REGISTERED CHARITY NO. 296908
POLEGATE PRE-SCHOOL PLAYGROUP COMMITTEE REPORT AND ACCOUNTS FOR THE YEAR TO 31ST AUGUST 2021
POLEGATE PRE-SCHOOL PLAYGROUP
LEGAL AND ADMINISTRATIVE INFORMATION
| Registered Charity Number | 296908 |
|---|---|
| Legal Form | Unincorporated Charitable Association |
| Governing Document | Constitution |
| Address | 54 Windsor Way |
| Polegate | |
| East Sussex | |
| BN26 6QF | |
| Bankers | Lloyds TSB |
| Eastbourne | |
| East Sussex | |
| BN21 3AH |
POLEGATE PRE-SCHOOL PLAYGROUP
ANNUAL REPORT
The Members of the Committee are pleased to present the accounts for year ended 31 August 2021.
Structure, Governance and Management
The Polegate Pre-School Playgroup is governed by its Constitution adopted on 13th May 1986 which we have changed to the Constitution of 2011.
Under the terms of the constitution the committee shall consist of 3 Officers (Chair, Secretary and Treasurer), not less than 4 or more than 9 elected members and if the Committee so decides, not more than 3 members co-opted by the Committee.
At least two thirds of the Committee members shall, at the time of election, be parents or guardians of children in groups run by the Association.
The Officers and Committee members shall be elected for one year at the Annual General Meeting. Retiring Officers and Committee member are eligible for re-election unless they have already served on the Committee in any capacity for 10 consecutive years.
In the event of the death or resignation of an elected member the vacancy shall be filled by a member appointed by the Committee.
The Committee employs a Manager to carry out the day to day running of the Pre School, with regular meetings being held to discuss any issues, improvements etc that need to be dealt with.
Committee Members
The following members served during the year and to the date of the accounts approved:
Elizabeth Latter Chair Lisa Johnson Secretary Lucy Cooke Treasurer Diane Brown Kelly Lock Lisa Johnson Rachel Keen Sarah Bond Samantha Weatherall (appointment 10/12/2020)
Objectives and Activities for Public Benefit
To enhance the development and education of children under statutory school age by providing safe and satisfying group play in which parent have the right to take part and by encouraging other charitable activities through which parents may help children.
To follow the Early Years Foundation Stage, EYFS, to enable the growth and development of all children. To keep staff training up to date to enable the above.
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POLEGATE PRE-SCHOOL PLAYGROUP
ANNUAL REPORT
To keep children safe and follow strict safeguarding procedures.
The Trustees confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the Trust's aims and objectives and in planning future activities and setting the donations policy for the year.
Achievements and Performance
This year has seen us face unique challenges with the covid-19 pandemic meaning we have had to work in very different ways and seeing the setting have to close for periods of time.
Our setting runs from a community centre, which was not available to us for use from the end of March until September. We reopened to children in September, with a comprehensive risk assessment in place to ensure we were compliant with all requirements to be a covid safe setting. The Pre-school staff maintained regular contact with families to ensure the welfare and wellbeing of children was being met, in particular those families who may be more vulnerable. A well attended and successful leavers picnic was held in the summer for those children moving onto school, following all national guidance at the time.
Staff have continued to receive training, delivered online since March 2020, in relevant areas for their own professional development and also the settings needs. This has included safeguarding, First Aid and Moderation. Within the setting staff have regularly contributed to moderation. All policies have been updated and new policies around the use of CCTV within the setting and Covid-19 have been introduced.
Our popular toddler group continued to run with regular attendance from 15+ families on a Monday morning up until the centre closure in March 2020.
Financial Reports
As you will be able to see from the accounts, the playgroup has made a loss of £6,703.09 for the year end 31.08.2021
Despite a reduction in numbers of children attending the setting, the financial position of the preschool has been controlled through moving into a smaller room to give a decrease in rent and also a reduction in staff hours and wages.
The closure of the setting in March 2020 meant that we saved money through not having to pay rent. We continued to received our government funding which meant that we were able to continue to paying our staff through the closure without needing to access the government furlough scheme. This has helped to keep the finances of the setting under control.
Reserves Policy
The setting aims to hold a reserve fund sufficient to meet any contractual obligations and to
provide for the enhancement and/or replacement of toys and equipment as required. We are pleased to still be able to report that the sums held at the bank are available to meet this reserve and to contribute funds for any of our future plans.
Review of Major Risks
The Trustees continue to review major risks of the Association. Risk Assessments are undertaken on a regular basis.
Signed on behalf of the Committee
Dated: 06/06/2022
Elizabeth Latter - Chair
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POLEGATE PRE-SCHOOL PLAYGROUP
RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2021
----- Start of picture text -----
-------------------2021 ------------------ 2020
Unrestricted Restricted Total Total
Receipts Notes Funds Funds
£ £ £ £
Grants and Donations
ESCC Grant 38,212.08 38,212.08 55,410.02
Other grants 998.51 998.51 0.00
Donations 0.00 0.00 0.00
Operating activities to further charities objects
Parents' Fees 4,240.00 4,240.00 5,176.25
Toddlers Group 61.08 61.08 216.05
Other receipts
Photos 0.00 0.00 0.00
Halloween Party 0.00 0.00 0.00
Coffee Morning 255.00 255.00 736.55
Other Fundraising 115.88 115.88 164.99
Total Receipts 43,882.55 0.00 43,882.55 61,703.86
Payments
Payments for generating funds 1 0.00 0.00 0.00 0.00
Charitable Activities 1 41,796.32 0.00 41,796.32 48,453.90
Support Costs 1 5,037.81 0.00 5,037.81 5,174.25
Management and Administration 1 3,751.51 0.00 3,751.51 3,727.48
Other Payments 1 0.00 0.00 0.00 0.00
Total Payments 50,585.64 0.00 50,585.64 57,355.63
Net Payments / Receipts (6,703.09) 0.00 (6,703.09) 4,348.23
Transfers between funds -
Bank and Cash Balance
- as at 1 August 2020 16,829.80 0.00 16,829.80 12,481.57
- as at 31 August 2021 10,126.71 0.00 10,126.71 16,829.80
----- End of picture text -----
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POLEGATE PRE-SCHOOL PLAYGROUP
STATEMENT OF ASSETS AND LIABILITIES AS AT 31 AUGUST 2021
| Cash Funds Monies held in Current Account Cash in Hand Debtors Liabilities Creditors HMRC - PAYE |
Unrestricted Restricted Total Funds Funds £ £ £ 10,303.04 10,303.04 266.42 266.42 270.00 270.00 10,839.46 0.00 10,839.46 51.00 51.00 661.75 661.75 712.75 - 712.75 ---------------------2021 ------------------- |
|---|---|
The Playgroup maintains an inventory of all toys, indoor and outdoor equipment and teaching aids.
A copy of the current inventory is help by the Playgroup.
Approved by the Committee on
Elizabeth Latter - Chair
Lucy Cooke - Treasurer
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POLEGATE PRE-SCHOOL PLAYGROUP
NOTE TO THE RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2021
----- Start of picture text -----
--------------------2021 -------------------- 2020
Unrestricted Restricted Total Total
£ £ £ £
Note One - Detailed Analysis of Payments
Charitable Activities
Wages and Recruitment Costs 40,540.65 40,540.65 47,222.21
New Toys and Equipment 1,199.58 1,199.58 814.80
Outings and Activities 0.00 0.00 0.00
Speech Therapy 0.00 0.00 0.00
Supplies and Refreshments 56.09 56.09 416.89
41,796.32 0.00 41,796.32 48,453.90
Support Costs
Rent 4,449.00 4,449.00 4,273.94
Christmas Party and Gifts 280.00 280.00 520.00
Training and First Aid 266.00 266.00 150.00
Uniforms 0.00 0.00 0.00
Repairs and Servicing to Equipment 0.00 0.00 0.00
Advertising 42.81 42.81 230.31
5,037.81 0.00 5,037.81 5,174.25
Management and Administration
Accountancy Fees 1,743.50 1,743.50 1,783.50
Insurance 825.86 825.86 824.61
Subscriptions 35.00 35.00 109.88
Printing, Stationary and Photography 0.00 0.00 0.00
Computer Expenses 249.28 249.28 702.20
Travel 0.00 0.00 0.00
Ofsted & DBS Checks 58.10 58.10 127.00
Bank Charges 94.08 94.08 107.99
Postage, Telephone and Sundry Costs 745.69 745.69 72.30
3,751.51 0.00 3,751.51 3,727.48
Other Payments
Garden Services 0.00 0.00 0.00
0.00 0.00 0.00 0.00
Total Payments 50,585.64 0.00 50,585.64 57,355.63
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POLEGATE PRE-SCHOOL PLAYGROUP
INDEPENDENT EXAMINER'S REPORT TO THE MEMBERS OF THE COMMITTEE
We report on the accounts of the Charity for the year ended 31 August 2021, which are set out on the attached pages 3 to 5.
Respective responsibilities of trustees and examiner
The charity's Trustees are responsible for the preparation of the accounts. The charity's Trustees consider that an audit is not required for this year under action 144(2) of the Charities Act 2011 [the 2011 Act] and that an independent examination is needed.
It is our responsibility to:
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examine the accounts under section 145 of the 2011 Act;
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to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
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to state whether particular matters have come to our attention.
Basis of independent examiner's report
Our examination was carried out in accordance with the General Directions given by the Charity Commissioner. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently, no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with our examination, no matter has come to our attention:
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(1) which gives me reasonable cause to believe that, in any material respect, the requirements: o to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act
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have not been met; or
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(2) to which in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Dated: 06/06/2022
Diamond Account limited 120 Cavendish Place Eastbourne, East Sussex England BN21 3TZ
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