Chesham Musical Theatre Company
Accounts
Year ended 30th June 2024
Independent Examiner's Report to the Trustees of Chesham Musical Theatre Company
I report on the accounts of the Charity for the year ended 30th June 2024, which are set out on pages 1 to 3.
Respective responsibilities of trustees and examiner
As the charity's trustees you are responsible for the preparation of the accounts; you consider that the audit requirements of section 43(2) of the Charities Act 1993 does not apply.
It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charities Commissioners under section 43(7)(b) of the Act, whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes an examination of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner's statement
In connection with my examination, no matters have come to my attention:
-
1) which gives me reasonable cause to believe that in any material respect the requirements:
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to keep accounting records in accordance with section 41 of the Charities Act 1993; and
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to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act,
have not been met; or
- 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
P. Jeffery 17 Hampden Avenue Chesham Bucks. HP5 2HL
Date: 31st August 2024
Chesham Musical Theatre Company
Production Accounts
For Year ended 30th June 2024
| INCOME Tickets (Elgiva) Programme Sales Programme Adverts Show levies Sponsorship Librettos & scores Audition fees Raffles Donations Sundry OUTGOINGS Director & MD Orchestra Pianists Royalties & licence fees Scenery - Set Scenery Elgiva Lighting (inc. Elgiva) Sound Properties Costumes, wigs & makeup Programme costs - printing Marketing- leaflets/posters/banner Marketing- adverts Marketing - Elgiva Libretto & Scores Photography Venue costs - Elgiva Theatre Rehearsal costs - Hall Hire Sundry- NODA drinks Card charges Profit/(loss) |
2024 Best Little Whorehouse 11,588 453 965 2,050 0 725 10 436 0 200 16,427 1,816 1,925 0 1,467 2,004 0 760 384 275 560 519 1,049 75 202 1,079 0 5,179 2,260 0 47 19,601 (3,174) |
2024 Autumn- no show 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 |
2023 Sweeney Todd 16,508 658 820 3,000 2,500 750 90 355 0 13 24,694 4,550 6,302 0 3,704 2,517 96 1,170 414 246 537 760 1,597 105 366 725 300 5,184 990 19 66 29,648 (4,954) |
2023 Celebration of Musicals 6,447 224 0 1,290 0 0 0 0 180 0 8,141 2,280 1,125 0 309 0 53 544 383 55 105 270 0 277 0 0 300 4,191 922 0 8 10,822 (2,681) |
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Chesham Musical Theatre Company
Income & Expenditure Account
| For Year ended 30th June 2024 2024 2024 PRODUCTIONS Best Little Whorehouse (3,174) Sweeney Todd Celebration of Musicals (3,174) OTHER INCOME Member subscriptions 2,038 Grant monies (BCC) 990 Costume Sales 253 Equipment Hire 500 3,781 Donations - Vice President 0 - Patrons/ Others 335 - Sponsored Walk 2,720 Social Events 1,499 4,554 5,161 GENERAL OPERATING EXPENSES Subscriptions - NODA 230 Depreciation on equipment 342 Insurance - NODA 847 Rent - Scenery storage 0 Rent - Costume Store 60 Subscription-Radio Mic licence 0 Refreshments/ T&C 0 Postage & stationery 12 Cloud Storage & Zoom 192 Membermojo 0 Bank charges 37 Social Events 350 Mic repairs 626 Spring/Autumn Show - cheese & wine 162 Gifts 57 Admin. 0 2,915 Surplus/(Deficit) for the year 2,246 |
2023 2023 (4,954) (2,681) (7,635) 2,445 0 0 2,445 0 0 99 1,998 2,097 (3,093) 215 119 848 0 900 135 358 19 247 75 67 1,578 206 0 0 248 5,015 (8,108) |
|---|---|
Chesham Musical Theatre Company
Balance Sheet
For the Year ended 30th June 2024
| FIXED ASSETS Equipment Additions (mics etc.) Less: accumulated depreciation CURRENT ASSETS Debtors & prepayments Current Account Petty Cash & Float CURRENT LIABILITIES Creditors & accruals Represented by ACCUMULATED FUND Balance brought forward Surplus/(Deficit) for year Balance carried forward |
2024 2024 2,827 1,010 (2,811) 1,026 2,322 6,927 156 9,405 0 0 10,431 8,185 2,246 10,431 |
2023 2023 2,620 207 (2,469) 358 1,028 6,643 156 7,827 0 0 8,185 16,293 (8,108) 8,185 |
|---|---|---|
Steve Urry - Hon. Treasurer
On behalf of the board of trustees
Page 1 of 3
Treasurer Annual Report – Sep 2024
Overview and current position
I have been treasurer since 2019 AGM.
At the start of the financial year 1[st] July 2023 the assets were as follows
| At the start of the financial | year 1st July |
|---|---|
| Current Account | £ 6,643 |
| Building Society Account | £ 0 |
| Petty Cash | £ 156 |
| Debtors & Prepayments | £ 1,028 |
| Totalling | £ 7,827 |
| Fixed assets | £ 358 |
| Totalling | £ 8,185 |
The examined accounts show assets as of the 30[th] June 2024 are as follows
| Current Account | £ 6,927 |
|---|---|
| Petty Cash & Float | £ 156 |
| Debtors & Prepayments | £ 2,322 (See debtors/prepayments for details) |
| Totalling | £ 9,405 |
| Fixed assets | £ 1,026 |
| Accumulated fund | £ 10,431 |
The financial position compared to twelve months ago is positive with £ 2,246 more in the company accumulated fund. There is still not a significant enough surplus to open a savings account.
The majority of the improved position is down to the efforts made in fundraising such as the sponsored walk and without those extra efforts we would still be in a similar if not worse position than last year. It would be great to seem some different faces at these events as they are supported in general by a small core of the membership.
Changes over the year
It has been another busy year with £53,800 of transactions through the accounts, this is slightly down on 2022/23 (£64,000).
Page 2 of 3
Show Accounts
There was no Autumn Show in 2023
The Best Little Whorehouse in Texas returned a loss of £3,174
The production had a very achievable expectation of 53% ticket sales to break even, we only managed 42.8% this is extremely disappointing as 50% sales should always be achievable on a production. Without some very proactive budget trimming and some areas managing to come in well under budget this would have resulted in a more significant loss on the production having not achieved such a low sales target.
If we had achieved the 53% target we would have seen a significant profit on the production. It is hugely disappointing to have a show not achieve sales of half the available tickets.
It is paramount that members who are not in a production lend themselves to supporting shows by coming along and buying tickets, promoting the show to friends, family and colleagues. Every show could be the show that loses so much money that the next show, that you may have an eye on, doesn’t happen. It is in your interest to support shows you are not actively involved in.
Total losses on shows £3,174
Gift Aid
Gift aid claims were submitted but payment was made after the end of the financial year so they will be in the 2024/2025 accounts.
If everyone that COULD allow gift aid claims on their memberships/donations had done so in the last 4 years then the claim would be around £7,000. This should be an active project to please get as many members as possible to sign up for.
Memberships
Memberships subscriptions £2,038 are down on last year (£2,445).
The transients that join or leave depending on the show will always make this an unpredictable amount.
Social
A Summer BBQ made £135.
A Quiz Night made £788 and was well received by all who took part.
Launch Nights – BLWIT lost £24 and ITS made £68
Social Income £ 967
Other Income
There was £ 500 in microphone hire income, £ 253 in costume sales.
We also received a grant from Bucks CC of £ 990 for microphone refurbishments and purchases.
Other Income £ 1,743
Page 3 of 3
Donations
The fundraising Sponsored Walk raised £2,720 – this was a well-received event and a superb fundraiser. Our thanks to Rebecca Smyth for all the hard work organising it.
Other donations £ 335
Donations £ 3,055
General
Ivingswood Academy, continues to be a really good venue for rehearsals and events such as the quiz night, the support from the school has been tremendous.
In The Spotlight is being prepared for October in the Little Theatre, if you are not in the show please do come along and support your fellow members and the company, we want to ensure we make a profit to put towards the spring 2025 production.
SPAMALOT has been booked for May 2025 and the initial deposit paid for the licence.
Huge thanks to Steve Taylor as Assistant Treasurer as he handles the week-to-week transactions with card and cash at rehearsals and pays in cash to the account via the post office.
Steve Urry
Hon. Treasurer Chesham Musical Theatre Company
2[nd] September 2024
Contact:
treasurer@cheshammusicaltheatre.co.uk
Northgate House Bratton Fleming Barnstaple Devon EX31 4TG 07432 196109