# **ST ANDREW’S CHURCH OF ENGLAND SCHOOL PARENT TEACHER ASSOCIATION** 

## **Trustees’ Annual Report Year Ending 31 July 2022** 

**Registered Charity Number 297053 (England and Wales)** 




## Reference and Administrative Information 

**Charity Name:** St Andrew’s Church of England School Parent Teacher Association **Registered Charity Number:** 297053 **Reporting Period:** 1 August 2021 – 31 July 2022 **Address:** c/o St Andrew’s CE Primary School, 116 Churchbury Lane, Enfield, EN1 3UL **Trustees:** Suzie Garrett (Co-Chair) Emma Oppong-Adai (Co-Chair) Claire Svoboda (Treasurer) 

## Structure, Governance & Management 

## **Constitution** 

St Andrew’s Church of England School Parent Teacher Association (St. Andrew’s PTA) is an unincorporated association, governed by an adopted constitution dated July 2004 and updated in September 2021. 

The amended constitution was registered with the Charity Commission in England and Wales on 22 October 2004. 

Membership of the Association is open to all parents, guardians or carers of any pupil currently attending the school plus teaching and non-teaching staff currently employed by the school or any other person over the age of 18 wishing to offer appropriate support or help to the school and who is accepted by the Committee as a member.  However, the association is fortunate to also enlist the help and support of the wider school community - members of staff, governors, grandparents, former pupils and their families, local residents, and businesses - for events and fundraising. 

## **The Committee:** 

The charity is managed by a committee comprised of 3 elected positions collectively known as “Officers” (Chair, Treasurer and Secretary), 2 active members of the teaching staff and any number of co-opted members as deemed necessary by the Officers. 

The roles of Chair and Secretary may be shared by up to two people if the individuals are able to demonstrate a collaborative working partnership that will not hinder the fulfilment of the role. 

Officers are elected at the AGM and hold office until the next AGM. A variance on the original constitution saw the maximum of 3 consecutive years in the same role introduced.  In addition, to 

**Registered Charity Number 297053 (England and Wales)** 




ensure a smooth transition and robust succession planning, Officers should not be re-elected if their child is in the final year of the school.  It is be expected that the retiring officers become co-opted committee members in the final year. 

## **Appointment of Trustees:** 

The constitution states that all officers of the association shall be trustees. 

## Objectives & Activities 

## **Charitable Objects** 

The objects of the Association are to advance the education of the pupils of the school by providing and assisting in the provision of facilities for education at the school (not normally provided by the Local Education Authority) and as an ancillary thereto and in furtherance of this object the Association may: 

- Foster more extended relationships between the staff, parents and others associated with the school; and 

- Engage in activities which support the school and advance the education of pupils attending it. 

## **Activities** 

With due regard for the Charity Commission's public benefit guidance and in line with our objectives, each year the St. Andrew’s PTA runs a wide range of events both to raise funds towards the school's 'Wish List' and to provide social opportunities for the pupils, parents, staff, governors and wider school community. These include regular annual events like Bake sales, the Summer Fete and Quiz Night, plus Discos and Movie nights for the pupils' enjoyment. The committee also welcomes suggestions from the membership and organises one-off innovative fundraising initiatives. 

All activities are planned by the committee, drawing on volunteers from the parent membership, school staff and wider community of supporters as appropriate, having regard to safeguarding and risk assessments. The committee is very grateful for the time, expertise and donations given by all involved, without whom the St. Andrew’s PTA would not be able to achieve so much. 

The work of the St. Andrew’s PTA enables the advancement of pupils' education by giving money to school for the purchase of equipment, resources, facilities and other 'Wish List' items it would otherwise not be able to afford. 

## **Financial Review & Reserves Policy** 

The trustees make prudent decisions but do not have a formally agreed reserves policy.  As a guideline we try to ensure we retain a minimum of £8,000 to ensure we can pay for a large event such as the summer fayre. 

**Registered Charity Number 297053 (England and Wales)** 




No large financial transfers were made to the school in this period as no project amount was requested.  Donations to the school were as follows: 


For the financial period 01/08/21 – 31/07/22, the total profit from events exceeded budget by 7.5%. 

|**Term**|**Event**|**Budget**|**Actual**|**Variance**|
|---|---|---|---|---|
|**Autumn**|Bonfire Night|1,000.00|1,264.87|264.87|
||Xmas Dinner Dance|1,000.00|1,215.00|215.00|
||Wreath Making|300.00|233.10|-66.90|
||Christmas Cheer Bucket|200.00|195.22|-4.78|
||Xmas Eve Boxes|381.00|339.81|-41.19|
||Xmas Cards|350.00|406.25|56.25|
||Xmas Market|-|869.81|869.81|
||Xmas Raffle||769.73|769.73|
|||**3,231.00**|**5,293.79**|**2,062.79**|
|**Spring**|Mothers Day|-|103.00|103.00|
||Open Days|-|145.65|145.65|
||Disco|-|1,047.36|1,047.36|
||Other Events|1,750.00|-|-1,750.00|
|||**1,750.00**|**1,296.01**|**-453.99**|
|**Summer**|Golf Day|200.00|183.00|-17.00|
||Ice Pops|300.00|818.25|518.25|
||Jubilee Fayre|6,000.00|4,195.05|-1,804.95|
||Sports Days|-|190.96|190.96|
||Fathers Day|-|165.54|165.54|
||Leaver's Show refreshments|-|102.50|102.50|
|||6,500.00|5,655.30|**-844.70**|



Full details can be found in the annual accounts. Approved by the Trustees and signed on their behalf by: 


**Name:** Suzie Garrett **Position:** Co-Chair **Date:** 1 March 2023 

**Registered Charity Number 297053 (England and Wales)** 




## **ST ANDREW’S CHURCH OF ENGLAND SCHOOL PARENT TEACHER ASSOCIATION CHARITY NO. 297053** 

## **STATEMENT OF ACCOUNTS** 


## **FOR THE YEAR ENDING 31 JULY 2022** 

## **OPENING BALANCES 1st AUGUST 2021** 

## **EXPENDITURE** 

|Current<br>Savings Account<br>Cash in Hand|9,771.54<br>5,700.45<br>1,435.28|
|---|---|
||**16,907.27**<br>**£**|



Donations to School - see note 1 966.37 General Expenses - see note 2 12,073.63 **£    13,040.00** 

## **INCOME** 

|Events- see note 3<br>Interest<br>Amazon Core<br>Match Funding<br>General Donations<br>Estate Agent Boards<br>Easy Fundraising<br>Excess Stock Sale|23,672.88<br>3.40<br>183.30<br>1,950.00<br>712.00<br>450.00<br>299.22<br>80.00|
|---|---|
||**27,350.80**<br>**£**|
|||
||**44,258.07**<br>**£**|



## **CLOSING BALANCES 31st JULY 2022** 

## **Bank Accounts** 

|Current<br>Savings Account<br>Cash in Hand|2,561.61<br>23,402.88<br>5,253.58|
|---|---|
||**31,218.07**<br>**£**|
|||
||**44,258.07**<br>**£**|



_Balance check £                     -_ 

_Accounts Preparred by:_ 


**…………………………………..** 

**Mrs C Svoboda (Treasurer)** 


**…………………………………..** 

## **Mrs Andrea Neocleous (Independent Examiner)** 

_I have examined the financial records of the Association and certify that the above Accounts are in Accordance therewith._ 

**Note 1 (Donations to School)** 

**Note 3 (Events)** 

|**Description**|**Value (£)**<br>**Event Name**<br>**Income (£)**<br>_63.00_<br>_Bonfire Night_<br>_3,091.65_<br>_157.50_<br>_Xmas Dinner Dance_<br>_4,455.00_<br>_162.00_<br>_Wreath Making_<br>_518.10_<br>_583.87_<br>_Christmas Cheer Bucket_<br>_195.22_<br>**_966.37_**<br>_Xmas Eve Boxes_<br>_562.21_<br>_Xmas Raffle_<br>_869.73_<br>_Xmas Cards_<br>_1,749.00_<br>**Funds Raised (£)**<br>_Xmas Market_<br>_1,019.41_<br>_123.00_<br>_Mothers Day_<br>_103.00_|
|---|---|
|_Y6 Ice creams_<br>_TV License_<br>_Easter Treats_<br>_Leavers' Bibles_<br>**_Total Donations_**||
|**Note 2 (General Expenses)**||
|**Description**||
|_Parentkind Subscription_||





|_Admin Costs_<br>_New PTA BBQ_<br>_Event Expenses_<br>**_Total Expenses_**|_40.92_<br>_School Disco_<br>_394.53_<br>_Open Day Refreshments_<br>_11,515.18_<br>_Golf Day_<br>**_12,073.63_**<br>_Ice Pops_<br>_Jubilee Fayre_<br>_Sports Days_<br>_Fathers Day_<br>_Leaver's Show refreshments_<br>**_Total Event Income_**|_1,215.50_<br>_145.65_<br>_350.00_<br>_961.26_|
|---|---|---|
|||_7,663.45_|
|||_335.60_|
|||_335.60_|
|||_102.50_|
|||**_23,672.88_**|






Independent Examiner's Report to the Trustees of Saint Andrew’s Church of England School Parent Teacher Association (Charity No. 297053) 

I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 31 July 2022. 

## **Responsibilities and basis of Report:** 

As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). 

I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

## **Independent Examiner’s Statement:** 

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: 

- accounting records were not kept in accordance with section 130 of the Act or 

- the accounts do not accord with the accounting records. 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. 


**Name:** Mrs Andrea Neocleous 

**Date:** 1 April 2023 

**Registered Charity Number 297053 (England and Wales)**