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2021-08-31-accounts

LEWISHAM YOUTH THEATRE LTD

REPORT AND FINANCIAL STATEMENTS

Year ending 31st August 2021

COMPANY REGISTRATION NUMBER: 02135342 CHARITY REGISTRATION NUMBER 297075

Frank S Lachman 16b North End Road Golders Green London NW11 7PH

LEWISHAM YOUTH THEATRE LTD

Legal and Administrative Information

31st August 2021

Company Registered Number 02135342 Registered Charity Number 297075 Registered Office 1st Floor, Town Hall Chambers Rushey Green London SE6 4RU Patrons Phaldut Sharma Lucian Msamati Directors and Trustees Genine Whitehorne Chair Danielle Moseley Board Secretary Thomas Toomse-Smith Treasurer Jamiel Thomas Mairi Hayes Stella Jeffrey Edward King Natalie Beeraje Appointed 2nd February 2021 Salmah Iqbal Appointed 19th June 2021 Dinesh Sattee Appointed 19th June 2021 Company Secretary Victoria Shaskan Independent Examiner Frank S Lachman Chartered Accountant 16B North End Road London NW11 7PH Bankers HSBC 85 Lewisham High Street Lewisham London SE12 6BE Staff Team Helen Stanley Artistic Director Victoria Shaskan Executive Director Amy Lewis Participation Manager Louise Balhatchet Technical Theatre Programmes Manager Charlie Risius Outreach & Volunteer Coordinator Ania Straczynska Programmes Administrator

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LEWISHAM YOUTH THEATRE LTD

DIRECTORS' AND TRUSTEES' REPORT

The directors/trustees present their report and the financial statements for the year ended 31st August 2021.

DIRECTORS' RESPONSIBILITIES

Company Law which is also applicable to charitable companies in England and Wales requires the directors, who are also trustees of the company, to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the company and of the results of the company for that period.

In preparing those financial statements, the directors/trustees are required to:

The directors/trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

PRINCIPAL ACTIVITY AND CHARITABLE OBJECTIVE

The purpose of the charitable company as set out in the governing documents continues to be the promotion, improvement and advancement of education and the encouragement of the appreciation of the arts in all their aspects by the presentation of educational plays and other suitable schemes.

The main activities undertaken in relation to these purposes are the provision of participatory arts projects and performances designed to develop the skills, capacities and capabilities of mainly, but not exclusively, young people up to the age of 24 who live or learn in Lewisham.

The charity’s mission statement, published in the 2017-2022 Strategic Plan is:

All young people have a powerful voice and a right to be heard.

Lewisham Youth Theatre (LYT) nurtures and inspires young people’s voices through free participatory theatre activities, helping them to develop enduring and transferable skills that lead to increased life chances and long term well-being.

We bring young people together from across the Lewisham community to create outstanding theatre in an environment of high expectations and collaboration. We work from the core belief that artistic excellence is key to expanding young people’s horizons and creating lasting transformation.

STRUCTURE, GOVERNANCE AND MANAGEMENT

The company was incorporated on 29th May 1987 and is governed by its Memorandum and Articles of Association. In April 2017, the Council of Management, after seeking approval from the Charity Commission for regulated changes, resolved to approve a new Memorandum and Articles in order to bring the charity’s governing documents in line with current charity law.

The company is limited by guarantee and has no share capital. The guarantees of individual members are limited to £10.

The company is a registered charity, number 297075.

The appointed directors of the company are also the charity’s trustees. The directors form its Council of Management and Governing Body and are empowered to act as necessary in order for the company to fulfil its objectives.

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LEWISHAM YOUTH THEATRE LTD

The Directors delegate the day-to-day management of the company to the key management personnel, currently the Artistic Director and Executive Director. The directors are responsible for ensuring that management staff’s decisions are in accordance with the company's objects and legal framework. Long-term organisational strategy is the joint responsibility of the directors and the management staff. Directors are responsible for ensuring that this strategy is in accordance with the company's objects, and for overseeing the effectiveness of this strategy.

Directors may be appointed by the members of the company or fellow directors at any time. New directors/trustees are provided with an induction pack outlining their roles and responsibilities as both directors of the company and trustees of the charity. They are provided with the company’s governing documents and the current business plan.

ACHIEVEMENTS AND PERFORMANCE

Over the last year, Lewisham Youth Theatre have continued to adapt our services and activities in the face of shifting rules and considerations around Covid-safety and continued uncertainty about future restrictions. We have met these challenges with innovation, without sacrificing the creative ambition of our work or our commitment to centring young people’s voices.

We focused this year’s projects on developing models of working for our Youth Voices 2022 season, a series of plays about youth activism with young people taking lead roles at every level of the productions. At the same time, this year participants voiced concerns about stress-level, anxiety, isolation, lost opportunities and fears for their future. We responded to the needs voiced by our participants, partners and audiences to interact with our projects more flexibly by trialling new delivery models.

All programmes prioritised supporting participants' mental health while providing wider opportunities for youth-led decision making. With shifting pandemic restrictions, we developed multiple engagement models in response to participants' needs: Video workshops offered more access for projects that were oversubscribed; drop-in sessions responded to participants' isolation; mentoring supported individuals in crisis; online masterclasses allowed participants to engage with partners across the UK; script consultation groups, peer mentoring and members' committee provided more leadership roles. Individual participants were able to take part across multiple programmes. 64% of participants disclosing disadvantage took part across multiple session groups, with some taking part in up to 10 separate session groups.

A summary video of the projects we delivered over the year can be viewed here: https://youtu.be/JUitdL6NlPw

Our Delivery

Over the year, a total of 535 participants have taken part across the following activity:

Juniors 8-12s: 41 aged 8-12 and 11 peer mentors aged 12-18 engaged in 67 sessions, including a new online ‘Story Advisors’ project for those who couldn’t engage in group sessions.

Juniors 12-14s: 30 aged 12-14 and 5 peer mentors aged 15-17 engaged in 39 sessions

Seniors 14-21s: 33 aged 14-21 engaged in 48 sessions across 2 session groups

Technical Theatre: 56 aged 11-17 engaged in 38 sessions across 4 session groups, including a project of video sessions culminating in a sharing of work created:

https://www.youtube.com/watch?v=VyipkNmCxqs

Podcast Project: 16-24s learned from BBC present, producer and DJ Shahlaa Tahira and created a 2-episode podcast exploring the struggles and motivations of artists who use their work to make a difference. Listen here: https://www.lewishamyouththeatre.com/podcast/

Arts Awards: 16 aged 12-16 took part in 15 sessions; 11 achieved Bronze Arts Award Qualifications

Friday Socials: 48 attended 22 new social drop-in sessions to support participants’ mental health, delivered via Zoom January – May and in-person during July.

Outreach: 7 sessions with 6 educationally disengaged 14-18s in a partnership with Lewisham Virtual Schools; 2 sessions with 6 Yr7 and 8 pupils in partnership with Abbey Manor School; and 17 one-off drama & technical theatre sessions in schools & community settings, including in-person and video sessions reaching 375 participants aged 9-17.

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LEWISHAM YOUTH THEATRE LTD

Our Delivery (continued)

Members Committee: 22 aged 11-18 took part in 21 sessions, including planning events and developing plans for a cross-borough youth social action project.

Mentoring: 94 hours (including Arts Award mentoring) delivered with 57 participants.

Each youth theatre age group included a consultation process to develop the script, leading to a performance project ending in a livestreamed performance. Videos of the 3 work-in-progress performances, which we plan to develop to full production in 2022 can be seen on our website:

https://lewishamyouththeatre.com/youth-voices-2022/

Impact of New Delivery Models

Over the year, our projects have had to juggle multiple pressures including pandemic protocols, a lack of our normal rehearsal and performance space, technological difficulties and inclement weather during outdoor activities. Our participants were facing unprecedented stresses and isolation. We adapted to these challenges, often at the last minute, and managed to innovate through ambitious live-streamed performances and new programme models.

The ‘Friday Social’ drop-in sessions challenged our usual delivery model, which typically runs a fixed session group over a set number of sessions. Friday Socials allowed participants to mix across groups and to set their own agendas. During one youth-led game, a participant who is often shy mentioned dealing with panic attacks. Another asked what panic attacks felt like and a conversation ensued between participants about how they cope with anxiety, highlighting the safe space created by this project.

The project helped us recognise the mental health benefits of holding a non-pressured social space. One participant noted:

"It was somewhere I could socialise with different and nice people after having a bad day at school. Friday social takes away the bad and brings the happiness."

LYT’s adaptability over this period has had wider impact than simply allowing us to deliver on funded activity. Many of our participants face barriers in their lives that they may see as insurmountable. Our ability to innovate helped to model resilience in the face of barriers and provided an experience of success in the face of adversity for our vulnerable participants. This experience has helped us to better understand the importance of high-quality creative work in the context of meeting the needs of disadvantaged participants.

MEETING OUR STRATEGIC OUTCOMES

Key performance indicators are set out in our Strategic Plan 2017-2022 against each of our Strategic Objectives. A full strategic plan can be downloaded from our website:

http://www.lewishamyouththeatre.com/publications/

Strategic Objective 1: Improving transferable life skills of Lewisham young people

In general, participation indicators are slightly lower than targets due to our decision to provide continued support to existing participants during the Covid-19 lockdown. This means that more unique participants took part across multiple projects.

Participation Indicators:

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LEWISHAM YOUTH THEATRE LTD

MEETING OUR STRATEGIC OUTCOMES (continued)

Strategic Objective 1: Improving transferable life skills of Lewisham young people

Participant Self-Assessment Indicators:

Qualitative Feedback:

"LYT has helped me climb out of my shell and stop being shy. [I enjoy] listening to other people's ideas and seeing what they believe on a certain topic. If it wasn't for LYT I don't think I would have as many friends as I do now."

"I just want to tell you what a difference [Virtual School project] has made to him. He was so excited and animated ... His whole demeanour has changed."

"I've gained a lot of confidence during these meetings, been more confident and happy while working with people I don't know, and being able to practise my acting more openly and in front of more people."

"My confidence has grown through taking part in this project. Before I came, it was hard to talk to new people and do things with them. After a while of doing this project I noticed that I got more confident. I think it was a build up of everything we did that helped"

"After a year and a half in lockdown, everyone had forgotten how to talk to people, so this project has been a refresher on how to work with people, as a company, as a team."

"[LYT] gave her hope and encouragement .. great understanding of life and relationships with others."

Strategic Objective 2: Increased ambition and access to further opportunities

Participation Indicators:

Participant Self-Assessment Indicators:

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LEWISHAM YOUTH THEATRE LTD MEETING OUR STRATEGIC OUTCOMES (continued)

Strategic Objective 2: Increased ambition and access to further opportunities

Qualitative Feedback:

“As a Peer Mentor I took the role very seriously and tried to support everyone in the group. I was able to strengthen my leadership skills because of this role.”

“[I enjoyed] working behind the scenes with tech and doing things such as camera work. It has made me realise that I am capable of doing more and how flexible I am in the performing arts industry.”

“It got to the point where I felt so confident that I was able to help direct people.”

– Junior 12-14s performer

“This has made such a huge difference. [My daughter] has really loved all of it but especially the peer mentors and would love to become one when she is old enough.”

– Parent, Junior 8-11s project

Volunteering: This year, 14 volunteers and placement students gave up their time to support on our projects.

25 youth theatre members volunteered as part of Members’ Committee, peer mentors on projects, technical and backstage crew.

Next Steps: Our direct support to connect participants to next steps and opportunities around London has meant that:

Congratulations to our members moving on to exciting next steps:

Strategic Objective 3: Sharing our expertise and working practice

Partnerships: LYT continues to receive referrals through local partnerships. This year, our partners have included:

Baseline; Child & Adolescent Mental Health Services (CAMHS); Lewisham Children’s Social Care; Lewisham Early Intervention Service; Lewisham Virtual Schools; Young Lewisham Project; Youth Offending Service. Local Primary Schools: Holbeach; Rushey Green; Myatt Garden; St. Marys CofE School Local Secondary Schools: Abbey Manor; Bonus Pastor; Forest Hill; Prendergast Ladywell; Sedgehill; and Sydenham School.

As well as opportunities offered to our participants listed on the previous page, we have specifically worked with external delivery partners who have provided a pathway for our participants to widen their horizons and access further opportunities. Our Pathways partners include: Babbling Vagabond and Buxton Opera House; Backstage Niche, Birds Eye View; The Globe; Little Fish Theatre; National Theatre; Royal Academy of Dramatic Arts and Smoking Apples Theatre Company.

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LEWISHAM YOUTH THEATRE LTD

MEETING OUR STRATEGIC OUTCOMES (continued)

Strategic Objective 3: Sharing our expertise and working practice

LYT has particularly delivered on this objective by securing funding for and leading on the development of two partnership projects:

https://bit.ly/MyLdnInfo

Strategic Objective 4: Sustainable Resources

Staff Training & Development: Over the last year, staff have attended training in safeguarding, organisational resilience, evaluation, project management and working with young people around racism. In March 2021, staff began to be offered monthly clinical supervision with drama therapists to help raise their awareness of and better manage the psychological dynamics of their work.

Increased & Sustained Resourcing: Although the organisation remains in a strong financial position moving into the 2021/22 financial year, the pandemic has decreased our fundraising capacity, particularly for multi-year funds. We are nevertheless grateful for the support of recent donors towards the immediate needs of our participants:

We want to thank our partners who have supported us over the last year, particularly offering delivery space for our activities and performances while the theatre has been shut: Holbeach School, St. Laurence Centre and Young Lewisham Project.

Increased Individual Giving: We are particularly grateful for the donations of individuals over the last year, particularly those who donated as part of our Trustee Appeal in March. Our Trustees’ video supporting LYT can be viewed here: https://youtu.be/OdKDeSLdSKE

Thanks to this campaign, we more than doubled our number of regular donors and exceeded our annual giving target, with £7,000 received from individual donors.

We particularly want to thank the Hillcote Trust for match funding donations in our Trustee Appeal.

Fundraising Targets: We currently have secured £240k towards our budgets for 2021/22, which accounts for 83% of our budget for the coming year.

Our non-operational reserves of £76,630 represent 4 months running costs.

ORGANISATIONAL DEVELOPMENTS

In August 2021, our Outreach & Volunteer Coordinator Charlie Risius left LYT for a new career in music therapy. Charlie has been an invaluable part of LYT’s staff over the last 6 years, from when he started as a volunteer in 2016. We wish him the best of luck on his new journey, and hope he will keep in touch with us as he becomes a trained music therapist.

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LEWISHAM YOUTH THEATRE LTD

ORGANISATIONAL DEVELOPMENTS (continued)

We welcomed 3 new trustees:

PLANS FOR FUTURE PERIODS

Youth Voices 2022

Over the next year, we will produce the three plays about youth activism developed by our participants over the last year: Stories from the Playground by Helen Stanley; Parched Lands by Pia Ashberry; and #ConfessionChallenge by Sophie Ellerby. As well as performing, young people will take lead roles in these productions as writers, directors, technicians, designers and producers.

New Programmes

We will develop a new programme for training youth arts facilitators interested in careers in Arts & Mental Health.

A New Temporary Home

As the Broadway Theatre will be closed for refurbishment over the next year, LYT will move to a new temporary home, from which we plan to deliver our projects from January 2021. In the meantime, we will continue to deliver our activities from the St. Laurence Centre in Catford.

New Partnerships

LYT will continue to develop strategic partnerships started over the last year:

This Directors’ Report can be compared to the key performance indicators and annual goals set out in our full strategic plan, which can be downloaded from:

http://www.lewishamyouththeatre.com/publications/

We expect youth voice and leadership to form a key part or our Strategic Plan from Autumn 2022, which we will develop with participants over the next year.

FINANCIAL REVIEW

LYT has had another positive year, managing to end the year with a surplus of £19,978 despite the pressures of a global pandemic. We have continued to enjoy support from a wide range of public and private sponsors. This year we raised £240,321, allowing us to spend £220,343 on charitable activities. In addition, LYT was lead partner in two projects, raising £26,600 of project funds for 5 charitable partners in Lewisham & Greenwich. The charity remains in a good financial position, with £108,040 of funds carried forward to the next financial year.

RESERVES POLICY

Designated funds carried forward (shown in notes 9 and 10) are monies allocated to projects going forward. The Trustees deem these fund are available for use in the following year’s operational budget. As of 31 August 2021, the Trustees designate £31,410 of carried forward funds to projects in the 2021/22 financial year.

The charity endeavours to maintain a level of non-operational reserves that will enable it, if the situation arises that funding is curtailed, to carry on its activities whilst alternative sources of funding are obtained. Non-operational Reserves at the level of £76,630 currently total over 4 months of the overall 2020/21 expenditure. The directors consider this to be an appropriate level of reserves as at 31 August 2021 and, given the pressures of the global pandemic, to be making prudent progress towards the previously stated goal of six months running costs as a contingency against statutory obligations. The movement in reserves is shown in note 8 to the accounts.

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LEWISHAM YOUTH THEATRE LIMITED

INDEMNITY

The company holds Trustees and Directors Indemnity insurance, which indemnifies directors against any liability incurred in that capacity, up to £100,000.

FUNDING AND INCOME SOURCES

Income sources, names of funders and designation of funds are shown in Notes 2 and 3 to the accounts.

All income and resources are used for the direct delivery of the organisation’s charitable activities or for the support costs associated with this delivery, in order to further the key objectives of the charity.

ACCOUNTANTS

Frank Lachman has agreed to offer himself for re-election as Independent Examiner to the company at the forthcoming AGM.

INVESTMENTS

The charity has no investments.

RELATED PARTIES

The charity has relationships with other charities on a project-by-project basis. None of the trustees receive remuneration or benefitted financially from their work as trustees/directors of the charity. Any connection between a trustee or senior manager of the charity and a contractor must be disclosed to the full Council of Management.

RISK MANAGEMENT

The directors/trustees consider the company to remain a going concern for the period of 12 months from the date the accounts are signed, as such the accounts have been prepared on that basis. The company undertakes periodic reviews for different areas of risk including insurance cover, health and safety in the workplace and during work with participants, safeguarding children, financial affairs, personnel practices and ICT technology.

PUBLIC BENEFIT

The Trustees confirm that in compiling this report they have had due regard to the guidance on public benefit issued by the Charity Commission in compliance with the duty set out in section 4 of the Charities Act. This report has been prepared in accordance with the provisions in Section 419(3) of the Companies Act 2006 applicable to charitable companies subject to the small companies regime.

DIRECTORS/TRUSTEES

The directors/trustees set out below have held office during the whole year of this report unless otherwise stated.

Genine Whitehorne Chair Stella Jeffrey
Danielle Moseley Secretary Edward King
Thomas Toomse-Smith Treasurer Natalie Beeraje Appointed 2nd February 2021
Jamiel Thomas Salmah Iqbal Appointed 19th June 2021
Mairi Hayes Dinesh Sattee Appointed 19th June 2021

This report was approved by the board on 7th December 2021

and signed on its behalf by

Treasurer and Trustee Thomas Toomse-Smith Lewisham Youth Theatre Ltd

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LEWISHAM YOUTH THEATRE LTD

Independent Examiner's Report on the Accounts

I report to the charity trustees on my examination of the accounts of the company for the year ended 31st August 2021 which are set out on pages 10 to 17 .

Responsibilities and basis of report

As the charity’s trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (the ‘2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's report

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

(1) accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or

(2) the accounts do not accord with those accounting records; or

(3) the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or

(4) the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Frank S Lachman Chartered Accountant Independent Examiner

16b North End Road 16th December 2021 London NW11 7PH

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LEWISHAM YOUTH THEATRE LTD

Statement of Financial Activities (incorporating an Income and Expenditure Account) For the year ended 31st August 2021

Notes
Income
Donations and legacies
2
Bank interest
Charitable activities
4
Total income
Expenditure
Charitable Activity Costs
3
Total expenditure
Net income/expenditure
Reconciliation of funds
Total funds brought forward
Transfers between funds
Total funds carried forward 9		 Restricted
Total
Restricted
Total
Funds
Funds
Funds
Funds
Revenue
Designated
Reserves
2021
Revenue Designated Reserves
2020
£
£
£
£
£
£
£
£
162,462
75,968
-
238,430
185,196
57,075
-
242,271
-
-
110
110
-
-
476
476
1,781
-
-
1,781
-
447
-
447
Unrestricted
Funds
Unrestricted
Funds
164,243
75,968
110
240,321
185,196
57,522
476
243,194
171,331
49,012
-
220,343
192,406
49,405
-
241,811
171,331
49,012
-
220,343
192,406
49,405
-
241,811
(7,088)
26,956
110
19,978
(7,210)
8,117
476
1,383
-
17,307
70,755
88,062
-
21,799
64,880
86,679
7,088
(12,853)
5,765
-
7,210
(12,609)
5,399
-
-
31,410
76,630
108,040
-
17,307
70,755
88,062

The statement of Financial Activities reflects the results of continuing activities for the year.

There were no recognised gains or losses other than the net outgoing resources for the year.

The net outgoing resources for the year have been calculated on the historical cost basis.

The notes on pages 12 to 17 form part of these accounts.

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LEWISHAM YOUTH THEATRE LTD

Balance Sheet at 31st August 2021

Notes
Fixed Assets
6
Current assets
Debtors
7
Cash at bank and in hand
Total current assets
Creditors due within one year
8
Net current assets
Net assets
The funds of the charity
Restricted Funds
Unrestricted Funds
- Designated
- Reserves
Total charity funds
9		 £
£
£
-
1,200
1,200
270,449
128,468
271,649
129,668
163,609
41,606
108,040
108,040
-
31,410
76,630
108,040
2021		 £
-
88,062
2020
271,649
163,609
88,062
-
17,307
70,755
88,062

For the year ended 31 August 2021 the company was entitled to exemption under section 477(2) of the Companies Act 2006.

No members have required the company to obtain an audit of its accounts for the period in question in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibility for:

i. ensuring the company keeps accounting records which comply with section 386; and

ii. preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its profit and loss for the financial year in accordance with the section 393, and which otherwise comply with the requirements of the Companies Act relating to accounts, so far as applicable to the company.

The accounts have been prepared in accordance with the special provisions applicable to companies subject to the small companies’ regime under Companies Act 2006.

Approved by the directors on 7th Dec 2021, and signed on their behalf by

Genine Whitehorne - Chair

Thomas Toomse-Smith - Treasurer

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LEWISHAM YOUTH THEATRE LTD

Notes to the Financial Statements For the Year Ended 31st August 2021

1 Accounting Polices

(a) The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

As a small company, Lewisham Youth Theatre has not presented a cashflow in these accounts on the basis of the small company exemption under FSR102, section 7.

Lewisham Youth Theatre meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

(b) Income

Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the items of income have been met, it is probable that the income will be received and the amount can be measured reliably. Income from grants, whether capital or revenue grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants has been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.

(c) Expenditure

All expenditure is accounted for on an accruals basis. Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party. It is probable that settlement will be required and the amount of the obligation can be measured reliably.

Costs are allocated to a category either because such costs are directly incurred in relation to such category, or because they are support costs in respect of which an apportionment has been made between the categories.

Support costs consist of infrastructure costs for salaries, premises, office administration. Such costs are apportioned on a reasonable and consistent basis to the various categories with a view to determining, as accurately as possible, the total resources expended for each category. The basis of apportionment used is either a function of staff time applied to a given activity, or an estimate of the proportion of costs associated with the same, or a combination of both.

Direct and Support costs are separately shown by natural classification in Note 5 to these accounts for each category of cost.

(d) Taxation

The company as a registered charity ( number 297075 ) is exempt from taxation on most investment income insofar as it is applied for charitable purposes. The company is also exempt from taxation on capital gains.

(e) Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

(f) Creditors and provisions

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

(g) Tangible Fixed Assets

Tangible fixed assets are written down over the useful life on a fixed line basis. Computers are deemed to have a four year life

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LEWISHAM YOUTH THEATRE LTD

Notes to the Financial Statements For the Year Ended 31st August 2021

2 Grants and donations

Grants and donations
Restricted Unrestricted **Restricted ** Unrestricted
Funds Funds 2021 Funds Funds 2020
£ £ £ £ £ £
Grants for General Running Costs
- LB of Lewisham - Main Grant - 35,000 35,000 - 26,250 26,250
Grants and Donations
- National Lottery Community Fund 54,505 - 54,505 53,250 - 53,250
- Children In Need 35,275 - 35,275 38,876 - 38,876
- Baring Foundation 25,610 - 25,610 - - -
- Greater London Authority
Young Londoners Fund 27,900 - 27,900 28,800 - 28,800
My London 14,500 - 14,500 - - -
Civil Roots Incubator Fund 8,400 - 8,400 - - -
Young Londoners Activity Fund 9,830 - 9,830 - - -
- Little Lives UK 1,500 - 1,500 - - -
- People's Community Trust 20,000 - 20,000 - - -
- The Mercer's Company - - - 15,000 - 15,000
- St James's Place Foundatio - - - 15,000 - 15,000
- William Wates Memorial Trust - 10,000 10,000 - 10,000 10,000
- Sumner Wilson Charitable Trust - - - 2,000 - 2,000
- Burberry Foundation 15,000 12,000 27,000 - - -
- Quaker Mental Health Fund (UK) 1,575 - 1,575 - - -
- LB of Lewisham
We Are Lewisham 2,050 - 2,050 - - -
Additional Restrictions Grant - 13,714 13,714 - - -
Growth Builders Grant - 25,000 25,000 - - -
- Lewisham Local Covid Measures Fund 552 - 552 - - -
- Hillcote Trust - 15,000 15,000 5,000 - 5,000
- Julia & Hans Rausing Trust 15,439 - 15,439 - - -
- UK Youth - - - 11,370 - 11,370
- Trinity College - - - 1,400 - 1,400
- Arts Council England 1,500 - 1,500 13,500 - 13,500
- Usborne - - - - 650 650
Private Donations
- Individual Donors - 6,968 6,968 - 6,425 6,425
Deferred Grants brought forward 17,000 14,917 31,917 30,000 16,667 46,667
Deferred Grants carried forward (88,174) (56,631) (144,805) (29,000) (2,917) (31,917)
162,462 75,968 238,430 185,196 57,075 242,271
£ £ £ £ £ £
Deferred Grants brought forward
LB of Lewisham - 2,917 2,917 - 11,667.00 11,667
People's Community Trust - - - 20,000 - 20,000
Garfield Weston Foundation - - - 10,000 - 10,000
Trinity College 1,400 - 1,400 - - -
Children In Need 1,300 - 1,300 - - -
National Lottery Community Fund 14,300 - 14,300 - - -
Sumner Wilson Charitable Trust - 7,000 7,000 - 5,000 5,000
Hillcote Trust - 5,000 5,000 - - -
17,000 14,917 31,917 30,000 16,667 46,667

Page 14

LEWISHAM YOUTH THEATRE LTD

Notes to the Financial Statements For the Year Ended 31st August 2021

ISHAM YOUTH THEATRE LTD
es to the Financial Statements
the Year Ended 31st August 2021
Deferred Grants carried forward
LB of Lewisham
Growth Builders
Additional Restrictions
Main Grant
Trinity College
Julia & Hans Rausing Trust
Burberry Foundation
Children In Need
Civil Roots Incubator Fund
My London
Little Lives UK
Baring Foundation
National Lottery Community Fund
People's Community Trust
Sumner Wilson Charitable Trust
Hillcote Trust		 Restricted Unrestricted
Restricted
Unrestricted
Funds
Funds
2021
Funds
Funds
2020
£
£
£
£
£
£
25,000
25,000
-
-
-
13714
13,714
-
-
-
2,917
2,917
-
2,917
2,917
-
-
-
1,400
-
1,400
7,183
-
7,183
-
-
-
15,000
-
15,000
-
-
-
-
-
-
1,300
-
1,300
8,400
-
8,400
-
-
-
10,481
-
10,481
-
-
-
1,500
-
1,500
-
-
-
25,610
-
25,610
-
-
-
-
-
-
14,300
-
14,300
20,000
-
20,000
-
-
-
-
-
-
7,000
-
7,000
15,000
15,000
5,000
-
5,000
88,174
56,631
144,805
29,000
2,917
31,917

3 Charitable Activity Costs

Charitable Activity Costs
Direct costs
Staff costs
Project Costs
Freelance Fees
Theatre tickets
DBS Checks
Workshop Materials and Costs
Travel and subsistence
Theatre and space hire
Volunteer Expenses
Accreditation costs
Equipment and software
Support costs
Accountant's fee
Legal expenses
Telephone, internet and postage
Organisational Promotion and travel
Insurance
Subscriptions
Refreshments
Printing and Stationery
Rent
Total 2021
AGM, Council of Management and
Annual report costs
Production Costs		 Governance
Total
Restricted Unrestricted Restricted
Unrestricte
d
Costs
2021
£
£
£
£
£
£
-
18,348
133,356
16,198
4,740
172,642
-
450
25,184
-
-
25,634
-
-
4,868
-
4,868
-
-
324
30
-
354
-
-
-
253
-
253
-
-
1,133
120
-
1,253
-
-
32
-
-
32
-
-
1,915
98
200
2,213
-
-
124
-
-
124
-
-
122
131
-
253
-
-
294
1,734
-
2,028
-
-
-
-
1,800
1,800
-
-
169
-
473
642
-
-
-
-
13
13
-
-
1,748
187
-
1,935
-
-
69
-
-
69
-
-
-
1,214
-
1,214
-
-
1,466
531
-
1,997
-
-
224
-
-
224
-
-
303
792
-
1,095
-
-
-
1,700
-
1,700
Support Costs
Charitable Activity
-
18,798
171,331
22,988
7,226
220,343

Page15

LEWISHAM YOUTH THEATRE LTD

Notes to the Financial Statements For the Year Ended 31st August 2021

3 Charitable Activity Costs

2020 Comparatives
Direct costs
Staff costs
Project Costs
Freelance Fees
Production Costs
Travel
Theatre Hire
DBS Checks
Workshop Materials and Costs
Apprenticeships costs
Volunteer Expenses
Accreditation costs
Publicity
Equipment and software
Support costs
Accountant's fee
Depreciation
Telephone, internet and postage
Organisational Promotion
Insurance
Subscriptions
Refreshments
Printing and Stationery
Rent
Total 2020
Charitable activities
Workshops and commissions
Sundry
Employees
Wages and Social security costs
Staff Pension costs
Employers NI
Freelance fees
AGM, Council of Management and		 Restricted Unrestricted Restricted Unrestricted
£
£
£
£
-
18,197
160,891
15,939
-
-
23,150
-
-
-
799
-
-
-
649
-
-
-
334
-
-
-
-
343
-
-
1,075
228
-
-
1,575
-
-
-
52
-
-
-
593
-
-
-
125
-
-
-
1,841
330
-
-
-
-
-
-
-
-
-
-
-
-
-
-
1,322
959
-
-
-
117
-
-
-
1,213
-
-
-
1,437
-
-
-
69
-
-
-
1,194
-
-
-
1,700
Support Costs
Charitable Activity Costs		 Governance
Costs
Total
2020
£
£
4,660
199,687
-
23,150
-
799
-
649
-
334
-
343
-
1,303
-
1,575
-
52
-
593
-
125
-
2,171
1,700
1,700
1,044
1,044
264
264
-
2,281
-
117
-
1,213
-
1,437
11
80
-
1,194
-
1,700
-
18,197
192,406
23,529		 7,679
241,811
Restricted Unrestricted
Restricted
Funds
Funds
2021
Funds
£
£
£
£
1,781
-
1,781
-
-
-
-
-		 Unrestricted
Funds
2020
£
£
405
405
42
42
1,781
-
1,781
-		 447
447
2021
2020
£
£
158,353
183,218
Administration
3,628
4,152
Tutors
10,559
12,317
25,634
23,150
198,174
222,837		 No.
No.
2
2
4
5
6
7

4 Charitable activities

5 Employees

No employee earned more than £60,000 during the year. (2020 none)

Page 16

LEWISHAM YOUTH THEATRE LTD

Notes to the Financial Statements For the Year Ended 31st August 2021

6 Tangible Fixed Assets

Cost at 1st September 2020
Additions in period
Cost at 31st August 2021
Depreciation at 1st September 2020
Charge for period
Depreciation at 31st August 2021
Written down value at 31st August 2021
Written down value at 31st August 2020
7
Debtors
Income receivable
8
Creditors due within one year
Trade creditors
Deferred Grants
Tax and other Social Security
Accruals		 Computers
Total
£
£
1,059
1,059
-
-		 2020
£
1,200
1,059
1,059
1,059
1,059
-
-
1,059
1,059
-
-
-
-
2021
£
1,200
1,200
2021
£
6,096
144,805
3,227
9,481
163,609
1,200
2020
£
3,795
31,917
4,194
1,700
41,606

9 Reconciliation of Movement in Funds

Balance at
1st Balance at
September 31st August
2020 Income Expenditure Transfers 2021
£ £ £ £ £
Restricted Funds - 164,243 (171,331) 7,088 -
Unrestricted Funds - Designated 17,307 75,968 (49,012) (12,853) 31,410
- Reserves 70,755 110 - 5,765 76,630
_ _ _ _ _
88,062
_		 240,321
_		 (220,343)
_		 -
_		 108,040
_

The above funds comprise:

Reserves: these are monies representing approximately 3 months of overall budget costs in the 19/20 year, which can be used by the Trustees at their discretion for any purpose and which have not been designated by them previously.

Designated Fund: are monies the Trustees have allocated to projects moving forward, which will be released for use in the 2021/22 operational budgets

Transfer of any remaining funds between restricted and unrestricted general has been made following successful completion of projects to the satisfaction of funders in order to ensure the long-term sustainability of the charity.

Page 17

LEWISHAM YOUTH THEATRE LTD

Notes to the Financial Statements For the Year Ended 31st August 2021

10 Analysis of Net Assets between Funds

Restricted Funds
Unrestricted Funds:
Designated
Reserves		 Net Current
Assets
Fixed Assets
Total 2021
Total 2020
£
£
£
£
-
-
-
-
31,410
-
31,410
17,307
76,630
-
76,630
70,755
108,040
-
108,040
88,062

11 TRUSTEES

No trustee received remuneration for services provided to, or reimbursement of expenses incurred on behalf of, the company while a trustee/director during the year.

No trustee resigned in the year and took paid employment with the company

Page 18