretary | |
| S Chowdhury, Conservation | |
| V Fu, Social Media | |
| C Gooddie, Chair | |
| J Gregory, Treasurer | |
| P Insua-Cao, Chair, Conservation Committee | |
| T Loseby, Photographic Editor | |
| B Rodger, Sales | |
| R Thomas, Internet | |
| R Webb, Corporate Sponsorship and Advertising | |
| D Li Yong, International Liaison | |
| Charity registered number 297242 Principal office 8 Holly Bank Cottages The Avenue Comberbach Northwich CW9 6HT Accountants MA Partners LLP Chartered Accountants 7 The Close Norwich Norfolk NR1 4DJ Bankers Lloyds Bank Plc 3 King Street Saffron Walden Essex CB10 1HF |
Page 1
ORIENTAL BIRD CLUB
TRUSTEES' REPORT FOR THE YEAR ENDED 31 DECEMBER 2023
The Trustees present their annual report together with the financial statements of the Charity for the year 1 January 2023 to 31 December 2023.
Objectives and activities
a. Policies and objectives
The object for which the Club has been established is to promote an interest in Oriental birds and their conservation for the benefit of the public. In furtherance of this object, the Club:
(a) acts as a forum for persons interested in Oriental birds by holding meetings at least annually, providing an information service and publishing a bulletin keeping members informed of current developments in Oriental ornithology.
(b) collates and makes available for public use material on Oriental birds and publishes a journal by the name of the Journal of Asian Ornithology (formerly Forktail).
(c) works with and promotes the activities of other non-profit making organisations with similar aims within the region and any non-profit making international conservation bodies concerned with Oriental birds.
(d) encourages members to carry out conservation-orientated research on Oriental birds and their habitats.
The Club concentrates on the birds of the Oriental faunal region, with the addition of the areas to the north and east, embracing northern China, Mongolia, the Russian Far East, Japan and Korea. It also maintains an interest in those areas adjacent to this expanded Oriental Region.
The Club publishes two issues of its bulletin, BirdingASIA, in June and December each year, plus one issue of the Journal of Asian Ornithology each year. Members of the Club receive these publications. In addition, the Club holds meetings, attends other birdwatching related events, most importantly the Global Birdfair in Rutland, and operates a website in order to promote itself and its objectives.
Page 2
ORIENTAL BIRD CLUB
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023
Objectives and activities (continued)
b. Grant-making policies
In 2023 the conservation-related activities of the Club were operated through three restricted funds: the Conservation Fund, the OBC-March Conservation Fund and the Migratory Shorebirds Fund. In addition, there is one designated fund: the Bertram Smythies Memorial Fund (Smythies Fund).
The Conservation Committee have broadened the types and levels of grants that the Club makes through the Conservation Fund. We now have three award levels:
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Seed Grants of up to £1,000. Seed grants are aimed to fast track low-risk projects. The Conservation Committee is authorized to spend £5,000 per annum on seed grants without recourse to further approval from Council. This is subject to annual budgeting. In 2021 £1,000 was budgeted for seed grants and it remains at that level for 2024. All such grants are notified at Council meetings. In 2023 the Club issued one seed grant.
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Small Grants are our most used funding type and have a maximum of £3,000 per grant. Small grants are targeted at projects involving the conservation of bird species (directly or indirectly) and conservation awareness projects. Most of these are funded through an open process inviting applications by fixed deadlines twice a year.
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Larger Awards are occasionally given by the Club and usually between £3,000 and £10,000. In 2023 the Club provided two large grants, which were significantly larger than usual:
The OBC Council approved a three year programme to make a significant contribution to the status of the Critically Endangered Masked Finfoot. A first one year grant was approved at the end of the year to be implemented in 2024.
The March Conservation Fund provided funds to OBC for follow-up funding for an OBC grantee in northern Vietnam to address hunting of shorebirds.
In 2020, the Club established a partnership with the Asian Species Action Partnership (ASAP), through which we co-fund important projects for Critically Endangered bird species. Although the partnership continues, no projects were approved for funding in this way in 2023.
The OBC-March Conservation Fund was set up in 2015 following the receipt of a grant awarded by the March Conservation Fund, on the recommendation of Mr. Ivan Samuels. It is run alongside and using the same principles as the main Conservation Fund. In 2022, the March Conservation Fund changed its grant administrator to NGO Source, with which OBC is now registered to receive funds from the March Conservation Fund.
The Migratory Shorebirds Fund replaced the Spoon-billed Sandpiper Fund and was established with a £30,000 donation specifically for this purpose, focused on, but not restricted to, conservation of the Spoon-billed Sandpiper. Grants for migratory shorebirds are administered on a rolling basis by a Shorebirds Group of Council members with experience in the field. In 2023, two awards were given, including the large grant funded by the March Conservation Fund as described above.
Page 3
ORIENTAL BIRD CLUB
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023
Objectives and activities (continued)
The Bertram Smythies Memorial Fund was set up in 1999, following the bequest of a share in the estate of the late Bertram Smythies. The use of this bequest is governed by a Statement of Aims and funding is targeted primarily on conservation orientated projects. These are larger projects than are supported by the Conservation Fund, often with a more pro-active involvement from one or more Council members and using the IUCN Red List of Threatened Species, ‘www.iucnredlist.org’, as a guide to species prioritisation. Other projects, including the publication of material on Oriental Birds, are undertaken when they clearly fit the Club's charitable objectives.
c. Volunteers
The OBC is run on an entirely voluntary basis by Council members and other members who take on specific non-Council tasks, for example our Country Representatives, Conservation Officers, and the members of the Conservation Committee. It would be very difficult to quantify the cost of the work on a paid basis and so no estimate has been given. The Club is very grateful to all those who freely give up their time in running the Club's affairs.
Public benefit
In setting our objectives and planning our activities Council has given careful consideration to the Charity Commission's published guidance on the public benefit requirement under the Charities Act 2011. Council always ensures that the activities we undertake are in line with our charitable objectives.
In order to maximise the public benefit from our activities the Club sets lower subscription rates and operates an Honorary Membership Scheme to encourage membership and participation from within the Oriental region. Papers from past issues of the Club's journal Forktail and bulletin BirdingASIA have been made freely available online. Since 2002 the Club had operated an image database, which had become an extremely valuable resource for our members, academics and anyone interested in Oriental birds. In 2021 the database was transferred to the Macaulay Institute thus guaranteeing that the database is now preserved on a global database with access to far more users than solely OBC members. Finally, when considering applications for grants from the Club's Conservation Fund or developing projects for the Smythies Fund, Council prioritises those projects with high conservation value, as described above, and which involve Oriental nationals in order to build capacity within the region.
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ORIENTAL BIRD CLUB
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023
Objectives and activities (continued)
d. Main activities undertaken to further the Charity's purposes for the public benefit
Conservation
In the last few years the Club has been focussing on strengthening its conservation impact, with a stronger team and by building stronger relationships with other conservation bodies. It has since overseen a significant increase in spending on a widening range of conservation projects. A Conservation Sub-committee meets regularly to oversee strategic decision-making. A grants management team meets one or twice a month to oversee management of grants and coordination with the network of country-focussed conservation officers who review proposals and manage grantees. The OBC Council has special meetings twice a year to authorise project grants from the two grants funding rounds, while ad hoc grant approvals are formalised through the usual quarterly Council meetings. The Club now actively and regularly liaises with the three other regional bird clubs (African Bird Club ABC, Neotropical Bird Club NBC and Ornithological Society of the Middle East OSME). In addition, OBC now works more closely with BirdLife International, the Asian Species Action Partnership ASAP, and the World Pheasant Association WPA. Our partnerships with the Asian Songbird Trade Study Group (ASTSG), Manchester Metropolitan University (MMU) and the European Association of Zoos and Aquaria (EAZA) continue. The Club’s conservation focus has been refined, to concentrate efforts to protect threatened species within the region, especially shorebirds and songbirds.
Council awarded conservation grants during the year for projects in 12 countries, including:
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One large grant for understanding breeding biology and threats to the Critically Endangered Masked Finfoot in Bangladesh.
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Under the Migratory Shorebirds Fund, one large grant to address hunting of shorebirds in northern Vietnam and another grant from the biannual funding rounds for Myanmar.
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Fourteen small grants through our bi-annual funding rounds (including the one on shorebirds in Myanmar above).
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One emergency small grant to support monitoring of songbird trade in Southeast Asia.
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One seed grant to a current grantee to support participation in a workshop on Helmeted Hornbill.
Eight of the grants, including the large grant for shorebirds, were funded from the March Conservation Fund.
The work done and results of recent grant awards are documented in BirdingASIA.
The Club received an annual donation of US$25,000 from the March Conservation Fund in the USA. This money is now remitted to us through NGO Source. An additional US$50,687.38 was provided in 2023 to support the project on shorebirds in northern Vietnam, as OBC already had an established relationship with the grantee and is well placed to manage the grant. Funding from the March Conservation Fund is expected to continue for the foreseeable future.
Towards the end of 2023, the Bird Conservation Fund approached OBC to run a fund-raising campaign for the Masked Finfoot project, with an expectation to raise about US$7,500 (In January 2024, this was exceded and US$9,500 was raised for the project and donated to OBC.)
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ORIENTAL BIRD CLUB
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023
Objectives and activities (continued)
Council has discussed the levels of funds that we are holding in interest-bearing accounts. This is significantly more than our reserves policy requires. Since 2020 with a new Conservation team, Council increased the number of grants awarded per year. The level of overall funding awarded is levelling off at about £50,000 per year and about 20 grants of all types, which is within current capacity of the Conservation Committee. The focus is now on improving the quality of projects and overall conservation impact. In 2023, £50,000 was far exceded because of the exceptional one-off grant of US$50,687.38 for shorebirds in northern Vietnam.
e. Membership
Membership of the Club stood at 1,420 on 31 December 2023 (2022 - 1,523), a decrease of 103. Included in this total were 105 Honorary Members (2022 - 135). The gradual decline in membership is not unique to the Club.
Achievements and performance
a. Main achievements of the Charity
2023 saw consolidation of the Club’s core activities, participation in successful public meetings, and a tightening of the Club’s strategy with regard to conservation. OBC once again increased our year-on-year spend on avian conservation in the Oriental region. Many of the tour operators who form a large part of the Club’s donor income were fully occupied, with many tours running as clients signed up in numbers following the lifting of post-COVID travel restrictions. As predicted last year, donor revenues normalised during the year, and the Club also benefitted from a very generous legacy donation. The Club’s most active Corporate Sponsors have continued to play an important role, with Cley Spy once again donating many pre-loved optics which the Club has sent out in increased numbers to conservation projects across the Oriental region.
As the year began, the Club continued its focus on increasing the scope and scale of its conservation work. Spend on conservation projects within the region increased again year-on-year, with OBC also assisting in the placement of additional funds from partner organisation The March Conservation Foundation. As the world has become more centred around online activity, the Club has also partnered with a crowd-funding organisation 'The Bird Conservation Fund' based in the USA, which has already resulted in a successful co-op fund-raiser for a Masked Finfoot project. (https://www.birdfund.org/bangladesh-masked-finfoot).
OBC once again exhibited at the Global BirdFair, at which a new ’Nine Pittas’ t-shirt designed by Mark Gurney contributed to a record sum being raised for the Club. The Club has already committed to exhibiting at the 2024 BirdFair, to be held at a new Rutland venue on July 12th-14th. Other public events during this year included an OBC presence at both the Thai Bird Fair and the Singapore Bird Race, plus an online AGM and an Autumn Meeting held at the Natural History Museum in London.This event will, in September 2024, be further expanded, and will feature the Club’s former Chairman Mike Edgecombe speaking on the brilliant and bizarre birds of Halmahera, Indonesia. The 2024 Autumn Meeting line-up will include speakers representing no less than nine different bird-related bodies, the OBC plus the three other regional bird clubs, together with the BTO, RSPB, BOC, NHM and BirdLife International.
The OBC’s periodicals continue to go from strength to strength thanks to the expertise of both Publishing Editor Alex Berryman and Editor Frank Rheindt. Significant post-Brexit problems relating to the distribution of the Club’s print media to EU members were successfully overcome. However as digital publications continue to expand with the number of members choosing to receive print copies in corresponding decline, the Club is actively considering further changes to its distribution model and output methods, to more closely align itself with members’ preferences.
Page 6
ORIENTAL BIRD CLUB
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023
Achievements and performance (continued)
Our Social Media Manager Vivian Fu has overseen further growth of OBC’s SM platforms, and OBC now has over 18,000 members on our two Facebook groups plus almost 12,000 Twitter followers.
As ever OBC’s 100% volunteer-driven organisation means the maximum possible percentage of all Club revenues go directly to conservation projects, but it does pose challenges, since so many of the OBC team are also holding down demanding full-time jobs. Council Members have once again put in many volunteer hours running the Club, with leading ornithologist and academic Dr Phil Round joining Council during the year. A number of further changes will occur as Council members come to the end of their tenure over the next twelve months, and a number of new Council members have already been approached to join the team to help further rejuvenate and strengthen the team. OBC revamped the Club’s Legacy Program in 2020. This was one factor in the Club receiving a generous legacy from the estate of Mr Harry James Goodhart. That legacy and other donations received throughout the year mean that the Club is financially very healthy, and able to commit to continuing its increased conservation spend for the next few years at least.
Despite all of this positive news, it remains true that, like all of the other regional clubs, we are finding it harder each year to retain existing, and recruit new members, as everyone feels the tightening of personal budgets. The declining trend in OBC membership is not as steep as in other regional clubs. A plan has been put in place to help to drive recruitment and increase membership in 2024-25 and beyond.
Financial review
a. Going concern
After making appropriate enquiries, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the accounting policies.
b. Reserves policy
Following the guidance issued by the Charity Commission on charities' reserves the Club has established a policy towards reserves which has been approved by Council. The Club will aim to hold a level of reserves sufficient to fund its activities for one year, in order to ensure that the Club has sufficient resources to continue its activities through any temporary cash flow shortage or other unforeseen circumstances.
This entails holding sufficient Accumulated and Honorary Membership Fund reserves to finance two issues of BirdingASIA and one issue of the Journal of Asian Ornithology, together with the associated distribution and administration costs. In addition, sufficient Conservation Fund reserves should be maintained to finance a typical annual level of conservation grant awards. The Bertram Smythies Memorial Fund is governed by a Statement of Aims which envisages the fund being gradually expended over a number of years in pursuit of the Club's charitable objectives, primarily on conservation-orientated projects. The accounts detail the reserves balance on each of the six funds at 31 December 2023.
Page 7
ORIENTAL BIRD CLUB
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023
c. Financial risk management objectives and policies
Council examines the main risks that the Club faces on a regular basis and has developed systems to monitor and control these risks to mitigate any impact that they may have on the Club in the future.
Since the charity is run and managed on an entirely voluntary basis, the main risk the Club faces is recruiting and retaining a sufficiently large group of volunteers to ensure that the Club’s activities are delivered on a timely basis. As is the case with many small charities, specialist skills are challenging to recruit, and the workload falls on a small group of highly committed individuals.
The Club is supported by a wider group of volunteers beyond the Trustee group, via both the Conservation and Publications Committee, plus volunteers that support the Club’s events.
In common with other similar societies OBC is continuing to see a slow decline in membership and a consequent decline in subscription revenues. This is probably the most significant issue that Council foresee over the medium term. Intiatives are underway to try to stop / slow the decline in membership. Subscriptions form a valuable source of unrestricted income from which the day to day operations of the Club are funded.
The Club is fortunate that the James Goodhart and the Bertram Smythies bequests, together with other unrestricted reserves accumulated over the life of the charity significantly reduces financial and cash-flow risk. This has enabled the OBC to weather the long term decline in revenues from members.. At this time Council envisages that its reserves will enable all the Club’s activities to continue for the foreseeable future.
Page 8
ORIENTAL BIRD CLUB
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023
d. Detailed financial review
The Club generated an overall surplus of £144,040 for the year (2022 deficit of £15,462). Total reserves as at 31 December 2023 were £388,728 (2022 - £244,688) of which £173,556 were unrestricted reserves.
The accumulated fund generated a surplus of £69,259 which includes the legacy of £161,970 received from James Goodhart.
Subscription income decreased by 11% continuing their steady decline. The value of Gift Aid tax refunds from UK subscriptions and donations was £2,393 (2022 - £2,469).
The cost of the BirdingASIA reduced again this year as did the costs for the Journal of Asian Ornithology. This has been as a result of small print runs, fewer pages plus a higher proportion of digital versus paper. Postage costs also improved due to more digital copies.
Cost of sales increased due to the bulk purchase of leech socks during the year, which in turn has led to an increase in sale of leech socks. Meeting costs increased due to the NHM meeting.
Bank interest has increased to £2,233 (2022 - £626) due to the move of funds to higher interest earning vehicles.
The investment in a Charities Ethical Investment Fund (CEIF) was valued at 31 December 2023 at £51,204, giving rise to a paper gain of £6,025 in the year.
After transfers (including a transfer of £100,000 to the conservation fund) between reserves the accumulated fund had a balance of £112,008 (2022 - £42,749).
The Bertram Smythies Fund, an unrestricted designated fund, generated a deficit of £20,605 (2022 deficit of £6,056) and had a balance of £61,548 as at 31 December 2023. The deficit was the result of a grand awarded of £20,605 during the year.
The Conservation Fund shows a deficit of £18,556 before transfers. Income of £13,265 (2022 £7,083) was generated from donations from our members and corporate sponsors. Council approved a transfer of £100,000 to the Conservation Fund from the accumulated fund (2022 £1,100) representing part of the legacy received in the year. Conservation grants of £31,821 were awarded during 2023.
Grants totalling £43,849 were granted in 2023 (2022 - £7,009) from the Migratory Shorebirds Fund, the balance of the fund at the year end is £12,763.
The membership at 31 December 2023 included 105 (2022 - 135) honorary members, funded from contributions to the honorary membership scheme. The continued generous support of our supporting members and business supporters raised £380 (2022 £1,660) in donations. The Honorary Membership Fund showed a deficit of £670 (2022 surplus £310) and a year end balance of £2,924.
Structure, governance and management
a. Constitution
The Oriental Bird Club (OBC) is a charity registered with the UK Charity Commission (no. 297242). It was formed with an agreed constitution in 1985. Membership of the Club is open to all, subject to payment of the appropriate subscription.
Page 9
ORIENTAL BIRD CLUB
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023
Structure, governance and management (continued)
b. Methods of appointment or election of Trustees
A Council, who constitute the Trustees of the charity, is elected annually from among the members to manage the affairs of the Club. The members of the Club’s Council on 14 September 2024, when these Accounts were approved, were elected at the last Annual General Meeting (AGM) held on 26 August 2023. The Club Constitution, revised in 2001, specifies that the Club should have a minimum of ten Council members and requires them to stand for election each year and each Executive Officer of Council (Chairman, Secretary and Treasurer) to relinquish that office after five years. No person without a specific role can serve on Council for more than two consecutive years.
Council meets at least four times each year and is responsible for making all decisions in relation to the Club's ongoing activities. Council is supported in its decision making by two sub-committees, the Publications Committee and the Conservation Committee. The Publications Committee comprises Council members and other individuals involved with the compilation, editing and production of the Club's publications; the Journal of Asian Ornithology and BirdingASIA. Council approves the size and content of each issue, based on recommendations from the Publications Committee, and approves a budget based on a written quotation.
The Conservation Committee comprises individuals with experience in the assessment and funding of bird conservation projects and is chaired by a Council member. It assesses applications for the Conservation Fund, OBC-March Conservation Fund, Migratory Shorebirds Fund and Bertram Smythies Memorial Fund conservation project awards against an agreed set of criteria designed to measure their conservation value. Applications that satisfy the criteria are recommended for approval to Council. The OBC is fortunate to have a network of Conservation Officers with specialist knowledge of countries within the OBC region who review grant applications and Country Representatives whose advice may also be sought.
Trustees are nominated by members and put forward for election by the membership at the next AGM. Where prospective Trustees are nominated early in the calendar year they may be co-opted onto Council until formally elected at the next AGM. Often such co-opted Council members are initially given no specific role and this period serves as an induction period. Additional training is provided on the responsibilities of Trustees, the structure, governance and management of the Club and its recent financial performance.
Page 10
ORIENTAL BIRD CLUB
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023
Statement of Trustees' responsibilities
The Trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles of the Charities SORP (FRS 102);
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make judgments and accounting estimates that are reasonable and prudent;
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state whether applicable UK Accounting Standards (FRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in business.
The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Charity's transactions and disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Constitution. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the members of the board of Trustees and signed on their behalf by:
................................................ ................................................ C Gooddie J Gregory (Chair of Trustees) (Treasurer)
Date: 14 September 2024
Page 11
ORIENTAL BIRD CLUB
INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 DECEMBER 2023
Independent Examiner's Report to the Trustees of Oriental Bird Club ('the Charity')
I report to the charity Trustees on my examination of the accounts of the Charity for the year ended 31 December 2023.
Responsibilities and Basis of Report
As the Trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent Examiner's Statement
Your attention is drawn to the fact that the Charity has prepared the accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has been withdrawn.
I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
This report is made solely to the Charity's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Charity's Trustees those matters I am required to state to them in an Independent Examiner's Report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity's Trustees as a body, for my work or for this report.
Signed: Dated:
Alice Lynch BSc FCA DChA
MA Partners LLP 7 The Close Norwich Norfolk NR1 4DJ
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ORIENTAL BIRD CLUB
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2023
| Note Income from: Donations and legacies 3 Charitable activities 4 Other trading activities 5 Investments 6 Total income Expenditure on: Raising funds Charitable activities 8 Total expenditure Net (expenditure)/income before net gains/(losses) on investments Net gains/(losses) on investments Net (expenditure)/income Transfers between funds 16 Net movement in funds Reconciliation of funds: Total funds brought forward Net movement in funds Total funds carried forward |
Restricted funds 2023 £ 66,713 5,393 - - 72,106 - 75,670 75,670 (3,564) - (3,564) 98,950 95,386 119,786 95,386 215,172 |
Unrestricted funds 2023 £ 161,970 25,960 4,954 2,233 195,117 2,134 51,404 53,538 141,579 6,025 147,604 (98,950) 48,654 124,902 48,654 173,556 |
Total funds 2023 £ 228,683 31,353 4,954 2,233 267,223 2,134 127,074 129,208 138,015 6,025 144,040 - 144,040 244,688 144,040 388,728 |
Total funds 2022 £ 28,521 34,400 1,068 626 64,615 270 74,953 75,223 (10,608) (4,854) (15,462) - (15,462) 260,150 (15,462) 244,688 |
|---|---|---|---|---|
The Statement of Financial Activities includes all gains and losses recognised in the year.
The notes on pages 15 to 27 form part of these financial statements.
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ORIENTAL BIRD CLUB
BALANCE SHEET AS AT 31 DECEMBER 2023
| Note Fixed assets Investments 12 Current assets Stocks 13 Debtors 14 Cash at bank and in hand Creditors: amounts falling due within one year 15 Net current assets Total assets less current liabilities Total net assets Charity funds Restricted funds 16 Unrestricted funds 16 Total funds |
1,990 2,836 334,314 339,140 (82,053) |
2023 £ 131,641 131,641 257,087 388,728 388,728 215,172 173,556 388,728 |
708 4,211 243,738 248,657 (49,148) |
2022 £ 45,179 |
|---|---|---|---|---|
| 45,179 199,509 |
||||
| 244,688 | ||||
| 244,688 | ||||
| 119,786 124,902 |
||||
| 244,688 |
The financial statements were approved and authorised for issue by the Trustees and signed on their behalf by:
................................................ ................................................ C Gooddie J Gregory (Chair of Trustees) (Treasurer)
Date: 14 September 2024
The notes on pages 15 to 27 form part of these financial statements.
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ORIENTAL BIRD CLUB
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
1. General information
Oriental Bird Club is registered in England and Wales and its registered address is 8 Holly Bank Cottages, The Avenue, Comberbach, Northwich, CW9 6HT.
2. Accounting policies
2.1 Basis of preparation of financial statements
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair' view. This departure has involved following the Charities SORP (FRS 102) published in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
Oriental Bird Club meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
2.2 Income
All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
The recognition of income from legacies is dependent on establishing entitlement, the probability of receipt and the ability to estimate with sufficient accuracy the amount receivable. Evidence of entitlement to a legacy exists when the Charity has sufficient evidence that a gift has been left to them (through knowledge of the existence of a valid will and the death of the benefactor) and the executor is satisfied that the property in question will not be required to satisfy claims in the estate. Receipt of a legacy must be recognised when it is probable that it will be received and the fair value of the amount receivable, which will generally be the expected cash amount to be distributed to the Charity, can be reliably measured.
2.3 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably.
Expenditure on raising funds includes all expenditure incurred by the Charity to raise funds for its charitable purposes and includes costs of all fundraising activities events and non-charitable trading.
Expenditure on charitable activities is incurred on directly undertaking the activities which further the Charity's objectives, as well as any associated support costs.
Page 15
ORIENTAL BIRD CLUB
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
2. Accounting policies (continued)
2.3 Expenditure (continued)
Grants payable are charged in the year when the offer is made except in those cases where the offer is conditional, such grants being recognised as expenditure when the conditions attaching are fulfilled. Grants offered subject to conditions which have not been met at the year end are noted as a commitment, but not accrued as expenditure.
All expenditure is inclusive of irrecoverable VAT.
2.4 Interest receivable
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the Charity; this is normally upon notification of the interest paid or payable by the institution with whom the funds are deposited.
2.5 Investments
Fixed asset investments are a form of financial instrument and are initially recognised at their transaction cost and subsequently measured at fair value at the Balance Sheet date, unless the value cannot be measured reliably in which case it is measured at cost less impairment. Investment gains and losses, whether realised or unrealised, are combined and presented as ‘Gains/(Losses) on investments’ in the Statement of Financial Activities.
2.6 Stocks
Stocks are valued at the lower of cost and net realisable value after making due allowance for obsolete and slow-moving stocks. Cost includes all direct costs and an appropriate proportion of fixed and variable overheads.
2.7 Debtors
Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
2.8 Cash at bank and in hand
Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
2.9 Liabilities and provisions
Liabilities are recognised when there is an obligation at the Balance Sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.
Liabilities are recognised at the amount that the Charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.
Page 16
ORIENTAL BIRD CLUB
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
2. Accounting policies (continued)
2.10 Financial instruments
The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
2.11 Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.
Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
Investment income, gains and losses are allocated to the appropriate fund.
3. Income from donations and legacies
| Donations Legacies Total 2022 |
Restricted funds 2023 Unrestricted funds 2023 £ £ 66,713 - - 161,970 66,713 161,970 28,521 - |
Total funds 2023 £ 66,713 161,970 228,683 28,521 |
Total funds 2022 £ 28,521 - |
|---|---|---|---|
| 28,521 | |||
Page 17
ORIENTAL BIRD CLUB
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
| 4. Income from charitable activities Restricted funds 2023 Unrestricted funds 2023 £ £ Charitable activities 5,393 25,960 Total 2022 3,269 31,131 5. Income from other trading activities Income from fundraising events Unrestricted funds 2023 £ Fundraising events - Income from non charitable trading activities Unrestricted funds 2023 £ Sales of goods and sales commissions 4,954 6. Investment income Unrestricted funds 2023 £ Bank interest 2,233 |
Total funds 2023 £ 31,353 34,400 Total funds 2023 £ - Total funds 2023 £ 4,954 Total funds 2023 £ 2,233 |
Total funds 2022 £ 34,400 |
|---|---|---|
| Total funds 2022 £ 390 |
||
| Total funds 2022 £ 678 |
||
| Total funds 2022 £ 626 |
Page 18
ORIENTAL BIRD CLUB
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
7. Analysis of grants
| Grants Total 2022 |
Grants to Individuals 2023 £ 95,997 43,079 |
Total funds 2023 £ 95,997 43,079 |
Total funds 2022 £ 43,079 |
|---|---|---|---|
8. Analysis of expenditure on charitable activities
Summary by fund type
| Charitable activities Total 2022 |
Restricted funds 2023 Unrestricted funds 2023 £ £ 75,670 51,404 37,505 37,448 |
Total 2023 £ 127,074 74,953 |
Total 2022 £ 74,953 |
|---|---|---|---|
9. Analysis of expenditure by activities
| Charitable activities Total 2022 |
Activities undertaken directly 2023 £ 14,739 17,232 |
Grant funding of activities 2023 £ 95,997 43,079 |
Support costs 2023 £ 16,338 14,642 |
Total funds 2023 £ 127,074 74,953 |
Total funds 2022 £ 74,953 |
|---|---|---|---|---|---|
Page 19
ORIENTAL BIRD CLUB
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
9. Analysis of expenditure by activities (continued)
Analysis of direct costs
| Cost of production - BirdingASIA Cost of production - JAO Analysis of support costs Postage and mailing Meeting costs Stationery and photocopy costs Bank charges and interest Professional fees Exchange differences Publicity and website costs |
Charitable activities 2023 £ 10,538 4,201 14,739 Charitable activities 2023 £ 8,728 3,984 43 1,248 1,640 181 514 16,338 |
Total funds 2023 £ 10,538 4,201 14,739 Total funds 2023 £ 8,728 3,984 43 1,248 1,640 181 514 16,338 |
Total funds 2022 £ 11,790 5,442 |
|---|---|---|---|
| 17,232 | |||
| Total funds 2022 £ 9,502 2,387 96 1,185 1,000 68 404 |
|||
| 14,642 |
10. Independent examiner's remuneration
The independent examiner's remuneration amounts to an independent examiner fee of £1,680 ( 2022 - £1,000 ).
11. Trustees' remuneration and expenses
During the year, no Trustees received any remuneration or other benefits (2022 - £NIL) .
During the year ended 31 December 2023, no Trustee expenses have been incurred (2022 - £NIL) .
Page 20
ORIENTAL BIRD CLUB
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
12. Fixed asset investments
| Cost or valuation At 1 January 2023 Additions Revaluations At 31 December 2023 Net book value At 31 December 2023 At 31 December 2022 13. Stocks Finished goods and goods for resale 14. Debtors Due within one year Trade debtors Other debtors Prepayments and accrued income |
Listed investments £ 45,179 - 6,025 51,204 51,204 45,179 |
Unlisted investments £ - 80,000 437 80,437 80,437 - 2023 £ 1,990 2023 £ 141 2,393 302 2,836 |
Total £ 45,179 80,000 6,462 |
|---|---|---|---|
| 131,641 | |||
| 131,641 | |||
| 45,179 | |||
| 2022 £ 708 2022 £ 838 2,907 466 4,211 |
Page 21
ORIENTAL BIRD CLUB
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
15. Creditors: Amounts falling due within one year
| Accruals and deferred income Grants accrued - individual |
2023 £ 26,041 56,012 82,053 |
2022 £ 26,650 22,498 |
|---|---|---|
| 49,148 |
Page 22
ORIENTAL BIRD CLUB
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
16. Statement of funds
Statement of funds - current year
| Balance at 1 January 2023 £ Unrestricted funds Designated funds Bertram Smythies Memorial Fund 82,153 General funds General Funds 42,749 Total Unrestricted funds 124,902 Restricted funds Conservation Fund 87,714 OBC-March Conservation Fund 11,093 Migratory Shorebirds Fund 17,385 Honorary Membership Fund 3,594 119,786 Total of funds 244,688 |
Income £ Expenditure £ - (20,605) 195,117 (32,933) 195,117 (53,538) 13,265 (31,821) 19,234 - 39,227 (43,849) 380 - 72,106 (75,670) 267,223 (129,208) |
Transfers in/out £ - (98,950) (98,950) 100,000 - - (1,050) 98,950 - |
Gains/ (Losses) £ - 6,025 6,025 - - - - - 6,025 |
Balance at 31 December 2023 £ 61,548 |
|---|---|---|---|---|
| 112,008 | ||||
| 173,556 | ||||
| 169,158 30,327 12,763 2,924 |
||||
| 215,172 | ||||
| 388,728 |
Page 23
ORIENTAL BIRD CLUB
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
16. Statement of funds (continued)
Bertram Smythies Memorial Fund
This designated fund, which has been set aside by Council out of unrestricted funds, arose as a result of a legacy from the estate of Bertram Smythies. It will be used in furtherance of the Club's charitable objectives, with conservation or conservation awareness projects the preferred purpose to which the funds, along with interest earned from their investment will be directed.
In addition, the Club has established the following restricted funds:
Conservation Fund
The Conservation Fund was set up to provide awards to projects with high merit for conservation in the Orient. It is funded from donations to the Club, from both individual members and the Club's Corporate Sponsors, along with the net proceeds from raffles and other fundraising activities. A transfer of £100,000 was made in 2023 from the Accumulated Fund (2022 - £1,100) representing sums raised from the sales of leech socks and other garments, together with the Club's publications.
OBC-March Conservation Fund
This Fund was set up in 2015 following the receipt of a grant awarded by the March Conservation Fund of Tides Foundation, on the recommendation of Mr. Ivan Samuels. It is run alongside and using the same principles as the main Conservation Fund.
Migratory Shorebirds Fund
This Fund was formerly the Spoon-billed Sandpiper Fund, set up following the "Egg and Spoonie Race" held in Norfolk in May 2013 which raised funds for the Wildfowl & Wetlands Trust Spoon-billed Sandpiper conservation breeding programme. As a result of a £30,000 donation received in January 2021 specically to conserve migratory Shorebirds the fund has been renamed and is focused on, but now not restricted to, the conservation of the Spoon-billed Sandpiper.
Honorary Membership Fund
This Fund has been set up to provide honorary membership for nationals in the Orient who are not able to pay full subscriptions. It is funded from subscriptions from Supporting Members and Business Supporters. A transfer of £1,050 was made in 2023 to the Accumulated Fund (2022 - £1,350).
Page 24
ORIENTAL BIRD CLUB
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
16. Statement of funds (continued)
Statement of funds - prior year
| Unrestricted funds Designated funds Bertram Smythies Memorial Fund General funds General Funds - all funds Total Unrestricted funds Restricted funds Conservation Fund OBC-March Conservation Fund Migratory Shorebirds Fund Honorary Membership Fund Total of funds |
Balance at 1 January 2022 £ 88,209 43,701 131,910 100,562 - 24,394 3,284 128,240 260,150 |
Income £ - 35,294 35,294 7,083 20,578 - 1,660 29,321 64,615 |
Expenditure £ (6,056) (31,642) (37,698) (21,031) (9,485) (7,009) - (37,525) (75,223) |
Transfers in/out £ - 250 250 1,100 - - (1,350) (250) - |
Gains/ (Losses) £ - (4,854) (4,854) - - - - - (4,854) |
Balance at 31 December 2022 £ 82,153 |
|---|---|---|---|---|---|---|
| 42,749 | ||||||
| 124,902 | ||||||
| 87,714 11,093 17,385 3,594 |
||||||
| 119,786 | ||||||
| 244,688 |
Page 25
ORIENTAL BIRD CLUB
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
17. Summary of funds
Summary of funds - current year
| Balance at 1 January 2023 £ Designated funds 82,153 General funds 42,749 Restricted funds 119,786 244,688 |
Balance at 1 January 2023 £ Designated funds 82,153 General funds 42,749 Restricted funds 119,786 244,688 |
Income £ Expenditure £ - (20,605) 195,117 (32,933) 72,106 (75,670) 267,223 (129,208) Income £ Expenditure £ - (6,056) 35,294 (31,642) 29,321 (37,525) 64,615 (75,223) |
Transfers in/out £ - (98,950) 98,950 - Transfers in/out £ - 250 (250) - |
Gains/ (Losses) £ - 6,025 - 6,025 Gains/ (Losses) £ - (4,854) - (4,854) |
Balance at 31 December 2023 £ 61,548 112,008 215,172 |
|---|---|---|---|---|---|
| 388,728 | |||||
| Balance at 31 December 2022 £ 82,153 42,749 119,786 |
|||||
| Summary of funds - prior year | |||||
| Designated funds General funds Restricted funds |
Balance at 1 January 2022 £ 88,209 43,701 128,240 260,150 |
||||
| 244,688 |
18. Analysis of net assets between funds Analysis of net assets between funds - current year
| Fixed asset investments Current assets Creditors due within one year Total |
Restricted funds 2023 Unrestricted funds 2023 £ £ - 131,641 250,578 88,562 (35,406) (46,647) 215,172 173,556 |
Total funds 2023 £ 131,641 339,140 (82,053) |
|---|---|---|
| 388,728 |
Page 26
ORIENTAL BIRD CLUB
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
18. Analysis of net assets between funds (continued)
Analysis of net assets between funds - prior year
| Fixed asset investments Current assets Creditors due within one year Total |
Restricted funds 2022 £ - 139,534 (19,748) 119,786 |
Unrestricted funds 2022 £ 45,179 109,123 (29,400) 124,902 |
Total funds 2022 £ 45,179 248,657 (49,148) 244,688 |
|---|---|---|---|
19. Related party transactions
The Charity has not entered into any related party transaction during the year, nor are there any outstanding balances owing between related parties and the Charity at 31 December 2023.
Page 27